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HomeMy WebLinkAbout05-06-2008 SCAC MinutesPage 1 of 4 CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF MAY 1, 2008 Call to Order Chairperson Wood called the meeting to order a 9:00 a.m. Roll Call: Committee Members (CM) Present: Beth Wood, Al Edge, Martin Baron, Diane Bonetti and Delilah Vanderpool Parks and Community Services Commission Liaison Present: Rich Guarienti Staff Present: Paul McCreary, Parks and Community Services Manager; Anna Hudson, Recreation Coordinator; and Diane Guenther, Office Assistant Oral Communications CM Wood would like to send a letter to the Parks and Community Services Commission in recognition of the April volunteer luncheon. CM Edge indicated that the coffee at the Senior Center is too expensive and suggested sending a letter to Starbucks requesting coffee donations. CM Bonetti inquired about a company that was mentioned at a past DSCAC meeting that could donate coffee. CM Wood noted the company has gone out of business. CM Vanderpool asked if any research was conducted involving obtaining a donated van from the Transit Authority. McCreary indicated that the available vans were designated for non-profit Para transit uses, which the City does not provide. CM Wood asked about a letter of recommendation for Senior Support for their grant application to ACTIA for transportation for low income seniors. McCreary indicated he would need more information about the grant to determine how to proceed. CM Wood will obtain the information and provide to McCreary. CM Vanderpool asked if Staff had asked the Foundation for funds for the reader board. McCreary indicated he is still reviewing the scope of the project and will make a request to the Foundation in the near future. Approval of the Minutes – THE APRIL MINUTES WERE AMENDED AS FOLLOWS; UNDER NEW BUSINESS CM Wood stated “She suggested that if less focus was placed on competition then perhaps less skilled golfers would attend.” UNDER UNFINISHED BUSINESS add “CM Wood suggested updating the City website search function.” UNDER NEW BUSINESS Identification of Senior Center from Amador Valley Boulevard change CM Wood to “CM Baron asked if the cost could be reduced by using a wireless sign with solar power on the corner of Amador Valley and Donohue.” UNDER 2008-2009 Foundation Funding Request change “The Committee Members concurred that Staff ask the Foundation for funds to purchase the reader board and a revolving book rotunda.” THE COMMITTEE UNANIMOUSLY APPROVED THE MINUTES OF APRIL 3, 2008 AS AMENDED WITH CM EDGE ABSTAINING. MOTION BY CM BARON AND SECONDED BY CM BONETTI. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF MAY 1, 2008 PAGE 2 OF 4 Written Communication - None Unfinished Business - None New Business SUMMER CAR SHOW Staff discussed plans for a potential Summer Car Show at the Senior Center. Staff presented the Committee with four different themes and event components for their consideration and input. CM Edge stated the event was more elaborate than it needed to be, and suggested keeping everything simple. He suggested contacting KKIQ for music and Pepsi for a trailer to sell sodas. He also suggested that the Senior Center could sell hot dogs and sodas for $3 and possibly sponsor a dance inside. CM Vanderpool suggested selling pizza. CM Bonetti indicated this community event could be open to all ages and draw all types of cars. She suggested simply allowing people to show their cars. CM Bonetti and CM Edge suggested contacting Bonnie Andreason who is a member of a Corvette Club to obtain more information about car shows. CM Bonetti stated music is an important component at a car show. CM Baron commented this could be how radio could be involved. CM Baron noted the Tour de Elegance used to be held in Dublin. He felt that businesses in the area might benefit and be interested in cosponsoring the event. He also liked the concept of touring, if not in the street maybe around the parking lot. CM Edge recommended contacting Kasabian Motors. CM Vanderpool asked if the event is just for local people or expanded out. Staff indicated there probably are not enough cars for Dublin entries alone, so it would be more of a regional draw. CM Baron suggested using a committee to brainstorm. Staff indicated they will contact local car clubs for input. CM Wood liked theme’s 1 and 3 and suggested keeping the event simple and very straightforward. She questioned if the date was too close to or competing with other car shows. She asked if the event was for seniors or the entire community. She asked how the event was going to be promoted and that time and effort should be put into who we are trying plan the event for. McCreary indicated that it would be open to the general public and once the theme was chosen then staff would work on the promotions plan. CM Wood asked if we are sponsoring a city-wide event are we prepared for this. McCreary indicated the site should be sufficient. CM Vanderpool noted the event will attract a variety of people. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF MAY 1, 2008 PAGE 3 OF 4 CM Bonetti noted the event is to provide exposure of the Senior Center to the entire community. CM Vanderpool suggested hosting the event in July as a pre-show to Hot August Nights. CM Edge noted that the number of vehicle entries will need to be limited. Parks and Community Services Commissioner Guarienti stated the goal is to get people to see the Senior Center. We have a community building and this is a way to get people to come by. He said this is a great idea and agreed with the idea of keeping it simple. Other Business LIFE EVENT UPDATE Staff provided the Committee with a status report of the Come to Life event and shared the various promotional materials for the event. CM Baron asked if the online information for the Come to Life was easy to find on the City website. CM Wood indicated the search function on the City website still does not easily provide the information. McCreary indicated he would follow-up with the Webmaster. CM Baron suggested putting the posters anywhere and everywhere. Staff reviewed the list of locations where the posters will be placed. CM Baron suggested contacting Community Service Clubs. Staff noted the clubs will be identified and the target date to post is Monday. CM Vanderpool asked about Community TV. Staff indicated press releases have been sent, and it was covered on the Mayor’s Report. Guarienti suggested using email blasts. He felt using emails can be very timely and that people tend to open and read their email. CM Baron asked about the strategy for evaluation. Staff indicated it will be similar to last year where people who submitted an evaluation were entered into a door prize drawing. CM Baron suggested devising a form that could indicate the “wow” effect of the event. CM Wood stated we should go back to the original goals to develop an evaluation so that it relates back to the expected outcomes. We will not know how successful we are unless we have a good evaluation. CM Baron suggested using Play-Explore-Connect as the basis for the evaluation question. CM Wood noted that at Intel they used smiley faces. Other Business CM Vanderpool shared the Vial of Life (contained in a CD holder) she obtained from the San Ramon Senior Center. She shared that she could obtain several hundred for distribution at the Dublin Senior Center. Staff indicated Alameda County Fire has their own version of the Vial of Life (contained in a CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF MAY 1, 2008 PAGE 4 OF 4 medicine container) that has been devised to be used by Alameda County residents. McCreary will share the San Ramon version with Alameda County Fire. Guarienti commented on the Bus Obscura Program and felt is was not well advertised at the Senior Center. He felt this was a good example of how email could be used to promote events. The key is to get information out before an activity so people can plan. Guarienti noted the current newsletter did not reflect that Bocce Ball event that will be starting up next week. Guarienti informed the Committee of a community meeting on May 1st for the proposed extension of an operations tax for East Bay Regional Parks. They will also discuss the future western hills open space project. Adjournment Being no further business, the meeting was adjourned at 10:33 a.m. Respectfully submitted, __________________________________ Diane Guenther Office Assistant APPROVED: ___________________________________ Beth Wood Chairperson