HomeMy WebLinkAbout05-27-2020 YAC Agenda PacketMay 27, 2020 Dublin Youth Advisory Committee Agenda Page 1 of 2
REGULAR MEETING
Wednesday, May 27, 2020, 7:00 PM
Dublin Senior Center, 7600 Amador Valley Boulevard
DUBLIN YOUTH
ADVISORY COMMITTEE
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Youth Advisory Committee Meeting or, in the event that it is delivered to
Youth Advisory Committee members less than 72 hours prior to a Youth Advisory Committee Meeting, as soon
as it is so delivered.
Meeting Procedure During Coronavirus (COVID-19) Outbreak:
In keeping with the guidelines provided by the State of California and Alameda County
Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak,
and recommendations to follow social distancing procedures, the City of Dublin will adopt the
following practices during upcoming commission meetings:
• The Dublin Youth Advisory Committee will hold the meetings remotely via Zoom
Video Communications.
• The meeting will begin at 7:00 p.m.
• Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to
call in using a computer/or smart phone via a link which will be provided following
submission of a speaker slip. A telephonic option will also be available.
• Once connected, the public speaker will be placed in an on-line waiting room. While in the
waiting room, the public speaker will hear the meeting while they are connected and waiting
to speak.
• When the agenda item upon which the individual would like to comment is addressed, the
speaker will be announced in the meeting when it is his/her time to speak to the
commission. The speaker will then be moved to the meeting for comment.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Public Comment
At this time, the public is permitted to address the Youth Advisory Committee on non-agendized items. Please
step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED
THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not
appearing on the posted agenda. The Youth Advisory Committee may respond to statements made or questions
asked or may request Staff to report back at a future meeting concerning the matter. Any member of the public
may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Youth
Advisory Committee agenda. The exceptions under which the Youth Advisory Committee MAY discuss and/or
take action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
May 27, 2020 Dublin Youth Advisory Committee Agenda Page 2 of 2
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth
Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee
who would like an item removed from the Consent Calendar for purposes of public input may request the Chair
to remove the item.
3.1. Minutes of the February 26, 2020 Regular Youth Advisory Committee Meeting
The Youth Advisory Committee will consider approval of the minutes of the
February 26, 2020 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the February 26, 2020 Regular Youth Advisory Committee
meeting.
3.2. Youth Advisory Committee 2019-20 Annual Report Presentation Review
The Advisory Committee will review the Annual Report presentation, highlighting
the 2019-20 term accomplishments.
STAFF RECOMMENDATION:
Receive the report.
4. WRITTEN COMMUNICATION
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
7. NEW BUSINESS
8. OTHER BUSINESS
Brief information only reports from the committee and/or Staff, including committee reports and reports by the
committee related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules a nd regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
Page 1 of 1
STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: May 27, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Minutes of the February 26, 2020 Regular Youth Advisory Committee
Meeting
Prepared by: Henry Siu, Recreation Coordinator
EXECUTIVE SUMMARY:
The Youth Advisory Committee will consider approval of the minutes of the February 26,
2020 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the February 26, 2020 Regular Youth Advisory Committee
meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes of the February 26,
2020 Regular meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Minutes of the February 26, 2020 Regular Youth Advisory Committee Meeting
3.1
Packet Pg. 3
YOUTH ADVISORY COMMITTEE MINUTES
Wednesday, February 26, 2020
Youth Advisory Committee February 26, 2020
Regular Meeting P a g e | 1
1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:03 p.m.
by Committee Chair Trishala Jain. The pledge of allegiance was recited by those
present at the meeting.
Attendee Name Title Status
Trishala Jain Committee Chair Present
Divyansh Agrawal Committee Member Present
Hollis Carey Committee Member Present
Steven Chan Committee Member Present
Kandace Chen Committee Member Present
Mannat Dhot Committee Member Present
Saanya Goel Committee Member Present
Akul Gowda Committee Member Present
Medha Gowda Committee Member Present
Visvesh Jegadheesh Committee Member Present
Rithu Lakshman Committee Member Present
Grace Marnon Committee Member Present
Romal Mitr Committee Member Present
Harsimar Saini Committee Member Present
Moises Vazquez Committee Member Absent
Diya Vij Committee Member Present
Siri Phaneendra PCS Student Representative Absent
2. Oral Communications
2.1. Public Comment - None
3. Consent Calendar
3.1. Approved the minutes of the January 22, 2020 Regular meeting.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Harsimar Saini, Commissioner
SECOND: Mannat Dhot, Commissioner
AYES: Agrawal, Carey, Chan, Chen, Dhot, Goel, A. Gowda, M. Gowda,
Jain, Jegadheesh, Lakshman, Marnon, Mitr, Saini, Vij
ABSENT: Vazquez, Phaneendra
4. Written Communication - None
3.1.a
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Youth Advisory Committee February 26, 2020
Regular Meeting P a g e | 2
5. Public Hearing – None
6. Unfinished Business - None
7. New Business
7.1. Recruitment Process for the 2020-21 Youth Advisory Committee
Henry Siu, Recreation Coordinator, presented the specifics of the item as
outlined in the Staff Report.
The Committee received the report.
7.2. Youth Advisory Committee Annual Report Presentation
Henry Siu, Recreation Coordinator, presented the specifics of the item as
outlined in the Staff Report.
The Committee discussed the accomplishments made by the Youth Advisory
Committee to be included in the annual report presentation.
8. Other Business
Committee Members provided informational reports on recent events and meetings attended.
Henry Siu, Recreation Coordinator provided an update on the Dublin Benefit Concert
applications reminding the Committee that they are due March 14, 2020. The Benefit
Concert Subcommittee, comprising two members of the Senior Center Advisory Committee
and Youth Advisory Committee Member Saini, will review applications and make final
recommendations.
Henry Siu, Recreation Coordinator, reminded the Committee on the upcoming volunteer
opportunities at the St. Patrick’s Day Festival YAC booth. Volunteer sign-ups are on SignUp
Genius.
Laura Johnston, Recreation Supervisor asked Committee Members to submit photos from
any of the YAC events they participated in this year to be included in the Annual Report
presentation.
3.1.a
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Youth Advisory Committee February 26, 2020
Regular Meeting P a g e | 3
Laura Johnston, Recreation Supervisor asked Committee Members to consider reapplying
for the 2020-21 Youth Advisory Committee and to email the Youth Advisory Committee
Application to fellow students.
9. Adjournment
The meeting was adjourned by Committee Chair Jain at 7:28 p.m.
Minutes prepared by Henry Siu, Recreation Coordinator.
____________________________________
Trishala Jain
Youth Advisory Committee Chair
ATTEST:
________________________________________
Henry Siu
Recreation Coordinator
3.1.a
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Page 1 of 2
STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: May 27, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Youth Advisory Committee 2019-20 Annual Report Presentation Review
Prepared by: Henry Siu, Recreation Coordinator
EXECUTIVE SUMMARY:
The Advisory Committee will review the Annual Report presentation, highlighting the
2019-20 term accomplishments.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Each year, the Youth Advisory Committee presents an Annual Report on the current
term’s accomplishments which took place throughout the year. In past years, events
included volunteering for City events, allocating funds for the Youth Mini Grant Prog ram,
fundraising efforts for the Fee Assistance Program (youth and seniors) including the
Dublin Benefit Concert, and participating in the Tri-Valley Teen Job and Career Fair and
other projects.
This year, the presentation was delivered by Committee Chair Jain and Committee
Member Chan at the May 19, 2020 City Council Meeting.
The Committee will review the Annual Report presentation that was provided to City
Council.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
3.2
Packet Pg. 7
Page 2 of 2
ATTACHMENTS:
None.
3.2
Packet Pg. 8