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HomeMy WebLinkAbout06-07-2007 SCAC MinutesCITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JUNE 7, 2007 Call to Order Chairperson Al Edge called the meeting to order at 9:04 a.m. Roll Call. Committee Members (CM) Present: Al Edge, Beth Wood, Martin Baron and Diane Bonetti Parks and Community Services Commission Liaison Absent: Rich Guarienti Staff Present: Anna Hudson, Recreation Coordinator, Diane Guenther, Office Assistant Oral Communications - None Approval of the Minutes THE COMMITTEE APPROVED THE MINUTES OF THE MAY 3, 2007 MEETING. MOTION B Y CM BARON, SECONDED BY CM BONETTI, WITH CM WOOD ABSTAINING. Written Communication - None Unfinished Business L.LF.E. Event Evaluation Hudson provided the Committee with an overview of the event. She requested input from the Committee Members about specific areas of the event and if the Committee felt the goals of the event were accomplished. • Registration - Registration went smoothly and the number of attendees started to drop off by 1:00 p.m. The outdoor location worked well but tables should be relocated to allow for better handicap access. • Host and Hostess - The room host/hostess positions were useful and the vendors appreciated the hosts. • Information and Resources Fair - CM Edge felt the Fair went very well. CM Bonetti commented that vendor comments were very positive and indicated they would like to return again. Comments were made that some vendors felt "lost' when they arrived. Hudson noted that many of the vendors did not attend the April 19th informational/planning meeting. Additionally, many of the vendor representatives were assigned to work the event at the last minute and may not have received the confirmation information from their organization. • Workshops - CM Wood stated the workshops were well attended. She recommended the search for a keynote speaker start earlier next year. • Food - The Committee was impressed that the food was served hot and the vendors appreciated the meal. • Door Prizes - CM Baron felt that overall the door prizes were well received. He recommended a minimum three to four month lead time to solicit prizes, noting that most businesses he contacted need more time to respond to requests for donations. He also suggested checking with the City to see if there is a database of businesses that make donations to the City and utilize that list. • Evaluations —Hudson noted that 20 vendor evaluations and 54 participant evaluations were received. The vendors had noted they felt attendance was low. CM Wood felt the evaluations were too complicated and recommended simplified, easy to read, evaluations for next year. The Committee discussed the event goals and Hudson stated the event did reach new people and additionally a complete vendor list was included in the June newsletter that reaches over 800 plus individuals. The Committee also discussed changing the date of event next year so as not to Page 1 of 2 CITY OF DUBLIN SENIOR CENT, x ADVISORY COMMITTEE MINUTES OF .TUNE 7, 2007 PAGE 2 OF 2 compete/conflict with other area senior center events; possibly combining the Senior Center's event with another city or agency event and to utilize the City's event planner. CM Baron suggested the Committee call a special meeting to conduct a detailed critique of the event. CM Baron made a motion for the Committee to have a special meeting to critique the L.I.F.E. event on June 27, 2007, at 10:00 a.m. at the Senior Center. CM Bonetti seconded the motion and the Committee concurred. New Business 2007 Winter Quarterly Report Hudson presented the Committee with the 2007 Winter Quarterly Report. She stated that overall the Senior Center has experienced growth. She noted the trips program and the Shamrock Cafe are popular and that the Cafe continues to draw newcomers. The Center continues to work cooperatively with Las Positas Community College Quest Program, Amador Valley Adult School and the Dublin Adult School. New programs such as DancEscape, beginner bridge, Laughter Yoga, and Spanish were added during the winter quarter. CM Wood asked how the attendance numbers were compiled. Hudson indicated that the numbers are manually tabulated from daily sign in sheets for each activity and reflect the actual number of participants attending each activity. CM Wood asked why the numbers are not generated through the Class computer program. Hudson indicated she did not know if Class could generate an accurate attendance report. CM Wood motioned to accept the report and CM Bonetti seconded the motion and the Committee unanimously approved. Other Business Chairperson Edge announced the resignation of CM McCuen. CM Wood requested a report to the Committee on how the Senior Center is being used after hours. Adiournment Being no further business, the meeting was adjourned at 10:28 a.m. Respectfully submitted, — Do� Diane Gue t r Office Assistant APPROVED: Al Edge Vice -Chairperson