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HomeMy WebLinkAbout09-01-2022 SCAC Agenda Packet100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Senior Center Advisory Committee Regular Meeting DUBLIN SENIOR CENTER ADVISORY COMMITTEE Thursday, September 1, 2022 Location: Dublin Senior Center 7600 Amador Valley Blvd. Dublin Ca. 94568 Regular Meeting 9:30 AM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Senior Center Advisory Committee on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Senior Center Advisory Committee agenda. The exceptions under which the Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Senior Center Advisory Committee with one single action. Members of the audience, Staff or the Senior Center Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the August 4, 2022 Senior Center Advisory Committee Regular Meeting Minutes The Committee will consider approval of the minutes of the August 4, 2022 Senior Center Advisory Committee Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the August 4, 2022 Senior Center Advisory Committee Regular September 01, 2022 Dublin Senior Center Advisory Committee Agenda 1 Meeting. Staff Report Attachment 1 - Minutes of the August 4, 2022 Senior Center Advisory Committee Regular Meeting 3.2 Tri-Annual Parks and Community Services Department Report for May through August 2022 The Committee will receive the Department Tri-Annual Report on classes, activities, and events from May through August 2022. STAFF RECOMMENDATION: Receive the report. Staff Report 4. UNFINISHED BUSINESS 5. NEW BUSINESS 5.1 Presentation on the 2022 Dublin Senior Center Info Fair The Committee will receive a presentation on the 2022 Dublin Senior Center Information Fair. STAFF RECOMMENDATION: Receive the presentation. Staff Report 6. OTHER BUSINESS Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. September 01, 2022 Dublin Senior Center Advisory Committee Agenda 2 September 01, 2022 Dublin Senior Center Advisory Committee Agenda 3 STAFF REPORT Senior Center Advisory Committee Page 1 of 1 Agenda Item 3.1 DATE:September 1, 2022 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks and Community Services Director SUBJECT:Approval of the August 4, 2022 Senior Center Advisory Committee Regular Meeting MinutesPreparedby:Henry Siu,Recreation Coordinator EXECUTIVE SUMMARY:The Committee will consider approval of the minutes of the August 4, 2022 Senior Center Advisory Committee Regular Meeting. STAFF RECOMMENDATION:Approve the minutes of the August 4, 2022 Senior Center Advisory Committee Regular Meeting. FINANCIAL IMPACT:None. DESCRIPTION:The Senior Center Advisory Committee will consider approval of the minutes of the August 4, 2022 Regular Meeting. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted. ATTACHMENTS:1)Minutes of the August 4, 2022 Senior Center Advisory Committee Regular Meeting 4 Attachment 1 MINUTES OF THE SENIOR CENTER ADVISORY COMMITTEE Regular Meeting: August 4, 2022 Page 1 of 2 A Regular Meeting of the Senior Center Advisory Committee was held on Thursday, August 4, 2022,at the Dublin Senior Center. The meeting was called to order at 9:31 AM, by Committee Vice-Chair Michelle Wayland. 1. Call to Order and Pledge of AllegianceAttendee Name Title StatusSamir Qureshi Committee Chair AbsentMichele Wayland Committee Vice-Chair PresentKebin Lu Committee Member PresentChristy Li Committee Member PresentSteve Kau Committee Member Present 2. Oral Communications 2.1 Public Comment – None 3. Consent Calendar 3.1 Approval of the May 5, 2022 Senior Center Advisory Committee Regular Meeting MinutesThe Committee approved the Consent Calendar. RESULTS:APPROVED [UNANIMOUS] MOVED BY:Steve Kau, Committee Member SECOND:Christy Li, Committee Member AYES:Wayland, Lu, Li, Kau ABSENT: Qureshi 4. Unfinished Business – None. 5. New Business 5.1 Presentation by the Dublin Senior Center FoundationHenry Siu, Recreation Coordinator, provided an update on the Dublin Senior Center Foundation events and activities to date. No action was taken. 5 Page 2 of 2 6. Other BusinessStaff and Committee Members gave updates on various projects. 7. AdjournmentBeing no further business, the meeting was adjourned by Committee Vice-Chair at 9:57 AM.Minutes prepared by Recreation Coordinator, Henry Siu Vice-ChairpersonSenior Center Advisory Committee ATTEST: Henry SiuRecreation Coordinator 6 STAFF REPORT Senior Center Advisory Committee Page 1 of 9 Agenda Item 3.2 DATE:September 1,2022 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks &Community Services Director SUBJECT:Tri-Annual Parks and Community Services Department Report for May through August 2022PreparedbyElisabethHogue,Office Assistant II EXECUTIVE SUMMARY:The Committee will receive the Department Tri-Annual Report on classes, activities, and events from May through August 2022. STAFF RECOMMENDATION:Receive the report. FINANCIAL IMPACT:None. DESCRIPTION:The following summarizes the classes, activities, and events conducted by the City of Dublin Parks and Community Services Department from May through August 2022.ParksThere are several Dublin park projects currently in the works. Don Biddle Community Park will host its grand opening on September 24, 2022; park amenities include basketball courts, tennis courts, and a community garden.Construction on the remaining 14 acres of Fallon Sports Park, which includes a cricket field, two little league baseball fields, four sand volleyball courts, and five multi-use batting cages, continues with an anticipated opening on October 22, 2022. The newest park addition, Jordan Ranch Neighborhood Square, has begun the planning phase by hosting a public Zoom meeting to review survey results on June 28 and an onsite community outreach meeting on August 13 with three comprehensive designs that neighboring residents provided feedback on.Recreation ClassesRecreation camps and classes had a higher-than-average number of programs since the 7 Page 2 of 9 coronavirus pandemic. Sports superseded all categories. Skyhawks, Arora Tennis, and Chris Meredith were the top three instructors with the highest camp registrations, with a total of 1,176 participants.Table 1: Recreation Class Participation NumbersCategoryCamps Classes TotalContractedFitness(Yoga,Zumba,Gymnastics,&Martial Arts)29 52 81ContractedSports(Basketball,Tennis,Soccer,Multi-Sports,&Golf)1,259 602 1,861ContractedLeisureClasses (STEM,Enrichment,&Life-longLearning)333 65 398ContractedAquaAerobics-542 542ContractedCulturalArts(Arts,Theater,Dance,&Performing Arts)356 61 417Totals1,977 1,322 3,299FamilyServicesAfterschool ProgramsAfterschool Recreation and Afterschool LEAD (Leadership Experience and Development) finished off the 2021-22 school year in June (Session III) and started the 2022-23 school year in August (Session I). Participant numbers are trending higher for the new school year than last year. Table 2: Afterschool RecreationParticipation NumbersSchoolSession III Session IAmador1731Cottonwood1218Dougherty2825Dublin3735Frederiksen2718Green2335Murray19N/ATotals163162Table 3: Afterschool LEADParticipation NumbersSchoolSession III Session ICottonwood01Fallon48Wells25Totals614Summer Camps 8 Page 3 of 9 Summer Camps were in operation from June 6 through August 5, 2022. Participants had the choice of four different camps. The two full-day options were Camp Shannon and Camp Splash. Camp Shannon, located in the Nature Nook at the Shannon Community Center, provided campers with various activities, including Tasteful Tuesdays and Offsite Park Thursdays. Camp Splash, located at The Wave, gave campers the morning to participate in crafts, group games, and outdoor play, and the afternoons were enjoyed in the waterpark. The two half-day options were Camp Sunrise and Camp Shamrock. Camp Sunrise offered two locations, Emerald Glen Park and Shannon Community Park. This half-day option gave parents who did not need full daycare an option to allow their children to enjoy a fun and eventful camp experience. Campers spent each day participating in group games, sports, and arts and crafts while having the ability to explore the parks. Camp Shamrock, for preschool-aged campers, was located at the Shannon Community Center and provided preschool campers with all the same activities as other camps, including Tasteful Tuesdays, where crafts were created to be eaten. Table 4: Summer Camp Program Participation NumbersProgramJune July AugustCamp Shannon 137 65 15Camp Splash 151 139 36Camp Sunrise -Shannon 173 140 9Camp Sunrise –Emerald Glen 140 116 12Camp Shamrock 100 102 18Totals70156290PreschoolThe Dublin Elementary School preschool was relocated to Nielsen Elementary School.Table 5: Fall/Winter & Spring Preschool Participation NumbersProgramSession III Session IDublinEl/Nielsen (4 days/week,4-year -olds )22 11ShannonCenter(2 days/week,3-year-olds)16 22ShannonCenter(2 days/week,4-year-olds)24 13ShannonCenter(3 days/week,3-year-olds)20 22ShannonCenter(3 days/week,4-year-olds)25 24Totals10792 9 Page 4 of 9 Youth Advisory CommitteeOn May 14, 2022, the Youth Advisory Committee hosted a new event, the Youth Hackathon & Start-Up Pitch event, at the Dublin Senior Center. Sixty-fourregistered participants ranging from ages 11-14 competed. The theme was sustainability in urban development. The 18 formed teams had approximately 2.5 hours to brainstorm a problem, create a technical solution, create a slide deck, and then present for two minutes in this competition. Projects ranged from incentivizing water purification or growing trees to an app solving droughts in Alaska. One project created by two 12-year-olds was an app that scans a piece of garbage, identifies if it is recycled, compost or garbage then uses GPS to direct you to the nearest receptacle for the item. The Committee recruited 13 judges, including the founders of Youth Coding Workshops, an employee from Lawrence Livermore Lab who works with women in STEM, and three directors in tech companies located within the Tri-Valley. Mayor Hernandez appointed committee members for the 2022-23 term at the June 7, 2022, City Council meeting.Youthand Adult SportsThe Junior Warriors youth basketball summer clinics returned after being canceled in 2020 and 2021. This summer was the largest number of participants to ever take part in the clinics, with 253 boys and girls in grades K-8th. The Dublin Youth Sports League User Groups quarterly communications meeting was held on August 25, 2022. Groups discussed Summer and Fall schedules and took a tour of Fallon Sports Park to discuss usage. User groups will assist staff with park events during the grand opening of Fallon phase III on October 22, 2022. The next meeting is scheduled for January 19, 2023. Table 6: Facility/Picnic Area ReservationsFacilityRentalLocationMayJuneJulyAug Total Hours ReservedDublinSportsGrounds98857844510673,078Fallon Sports Park 2,846 771 1,372 1,203 6,192TedFairfieldPark9293236214EmeraldGlenPark3624713223731,528CricketBattingCages178232250172832StagerGym16523011941555PicnicRentals9397919195983,247TotalHours5,570 3,166 3,450 3,460 15,646 Dublin Trail ChallengeThe first Dublin Trail Challenge was held July 1 through August 31, 2022, kicking off National 10 Page 5 of 9 Parks Month with a fun way to explore the 26 miles of trails in Dublin and encourage residents to work on physical and mental health. This event had 763 registered participants, and those who complete the challenge will receive a commemorative t-shirt.The WaveThe Wave summer season was an overall success represented in available features, ticket sales, and amenity reservations throughout the season. Cabanas and luxury loungers were again popular and expanded when three additional cabanas were installed and opened at the beginning of July. For the first time since 2019, staff was also able to bring back the sale of swim diapers, sunscreen, towels, locker rentals, and the two speed slides on the top deck of the slide tower. Concessions thrived and used a new commercial fryer and warming system, drastically reducing wait times. KKIQ radio station attended three promotional days and provided live personalities from the pool deck, helping to advertise the facility hours and offerings. There were no major accidents or injuries to report, and there were no feature closures during the season.Competition Swimming ProgramsThe Green Gator swim team returned for a full competitive season for the first time since the pandemic. The team entered the Valley Swimming League, comprising eight teams within the Tri-Valley area. The Green Gators took 3rd place at the league championships and led a team of 148 swimmers. The parent board and volunteers were able to bring back their annual fund-raising swim-a-thon event and end-of-season celebration. The Junior Green Gator program introduces new swimming athletes to the competitive swimming environment. The skills and knowledge they obtain during the program make it a great funnel opportunity for future Green Gator athletes. Two age groups and four sessions were held during the summer 2022 season, with a total of 170 participants in the program. Swim LessonsThe Wave implemented a digital report card system, providing a passing rate of 40%. This was the first summer to offer private swim lessons since the summer of 2019. There were 224 private swim lesson registrations.MarketingThe Wave worked with the KKIQ radio station for radio ads throughout the summer. The season ended with Channel 2, KTVU Zip Trips conducting a live broadcast from the facility on Friday, August 12, 2022 with free admission to the public. The Wave was then voted the top place for family fun by viewers, and also won Parents Press, Family Favorite Award, Best of East Bay 2022.Table 7: Wave Programs Participation NumbersProgramTotal Participation Waterpark (5/28-8/5)39,921Fitness Swimming (5/1-8/5)2,681SwimLessons (5/1-8/4)2,319Competitive Swimming (5/23-7/28)381Birthday Parties 153Total45,302 11 Page 6 of 9 Private Rentals/Banquet Facilities Table 8: Facility RentalsFacility RentalsShannon Community Center –Non-Profits 11Shannon Community Center –Private Rentals 46Dublin Senior Center –Non-Profits 3Dublin Senior Center –Private Rentals 22The Wave –Community Room –Non-Profits 12The Wave –Community Room –Private Rentals 15The Wave –Boardwalk (New) 2Dublin Library –Non-Profits 47Dublin Library –Private Rentals 12Civic Center-Regional Meeting Room –Non-Profits 56Civic Center –Regional Meeting Room–Private Rentals 7Total226 Senior Center The following are highlights of activities at the Senior Center. The Dublin Senior Center Foundation’s Bingo on Wednesdays is slowly regaining popularity and now averages 51 players weekly. Table Tennis remains a popular program, consistently averaging 13 players each weekday and 16 on Saturday. The Mills Line Dance class continues to be one of the most popular classes at the Senior Center. This class averages over 35 participants each week. “Finding Wellness” seminars hosted by Senior Support of the Tri-Valley at the Dublin Senior Center are well attended, with an average of 20 participants registered. On June 14, 2022, 11 travelers of the Dublin Senior Center Day trip program partnered up with travelers from the Pleasanton Senior Center by sharing a bus, visiting the Santa Cruz Beach Boardwalk and Roaring Camp Railroad. On June 16, 2022, the Senior Center held its annual volunteer recognition event. Barbeque lunches and giveaways were provided to over 60 attendees. Volunteers are great assets and assist staff regularly with the daily operations of the Dublin Senior Center.In partnership with Open Heart Kitchen, the lunch program continued daily. The Senior Center served a daily average of 25-40 lunches before COVID-19 and now regularly serves more than 175 lunches per day as a walk-up program.Table 10:Open Heart Kitchen Lunches ServedOHK Lunch Program May June July August TotalLunches Served 3,435 3,615 3,252 4,140 14,442 12 Page 7 of 9 Heritage Park and Museums Beginning in August, hours were adjusted to Tuesdays and Thursdays from 4:00pm -8:00pm and Saturdays 9:00am -12:00pm.Self-guided tour pamphlets are also available at the Murray School House and Kolb House for patrons to use anytime. On display in the small classroom is the exhibit Dublin,40th Anniversary. This temporary exhibit celebrating Dublin’s 40th anniversary ofincorporationwill run through the end of 2022.Visitors can learn about how Dublin was incorporated as a city and enjoy a display of photos and historical items.Guided Trips and ToursSchool field trips and private tours have returned. Dougherty Elementary School brought five classes of third grade students to Heritage Park in May. Students were given an educational tour of the facilities and participated in hands-on activities such as gold panning, pioneer style laundry, and tractor drawn wagon rides. Additionally, Heritage Park hosted three other groups for private tours. EventsWeekend Wonders, a new monthly program, kicked off this summer at Heritage Park. On July 16, participants learned how to make ice cream theold-fashioned way by using a hand-crank machine and were able to enjoytherewardsoftheirlabor.On August 6,participants learned how to makecorn husk dolls, known to be one of the first toys made by Native Americans. Afterward, they had the opportunity to take wagon-drawn tractor rides and view the exhibits in the museums.In August, the much-requested Jam Band program returned. The Murray School House Museum will again be used by musicians looking to jam with friends on Tuesday and Thursday evenings. Public ArtUtilizing the Arts Space Grant Program, the Dublin Arts Collective hosted a “Paint Out” event at Heritage Park from April 30 to May 1, 2022. Registered artists were allowed to paint anywhere in Dublin for the event and then were given space at Heritage Park to display and sell the work they created. On July 1, the temporary art lawn exhibit was displayed as part of the celebration of the City’s 40th anniversary. The four sculptures are displayed at Civic Center, Dublin Library, The Wave, and Shannon Community Center. 13 Page 8 of 9 “Picture This” is a temporary public art program that features oversized painted wooded picture frames in prominent locations around Dublin and the Tri-Valley. This exhibit is now on display and will remain up through early fall. This is a unique project in that the City collaborated with neighboring Cities to participate in a regional temporary art program. There are eight painted frames in Dublin, with an additional 23 on display throughout the region, including Pleasanton, Livermore, San Ramon, and Danville. Special EventsOn May 14, the City partnered with APAPA to host a city-sponsored Asian Heritage Celebration performance at Dublin High School featuring community groups performing music, dance, and martial arts. On May 15, the City partnered with Radiance Ballet to provide a community performance of Cinderella. Farmers MarketThe Dublin Farmers Market was held every Thursday evening starting April 7 and will continue until September 29 at Emerald Glen Park. The free summer concerts series began June 16 with a special theme, LGBTQ+ Night. The concerts continued each week at the Farmers Market through August 4. The concerts packed the outdoor amphitheater each night. Picnic FlixThe City’s outdoor Picnic Flix movie series returned this summer and drew large crowds to Emerald Glen Park. These events took place every Friday night from June 17 to July 22. The movie nights brought in an estimated 600-800 attendees each night. The attendees enjoyed a variety of food and snack options from various local food vendors.Scavenger HuntStaff hosted the "Dublin through the Decades” game this summer as part of the City’s 40thanniversary activities. Community members were encouraged to use the Goosechase app to participate in a photo-gathering scavenger hunt that took them around the City guided by photos of the past. The goal was to find the location of the old photo and then take a photo of what it looks like today. Participants that finished the game were rewarded with Dublin-branded items and coupons to The Wave. Over 250 participants started this challenge, with 159 fully completing and collecting prizes. Family CampoutsThese events allow families to experience outdoor camping right here in Dublin. The campouts were held at Jordan Ranch Park, Alamo Creek Park, and Schaefer Ranch Park. Each location 14 Page 9 of 9 featured a unique form of entertainment, barbeque dinner cooked by the Dublin Lions Club, games and crafts, marshmallow roasting, and a light breakfast on Sunday morning. The combined attendance at all three campouts was 658 campers.Ruby AffairOn August 6, the Ruby Affair was held at Heritage Park. This formal event was in celebration of Dublin’s 40th anniversary. Over 150 guests enjoyed the outdoor setting at Heritage Park, a catered dinner, live music, and dancing.Upcoming EventsSeptember 10 – Splatter at Emerald Glen ParkSeptember 24 – Grand Opening of Don Biddle Community ParkOctober 1 – Senior Information Fair at the Dublin Senior CenterOctober 8 – Harvest Fair at Heritage ParkOctober 22 – Floating Pumpkin PatchOctober 22 – Grand Opening – Fallon Sports Parks Phase III STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted. ATTACHMENTS:None. 15 STAFF REPORT Senior Center Advisory Committee Page 1 of 2 Agenda Item 5.1 DATE:September 1, 2022 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Presentation on the 2022 Dublin Senior Center Information FairPreparedby:Henry Siu,Recreation Coordinator EXECUTIVE SUMMARY:The Committee will receive a presentation on the 2022 Dublin Senior Center Information Fair. STAFF RECOMMENDATION:Receive the presentation. FINANCIAL IMPACT:The budget for the Senior Information Fair is included as part of the Parks and Community Services Department’s annual operating budget. DESCRIPTION:The 2022 Dublin Senior Center Information Fair will take place on Saturday, October 1, 2022,from 9:00 AM to 12:00 PM. The Dublin Senior Center, in cooperation with senior service professionals, is hosting this comprehensive information fair to bring awareness to seniors, caregivers, and their families about local resources and services available to them. Over 35 local organizations that offer resources related to social services, health,wellness, fitness,recreation, assisted living facilities, and the like will be in attendance. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted. 16 Page 2 of 2 ATTACHMENTS:None. 17