HomeMy WebLinkAbout4.5 Tri-Valley Haven Shelter Rebuild and Expansion ProjectAgenda Item 4.5
DUBLIN
CALIFORNIA
DATE:
TO:
FROM:
SUBJECT:
STAFF REPORT
CITY COUNCIL
September 5, 2023
Honorable Mayor and City Councilmembers
Linda Smith, City Manager
Tri-Valley Haven Shelter Rebuild and Expansion Project
Prepared by: Shaun Chilkotowsky, Parks & Community Services Manager
EXECUTIVE SUMMARY:
The City Council will consider allocating $240,205 in available grant funds from the Community
Development Block Grant (CDBG) Urban County Capital Project Pool to rebuild the Tri-Valley
Haven Domestic Violence and Homeless Shelter. The project will include shelter expansion from
30 to 45 beds.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Allocation of CDBG Funding for the Tri-Valley Haven Shelter
Rebuild and Expansion Project and adopt the Resolution Approving the Amendment to the
Memorandum of Understanding for the Environmental Review of the CDBG-Funded Tri-Valley
Haven Shelter Project.
FINANCIAL IMPACT:
The $240,205 grant is funded by the CDBG Capital Project Pool administered by Alameda County
Housing and Community Development Department on behalf of Urban County cities, including
Dublin. Additionally, this project is subject to the CDBG environmental regulations of the U.S.
Department of Housing and Urban Development (HUD), contained in 24 Code of Federal
Regulations (CFR) Part 58. To receive the grant funding, Dublin in collaboration with the Cities of
Livermore and Pleasanton, will hire an environmental consultant who will lead the effort on
behalf of all three cities and the County of Alameda. The cost of the environmental consultant will
be shared by the three cities, with Dublin's share of this expense estimated at $6,540. This cost
will be absorbed in the Fiscal Year 2023-24 Adopted Budget.
Page 1 of 3
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DESCRIPTION:
Background
Tri-Valley Haven's domestic violence and homeless shelter has operated in the Tri-Valley region
for over 40 years. The shelter is the only confidential domestic violence shelter in the region, and
the only one that offers shelter to families with teenage boys. In recent years, Tri-Valley Haven
has turned families away because the shelter is at capacity. In 2022, maintenance issues resulted
in Tri-Valley Haven reducing capacity by 14 beds, so they rented a home on a temporary basis to
maintain a 30-bed capacity. Tri-Valley Haven has prioritized a capital campaign to ensure shelter
operations continue to meet the needs of residents of the Tri-Valley.
Project Proposal
The shelter rebuild project will include full demolition of the existing shelter and a complete
rebuild on the current site. The project will also increase the shelter's capacity from 30 to 45 beds
in one single -story building. The total project cost is estimated at $7.5 million, with additional
temporary off -site shelter costs bringing the total to close to $8 million. Additional funding
sources include Alameda County, the City of Livermore, the City of Pleasanton, Measure A, and
funds from various private entities.
Alameda County Urban County CDBG Program
The City of Dublin participates in Alameda County's Urban -County CDBG Program, along with the
cities of Albany, Emeryville, Newark, and Piedmont, which are known as the "Urban County Cities,"
along with the unincorporated areas of Alameda County.
Each year, Alameda County has an estimated $330,000 available in the Capital Project Pool that is
available to Urban County Cities. Following receipt of Tri-Valley Haven's request for grant funding,
Dublin Staff submitted a request to Alameda County on July 1, 2023 for Fiscal Year 2023-24 CDBG
capital funding. The Alameda County Urban County Technical Advisory Committee approved the
request at its July 6, 2023 meeting.
The funding request will be incorporated in the annual agreement between the City of Dublin and
Alameda County that covers all Human Service CDBG programs and projects. The Fiscal Year
2023-24 agreement is scheduled for approval by the Alameda County Board of Supervisors on
September 15, 2023.
Environmental Review
The Tri-Valley Haven Shelter Project is subject to CDBG environmental regulations of the U.S.
Department of Housing and Urban Development (HUD), contained in 24 Code of Federal
Regulations (CFR) Part 58. The City of Dublin and the County of Alameda will join an existing
Memorandum of Understanding between the Cities of Livermore and Pleasanton to complete the
environmental review process. The City of Livermore is the fiscal agent and will manage the
contract with Raney and Associates, with the consultant completing the environmental review.
The cost, estimated at $19,630, will be shared equally among the cities of Dublin, Livermore, and
Pleasanton, with each agency's one-third share estimated at $6,540. Dublin's cost will be absorbed
within the Fiscal Year 2023-24 Adopted Budget.
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STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted, and Tri-Valley Haven was provided a web link to the Staff
Report.
ATTACHMENTS:
1) Resolution Approving the Allocation of CDBG Funding for the Tri-Valley Haven Shelter Rebuild
and Expansion Project
2) Resolution Approving the Amendment to Memorandum of Understanding for the
Environmental Review of the CDBG-Funded Tri-Valley Haven Shelter Project
3) Exhibit A to the Resolution - Amendment to Memorandum of Understanding for the
Environmental Review
4) Memorandum of Understanding Between the Cities of Livermore and Pleasanton for the
Environmental Review of the CDBG-Funded Shelter Project
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Attachment I
RESOLUTION NO. XX - 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE ALLOCATION OF CDBG FUNDING FOR THE TRI-VALLEY HAVEN
SHELTER REBUILD AND EXPANSION PROJECT
WHEREAS, the City of Dublin received a Human Services Program grant request from
Tri-Valley Haven for $240,205 in CDBG Capital Funding for the rebuild and expansion of its
Domestic Violence and Homeless Shelter; and
WHEREAS, on July 6, 2023, the Alameda County Urban County Technical Advisory
Committee approved the City of Dublin's request for CDBG Capital Funds to support the
project; and
WHEREAS, the CDBG Capital Funding will be incorporated into the City of Dublin and
Alameda County Fiscal Year 2023-24 Agreement that incorporates all CDBG funded programs
and projects.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby take the following actions:
1. Approve $240,205 in CDBG Capital Funding for the Tri-Valley Haven Shelter
Rebuild and Expansion Project; and
2. Direct Staff to work with the County of Alameda as required on the CDBG funding
guidelines; and
3. Authorize the City Manager to execute agreements with the County of Alameda
for use of CDBG funds and the funding agreement with Tri-Valley Haven and take
such further actions as may be necessary or appropriate to carry out the City
Council's obligations pursuant to this Resolution.
{Signatures on the following page}
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 2 78
PASSED, APPROVED AND ADOPTED this 5th day of September 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 2 of 2 79
Attachment 2
RESOLUTION NO. XX - 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING FOR
ENVIRONMENTAL REVIEW OF THE CDBG-FUNDED TRI-VALLEY HAVEN SHELTER
PROJECT
WHEREAS, the City of Dublin received a Human Services Program grant request from
Tri-Valley Haven for $240,205 in CDBG Capital Funding for the rebuild and expansion of its
Domestic Violence and Homeless Shelter; and
WHEREAS, on July 6, 2023, the Alameda County Urban County Technical Advisory
Committee approved the City of Dublin's request for CDBG Capital Funds to support the
project; and
WHEREAS, the Tri-Valley Haven shelter project is subject to the CDBG environmental
regulations of the U.S. Department of Housing and Urban Development (HUD), contained in 24
Code of Federal Regulations (CFR) Part 58; and
WHEREAS, the City of Dublin desires to join an existing Memorandum of Understanding
with the Cities of Livermore and Pleasanton for the completion of the environmental
requirements for this project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby take the following actions:
1. Approve the Amendment to the Memorandum of Understanding for Environmental
Review of the Tri-Valley Haven Shelter Project, attached hereto as Exhibit A; and
2. Authorize the City Manager to execute the Amendment and take such further
actions as may be necessary or appropriate to carry out the City Council's
obligations pursuant to this Resolution.
{Signatures on the following page}
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 2 80
PASSED, APPROVED AND ADOPTED this 5th day of September 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 2 of 2 81
Attachment 3
AMENDMENT TO MEMORANDUM OF UNDERSTANDING
FOR ENVIRONMENTAL REVIEW LEAD AGENCY
(TRI-VALLEY HAVEN EMERGENCY SHELTER REBUILD PROJECT)
This Amendment to Memorandum of Understanding ("Amendment") is entered into this
day of 2023 by the County of Alameda ("County"), City of Dublin ("Dublin"),
City of Livermore ("Livermore") and City of Pleasanton ("Pleasanton").
WHEREAS, Livermore and Pleasanton entered into a Memorandum of Understanding
for Environmental Review Lead Agency for the Tri-Valley Haven Emergency Shelter Rebuild
Project dated May 16, 2023 ("Agreement"); and
WHEREAS, the parties desire to amend the Agreement to add the County and Dublin
as parties, as the County and Dublin are also providing funds for the Project.
NOW, THEREFORE, the parties agree as follows:
A. Section 1 of the Agreement is amended to add that County and Dublin shall also be
cooperating agency entities.
B. Section 3 of the Agreement is amended to add that County and Dublin shall also
provide necessary assistance to facilitate and ensure Livermore's compliance with NEPA
Requirements.
C. Section 4 of the Agreement is amended to provide that the cost of the NEPA consultant
shall be shared equally among Dublin, Livermore, and Pleasanton.
D. Section 5 of the Agreement is amended to provide that County and Dublin shall have
the same rights to terminate and amend the Memorandum of Understanding as Livermore and
Pleasanton.
E. This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which together shall constitute one agreement. Counterparts may be
delivered via facsimile, electronic mail (including pdf or any electronic signature complying with
U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic
Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other
transmission method, and any counterpart so delivered shall be deemed to have been duly
and validly delivered and be valid and effective for all purposes.
F. All other terms and conditions of the Agreement shall remain in full force and effect.
In witness whereof, authorized representatives of the parties have executed this
Amendment as of the date first above written.
Amendment to MOU Page 1
82
Attachment 3
COUNTY OF ALAMEDA CITY OF DUBLIN
By:
Michelle Starratt, Housing Director
Housing and Community Development Dept.
By:
Linda Smith, City Manager
Date: Date:
Approved as to Form: Attest:
By: By:
Kathleen Hall, Deputy County Counsel Marsha Moore, City Clerk
CITY OF PLEASANTON Approved as to Form:
By: By:_
Gerry Beaudin, City Manager
Attest:
By:
John Bakker, City Attorney
CITY OF LIVERMORE
Jocelyn Kwong, City Clerk
By:
Approved as to Form: Marianna Marysheva, City Manager
By: Attest:
Daniel Sodergren, City Attorney
By:
Marie Weber, City Clerk
Approved as to Form:
By:
Katherine Mirassou, Deputy City
Attorney
5418266.2
Amendment to MOU Page 2
83
DocuSign Envelope ID: 6B98253B-69F4-4AF4-A75D-67A38A1CF538
Attachment 4
MEMORANDUM OF UNDERSTANDING
FOR ENVIRONMENTAL REVIEW LEAD AGENCY
(TRI-VALLEY HAVEN EMERGENCY SHELTER REBUILD PROJECT)
THIS MEMORANDUM OF UNDERSTANDING is entered into this 16th day of
May 2023, between the City of Livermore, a municipal corporation and the
City of Pleasanton, a municipal corporation.
WHEREAS the City of Livermore and City of Pleasanton cooperate in
performing environmental reviews within the city limits of Livermore for Federally
funded or assisted projects in accordance with the National Environmental Policy Act,
24 CFR Part 58 and the related laws and authorities listed at Sections 58.5 and 58.6
("NEPA Requirements");
WHEREAS the City of Livermore and City of Pleasanton are both providing
Community Development Block Grant (CDBG) funds in the amounts of $483,846 and
$250,000, respectively, for a proposed demolition and rebuilding of Tri Valley Haven's
Emergency Shelter at a confidential location in Livermore, CA 94550 ("Project"); and
WHEREAS the parties desire to establish the role and responsibilities of lead
agency and cooperating agency with respect to NEPA Requirements for this Project;
NOW, THEREFORE, the parties hereby agree as follows:
1. Lead Agency/Cooperating Agency. City of Livermore shall be the lead
agency and the City of Pleasanton shall be the cooperating agency entity with respect
to the environmental review, decision -making and action responsibilities pursuant to
the National Environmental Policy Act, 24 CFR Part 58 and the related laws and
authorities listed at Sections 58.5 and 58.6.
2. Lead Agency Responsibilities. City of Livermore shall take lead
responsibility for assessing and resolving environmental impacts on the Project solely
with respect to NEPA Requirements.
3. Cooperating Agency Responsibilities. City of Pleasanton shall provide all
necessary assistance to facilitate and ensure City of Livermore's compliance with
NEPA Requirements.
4. Consultant Costs. The City of Livermore and the City of Pleasanton shall
equally share the cost for any NEPA consultant associated with the Project.
5. Termination; Amendments. City of Livermore or City of Pleasanton may
end or terminate this Memorandum of Understanding at any time with prior written
notice. This Memorandum of Understanding may be amended from time to time by
written agreement by City of Livermore and the City of Pleasanton.
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DocuSign Envelope ID: 6B98253B-69F4-4AF4-A75D-67A38A1CF538
6. Counterparts: Contract Execution. This Memorandum of Understanding
may be executed in one or more counterparts, which together shall constitute one and
the same instrument. Unless otherwise prohibited by law or County policy, the parties
agree that an electronic copy of a signed contract, or an electronically signed contract,
has the same force and legal effect as a contract executed in original ink signature. The
term "electronic copy of a signed contract" refers to a transmission by facsimile,
electronic mail, or other electronic means of a copy of an original signed contract in a
portable document format. The term "electronically signed contract" means a contract
that is executed by applying an electronic signature using technology approved by the
City of Livermore.
IN WITNESS WHEREOF, the parties have caused this Memorandum of Understanding
to be made on the date above written.
****************************************************************************************************
SIGNATURES ON THE NEXT PAGE
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DocuSign Envelope ID: 6B98253B-69F4-4AF4-A75D-67A38A1CF538
In concurrence and witness whereof, and in recognition of the mutual consideration
provided therefore, the parties have caused this Memorandum of Understanding to be
executed on the date first written above.
CITY OF PLEASANTON,
a Municipal Corporation
BY:
DocuSignetl by:
aurrui btau w DATED: 5/16/2023 1 8:55AM PDT
`-3239C91940BF4B6...
VUrry 6eduUlrl
City Manager
APPROVED AS TO FORM:
p— DocuSignetl by:
wt,s awAtiLl
`-81E8A3883D7644D
H55�5 HN f/CITY ATTORNEY
Deputy City Attorney
CITY OF LIVERMORE,
a Municipal Corporation
DocuSignetl by:
BY: k.artaa kartisLum, DATED: 5/16/2023 111:06 AM PDT
L-67FF33A39740458.
Iviananna ivlarysneva
City Manager
APPROVED AS TO FORM:
,—DocuSignetl by: �DS
aiuc Vtinckirassout
`— D48B6AOC4F27411
HJSiJ i,viv i iui iY ATTORNEY
Deputy City Attorney
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