HomeMy WebLinkAbout6.1 Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by Amador Valley Industries and Establishing the 2023-24 Annual Assessmentr
DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
DATE: .Line 6, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
Agenda Item 6.1
SU B.ECT: Adoption of Rates for Garbage Collection, Disposal, and Recycling Services
Provided by Amador Valley Industries and Establishing the 2023-24 Annual
Assessment
Prepared by: Jay Baksa, Assistant Administrative Services Director
EXECUTIVE SUMMARY:
The City Council will consider adopting two separate resolutions establishing the garbage rates
effective July 1, 2023 and establishing the Fiscal Year 2023-24 refuse -related property tax
assessment. The proposed rates include the costs associated with the implementation of California
State Senate Bill (SB) 1383, which created regulations to increase the diversion of organic waste
from landfills.
STAFF RECOMMENDATION:
Conduct a public hearing, deliberate, and adopt the Resolution Approving and Establishing the
Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2023-2024;
and adopt the Resolution Amending the Schedule of Service Rates for Integrated Solid Waste
Services.
FINANCIAL IMPACT:
The annual rate calculation for Fiscal Year 2023-24 will result in a 4.85% increase to all rates. The
residential garbage and recycling service fees, which are collected on the Property Tax bill as an
annual assessment, will increase by $1.97 per month on the required residential 32-gallon can to a
total of $42.53 per month. The proposed Dublin commercial rate increases vary based on the
service level selected. The proposed rate of $206.36 represents the average service level for a one -
yard bin collected once per week.
Page 1 of 4
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DESCRIPTION:
Background
In January 2005, the City executed an agreement with Amador Valley Industries, LLC (AVI) for
service that began July 1, 2005 and continued to June 30, 2020. On June 16, 2020, the City Council
approved an Amended and Restated Agreement with AVI, which extended the term to 2035,
addressed capital equipment replacement needs, and started incorporating local and state
requirements. In addition, as part of the amendment, a new rate model approach was agreed to
that addresses annual rate adjustments, component cost separation, and regular financial reviews,
to help deal with the volatility of the market in which haulers now operate.
California State Senate Bill (SB) 1383
The rate adjustment for Fiscal Year 2022-23 included two separate adjustments: the annual rate
adjustment, and an adjustment to incorporate the costs associated with implementing the
requirements of SB 1383, which among other changes created regulations to increase the
diversion of organic waste from landfills and increased the reporting requirements for the City
and AVI. As a result of these additional services and reporting requirements, the City and AVI,
consistent with their obligation to "negotiate in good faith a reasonable and appropriate
compensation adjustment," have been meeting over the past year and a half to determine the best
and most cost-effective way to implement these requirements. These discussions have resulted in
a proposed amendment to the agreement, which has been agreed to in principle by the parties and
is in final review by the City Attorney's Office and AVI's counsel. These reviews have taken
significantly longer than originally anticipated due to the complexity of both the agreement and
the requirements of SB 1383. The amendment will be presented to the City Council at a future
meeting for approval. The agreed -upon costs continue to be incorporated into the rates for Fiscal
Year 2023-24, as the terms of the proposed amendments were implemented starting in the prior
fiscal year.
Annual Rate Adjustment
The current garbage rates became effective July 1, 2022. The agreement with AVI provides a
process for addressing the compensation generated from all rate classes on an annual basis and
establishes a total annual revenue requirement for AVI with the City retaining responsibility for
establishing the rates for all categories. The agreement also contains a provision that rates must
be reasonably forecasted to provide AVI with an appropriate level of compensation based on a
formula detailed within the Agreement. The forecasting methodology compares customer counts
between the two most recent calendar years to calculate revenue generation based on the level of
services provided multiplied by the appropriate rates. Rates are adjusted as appropriate across all
service sectors to meet the calculated revenue requirement as set forth by the rate model.
As required in the agreement, the City has provided AVI with information showing the rate
calculations and assumptions. Section 5.13.1 states "...the final decision of the rate structure rests
solely with the City." The proposed rate structure for Fiscal Year 2023-24 is estimated to meet the
compensation requirement of $28,197,054. This compensation is possible as a result of a
proposed 4.85% average increase to all categories. A detailed description of the methodology
required by the Agreement is included as Attachment 4.
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1483
FY 2023-24 Adiustment
Attachment 5 provides a detailed comparison of the proposed rates to the current rates for service
levels that represent a majority of the subscribers in the City. The proposed rates would be
effective July 1, 2023.
Competitiveness of Dublin Rates with Neighboring Agencies
Historically, Staff has included a comparison of the Dublin rates compared to rates charged for
similar services in surrounding communities. This comparison has focused solely on the garbage
rates, as historically, recycling and organic waste were seen as smaller, complimentary services.
This is no longer true with the implementation of SB 1383, as well as other regional and statewide
laws. Looking specifically at garbage rates no longer offers a clear "apples -to -apples" comparison.
For example, Livermore now charges recycling at 80% of the garbage rate, Castro Valley at 71%
the garbage rate, and San Ramon at 50%, whereas Dublin charges 25%. The same pattern is now
occurring with Organic Waste, in which Dublin charges 50% of the garbage rate and Castro Valley
charges 141% of the garbage rate, but as regulations change and options for disposal become
more limited these services have become more expensive and cities are adjusting for that reality.
Overall, Dublin remains competitive, and the services offered are at least comparable to, and are
often better than, the surveyed cities especially when factoring the type of service (garbage,
recycling, organics, etc.), that is being provided. The current three -agency comparison is included
as Attachment 6, and like last year, Staff has included Castro Valley Sanitation District as part of
the average calculation in place of Pleasanton to evaluate service areas that offer similar services.
The Pleasanton costs and cost structure have become an outlier in the Tri-Valley, and when
incorporating their costs into an "area average" they made it appear that Dublin was significantly
higher, when in fact Dublin was very competitive with the other two cities included (Livermore
and San Ramon). Pleasanton's costs have been included for reference only but are not included in
the three -agency average calculation.
Minimum Residential Garbage Service
All properties in the City are required to subscribe and have a weekly minimum garbage service
(Dublin Municipal Code Section 5.32). This minimum service includes weekly curbside collection
of a 32-gallon garbage container; up to two organic waste carts, including food scraps (96 gallons
each); up to two recycling carts (96 gallons each); recycling collection of used oil and filters; an
annual household hazardous waste drop-off event; and three on -call bulky waste pick-ups per
year. Residents desiring larger garbage carts are billed directly by AVI for the incremental rate
difference. The City pays AVI for the service cost of the minimum residential service with monies
collected from the property tax bill.
The City Council will need to establish the annual fee, which is collected with the property tax bill
for residential properties, separately from the rates for other levels of service. The proposed fee
for basic residential service for Fiscal Year 2023-24 is $510.36, which is collected in two
installments on the property tax bill. This equates to $42.53 per month, which is $23.64 per year
($1.97 per month) more than the rate levied in Fiscal Year 2022-23, as shown here:
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1484
Historical Annual Fee for Minimum Garbage Service Collected with
Property Tax Bill
Proposed Annual Monthly
2021-22 2022-23 2023-24 Change Change
$460.68 $486.72 $510.36 $23.64 $1.97
This base rate includes $0.45 per month to cover the cost associated with the collection being
included on the property tax bill. These funds are not paid to AVI but are retained by the City to
offset the administrative cost in preparing the tax roll. In addition, the cost of collection and
delinquencies for the basic service is expected to be covered by prior year fund balance, penalties
and prior year taxes collected by the County Tax Collector, and interest on funds held prior to
payment to the AVI.
Included in this Staff Report (Attachments 1-3) are the annual resolutions that, with City Council
adoption, will establish the solid waste collection rates and the required minimum level of garbage
service for the next fiscal year. While the proposed amendments to the agreement have been
agreed to in principle and are in final review by the City Attorney's Office and AVI's counsel, City
Staff, AVI, and HF&H, the City's SB 1383 consultants, are continuing to meet. As with any new
program as large as SB 1383, the actual costs of implementation may change, and any addition fee
adjustments, if necessary, will be included in future rate adjustments.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A notice was placed in the East Bay Times on May 27, 2023 and June 3, 2023, notifying the
community of the City Council's consideration of the proposed rates, and the City Council Agenda
was posted.
ATTACHMENTS:
1) Resolution Approving and Establishing the Collection of Minimum Residential Garbage and
Recycling Service Fees for Fiscal Year 2023-24
2) Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services
3) Exhibit A to the Resolution - Proposed Adjustment to Garbage Company Rates
4) Methodology used for Fiscal Year 2023-24 Annual Garbage Rate Adjustment in Accordance
with Agreement Between City of Dublin and Amador Valley Industries
5) Proposed vs. Current Rates
6) Local Area Rate Comparison
Page 4 of 4
1485
Attachment I
RESOLUTION NO. XX - 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM
RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES FOR FISCAL YEAR 2023-
2024
WHEREAS, the City of Dublin is mandated by the State of California, under AB 939 and SB
1016, to reduce the amount of solid waste going into the landfill; and
WHEREAS, through the Mandatory Garbage Subscription Ordinance and other means, the
City of Dublin is taking a proactive stance to meet the State Mandated Goals; and
WHEREAS, the goal of the Mandatory Garbage Subscription Ordinance is to protect the health
and welfare of the community, to provide recycling services to all residential property owners, and to
equally share the costs of these programs by mandating that every residence contributes towards the
cost of the service made available; and
WHEREAS, minimum service includes service described in the current Agreement with the
franchised waste hauler, Amador Valley Industries (AVI); and
WHEREAS, the City Council has considered this action as part of a noticed public hearing on
June 6, 2023.
NOW, THEREFORE, BE IT RESOLVED that, the City Council of the City of Dublin does
hereby approve and establish the collection of minimum residential services fees by the City on the
property tax bill as shown in Exhibit A, which is attached hereto and hereby incorporated by
reference.
BE IT FURTHER RESOLVED that City Staff are hereby authorized to undertake all
administrative tasks to implement the assessments, including, but not limited to an agreement with
Alameda County for collection, which may provide payment to Alameda County of its reasonable
costs of collection not to exceed 1.7% of the total amount levied.
{Signatures on the following page}
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 4 1486
PASSED, APPROVED AND ADOPTED this 6th day of June, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 2 of 4
1487
Exhibit A
City of Dublin
RESIDENTIAL MINIMUM GARBAGE / RECYCLING SERVICES
(Collected With Residential Property Tax Bills)
Basis of Fees
The City has negotiated a multi -year agreement with Amador Valley Industries (AVI)
requiring a rate adjustment to the residential minimum garbage/recycling services
collected with the property tax bills. The current annual fee of $486.72 per year will
increase $23.64 for a total of $510.36 for Fiscal Year 2023-2024. The annual
assessment equates to a monthly increase of $1.97, from $40.56 to $42.53. The
Amended and Restated Agreement with AVI sets the compensation for the Agreement
Year that begins July 1, 2021 and provides for annual adjustments to the rates based
upon annual changes in three separate indices, two of which are maintained by the
Bureau of Labor Statistics (Refuse Rate Index), plus pass -through disposal costs, for
waste, recyclables and organics. The three indices account for cost changes in the
following categories: growth in services; labor; and all other costs. In addition, the
Agreement allows for a third -party administrator to review costs and revenue every
three years to confirm reasonableness and to ensure that an industry standard level of
operating margin in being maintained by AVI.
In order to determine the fee, the City estimates the total revenue required to pay AVI
for the Minimum Service to all residential units that are eligible to use the service,
according to the terms of the agreement. The specific factors considered in this
calculation include the following components: the residential rate for Minimum Service;
estimated number of housing units affected by the fee; costs associated with the
collection of the fee as part of the Property Tax Bill; estimated delinquencies; estimated
revenues from late payments and interest earnings; and funds available from collections
in a prior year.
Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires the protection of the health, safety,
and welfare of the community by requiring that all parcels obtain minimum weekly
garbage service. Residential housing units are billed for the cost of Minimum Garbage
Service, which is included with the annual property tax bill. This fee only applies to
residential units which have individual garbage containers and are not serviced by
central bins. This does include duplexes and other attached housing types, which
receive individual service.
Households subject to this fee, which only receive Minimum Service, will not be billed by
the Garbage Company. Amador Valley industries will bill customers each quarter for
additional services, if a household selects weekly garbage collection of a container
larger than the 32-gallon container included in the Minimum Service Level.
Services Provided By the Fee
Minimum service includes weekly curbside collection of: one 32 gallon garbage
container; up to two 96 gallon organic waste carts; up to two 96 gallon recycling carts;
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 3 of 4
1488
Exhibit A
used oil and filters; an annual household hazardous waste drop off event; and three on -
call bulky waste pick-ups per year.
Amount of the Fee
The annual amount of the assessment includes the cost of collection as well as the cost
of services over the entire year. The City makes the payment to Amador Valley
Industries based upon the current rate allowed for Minimum Residential Service.
TYPE OF HOUSING UNIT
Each Single Family Residence
Each Condominium / Townhouse Unit
Each Duplex (2 Units)
Each Duplex (5 or More Units)
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 4 of 4
ANNUAL FEE
$ 510.36
$ 510.36
$ 1,020.72
$510.36 times the
number of units
1489
Attachment 2
RESOLUTION NO. XX - 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE SCHEDULE OF SERVICE RATES FOR INTEGRATED SOLID WASTE
SERVICES
WHEREAS, the City of Dublin executed a Collection Service Agreement with Amador Valley
Industries (AVI) on January 12, 2005; and subsequently executed five amendments to the
agreement; and
WHEREAS, the Agreement requires the City Council to adopt a rate schedule, which is
estimated to produce a specified revenue amount as identified in the Agreement; and
WHEREAS, the City Council adopted the initial rate schedule with Resolution 68-05 at a
noticed public hearing on May 3, 2005 and the Agreement provides that the City Council is
responsible for establishing all rates; and
WHEREAS, on September 10, 2020, the City of Dublin executed an Amended and Restated
Collection Service Agreement (Amendment) with Amador Valley Industries (AVI) extending the
Collection Service Agreement for another 15-year term; and
WHEREAS, the Amendment with AVI provides for an adjustment to the rates each July 1st in
accordance with specified formulas; and
WHEREAS, the State of California passed Senate Bill (SB) 1383, requiring among other rules
and regulations, the need to reduce the amount of organic waste being disposed in landfills, as well
as an increase in the reporting requirements documenting these efforts; and
WHEREAS, the parties anticipated in the Amendment that SB 1383 would require rate
increases to reflect additional costs incurred by AVI arising from SB 1383, and it required the parties
to negotiate in good faith on a rate adjustment. The City has met and conferred with AVI, to develop
programs and costs to comply with SB 1383, which are included in the required rates; and
WHEREAS, the City has calculated the required rate adjustment necessary to generate the
agreed to compensation and applied not more than a 4.86% adjustment to the residential,
commercial, roll -off, and other collection service rates and construction and demolition debris rates;
and
WHEREAS, on June 6, 2023, the City Council conducted a noticed public hearing prior to the
adoption of the new rate schedule.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby adopt the Rate Schedule attached hereto, marked Exhibit A and by reference made a part
hereof.
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 2
1490
BE IT FURTHER RESOLVED that, while AVI may not charge a rate for these services in
excess of the established rates, nothing shall prohibit AVI from charging a rate less than the
established amount.
BE IT FURTHER RESOLVED that, upon the effective date, July 1, 2023, this resolution shall
supersede all previous resolutions adopting rates for solid waste services, and the rates adopted by
this resolution shall continue from year to year.
PASSED, APPROVED AND ADOPTED this 6th day of June 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 2 of 2
1491
ATTACHMENT 3
Exhibit A to the Resolution
2023/2024 PROPOSED ADJUSTMENT TO GARBAGE COMPANY RATES
Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires for the protection of the health safety and welfare of the community that all parcels obtain minimum weekly
garbage service. Amador Valley Industries, Inc. is the authorized garbage collection and disposal firm operating within the City. The agreement between the City of
Dublin and Amador Valley Industries, Inc. provides that the City shall adopt a rate schedule which is estimated to allow the Company to achieve a fixed amount of
annual revenue. Therefore, the adoption of these fees will affect all parcel owners. Rates are effective July 1, 2023.
Basis of Fees
The City has negotiated a multi -year agreement with Amador Valley Industries, Inc. The Company may request a change in rates based upon a formula which
includes: changes in the Refuse Rate Index; Increased Regulatory Fees; and changes in the total tons delivered to the Landfill. In addition the Company may under
specifc criteria request an extraordinary adjustment. The additional costs of each of these components has been allocated to the three classes of service:
Residential; Commercial Bin Service; and Drop Box/Compactor.
RESIDENTIAL RATES
Company Minimum Residential Collection Rate: Applies separately to each single family unit as well as each unit within a duplex or other attached housing,
which receives individual garbage collection services. The rate applies to the initial 32 gallons of garbage capacity, including once per week collection and disposal;
Weekly Curbside Residential Recycling; and Weekly Curbside Green Waste Recycling; Large Item Collection Service; and access to an Annual HHW drop-off
event. All containers are provided by the Company.
Minimum Monthly Rate : $ 42.53 (Rate includes $0.45 retained by City for preparing tax roll / collection.)
Residents may select a larger garbage container for an additional fee which is shown below:
64 Gallon Garbage Container: Minimum Cost Plus $35.59 per month (Total = $ 78.12 per month)
96 Gallon Garbage Container: Minimum Cost Plus $71.19 per month (Total = $ 113.72 per month)
Residents may request a second garbage container which will be charged at the same rate as a first container based on the size
Second Container: requested.
Additional Large Item Collection: Residents may request additional large item collection services for a fee of :
COMMERCIAL AND MULTI -FAMILY BIN SERVICES (FRONT-END-LOADERI
$ 27.96 per Cubic Yard
Commercial Can Service: Offered at locations unable to accommodate a commercial bin or with volumes deemed insufficient to utilize a commercial bin. Monthly
rate includes bin rental and once per week collection and disposal.
32 Gallon Container: $48.23 64 Gallon Container: $88.58 96 Gallon Container: $128.83
Commercial Bin Service Rates
Rates shown on the following page are monthly rates based upon bin size and frequency of service. Rates include collection, disposal, and bin
rental.
1492
ATTACHMENT 3
Exhibit A to the Resolution
Size # Times Size # Times
# Yards Per Wk Base Monthly Rate # Yards Per Wk Base Monthly Rate
1 1 $206.36 4 1 $825.44
1 2 $464.07 4 2 $1,702.23
1 3 $721.78 4 3 $2,579.02
1 4 $979.49 4 4 $3,455.81
1 5 $1,237.20 4 5 $4,332.60
1 6 $1,494.91 4 6 $5,209.39
2 1 $412.72 6 1 $1,238.16
2 2 $876.79 6 2 $2,527.67
2 3 $1,340.86 6 3 $3,817.18
2 4 $1,804.93 6 4 $5,106.69
2 5 $2,269.00 6 5 $6,396.20
2 6 $2,733.07 6 6 $7,685.71
3 1 $619.08 7 1 $1,444.52
3 2 $1,289.51 7 2 $2,940.39
3 3 $1,959.94 7 3 $4,436.26
3 4 $2,630.37 7 4 $5,932.13
3 5 $3,300.80 7 5 $7,428.00
3 6 $3,971.23 7 6 $8,923.87
Organic material is charged at 50% of the Commercial Service rate.
Recycled Material is charged at 25% of the Commercial Service rate.
OTHER COMMERCIAL SERVICES: Rates for additional requested services.
Container Push:
Lock & Key:
Excess Waste (Cu. Yd):
Excess Cart Exchange:
Excess Bin Exchange:
Excess Bin Cleaning:
$ 18.80
$ 11.29
$ 61.61 per Cubic Yard
$ 18.80
$ 75.10
$ 93.81
SMALL COMPACTOR SERVICE: Rates for small compactors serviced as a commercial account on a regular route shall be billed by container size at the rate of
two times the stated rate above for loose garbage.
HANDY HAULER:- One-time placement and collection of a 4 cubic
yard bin, including one week container rental filled no higher than
water level: $270.00
Additional Bin Rental Per Week: $62.39 Per Week
Cost For Additional Dump: $195.73 Per Pick-up
Excess Per Yard If Filled Above Water Level $61.61 Per Cubic Yard
DROP BOX / COMPACTOR RATES: Cost shown is on a per pick-up basis and is based upon the load not exceeding water level (Excess is charged the same rate).
Additional Miscellaneous charges may also apply.
Rate Per Cubic Yard: Non -Compacted: $58.07 Compacted: $116.14
Organic material is charged at 50% of the non -compacted or compacted rate as appropriate.
MISCELLANEOUS DROP BOX CHARGES
Relocation of Drop Box
Weekly Drop Box Container Rental - After 1st Week
Cancel Auto Pick-up Without Notice
Handy Hauler Extra Week Rental
Standby Time
$159.59 Per Request
$62.39 Per Week
$201.04 Per Event
$62.39 Per Week
$262.03 Per Hour
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ATTACHMENT 3
Exhibit A to the Resolution
CONSTRUCTION & DEMOLITION (C&D) DEBRIS BOX SERVICES
C&D Debris Box Service: Costs shown are on a per pick-up basis
Material Type Cubic Yards Rate
(Concrete & Asphalt
Per Yard Clean $130.57
Clean 6 $783.42
Mixed 6 $937.61
Cardboard
Per Yard Clean $26.12
Clean 20 $522.40
Clean 30 $783.60
Clean 40 $1,044.80
1Dirt
Clean 6 $782.97
Mixed 6 $937.61
1 Drywal l
Per Yard Clean $62.49
Clean 20 $1,249.80
'Material Type Cubic Yards Rate
Front End Loader
Per Yard $51.24
Mixed 4 (1/2 Full) $102.48
Mixed 4 $204.96
Mixed 6 (1/2 Full) $153.72
Mixed 6 $307.44
Mixed 7 (1/2 Full) $179.34
1 Metal
Metal 20 $609.21
Metal 30 $696.25
Metal 40 $870.34
Stucco
Per Yard Clean $130.57
Clean 6 $783.42
Mixed 6 $937.61
Mixed C&D
Wood Per Yard $53.97
Per Yard Clean $26.12 Mixed 15 $809.55
Clean 20 $522.40 Mixed 20 $1,079.40
Clean 30 $783.60 Mixed 30 $1,619.10
Clean 40 $1,044.80 Mixed 40 $2,158.80
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Attachment 4
METHODOLOGY USED FOR FISCAL YEAR 2023-2024 ANNUAL GARBAGE RATE
ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 06, 2023
Prepared By: Jay Baksa, Assistant Administrative Services Director
How Adjustment Factors Are Applied to Elements That Comprise Total Compensation
Annually, there is a process established where a revised total compensation figure is
developed. This calculation takes into consideration changes in the number of accounts
serviced as well as adjustments to eight elements.
1. Collection Compensation Element
2. Commercial Recycling Incentive Element
3. Disposal Compensation Element
4. Container Compensation Element
5. Recyclable Material Diversion Compensation Element
6. Organic Waste Diversion Compensation Element
7. Vehicle and Administration Element
8. Fee Compensation Element
1. Methodology for Adiustinq Rates to Reflect Changes In Collection Costs
The Amendment with AVI contains a very detailed methodology for incorporating economic
changes into the annual rate adjustments. Specifically, two calculations are made as part of a
larger formula. The first is the Refuse Rate Index Adjustment (RRI) and the second an
Annual Growth factor.
Steps Required to Calculate the RRI Factor
The weighted RRI factor cannot exceed 10%, and it is calculated based on the weighted
percentage change in specific indices multiplied by the costs associated with key company
expenses. The following tables provide a summary description of how these factors are
interrelated:
STEP 1: INDICES USED IN RRI CALCULATION
Operating Cost Category Index Used % Index Change @
(To Produce A Weighted Adjustment) 12/31/2022
LABOR Labor - Teamsters Union Local 70 Contract 5.13%
VEHICLE MAINTENANCE Machinery & Equipment -Parts, Attachments 12 28%
and Accessories (wpu11440378)
ALL OTHER Consumer Price Index - All Urban Consumers
San Francisco -Oakland -Hayward, CA 5.60%
(CUURS49BSA0)
The Company provides the City with their expenditures in each of these areas over Calendar
Year 2022. These costs are AVI expenses and exclude disposal costs or fees paid to the
City. The total costs for the year are used to determine the weighting to be applied for each of
the indices. The following table shows the actual weighting used in the FY 2023-2024
calculation.
1
1495
Attachment 4
METHODOLOGY USED FOR FISCAL YEAR 2023-2024 ANNUAL GARBAGE RATE
ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 06, 2023
Prepared By: Jay Baksa, Assistant Administrative Services Director
STEP 2: RRI WEIGHTING FACTOR BASED ON RELATIONSHIP TO TOTAL COSTS
Operating Cost Category
LABOR
VEHICLE MAINTENANCE
ALL OTHER
TOTAL
AVI $
reported
$6,001,598
$3,322,156
$4,849,802
$14,173,556
Total Expenses
(Weighting Factor)
42.34%
23.44%
34.22%
100%
As mentioned earlier, these factors are applied on a weighted basis. The index factor for
each cost category is multiplied by the weighting factor. The result will produce the RRI,
which per the agreement cannot exceed 10%. The following table shows the FY 2023-2024
results:
STEP 3: RRI CALCULATION (CANNOT EXCEED 10%)
[Index Change multiplied By Weighting Factor]
Operating Cost Category
LABOR
VEHICLE MAINTENANCE
ALL OTHER
TOTAL
% Index
Change @
12/31/2022
5.13%
12.28%
5.60%
% Total
Expenses
(Weighting
Factor)
42.34%
23.44%
34.22%
RRI
Index Change
x
Weighting Factor
2.17%
2.88%
1.92%
4.76%
Steps Required to Calculate the Annual Growth (AG) Factor
The AG factor uses a formula that compares revenue at two points in time. The "Beginning
Calculated Revenue" equals the current rates multiplied by the census as of the beginning of
January 2022. This is compared to the "Ending Calculated Revenue". The Ending Calculated
Revenue is equal to the current rates multiplied by the December 2022 number of accounts
served. The adjustment reflects increases in the number of billed units served. The
methodology is relatively straight forward. The Agreement with AVI included an exhibit which
lists various service events. For example, it included the number of single family basic service
units, number of commercial bins by size, and frequency of service, etc. These are then
multiplied by the appropriate monthly rate. Residential service is a bundled rate for recycling
and garbage and, therefore, recycling is not included in the calculation. Moreover, each
single family unit is calculated at the Basic Rate regardless of whether they may have
2
1496
Attachment 4
METHODOLOGY USED FOR FISCAL YEAR 2023-2024 ANNUAL GARBAGE RATE
ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 06, 2023
Prepared By: Jay Baksa, Assistant Administrative Services Director
multiple recycling or green waste bins. For the purpose of calculating growth, commercial
recycling bins are considered to have the same rate as commercial garbage bins with the
increase in bins from year to year factored within this formula.
For the FY 2023-2024 adjustment, the Agreement provides for the calculation to be done
based on the actual collection census data as of January 2022 and as of December 2022.
The rates used for this comparison are the rates in effect on July 1, 2022.
The FY 2022-2023 calculation showed that the "Beginning Calculated Revenue", or the
revenue collected by AVI for all services provided for that month, was $2,874,833 and the
"Ending Calculated Revenue" was $2,956,141. This results in a FY 2023-2024 Annual
Growth Factor of 2.83%. [$2,956,141 - $2,874,833 = $81,308; $81,308/$2,874,833 = 0.0283].
Per Section 5.05.1.2 of the Agreement, if the percentage change is negative, that year's
Annual Growth Factor is set at 0%.
Application of RRI and AG to Collection Compensation Element
The FY 2023-2024 Collection Compensation Element as calculated was $15,770,698. In
accordance with the Amended and Restated Agreement, the total Collection Compensation
Element is broken into two amounts. 1) The amount that is to be included as part of the
annual rate adjustment $13,573,701 (Adjusted Amount) 2) The amount that will not be
adjusted annually and will be set at $840,000 for the term of the Amendment. (Set Amount).
The Adjusted Amount is first adjusted by the AG Factor [$13,573,701 * (1+.0283)
=$13,957,837] and then that total is escalated by the RRI factor. [$13,957,837* (1 + .0697) =
$14,930,698]. The Adjusted Amount is then added to the Set Amount ($14,930,698
+$840,000 = $15,770,698). This amount then flows into the projected total compensation
shown in Section 9 of this report.
2. Methodology for Adiusting Commercial Recycling Compensation
The City has agreed to provide a compensation amount to AVI for the City's Commercial
Recycling Program. This amount is escalated each year by the RRI factor, which is
calculated as described above, and the growth in commercial recycling tonnage. As part of
the negotiation for the Amended and Restated Agreement, the City and AVI, agreed that this
element would be reset, in which a $607,266 credit is applied to the annual compensation
amount as described below. The FY 2022-2023 Commercial Recycling Compensation
Element final calculation was the following ($850,760 - $607,266 = $243,494).
The commercial recycling growth is calculated based on the total tonnage at the end of each
calendar year over the total tonnage for the previous. In years where the total tonnage has
decreased, the growth factor is set at 0%. For Calendar Year 2022, the total recycling tons
collected was 3,224.51. In 2021, AVI collected 3,454.19. This results in a decrease of 6.65%
3
1497
Attachment 4
METHODOLOGY USED FOR FISCAL YEAR 2023-2024 ANNUAL GARBAGE RATE
ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 06, 2023
Prepared By: Jay Baksa, Assistant Administrative Services Director
(3,224.51 — 3,454.19 = (229.68); (229.68) / 3,454.19 = (6.65%)). Thus, the Commercial
Recycling Growth Factor is 0.00%, as discussed above, which is added to the RRI factor with
the combination of the factors used to inflate the previous year's Commercial Recycling
Program compensation amount (0.0000 + 0.0697 = 0.0697; $850,760 * 0.0697 = $59,298;
$850,760 + $59,298 =$910,058). ($910,058 - $607,266 = $302,792) This amount then flows
into the projected total compensation shown in Section 9 of this report.
3. Methodology for Adiustinq Rates to Reflect Changes in Landfill / Disposal Costs
Landfill disposal costs are established under a separate agreement between the City of
Dublin and Waste Management, Inc. AVI is required to use the disposal facility designated by
the City. AVI makes the payments for disposal costs and pays the price negotiated by the
City under the separate agreement with Waste Management. Since these are expenses
incurred by AVI, these costs must also be considered in setting the rates. The landfill
component has the following two factors that impact the rates: 1) Tip Fee Factor, and 2)
Annual Tonnage Factor.
Approved Tip Fee(ATF) Factor
In FY 2022-2023, the cost per ton for landfill fees will increase by $0.98 per ton as provided in
the disposal agreement with Waste Management, the increase for disposal is $0.86 and
$0.12 is due to increases in governmental fees. Therefore, the total disposal cost for FY
2023-2024 will be $45.55 per ton. Of this amount, $20.01 (43.9% of the per ton fee) is related
to regulatory fees and $25.54 reflects the portion paid to Waste Management for landfill
services.
The portion paid to Waste Management can increase only as provided in a Disposal
Agreement between the City and Waste Management. The regulatory fees are levied by
other agencies such as StopWaste.Org; County Local Enforcement Authority; California
Department of Resources Recycling and Recovery; Household Hazardous Waste Fees;
County Business License; etc. This results in an ATF Factor of 2.20%. [2023 Rate =
$45.55/ton and 2022 Rate = $44.57/ton 4 45.55 - 44.57= 0.98; 0.98/44.57 = 0.0220].
Annual Tonnage (AT) Factor
The tonnage increase for the FY 2022-2023 adjustment is based on disposal reports for the
period January 1, 2022 — December 31, 2022- and is the summation of the monthly tonnages
over this period. This amount is then compared against the previous year's disposal tonnage.
The total disposal in 2022 was 29,200.37 tons, and in 2021, it was 30,187.61 tons. This
results in an AT Factor of-3.27%. [29,200.37 - 30,187.61= -987.24; -987.24/ 30,187.61 = -
0.0327].
4
1498
Attachment 4
METHODOLOGY USED FOR FISCAL YEAR 2023-2024 ANNUAL GARBAGE RATE
ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 06, 2023
Prepared By: Jay Baksa, Assistant Administrative Services Director
Application of ATF and AT Factors to Disposal Compensation Element
The Landfill Compensation Element was $1,345,788 in 2022. In accordance with the
Agreement, this amount is first adjusted by the Annual AT Factor [($1,345,788 *-0.0327 = -
$44,007) + $1,345,788 = $1,301,781] and then that total is escalated by the ATF factor.
[($1,301,781 * 0.0220 = $28,639) + $1,301,781 = $1,330,420]. This amount then flows into
the projected total compensation shown in Section 9 of this report.
4. Methodology Addressing Container Compensation Element
This element represents the amortized cost of carts and bins over the life of the agreement.
The allowed amount is modified by the AG factor. As noted above, this factor was calculated
at 2.83% for the FY 2023-2024 adjustment. For the FY 2022-2023 adjustment, the amount
designated for the Container Element was $399,556. Adjusting this amount by the AG Factor,
there will be a $11,307 increase in the calculated amount resulting in $410,863 to be
recovered from the rates in FY 2023-2024. [$399,556 * (1 + 0.0283) = $410,863].
5. Methodology Addressing the Recyclable Material Diversion Compensation Element
Section 5.05.08 of the Amended and Restated Agreement prescribes the process for
calculating the annual adjustment for the Recyclable Materials Diversion Compensation
Element. The City shall calculate the actual tonnage of delivered recyclable material for
processing in the prior calendar year by the anticipated per -ton tip fee to be charged during
the subsequent Agreement Year
Calendar 2022 Recycling Tonnage = 8,789.70
Anticipated Per -Ton Tip Fee =$136.17
Recyclable Materials Diversion Compensation Element = $1,196,893
This amount then flows into the projected total compensation shown in Section 9 of this
report.
6. Methodology Addressing Organic Waste Diversion Compensation Element
Section 5.05.09 of the Amended and Restated Agreement and updated agreed upon
amendments, agreed upon to in principle by both parties prescribes the process for
calculating the annual adjustment for the Organic Waste Diversion Compensation Element.
The Organic Waste shall be broken down into two categories, Commercial Food Waste and
All Other Organic Waste. The City shall calculate the actual tonnage of actual organic waste
delivered for processing from both Organic Waste Types to an Organic Waste Processing
Facility in the prior calendar year by the anticipated per -ton tip fee to be charged during the
5
1499
Attachment 4
METHODOLOGY USED FOR FISCAL YEAR 2023-2024 ANNUAL GARBAGE RATE
ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 06, 2023
Prepared By: Jay Baksa, Assistant Administrative Services Director
subsequent Agreement Year as well as the anticipated per ton costs for hauling and grinding
the material.
Commercial Food Waste
Calendar 2022 Commercial Food Waste Tonnage = 2,159.14
Anticipated Per -Ton Tip Fee =$121.11
Anticipated Per -Ton Hauling Fee=$34.60
Per Ton Hauling/Disposal Fee = $155.71
Calendar 2022 Commercial Food Waste Tonnage = 2,159.14
Anticipated Per Ton Hauling/Disposal Fee=$155.71
Commercial Food Waste Cost = $336,200
All Other Organic Waste
Calendar 2022 All Other Organic Waste Tonnage = 6,815.72
Anticipated Per -Ton Tip Fee =$37.96
Anticipated Per -Ton Grinding Fee =$23.34
Anticipated Per -Ton Hauling Fee=$34.60
Per Ton Hauling/Disposal Fee = $95.90
Calendar 2022 All Other Organic Waste Tonnage = 6,815.72
Anticipated Per Ton Hauling/Disposal Fee=$95.90
All Other Organic Waste Cost = $653,627
Organic Waste Compensation Element
Commercial Food Waste =$336,200
All Other Organic Waste = $653,627
Organics Compensation Element = $989,827
This amount then flows into the projected total compensation shown in Section 9 of this
report.
7. Methodology Addressing Vehicle and Administration Element
6
1500
Attachment 4
METHODOLOGY USED FOR FISCAL YEAR 2023-2024 ANNUAL GARBAGE RATE
ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 06, 2023
Prepared By: Jay Baksa, Assistant Administrative Services Director
Section 5.18 of the Amended and Restated Agreement states that beginning July 1, 2020 the
baseline Vehicle and Administration Asset Element shall be set at $1,595,575. That amount
was increased to $1,611,549 to account for additional costs associated with SB 1383. The
baseline amount shall not be subject to the annual rate adjustment. The Vehicle and
Administration Element can be adjusted, but only under the terms as prescribed under
sections 5.18 and 5.18.1 of the Amendment.
Vehicle and Administration Baseline Compensation = $1,611,549
Sections 5.18/5.18.1 Adiustments = $0
Vehicle and Administration Element $1,611,549
This amount then flows into the projected total compensation shown in Section 9 of this
report.
8. Methodology Addressing Fee Compensation Element
As part of the Agreement with the City of Dublin, AVI is required to remit franchise taxes and
certain fees to the City of Dublin based on a percentage of its revenue. Therefore, as the
company rates go up, the Fee Element must also be adjusted in order to recognize the fees
to be paid on the new revenue.
The Fee Compensation Element shall equal:
1. (Collection + Commercial Recycling Element + Disposal + Container Elements+
Recyclable Materials + Organic Waste + Vehicle and Administration) = "base
compensation"
2. "base compensation" is divided by (one (1) minus the "Current Fee Percentage")
[Where the "Current Fee Percentage" = 23.35%]
3. subtract "base compensation" from the obtained value
For FY 2023-2024, the Fee Compensation Element Calculation is as follows:
($15,770,698 + $302,792 + $1,330,420 + $410,863 + $1,196,893 + $989,827 +
$1,611,549) = $21,613,042 (base compensation)
$21,613,042/ (1- 23.35%)=$21,613,042/ (76.65%)
$21,613,042/ 76.65% = $28,197,054
For FY 2023-2024, the calculated fees payable to the City are:
$28,197,054— $21,613,042= $6,584,012
The adjusted total compensation for the Fee Element is shown in Section 6 below.
7
1501
Attachment 4
METHODOLOGY USED FOR FISCAL YEAR 2023-2024 ANNUAL GARBAGE RATE
ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 06, 2023
Prepared By: Jay Baksa, Assistant Administrative Services Director
9. City Process of Developing Rates Proiected to Meet Total Compensation
Prior to establishing the compensation that will be generated from the rates, an adjustment is
made for grant revenues or other agreed upon amounts reducing operating costs. The
amount of revenue required from the rates is partially offset by one item: a $48,875 agreed
upon amount to reduce the cost of collection services for the Dublin Unified School District;
therefore, $48,875 is credited against required revenue in FY 2023-2024. An additional
adjustment of ($253) was included in the rate compensation model to offset less than
anticipated costs in the timing of landfill fee increases, which have been paid by AVI and
were not included in the FY 2022-2023 rate model.
The final step in developing the rates is to test the total annual expected revenue to the
Company, when the rates are increased by different amounts. It is necessary for the
adjustment to be at a level so that the total annual projected compensation to the Company
will equal $28,197,054. The calculation for Fiscal Year 2023-2024 is performed using the
customer subscription figures as of December 2022.
Updated Cost
Elements
Collection Element
Commercial
Recycling
Compensation
Element
Disposal
Compensation
Element
Container
Compensation
Element
Recycling Disposal
Element
Organics Disposal
Element
Vehicle and Admin
Asset Replacement
FY 2022-23
$14,413,701
$243,494
$1,345,788
$399,556
$1,270,834
$922,143
$1,611,549
$1,611,549
FY 2023-24
(Proposed
Costs)
$15,770,698
$302,792
$1,330,420
$410,863
$1,196,893
Absolute Percentage
Change Change
$1,356,997 9.41%
$59,298 24.35%
($15,635)
$11,307
($73,941)
$989,827 $67,684
$0
(5.82%)
7.34%
0.00%
8
1502
Attachment 4
METHODOLOGY USED FOR FISCAL YEAR 2023-2024 ANNUAL GARBAGE RATE
ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Element
Fee Compensation
Element
Report Submitted To: City Council June 06, 2023
Prepared By: Jay Baksa, Assistant Administrative Services Director
$6,155,707 $6,584,012
$428,224 6.96%
TOTAL $26,362,772 $28,197,054 $1,833,934 6.96%
9
1503
Attachment 5
Proposed vs. Current Rates
(Selected Service Levels Representing Most Common Subscriptions)
COMPARISON OF SELECTED RATES
Current (2022/2023) vs Proposed (2023/2024)
Proposed
Increase over
Current Proposed 2022/2023
Residential -Monthly Rates Rate 2023/2024
Minimum Residential (32) Gallon $40.56 $42.53
64 Gallon Residential $74.51 $78.12
96 Gallon Residential $108.46 $113.72
$1.97 4.86%
$3.61 4.84%
$5.26 4.85%
Sample rate categories represent 100% of residential customers
Commercial -Monthly Rates
32 Gallon Cart $46.00 $48.23
64 Gallon Cart $84.48 $88.58
96 Gallon Cart $122.87 $128.83
1 Yard - 1 time / wk $196.81 $206.36
2 Yard - 1 time / wk $393.62 $412.72
3 Yard - 1 time / wk $590.43 $619.08
3 Yard - 2 times / wk $1,229.83 $1,289.51
4 Yard - 1 Time / wk $787.24 $825.44
4 Yards - 2 times / wk $1,623.45 $1,702.23
Represents 74% of 2022 commercial customers
$2.23
$4.10
$5.96
$9.55
$19.10
$28.65
$59.68
$38.20
$78.78
Drop Box - Rates Per Service
20 Yard Loose $1,107.60 $1,161.40 $53.80
30 Yard Loose $1,661.40 $1,742.10 $80.70
40 Yard Loose $2,215.20 $2,322.80 $107.60
Represents 88% of 2022 non -compacted Drop Box Subscriptions
4.85%
4.85%
4.85%
4.85%
4.85%
4.85%
4.85%
4.85%
4.85%
4.85%
4.85%
4.85%
30 Yard Compacted $3,322.80 $3,484.20 $161.40 4.85%
Represents 16% of the 2022 compacted Drop Box Subscriptions
Handy Hauler Available To Residents $257.51
$270.00 $12.49 4.85%
1504
Attachment 6
LOCAL AREA RATE COMPARISON
2024 Garbage Rate Comparison Survey (Prepared: May 24, 2023)
Comparison With Proposed Rates
Proposed
Reference 3 City Dublin % Proposed Current % Increase
Residential Pleasanton Livermore Castro Valley San Ramon Average Basic Rate From Avg Rate over Prior FY
1 Can Residential (32-35 Gallon) $ 29.18 $ 40.63 $ 50.37 $ 48.36 $ 46.45 $ 42.53 -13.71% $ 40.56 4.86%
1 Can Residential (64-70 Gallon) n/a $ 60.36 $ 87.48 $ 79.63 $ 75.82 $ 78.12 3.03% $ 74.51 4.84%
1 Can Residential (90-96 Gallon) $ 50.91 $ 94.26 $ 124.57 $ 126.83 $ 115.22 $ 113.72 -1.30% $ 108.46 4.85%
Residential Notes:
Dublin: Basic rate includes 32-gallon garbage can (weekly pick-up);Weekly 64-gallon organics can; Weekly 64-gallon curbside recycling can;
lager size and/or additional organic and recycling carts available free upon request; compost give -back and 3 on -call bulky waste clean-ups per
year including items such as electronic waste, household batteries, tires, white and brown goods.
Livermore: Fiscal Year 2022-23 Rates (FY 2023-24 Rates not currently available); Basic rate includes 32-gallon garbage can (weekly pick-up); Weekly 96-gallon organics can;
Weekly 96-gallon curbside recycling can.
San Ramon: Calendar Year 2023 Rates, Basic rate includes 32-gallon garbage can (weekly pick-up); Two weekly 64-gallon green waste can supplied by Company. ;
at no extra cost; Two weekly 64-gallon curbside recycling can or 96-gallon can available at no extra cost, and 3 special clean-ups per year.
Castro Valley: Fiscal Year 2022-23 Rates (FY 2023-24 Rates not currently available)- 32 Gallon Service includes 32 gallon trash cart, 32 gallon green/food scrap cart and 32 gallon recycling cart.
96 Gallon service inlcudes a 96 gallon trash cart, 96 gallon green/food scrap cart and a 96 gallon recycling cart. Residents can request an additional recycling cart at no additional cost
Reference 3 City Proposed % Proposed Current % Increase
Commercial Pleasanton Livermore Castro Valley San Ramon Average Dublin From Avg Rate over Prior FY
1 Yard - 1 time / wk $ 130.65 $ 119.07 $214.15 $ 264.89 $ 199.37 $ 206.36 3.51% $ 196.81 4.86%
2 Yard - 1 time / wk $ 261.28 $ 238.12 $375.32 $ 491.93 $ 368.46 $ 412.72 12.01% $ 393.62 4.86%
3 Yard - 1 time / wk $ 391.94 $ 357.20 $520.81 $ 680.95 $ 519.65 $ 619.08 19.13% $ 590.43 4.86%
3 Yard - 2 times / wk $ 816.47 $ 744.19 $947.72 $ 1,362.01 $ 1,017.97 $ 1,289.51 26.67% $ 1,229.83 4.86%
4 Yard - 1 Time / wk $ 522.59 $ 476.26 $799.52 $ 832.10 $ 702.63 $ 825.44 17.48% $ 787.24 4.86%
4Yards-2times/wk $ 1,088.65 $ 992.14 $1,525.52 $ 1,664.28 $ 1,393.98 $ 1,702.23 22.11% $ 1,623.45 4.86%
Castro Valley charges 71 % of the commercial rate for recycling and 145% for organics
Dublin's charges 50% of the regular commercial rate for Organics and 25% for commercial recycling
San Ramon's charges 50% of the regular commercial rate for commercial recycling
Livermore charges for recycling and organics at 80% of the regular commerical rate.
Drop Box
20 Yard Loose $ 1,062.03 $ 719.33 $974.03 $ 1,549.99 $ 1,081.12 $ 1,161.40 7.43% $ 1,107.60 4.86%
30 Yard Loose $ 1,413.40 $ 1,046.09 $1,562.79 $ 1,782.23 $ 1,463.70 $ 1,742.10 19.02% $ 1,661.40 4.86%
40 Yard Loose $ 1,764.76 $ 1,369.99 $2,083.54 $ 2,014.22 $ 1,822.58 $ 2,322.80 27.45% $ 2,215.20 4.86%
30 Yard Compacted $ 2,108.14 $ 2,769.63 $2,906.97 $ 2,992.75 $ 2,889.78 $ 3,484.20 20.57% $ 3,322.80 4.86%
Livermore rates do not include the cost of disposal/processing, which is assesed after collection. Staff has included an estimate cost with the above for comparison.
San Ramon charges a one ton minimum; Staff has included a probable disposal cost for comparison purposes.
Every effort has been made to assure the accuracy of the information and comparison of similar levels of service according to our understanding of other agency rates.
Adoption of Rates for
Garbage Collection, Disposal,
and Recycling
June 6, 2023
Vt
DUBLIN
CALIFORNIA
1506
Background
• 2018 —Recycling market shift
- Selling recycling to paying $150 per ton for
disposal
• 2020 —AVI contract extension
- Capital equipment replacement
—Implementing state and local requirements
• 2022 — SB 1383 —Organics Disposal
Background
• Agreement with AVI provides for an annual
rate adjustment.
• Adjustments are based on CPI Indexes,
number of billed units serviced, tonnage
collected and disposal fees
• Results in a 4.85% increase
Dublin Rates
• City of Dublin Basic Residential Service -
$42.53
• Basic Residential Services is included on
Property Tax.
Current Year
Rates
Proposed
Rates
Monthly
Difference
Annual
Difference
$40.56
$42.53
$1.97
$23.64
Annual Rate Adjustments
• Refuse Rate Index Adjustment (RRI)
• Based on changes to four Consumer Price Index (CPI), weighted based on AVI's
annual costs.
• Annual Growth (AG)
• Compares revenue at two points in time (PriorYear -January & December) to
capture increase in number of units served. Note: If change is negative, set at
0%.
• Approved Tip Fee (ATF)
• Increase in per ton charges for landfill fees for waste.
• Annual Tonnage (AT)
• Change in amount of year -over -year total refuse disposed (Garbage, Organics,
Recycling).
Overview of Cost Elements
I . Collections Element
• Cost associated with the collection of garbage, organics and
recycling including:
• Salaries & Benefits
• Equipment Operation & Maintenance
• Material Processing
• General Administration Costs
• Operating Ratio
• Annual Adjustment Calculated
• RRI Increase (RRI) &Annual Growth (AG)
Overview of Cost Elements
2. Commercial Recycling Elements
• To incentivize AVI to increase commercial recycling
• Annual Adjustment calculated
• RRI Increase (RRI) and Annual Tonnage (AT)
3. Container Compensation Element
• Represents the cost of replacing carts and bins
• Annual Adjustment calculated
• Annual Growth Factor (AG)
Overview of Cost Elements
4. Waste Disposal
• City has a long term contract with Waste Management
• Annual Adjustment Calculated
• Annual Tonnage (AT) and Annual Tip Fee (ATF)
5. Recycling Disposal
• Recyclable Material processed at ACI —San Leandro
• City does not have an agreement (Pay Market Rate)
• Annual Adjustment Calculated
• Annual Tonnage (AT) and Annual Tip Fee (ATF)
Overview of Cost Elements
6. Organics Disposal
• Non -Commercial Organics processed at Waste Management
Central Valley Compost or Altamont Pass Organic Facility
• Commercial Organics processed at Recology's Blossom
Valley Facility
• AVI has 3-year agreement in place
• Annual Adjustment Calculated
• Annual Tonnage (AT) and Annual Tip Fee (ATF)
Overview of Cost Elements
7. Vehicle and Administration Element
• To capture all costs associated with replacing 2/3rds of fleet and all other capital
assets
• Costs will be reconciled once vehicles are purchased
• Not updated by annual adjustments
8. Fee Element
• Amount paid to City for franchise and administrative fee
• Adjusted annually based on a percentage of AVI's revenue
Annual Rate Adjustment
Elements
Collection Element
Commercial Recycling
Compensation Element
Disposal Compensation
= Element •
Container Compensation
Element
Recycling Disposal Element
Organics Disposal Element
FY 2022-23
$ 14,413,701
$243,494
$1,345,788
$399,556
$1,270,834
$922, 143
Vehicle and Administration
Element
$ I ,61 1,549
Fee Compensation Element
Total
$6, 155,707
$26,362,772
FY 2023-24
(Proposed)
$15,770,698
$302,792
$1,330,420
$410,863
$1,196,893
$989,827
$1,61 1,549
$6,584,012
$28,I97,054
Difference
$1,356,997
$59,298
($15,635)
$ 11,307
($73,941)
$67,684
$0
$428,224
$1,833,934
Recommendation
• Conduct the Public Hearing, Deliberate and
Approve the Resolution Amending the Schedule of
Service Rates for Integrated Solid Waste Services;
and
• Approve the Resolution Approving and Establishing
the Collection of Minimum Residential Garbage
and Recycling Service Fees for Fiscal Year 2023-
2024.