HomeMy WebLinkAbout4.11 Agreement with Townsend Public Affairs for Grant Strategy and Writing Servicesr
DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
DATE: .Line 6, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
Agenda Item 4.1 I
SU ELECT : Agreement with Townsend Public Affairs for Grant Strategy and Writing
Services
Prepared by: John Stefanski, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider approving an agreement with Townsend Public Affairs for grant
strategy and writing services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement with Townsend Public Affairs for Grant Strategy
and Writing Services and approve the budget change.
FINANCIAL IMPACT:
The agreement with Townsend Public Affairs will not exceed $60,000 annually. Approval of the
agreement will require a budget increase of $60,000 funded by the General Fund Undesignated
Reserve, as identified in Attachment 5.
DESCRIPTION:
Federal grants and other funding opportunities have increased as programs funded through the
Bipartisan Infrastructure Law and Inflation Reduction Act come online. In addition, community
Project Funding Requests (i.e., earmarks) have returned. State funding for housing, homelessness,
and other community development programs continue to be funded, even considering a looming
State budget deficit. While the City has managed its financial resources in a prudent manner, Staff
recommends implementing a comprehensive strategy to ensure the City is able to take advantage
of the funding opportunities at the State and Federal levels of government.
Staff recently issued a Request for Proposals (RFP) for Grant Strategy and Writing Services
(Attachment 3) to identify firms with the necessary background, experience, track record of
success and ensure that the cost for services is competitive. The RFP was posted on the City's
website and sent to known firms that provide such services. The City received 15 proposals which
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were reviewed and ranked by an interdepartmental evaluation committee. As a result, Staff
recommends Townsend Public Affairs to provide grant strategy and writing services for a term
ending on June 30, 2024. The proposed compensation for this term is $60,000.
Townsend proposes an all-inclusive retainer, under which the firm will provide a strategic and
comprehensive approach to securing grant funding for the City as described on pages 3-5 of their
proposal (Attachment 4).
Townsend currently provides legislative advocacy services for the City through its involvement in
the Tri-Valley Cities Coalition and has done so since 2017. Through this relationship, Townsend
Staff have developed a strong working relationship with City staff as well as a strong
understanding of the City of Dublin's priorities. Given this and their strong proposal, Staff believes
the City stands to benefit by retaining Townsend to coordinate and prepare grant applications to
address greatest areas of opportunity or need, and shepherd these grant applications through the
review and approval processes.
In addition to engaging Townsend Public Affairs, the City will be entering into smaller, on -call
grant writing services contracts with BKF Engineers and Evan Brooks Associates to provide
additional specialized grant writing support services for capital improvement projects. Staff
envisions these consultants supplementing Townsend's services as they have consultant teams
who can assist with the more technical aspects of transportation grant funding applications (e.g.,
cost -benefit analyses, exhibit development, cost estimates, etc.). Both contracts are within the City
Manager's signing authority and have the same term as the Townsend contract.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving an Agreement with Townsend Public Affairs for Grant Strategy and
Writing Services
2) Exhibit A to the Resolution - Townsend Public Affairs Agreement
3) Request for Proposal - Grant Strategy and Writing Services
4) Townsend Public Affairs Proposal
5) Budget Change Form
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Attachment I
RESOLUTION NO. XX — 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH TOWNSEND PUBLIC AFFAIRS
FOR GRANT STRATEGY AND WRITING SERVICES
WHEREAS, on March 15, 2023, Staff issued a Request for Proposals (RFP) for Grant
Strategy and Writing Services; and
WHEREAS, the City received fifteen responses to the RFP; and
WHEREAS, Staff reviewed and evaluated the proposals in accordance with the RFP rating
process; and
WHEREAS, The City desires to enter into an agreement with Townsend Public Affairs for
a not -to -exceed amount of $60,000 over a term beginning on June 7, 2023 and ending on June
30, 2024.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the agreement with Townsend Public Affairs, attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
amendments to the agreements, attached hereto as Exhibit A, and make any necessary, non -
substantive changes to carry out the intent of this Resolution.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute amendments
to the agreements, to extend the terms for a maximum of two years beyond the initial term.
PASSED, APPROVED AND ADOPTED this 6th day of June 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 1 364
DocuSign Envelope ID: E59F0498-9BAA-4C35-ACD1-E5A6DAC43DEA
Attachment 2
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
TOWNSEND PUBLIC AFFAIRS, INC
FOR
GRANT STRATEGY AND WRITING SERVICES
THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and
Townsend Public Affairs ("Consultant") (together sometimes referred to as the "Parties") as of June 7, 2023
(the "Effective Date").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1
Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2024, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A on or before that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City's right to terminate the Agreement, as referenced in Section 8. Notwithstanding
the foregoing this Agreement may be extended on a month -to -month basis for up to 6
months upon the written consent of the Consultant and the City Manager, provided that: a)
sufficient funds have been appropriated for such purchase, b) the price charged by the
Consultant for the provision of the serves described in Exhibit A does not increase. None
of the foregoing shall affect the City's right to terminate the Agreement as provided for in
Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Consultant's obligations hereunder.
1.5 Reserved.
1.6 Reserved.
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Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $60,000,
notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the
time and in the manner set forth herein. The payments specified below shall be the only payments from
City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to
City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall
not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. No individual performing work under this Agreement shall
bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager
or his/her designee. Invoices shall contain the following information:
■ The beginning and ending dates of the billing period;
• A Task Summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
• Consultant shall give separate notice to the City when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
Consultant reaches or exceeds 800 hours within a 12-month period under this
Agreement and any other agreement between Consultant and City. Such notice shall
include an estimate of the time necessary to complete work described in Exhibit A and
the estimate of time necessary to complete work under any other agreement between
Consultant and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Reserved.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
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incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Reserved.
2.6 Reserved.
2.7 Pavment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Pavment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Consultant and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Consultant shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant
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shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all
insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in
effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF
THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed
herein for the duration of this Agreement.
4.1 Workers' Compensation.
4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for
any and all persons employed directly or indirectly by Consultant. The Statutory
Workers' Compensation Insurance and Employer's Liability Insurance shall be
provided with limits of not less than $1,000,000 per accident. In the alternative,
Consultant may rely on a self-insurance program to meet these requirements, but
only if the program of self-insurance complies fully with the provisions of the
California Labor Code. Determination of whether a self-insurance program meets
the standards of the California Labor Code shall be solely in the discretion of the
Contract Administrator.
The Workers' Compensation policy shall be endorsed with a waiver of subrogation
in favor of the entity for all work performed by the Consultant, its employees,
agents, and subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $1,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $1,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
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this Agreement, including without limitation, blanket contractual liability and the
use of owned and non -owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
"occurrence" basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims -made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Consultant; or automobiles owned,
leased, hired, or borrowed by the Consultant.
c. Consultant hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Consultant agrees to obtain any endorsements that may be necessary to
effect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the
Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
4.3 Professional Liability Insurance.
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4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than $2,000,000 covering the licensed professionals' errors and
omissions. Any deductible or self -insured retention shall not exceed $150,000 per
claim.
4.3.2 Claims -Made Limitations. The following provisions shall apply if the professional
liability coverage is written on a claims -made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least 3 years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims -made policy form with a retroactive date that precedes the date of
this Agreement, Consultant shall purchase an extended period coverage
for a minimum of 3 years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be submitted to the City
for review prior to the commencement of any work under this Agreement.
4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall
submit the Certificate of Liability Insurance in the amounts specified in the section.
4.4 All Policies Requirements.
4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Consultant by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Consultant beginning work,
it shall not waive the Consultant's obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
4.4.3 Deductibles and Self -Insured Retentions. Consultant shall disclose to and
obtain the written approval of City for the self -insured retentions and deductibles
before beginning any of the services or work called for by any term of this
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Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self -insured retentions as respects the City, its officers,
employees, and volunteers; or the Consultant shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
4.4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting"
policy limit (i.e. limit that is eroded by the cost of defense).
4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days' prior written notice has been provided to the City.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
• Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
• Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
■ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Refer to the attached
Exhibit B, which is incorporated herein and made a part of this Agreement.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Consultant only insofar as the results of Consultant's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Consultant accomplishes
services rendered pursuant to this Agreement. Consultant further acknowledges that
Consultant performs Services outside the usual course of the City's business; and is
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customarily engaged in an independently established trade, occupation, or business of the
same nature as the Consultant performs for the City and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws and regulations applicable to the performance of the work hereunder, including but
not limited to, the California Building Code, the Americans with Disabilities Act, and any
copyright, patent or trademark law. Consultant's failure to comply with any law(s) or
regulation(s) applicable to the performance of the work hereunder shall constitute a breach
of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person's race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
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creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a "Protected Characteristic"), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Consultant under this Agreement.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to City and shall
include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
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8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall include, but are not limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to
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the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severabilitv. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous 12 months,
an employee, agent, appointee, or official of the City. If Consultant was an employee,
agent, appointee, or official of the City in the previous 12 months, Consultant warrants that
it did not participate in any manner in the forming of this Agreement. Consultant
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understands that, if this Agreement is made in violation of California Government Code
Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to
any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of California Government Code
Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the
State of California.
At City's sole discretion, Consultant may be required to file with the City a Form 700 to
identify and document Consultant's economic interests, as defined and regulated by the
California Fair Political Practices Commission. If Consultant is required to file a Form 700,
Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and
directions on how to prepare it.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Townsend Public Affairs
Attn: Christopher Townsend
1401 Dove Street, Ste. 330
Newport Beach, Ca. 92660
Any written notice to City shall be sent to:
City of Dublin
Attn: City Manager
100 Civic Plaza
Dublin, CA 94568
10.11 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A and B represents the entire and integrated agreement
between City and Consultant and supersedes all prior negotiations, representations, or
agreements, either written or oral.
Exhibit A Scope of Services & Compensation Schedule
Exhibit B Indemnification
10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple
counterparts, each of which shall be an original and all of which together shall constitute
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one agreement. Counterparts delivered and/or signatures executed by City -approved
electronic or digital means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in accordance
with applicable federal and California law. Either Party may revoke its agreement to use
electronic signatures at any time by giving notice to the other Party.
10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Consultant's signature below Consultant
certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of
Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear
below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN TOWNSEND PUBLIC AFFAIRS
DocuSigned by:
�9F4E4E56A1704DE...
Linda Smith, City Manager Christopher Townsend, President
Attest:
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
3070368.1
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EXHIBIT A
SCOPE OF SERVICES & COMPENSATION SCHEDULE
Term of Services: June 7, 2023 through June 30, 2024
All -Inclusive Retainer
DESCRIPTION OF SERVICES
Grant Strategy and Writing Services
MONTHLY FEE
$5,000*
Conduct Detailed Orientation Included
Craft Strategic Funding Plan Included
Identify, Research, and Monitor Grant Funding Opportunities Included
Grant Application Development and Submittal Included
Establishment of Clear Accountabilities Included
Provide Overview of Full Applications Requirements Included
Assemble Project Background and Details Included
Coordinate Technical Project Details Included
Draft Written Proposal Included
Incorporate Feedback to Finalize Proposal Included
Submit Completed Application Included
Funding Advocacy Included
Post -Grant Submittal Advocacy Included
Post -Award Grant Administration and Compliance Included
Comprehensive Follow -Up on Unsuccessful Applications Included
*The monthly fee includes all reasonable business and travel expenses
Consulting Services Agreement between City of Dublin and
Townsend Public Affairs for Grant Strategy and Writing Services Exhibit A — Page 1 of 1
379
DocuSign Envelope ID: E59F0498-9BAA-4C35-ACD1-E5A6DAC43DEA
EXHIBIT B
INDEMNIFICATION
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers,
elected officials, employees, agents and volunteers from and against any and all liability, loss, damage,
claims, expenses, and costs (including without limitation, attorney's fees and costs and fees of litigation)
(collectively, "Liability") of every nature arising out of or in connection with Consultant's performance of the
services called for or its failure to comply with any of its obligations contained in this Agreement, except
such Liability caused by the sole negligence or willful misconduct of City.
Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's
inability to evaluate Liability or because the Consultant evaluates Liability and determines that the
Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any
claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense
and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due
the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the
City, may be retained by the City until disposition has been made of the claim or suit for damages, or until
the Consultant accepts or rejects the tender of defense, whichever occurs first.
Consulting Services Agreement between City of Dublin and
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380
Attachment 3
sMs
DUBLIN
CALIFORNIA
REQUEST FOR PROPOSALS:
GRANT STRATEGY & WRITING SERVICES
City of Dublin, CA
Proposals must be received by: Wednesday, April 5, 2023, at 12:OOpm
Staff Contact:
John Stefanski
Assistant to the City Manager
100 Civic Plaza
City of Dublin, CA 94568
John.Stefanski a(�,dublin.ca.cov
Posted Date: Wednesday, March 15, 2023
381
Overview
The City of Dublin is located in the Tri-Valley subregion of eastern Alameda County, approximately 35 miles southeast of San
Francisco. Incorporated in 1982, the City has a 2020 population of approximately 73,000 residents. The City is a general law
city and is governed by a five -member City Council. A contract city, Dublin contracts several firms to provide municipal services
including the Alameda County Sheriff's Office for Police Services, Alameda County Fire Department for Fire Services, and MCE
Corporation for Maintenance Services. Water, wastewater, and recycled water services are provided to residents by the Dublin
San Ramon Services District (DSRSD).
The City is seeking proposals from qualified professionals and/or firms to provide grant strategy and writing services. Specifically,
the City wishes to pursue more grant opportunities to support the City's ongoing efforts in the delivery of public works,
transportation and other capital improvement projects, community development and affordable housing programs, public safety
and disaster preparedness services, technology and cyber security initiatives, and other policy areas. The most immediate
priority of this work is the City's —$160M Dublin Boulevard Extension project. This project, which will extend Dublin Boulevard
from Fallon Road to North Canyon's Parkway, will require significant funding from non -local sources.
Desired Scope of Services:
The selected professionals and/or firms will provide grant strategy and writing services which shall include the following:
• Developing an overall City grant strategy which aligns City priorities with available or upcoming federal, state, regional,
or other grant or similar funding opportunities.
• Identifying and researching relevant grant opportunities and participating in any pre-submittal/NOFA webinars on behalf
of the City.
• Leading staff and stakeholder meetings to guide grant writing activities.
• Preparing and managing individual grant application timelines. Timeline must identify roles, responsibilities,
deliverables, and key milestones.
• Producing project narratives and fact sheets to assist in grant applications and City advocacy efforts.
• Drafting, editing, and submitting grant applications on behalf of the City, ensuring all submissions are correct and
contain all required information.
• Provide technical assistance to Staff administering grants.
The selected professionals and/or firms will report to the Assistant to the City Manager who will manage the contract and assist
with internal coordination amongst City departments.
RFP Submittal Requirements
Please prepare and organize your response to this RFP based on the requirements provided below. Any other information you
would like to include should be placed in a separate section at the end of your response.
The City will not pay for any costs incurred in preparation and submission of the responses or in anticipation of a contract.
Please email an electronic (.PDF) copy of your Proposal to John.Stefanski(c�dublin.ca.gov no later than Wednesday, April 5,
2023, at 12:00pm. Physical submittals will not be accepted. Any responses submitted after the stated deadline will not be
accepted for consideration.
March 15, 2023 RFP: Grant Strategy & Writing Page 2 of 5
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382
Submission Format
To ensure fair and accurate consideration of all submissions, responses must contain the following information:
1. Executive Summary
a. Provide a brief overview of your firm and your firm's experience providing the services detailed in the
previous section of this RFP. This executive summary must include the contact information of the individual
authorized to represent your firm and any third parties who will collaborate with you on the delivery of these
services. If you are using a third party, please list the roles each party will play in the overall delivery of the
services.
2. Project Approach
a. Provide a detailed description of your planned approach and methodology to accomplishing the desired
scope of services.
b. Describe your approach to aligning and coordinating with Staff and various stakeholders, and the project
management strategies and software (if any) your firm utilizes in the grant application process.
3. Project Team Description
a. Provide names and contact information of the Project Team including the Principal -in -Charge and Project
Manager/primary point of contact. Include brief resumes for all team members, as well as their tenure with
the firm. Indicate the organizational structure of the team and outline key roles and lines of authority. Identify
all sub -consultants and their role in the project, including all the aforementioned information.
4. Relevant Experience & Qualifications
a. State the qualifications and experience of the firm/individuals. Please emphasize specific qualifications and
experience with engagement of similar scope and complexity.
b. Please provide an example of your firm's work, including a writing sample as well as project fact sheet your
firm has created.
5. Costs
a. Describe the fee schedule your firm proposes for providing grant writing services:
i. If a flat fee, please indicate how that is developed for a grant application.
ii. If an hourly rate, please include a detailed hourly rate schedule.
6. References
a. Provide the names, contact information, and brief project summary for three (3) similar municipal agencies
for which the firm has provided similar services within the last five years. Please detail your firm's recent
success in securing grant funding for each reference.
7. Standard Agreement Confirmation
a. Provide confirmation of your firm's ability to meet the City's Standard Consulting Agreement and insurance
requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the
response.
March 15, 2023 RFP: Grant Strategy & Writing Page 3 of 5
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383
Review and Selection Process
The City reserves the right to make the selection(s) based on its sole discretion. Depending on the quantity and quality of
proposals, the City may elect to establish a list of qualified grant writer firms whom the City may use on an "on -call" basis.
A subcommittee selected by City Staff will evaluate responses to this RFP utilizing the following criteria:
• Qualifications and specific experience of key project team members.
• Experience with engagement of similar scope and complexity.
• Satisfaction of previous clients.
• Cost of providing the consultant services for this project.
The subcommittee will use a forced ranking process to select finalists. The subcommittee may conduct interviews with more
than one firm that has submitted a response.
The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of the RFP, which
may include hiring multiple firms. The City reserves the right to reject any and all responses prior to execution of the Agreement,
with no penalty to the City.
Schedule for RFP Process
Date
March 15, 2023
Public Posting of RFP
March 22, 2023
Deadline to submit questions to City of Dublin
March 29, 2023
Answers to Questions and Addendum posted, if required
April 5, 2023
Proposals due no later than 12:OOpm
April 13-14, 2023
Interview firms (optional)
May 16, 2023
*Tentative dates, subject to change
Standard Consulting Agreement:
City Council Consideration of Agreement (if required)
It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a time and
materials fee basis for a specified scope of work.
A sample of the City's Standard Consulting Agreement (Agreement), including insurance requirements, is provided as
Attachment A.
If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly
identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the
qualification. Exceptions will be taken into consideration in evaluating Proposals. Otherwise, the interested firm is to state in the
proposal that the Agreement and insurance requirements are acceptable.
Consideration for exceptions will not be considered if not included in the submitted proposal.
March 15, 2023
RFP: Grant Strategy & Writing Page of
Services
384
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer, or employee of the City of Dublin, or of a public body
within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year
thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.
Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is
not limited to, a list of your firm's clients who are the following: Private clients located or operating within the City of
Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief
description of work for these clients. Proposers must also identify any other clients (including public entities), that may pose
a potential conflict of interest, as well as a brief description of work you provide for these clients.
This list must include all potential conflicts of interest within the year prior to the release of this RFP as well as current and future
commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission
(FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional
information, proposers should refer to the FPPC website at http://www.fppc.ca.cov/Form700.html.
Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical
condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any
manner prohibited by Federal, State, or local laws. In the event of Proposer non-compliance, the City of Dublin may cancel,
terminate, or suspend the Contract in whole or in part. Proposers may also be declared ineligible for further contracts with the
City of Dublin.
Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated during their
employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to
the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including apprenticeship. Proposer and its sub -consultants
shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following
provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29
CFR Part 1630, 41 CFR Parts 60 et seq.].
Governing Law
This RFP summarizes the applicable laws and governance, when in conflict applicable State/Federal guidelines shall apply. The
contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State
of California.
Attachments
Attachment A Standard Consulting Services Agreement
March 15, 2023 RFP: Grant Strategy & Writing Page 5 of 5
Services
385
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
[NAME OF PROFESSIONAL CONSULTANT]
FOR
[PROJECT TITLE]
{Removed for purposes of the June 6, 2023 Regular City Council Meeting Packet}
386
Attachment 4
T
WNSEND
PUBLIC AFFAIRS
'EST T PA ma
'I,WW.TOWNSEJ1 DWA.COM
SAC RAM ENTO ■ WASHINGTON, DC
NORTHERN CALIFORNIA • CENTRAL CALIFORNIA
SOUTHERN CAUFORNIA
DUBLIN
CALIFORNIA
Proposal for
Grant Strategy and Writing
Services
April 5, 2023
387
TABLE OF CONTENTS
Table of Contents 1
Executive Summary 2
Project Approach 3
Project Team Description 6
Relevant Experience & Qualifications 21
Costs 37
References 38
Standard Agreement Confirmation 39
`j Proposal for Grant Strategy & Writing Services I City of Dublin
Page 1
388
TOWNSEND
PUBLIC AFFAIRS
EST TPA 1998
April 5, 2023
John Stefanski, Assistant to the City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Mr. Stefanski:
Thank you for the opportunity for Townsend Public Affairs, Inc. ("TPA") to submit our proposal for
Grant Strategy and Writing Services to the City of Dublin ("City").
Since its inception in 1998, TPA has earned the reputation as Champions for Better
Communities by providing the experience, resources, and relationships expected from a premier
legislative advocacy and grant writing firm while also giving clients the unique brand of customer
service they deserve: personal attention, maximum accessibility, and passion for their mission.
Our strategic approach to advocacy and funding is tailored to meet the individual needs of each
client by leveraging the breadth and depth of our team as well as our vast network of relationships
with key stakeholders and decision makers.
Utilizing this method on behalf of our clients, TPA has shepherded over 100 legislative and
regulatory proposals into law, and secured over $2.6 billion in grants from state, federal,
and local government agencies as well as nonprofit foundations and private companies.
Thank you again for your interest in our firm and your consideration of this proposal. TPA does
NOT propose using subcontractors to accomplish the scope of work outlined in the RFP. Please
contact Olivia Raymond, Business Development Associate, at ORaymond@TownsendPA.com
or (949) 399-9050 if you have any questions or need additional information. We would be honored
to serve the City of Dublin.
Yours truly,
Christopher Townsend (Authorized to Represent the Firm)
President
ChristopherTownsend@TownsendPA.com
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PROJECT APPROACH
TPA grant experts diligently work to compile project details, implement quality control measures,
and serve as an extension of client staff to seamlessly submit applications and report on all grant
activity relevant to client interests. These efforts have resulted in over $2.6 billion in successful
grant achievements on behalf of the firm's clients. TPA will rely on City staff to provide technical
project information, budget details, and project timeline information as appropriate, however, TPA
will work diligently to reduce the burden on City staff and develop compelling applications that
best reflect the City's priorities.
TPA will utilize the following strategic and comprehensive approach to provide grant
funding services to the City:
• Conduct Detailed Orientation: TPA utilizes a comprehensive onboarding process that
includes extensive meetings with various relevant members of City leadership and key City
departments to help develop a strategic plan that is carefully tailored to satisfy the needs of
the City, as well as designed for maximum success in the current political climate and funding
environment.
• Craft Strategic Funding Plan: Utilizing the information gathered during the onboarding
process, TPA will coordinate with the City to develop a proactive and comprehensive strategic
funding plan that serves the needs of the City's priorities. The plan will do more than simply
identify City projects; it will outline and prioritize multiple funding options for each project,
and develop a specific plan of work tailored for each project. It will also identify key "strings
attached" to help assess the cost/benefit ratio for each grant opportunity.
• Identify, Research, and Monitor Grant Funding Opportunities: TPA will utilize list -serve
subscription programs, funding workshops, agency canvassing, and other networking tactics
to ensure every potential opportunity is identified and reviewed for relevance with the City's
projects. TPA will then share these opportunities with the City for further assessment and
determination if a grant application is warranted. The City will also receive a grant matrix of
funding programs that is updated regularly as new opportunities arise.
• Community Outreach: TPA will assist the City with community outreach required for grant
applications by ensuring the City is aware of specific requirements, help develop materials
that capture all elements required by the grant, and compile the data following the outreach
to include in the application.
• Grant Application Development and Submittal: TPA will develop, draft, submit, and follow
up on each City grant application through the following process:
o Establishment of Clear Accountabilities: TPA will coordinate with the City to ensure
the assignment of responsibilities and tasks are made clear so that confusion and
inefficiency are avoided and the City is burdened as little as possible while TPA
pursues a grant opportunity.
o Provide Overview of Full Application Requirements: For each grant application,
TPA will provide the City with a detailed overview of the requirements for the grant
program and corresponding application to ensure that the program is a strong fit for
the City's project. This will include:
• Application timeline
• Eligible project types
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390
• Funding availability and award maximum and minimums
• List of application components, including proposal questions and any required
attachments
o Assemble Project Background and Details: TPA will conduct a detailed
informational interview with City staff most involved with each project in order to gain
a full understanding of the project background and scope details necessary for
developing the grant proposal and addressing all application questions.
o Coordinate Technical Project Details: For technical application components such
as site plans, detailed cost estimates, project timelines, engineering plans, and cost -
benefit analyses, TPA will coordinate with City staff to compile all necessary
attachments and ensure consistency across all elements of the application.
o Draft Written Proposal: TPA will fully draft all narrative components of the application
and, when applicable, will indicate where additional input or project detail from the City
could be provided during the proposal review process.
o Incorporate Feedback to Finalize Proposal: Well ahead the of the application
deadline, TPA will provide the City with a full draft for review and feedback. TPA will
incorporate any additional details or revisions provided during this process to finalize
the grant application and will obtain City approval for the final version of the application
prior to submission.
o Submit Completed Application: TPA will ensure that applications are submitted prior
to the deadline, whether the submission is electronic or through hard copies, in
accordance with submission instructions for each individual program. For hard copy
submissions, TPA will print and package applications according to submission
instructions and will ship applications through a reliable carrier service such as FedEx
in order to provide the City with tracking and delivery confirmation for the application.
TPA will also obtain a receipt for proof of submission and provide the City with a final
copy of all submitted application documents.
o Funding Advocacy: Throughout grant application process TPA will leverage
relationships with relevant officials and program officers in various state and federal
funding agencies to ensure that City grant applications are aligned with the goals of
the specific grant program and that the applications are well -crafted and well -
positioned for funding.
o State Budget Funding Opportunities: In an effort to maximize state funding, TPA
will work with the City to identify projects and other funding priorities that may be
suitable for funding through the State Budget. TPA will coordinate with the City to
develop supporting materials for the budget request. TPA will also work with members
of the City's state legislative delegation, along with the Assembly and Senate Budget
Committees, to gain support for the inclusion of the City's project in the final State
Budget approved by the Legislature.
o Federal Earmark Opportunities: In an effort to maximize federal funding, TPA will
work with the City to identify projects and other funding priorities that may be suitable
for funding through the Federal Earmark process. TPA will coordinate with the City to
develop supporting materials for the earmark request. TPA will also work with
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391
members of the City's federal legislative delegation to gain support for the inclusion of
the City's project.
• Post -Grant Submittal Advocacy: TPA will frequently contact legislators and agency officials
to follow up on the status of a grant application and promote its need and urgency. This will
include drafting letters of support after grant submissions and distributing them to legislators
for their consideration. In addition, TPA will work with legislators to reach out to individual
granting agencies to provide background on City's projects and convey their support for those
projects.
• Post -Award Grant Administration and Compliance: TPA will also assist, as needed, with
post -award administration and compliance for all grant applications submitted by TPA on
behalf of the City. This assistance will include interacting with granting agencies on behalf of
the City, providing support for the drafting and submission of required reports, evaluations,
and other tasks related to the successful monitoring of and compliance with the program
requirements.
• Comprehensive Follow -Up on Unsuccessful Applications: Despite all best efforts, some
grant applications are not selected for funding. In those instances where grant applications
are unsuccessful, TPA will work with the relevant state and federal funding agencies to set up
in -person or telephone debriefing sessions to discuss the grant applications and how to best
revise the grant applications for the next funding round to ensure success.
• Provide Monthly Progress Reports: TPA will confer regularly with the City on our activities.
TPA will provide timely electronic monthly reports on the status of all funding activity, such
current funding opportunities, current applications, submitted applications, and post -grant
submittal advocacy. In addition to written reports, TPA will be available to the City for
conference calls, in -person briefings, and meetings.
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PROJECT TEAM DESCRIPTION
With a team of 15 grant writers and funding advocates, TPA can deploy as many advocates as
needed to maximize success and minimize the burden on City staff. TPA will NOT use
subcontractors to accomplish the scope of work. TPA proposes a dedicated team of seven people
to perform state legislative advocacy services for the City:
Christopher Townsend
President
Role: Managing Principal/Senior Strategic
Advisor
Alex Gibbs
Grants Manager
Role: Project Manager/Grant Writer/Funding
Advocate
Eric Thronson
Deputy Director
Role: Grant Writer/Funding Advocate
Christine Rose
Senior Associate
Role: Grant Writer/Funding Advocate
Andres Ramirez
Senior Associate
Role: Grant Writer/Funding Advocate
Anastasia Heaton
Associate
Role: Grant Writer/Funding Advocate
Sammi Maciel
Associate
Role: Grant Writer/Funding Advocate
TPA uses a strategic approach to grant writing that will be tailored to meet the specific needs of
the City. To maximize success, TPA's team of advocates and grant writers will utilize a
collaborative approach and leverage an expansive collection of relationships in the state and
federal government, as well as a variety of policy expertise, including in transportation and
infrastructure, water, education, parks and recreation, and local governance. The following
organizational chart delineates the roles and responsibilities of each member of the project team.
Eric Thronson
Deputy Director
Grant Writer/Funding
Advocate
Christine Rose
Senior Associate
Grant Writer/Funding
Advocate
Alex Gibbs
Grants Manager
Project Manager/Grant
Writer/Funding Advocate
Christopher Townsend
President
Managing Principal/
Strategic Advisor
Andres Ramirez
Senior Associate
Grant Writer/Funding
Advocate
Anastasia Heaton
Associate
Grant Writer/Funding
Advocate
Sammi Maciel
Associate
Grant Writer/Funding
Advocate
Resumes for each member of the proposed project team can be found on the following pages.
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Christopher Townsend, President: Christopher founded TPA in 1998 and
has 40 years of experience in public affairs, legislative advocacy, and grant
writing. Christopher and TPA have represented over 315 clients, including
250 local public agencies, such as cities, counties, transportation agencies,
water and sanitation districts, elementary and secondary school districts,
community college districts, park and recreation districts, and other special
districts, as well as nonprofit organizations.
Townsend Public Affairs, Inc.
President 1998-Present
Christopher provides leadership to a team of 15 advocates and grant writers while managing the
development and implementation of strategies for the agendas of each client. His achievements
include:
• Under Christopher's leadership, TPA has become one of the most successful advocacy
firms in California (and is continually recognized as a "top ten" firm registered with the
California Secretary of State) while still providing the personalized attention and focus of
a small boutique firm.
• Under Christopher's leadership, TPA has shepherded over 100 legislative and regulatory
proposals into law over a wide range of policy areas, including local governance, water
and sanitation, transportation, housing and economic development, parks and natural
resources, historical and cultural resources, elementary and secondary education, higher
education, and public safety. The bipartisan capabilities of the firm are evidenced by
legislative and funding successes over the tenure of several federal and state
administrations, including: President Bill Clinton, George W. Bush, Barack Obama, Donald
Trump, and Governors Pete Wilson, Gray Davis, Arnold Schwarzenegger, Jerry Brown,
and Gavin Newsom.
• Christopher and his team have secured over $2.6 billion in local, regional, state, and
federal government grants as well as private and nonprofit grants for a multitude of legacy
projects in the policy sectors of water and sanitation, transportation, education, housing
and economic development, parks and natural resources, historical and cultural
resources, and public safety.
• Maintains close bi-partisan relationships with several members of the California
Congressional delegation, including Senators Feinstein and Padilla, and Representatives
Torres, Lowenthal, Porter, Levin, Correa, Lee, Swalwell, Napolitano, Garamendi,
Carbajal, DeSaulnier, Sanchez, Lieu, Harder, Calvert, Garcia, Steel, and Kim.
• Christopher and TPA have participated in the development and implementation of several
California bond propositions for the statewide ballot to provide capital funding for major
infrastructure projects, including water and sanitation, transportation, education, housing
and economic development, parks and natural resources, and historical and cultural
resources, including Propositions 1, 1B, 1 C, 1D, 1E, 12, 13, 14, 40, 47, 50, 55, 68 and 84.
Most recently, Christopher worked closely with the State Legislature and the Governor's
office on the drafting of SB 5 (De Leon), which authorized a $4 billion park bond that was
approved on the November 2018 statewide ballot as Proposition 68.
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• In 1999, Christopher was appointed by Assembly Speaker Antonio Villaraigosa to serve
on the Speaker's Commission on State and Local Government Finance.
• In 1997, Christopher was appointed by Assembly Speaker Cruz Bustamante to serve on
the California Film Commission.
PepsiCo/Taco Bell Corp., Irvine, CA
Senior Director, Government & Community Affairs 1992-1998
Christopher managed and directed government and media relations, crisis management, internal
communications, and marketing publicity. Christopher also managed the political action
committee for state and federal political races. Additionally, Christopher managed community
relations initiatives, corporate philanthropy, and the Taco Bell Foundation.
Stein -Brief Group, Inc., Dana Point, CA
Vice President, Public Affairs 1982-1992
Christopher directed government, community, and media relations at the level, state, and federal
levels, including the management of all political, civic, charitable, and cultural activities.
Christopher provided land -use planning and entitlement process analysis for domestic and
international projects. Christopher also managed activities with numerous state and federal
agencies to ensure compliance with all applicable laws and regulations governing land use.
Finally, Christopher created and directed a political action committee that supported various local,
state, and federal candidates and ballot initiatives.
JFK School of Government, Harvard University, Cambridge, MA
Master of Public Administration 1991
Claremont McKenna College, Claremont, CA
Bachelor of Arts, Political Science, Magna cum Laude, Political Science Honors Prize 1982
Coro Fellow
Southern California 1981
Harry S Truman Scholar
California 1980
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Alex Gibbs, Grant Manager: Alex brings 11 years of public policy and
legislative advocacy experience to TPA. Alex has four years of experience
working for the State Legislature analyzing, researching, writing, and
shepherding bills through the legislative process. Alex has also secured
significant grant funding for clients throughout California. Alex has expertise
in the policy sectors of parks and recreation, local governance, public safety,
transportation, cap and trade, and labor relations.
Townsend Public Affairs, Inc.
Grants Manager 2014-Present
During his tenure at TPA, Alex has been responsible for securing millions in competitive grant
funds at the private, state, and federal levels for local public agency clients. In addition to his
expertise on parks and recreation, transportation, and public safety, Alex has a strong network of
relationships with State Legislators and key staff, as well as various state departments and
agencies. Some of his accomplishments include:
• Alex worked with the City of San Leandro staff to secure $4,540,922 in grant funding from
the Building Forward Library Infrastructure Program administered by the California State
Library to upgrade multiple libraries throughout the City. Alex tailored the grant
application's message and narrative, as well as worked with City Staff to create a project
budget and timeline that would ensure competitiveness. Alex also utilized advocacy
strategies that leveraged the City's strengths during the grant review process to ensure
project success.
• Alex worked closely with the City of Oakland staff to secure $10,801,183 in grant funding
from the Clean CA Local Grant Program. Alex leveraged relationships with the California
Department of Transportation and the City's legislative delegation to successfully
advocate for two funded projects. This funding helped the City of Oakland conduct the
Courtland Creek Restoration Project, as well as the Oakland Mini Parks Beautification
Project, both of which provided significant remediation and beautification of public
resources for local residents.
• Alex led a team of Kern County staff through the application process to secure $6,515,000
in grant funding from the Prop 68 Statewide Parks Program (Round 4). This funded the
South Kern Lamont Park Project which provided much needed renovations to an existing
park in the community of Lamont, despite grant program guidelines which provided
preferences for the construction of new parks.
• Alex collaborated with state Natural Resources Agency staff to secure a $3,086,000 Urban
Greening Grant for the Desert Recreation District. This funded the construction of a new
park and sports complex in unincorporated Riverside County. Alex then continued to work
with the District on grant administration, ensuring the client was able to see the completion
of their legacy project, that had been years in the making.
• Alex worked jointly with the City of South San Francisco to secure a $868,000 grant from
the Active Transportation Program (ATP). Alex leveraged relationships with the California
Department of Transportation and coordinated among local business stakeholders and
school officials to craft a competitive grant application to the statewide ATP. This funding
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helped the City with their Linden and Spruce Avenue Traffic Calming Improvement Project
to construct major traffic calming improvements to ensure bike and pedestrian safety at
crucial intersections to residential and commercial neighborhoods.
• Alex collaborated with state and federal Land and Water Conservation Fund staff to secure
a $750,000 grant for the City of Imperial. This funded the construction of a 300 plus acre
regional park and equestrian center. Alex then continued to work with the City on grant
administration, ensuring the client was given the appropriate time to meet deadlines and
retain their funding.
• Alex worked in concert with the City of South San Francisco to secure a $658,000 grant
from the San Mateo County Transportation Authority's Measure A Pedestrian and Bicycle
Program. Alex leveraged relationships with stakeholders in the County to ensure that the
City received the funding needed for their Sunshine Gardens Project, including major
traffic -calming improvements on streets frequented by students walking and riding
bicycles.
• Alex worked closely with City of Novato staff to secure a $220,500 grant from the Food
Waste Recovery program at CalRecycle. This funded a local food waste recovery effort in
Marin County that allowed the City of Novato to partner with local non -profits and ensure
that good food, that otherwise would go to waste, reached food banks and vulnerable
residents.
• Alex has developed broad expertise with respect to public safety policy and funding. In
conjunction with local stakeholders, Alex has worked successfully on a variety of public
safety issues that affect local public agencies in California, including the fight against the
trafficking and exploitation of minors, as well as the protection of local control regarding
the manufacturing of medicinal cannabis products.
California State Senate
Legislative Aide 2012-2014
Alex worked as a member of the Eighth Senate District's legislative team representing San
Francisco and San Mateo Counties. Alex's primary responsibilities included monitoring,
reviewing, and making recommendations on legislation passing through the Senator's
committee's as well as bills of interest to the District. Alex annually carried a bill package through
the legislative process and assisted with problem bills that required more support. Alex
consistently had one of the highest numbers of bills signed into law of any senate staffer.
University of San Francisco, CA
Bachelor of Arts, Politics 2011
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Eric Thronson, Deputy Director: Eric brings two decades of legislative
and public policy experience to TPA. While developing and implementing
legislative and funding strategies for public agency clients throughout
California, Eric maintains deep relationships with key members and staff of
the State Legislature, the Administration, and state agencies. Eric has
broad expertise in transportation planning and infrastructure from his
tenure with both Legislative Transportation Committees and the California
Transportation Commission, but his expertise extends to other policy areas
including housing and land use, the state budget, and local governance.
Townsend Public Affairs, Inc.
Deputy Director 2021-Present
At TPA, Eric serves a broad range of public agency clients throughout California. He advocates
at the federal, state, regional, and local level for client projects and programs including the pursuit
of grants and other funding opportunities. Eric's network of relationships in Congress, the State
Capitol and at the California Transportation Commission contributes to his success with clients.
He is adept at assisting clients in navigating complicated legislative and regulatory frameworks at
the local, regional, state, and federal levels, and developing effective policy strategies and
solutions for clients related to all aspects of transportation, housing, or infrastructure policy.
Since joining TPA, Eric has worked with clients to develop their funding proposals and secure
competitive grant funding on projects. He has also worked to identify strategic funding resources
that ensured his client's visions were transformed into reality. Some of his work includes:
• Eric worked with the City of Fontana to develop, prepare, and execute a strategic plan to
support the City's FY22 RAISE grant application. This highly competitive federal grant
opportunity administered by the U.S. Department of Transportation formed a key
component of the City's Complete Streets Upgrades. These upgrades include street, bike,
sidewalk, and trail improvements, bringing numerous benefits and better quality of life for
Fontana residents. The strategy entailed gathering support from key stakeholders in a way
especially tailored to the current Administration's priorities, thus maximizing the
application's chances of success. In addition to tailoring a message, TPA planned
advocacy that leveraged the City's strengths during the grant review process. The
culmination of this process was the award of $15 million in federal RAISE funds for the
City's transportation infrastructure improvements. In the FY22 RAISE cycle, Fontana was
one of only eight jurisdictions in the State of California to receive a RAISE grant.
• Eric worked with California State Transit Agency staff to secure $23,600,000 in funding
from the Transit and Intercity Rail Capital Program (TIRCP) for the Sacramento Regional
Transit District. The proceeds from this grant will fund a fleet modernization project to
purchase 8 new low -floor light rail vehicles to further expand low -floor light rail operations,
resulting in faster train journeys, optimized boarding, increased safety, increased capacity,
and expanded mobility options for the communities it serves.
• Eric worked closely and successfully with Congressman Raul Ruiz to secure an FY 2022
federal appropriations earmark in the amount of $2.5 million for SunLine Transit Agency's
Fueling Station Expansion project, upgrading its 350-bar hydrogen public station to include
700-bar fueling capability for light and heavy-duty vehicles.
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• From strategy development to last minute meeting with Legislators, Eric successfully
navigated a tax measure on lithium extraction through the state budget process on behalf
of the Imperial County Board of Supervisors, securing two-thirds support in the Legislature
and the Governor's signature.
• Eric worked successfully with Senator Anna Caballero to secure $3 million in the FY
2022-23 state budget on behalf of the City of Merced for its Regional Fire Training Center,
including building infrastructure, the buildout of shared classroom spaces,
decontamination facilities, urban search and rescue props, an aircraft rescue firefighting
prop, emergency vehicle operations courses, fire training props, and the completion of a
recycled shipping container fire tower.
• In the FY 2022 lithium tax trailer bill, Eric worked with budget staff and Assembly Member
Garcia to include $5 million for the development of a programmatic environmental impact
report and community benefit plan in Imperial County.
• Eric assisted the City of El Monte with extending a transportation grant by leveraging his
close relationships with the California Transportation Commission and saved the City over
$400,000 that they otherwise would have had to backfill from its own General Fund.
Assembly Transportation Committee
Chief Consultant 2017-2020
As the Committee's Chief Consultant, Eric directed and coordinated the Assembly's agenda for
all aspects of transportation policy. In addition, he developed and maintained relationships with
key departments, stakeholders, and partners to implement the Assembly's transportation
direction, as well as managing committee staff by training and mentoring new committee
consultants through the process of policy analysis.
California Transportation Commission
Deputy Director of Legislation and Finance 2015-2017
Eric coordinated the development of the Commission's legislative platform and assisted the
Commissioners in advising the Legislature and Administration in the implementation of statewide
transportation policy. In addition, Eric drove Commission budget proposals through the
administrative and legislative processes by identifying and analyzing transportation -related
legislation.
Senate Transportation and Housing Committee
Principal Committee Consultant 2011-2015
Eric formed and developed legislative direction for statewide transportation policy, drafted and
analyzed bills involving all aspects of transportation policy, and worked with state departments
and other transportation partners to implement transportation -related legislation.
California Legislative Analyst's Office
Fiscal and Policy Analyst, Transportation, Housing, and High -Speed Rail 2008-2011
LBJ School of Public Affairs, The University of Texas at Austin
Master of Public Affairs 2008
Tulane University, New Orleans
B.A. in English, Minor in Classics 2000
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Christine Rose, Senior Associate: Christine brings a variety of
experience and knowledge to TPA, including six years of experience in
public policy and four years of experience in higher education. Christine
has successful grant writing experience in areas such as education, cultural
resources, public health, parks and recreation, and transportation.
Townsend Public Affairs, Inc.
Senior Associate 2022 — Present
Since joining TPA, Christine has worked with clients to identify their funding needs and develop
competitive proposals. She has identified new and strategic funding resources, bringing her
clients' proposals from idea to reality. Her work includes:
• Securing $3.8 million in California Community Schools Program implementation funding
for Merced Union High School District for the expansion of their community school
program. Funds will allow the district to offer social, academic, and medical services and
resources at each of their community school sites, allowing students and their families to
receive needed counseling, mental health services, behavioral support, food services and
more in a linguistically and culturally appropriate environment.
• Coordinating efforts between the City of Guadalupe, Guadalupe Union School District,
and nonprofit Los Amigos de Guadalupe to secure a $52,875 Artists in Schools grant
award to initiate an arts program in the area's elementary schools.
• Working with Department of Education staff to secure a $200,000 California Community
Schools Program planning grant award for Guadalupe Union School District. This funding
helped the district plan for the expansion of their community school resources, including
hiring additional staff and purchasing supplies.
• Advocating for funding for Guadalupe Union School District's early learning center and
securing federal community program funding in the amount of $2 million.
• Christine works to create accessible grant writing and development tools for clients such
as grant tracking matrices and application breakdowns. These tools allow clients to access
key strategic funding opportunities, develop comprehensive and competitive proposals,
and ultimately secure grant funding.
• Christine works closely with clients to understand and meet their funding goals. Her
collaboration with clients allows her to craft persuasive narratives and strong grant
proposals. She is always researching and identifying new funding opportunities that fit the
goals and objectives of her clients.
California State Assembly
Legislative Director 2018 — 2022
Christine worked as the lead member of the Twenty-third Assembly District's legislative team
representing portions of Fresno and Tulare Counties. Her primary responsibilities included
crafting the Assembly member's legislative package and shepherding all bills through the
legislative process, as well as identifying budget priorities and staffing those requests. Christine
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was responsible for monitoring all legislation passing through the Member's committees and the
Assembly Floor, analyzing each bill and making an appropriate recommendation. She had
numerous bills signed into law and multiple budget requests included in the state budget.
California State Assembly
Legislative Aide 2017 — 2018
Christine worked as a member of the Seventy-seventh Assembly District's legislative team
representing San Diego County. Christine's primary responsibilities included carrying multiple bills
through the legislative process as well as monitoring, reviewing, and making recommendations
on legislation passing through the Assembly member's committees. She worked collaboratively
with constituents and stakeholders to help craft the Assembly member's legislative package,
carrying multiple bills to the Governor's desk.
Cal Poly, San Luis Obispo
Master of Arts, History 2013
California State University, Sacramento
Bachelor of Arts, History and Government 2011
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Andres Ramirez, Senior Associate: Andres brings an array of knowledge,
experiences, and deep connections to TPA. His work focuses on policy
analysis and the unique effects that bills have on clients, shepherding bills
through the legislative process, securing substantive amendments on
legislation that threatens his clients' operations or priorities, and securing direct
fiscal allocations through the State Budget and Federal Appropriations
process. He works with both individual clients and coalition clients. Andres has
significant state legislative experience in the policy sectors of energy and
broadband, local governance, water, and cannabis. He also had state
legislative experience in housing and transportation.
Townsend Public Affairs, Inc.
Senior Associate 2019-Present
Since joining TPA, Andres has worked in the California political arena to vigilantly track, analyze,
craft strategic plans, and impact legislation and administrative regulations that will directly affect
his clients.
• Andres provides expert analysis and feedback on a variety of policy issues for his clients.
He successfully advocates utilizing multiple touch points, which includes crafting letters
and official correspondence to bring client concerns to the attention of decision makers in
Sacramento and DC, constantly being present and vocal in the halls of the Capitol —
whether in committee hearings or in Legislative meetings, and by utilizing his connections
with key Legislators, Capitol Staff, State Agencies and Departments, and various other
stakeholders.
• Andres enjoys leveraging his colleagues at TPA, all of whom bring diverse backgrounds
and experiences. Utilizing a team approach to lobbying has proven successful in helping
clients better navigate the complexities of the California/Washington DC political
landscapes and their robust legislative and budget processes. Andres takes pride in the
close relationships he maintains with his clients and ensures that he fully understands the
intricacies of their unique perspectives and needs — enabling his clients to have successful
outcomes in the political arena.
• Throughout his tenure at the firm, Andres has successfully secured over $59 million in
direct State Budget allocations for his clients. He has worked closely with the Governor's
Administration, Senators, Assembly Members, Budget Committees, and other key
stakeholders to deliver the capital needed for his clients' priority projects. These budget
funds have enabled the development of major bridge and road infrastructure, city facilities,
critical housing and homelessness programs, police and fire station construction/repair,
and more. He has also successfully secured tens of millions of dollars in direct Federal
Appropriations allocations for his clients.
• Andres worked with the City of Fremont to secure $7.2 million for their i-680/Mission
Boulevard Interchange Modernization Project. This allocation was critical to ensure traffic
and pedestrian safety in one of the most dangerous overpasses in the East Bay Area.
• Andres worked with the City of Farmersville to secure $7 million for the construction of a
new fire station.
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• Andres worked with the Tri-Valley Cities Coalition to secure $5 million for the Valley Link
Rail Project — environmental study and preliminary engineering.
• Andres worked with the City of Oakland to secure $5 million for the Teacher's Rooted in
Oakland (TRiO) program, enabling educators to live within their district and providing
critical cost of living stipends.
• In the Legislative arena, Andres was an instrumental part of championing legislative
proposals which were signed by the Governor that increased county revenue in order to
build out more efficient transportation infrastructure and reduce regional traffic.
• Andres worked to secure critical amendments in AB 1737 (Holden), exempting cities
from a number of onerous and costly requirements related to the operations of day -
camps. His work to amend the bill ensured that municipally run or contracted camps
could remain open and affordable.
• Andres was able to amend SB 379 (Wiener) by adding provisions that would remove
liabilities on cities and counties when they utilize an online, automated platform for
issuing permits and conducting inspections related to solar energy systems.
• Andres has worked on the successful election campaign for a California State Senate
Majority Leader and has experience working in both Capitol and District Legislative offices.
Through his past work, he has gained valuable legislative experience — discussing and
explaining major California policy issues with stakeholders, developing and conducting
policy projects, and working closely with Elected officials and policy consultants. Prior to
joining TPA full time, Andres worked as an intern at the TPA State Capitol office in
Sacramento, where he laid a solid framework for his career in government relations.
Andres is an Executive Board Member for the California Latino Capitol Association Foundation,
where he serves as Lobbyist -Liaison. In this role, he serves as a linchpin to the Foundation, by
maintaining close relations with other Lobbyists, Trade Organizations, Non -Profits, Private
Companies, and Legislators. He also leads efforts to expand the organization's reach by
spearheading fundraising and networking.
University of California Los Angeles
Bachelor of Arts in Political Science 2019
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Anastasia Heaton, Associate: Anastasia brings a variety of experience
and knowledge to TPA, including four years of experience in public cultural
and historical resources. Anastasia has grant writing experience in areas
such as water, parks and recreation, cultural resources, and natural
resources.
Townsend Public Affairs, Inc.
Associate 2021 — Present
Since joining TPA, Anastasia has worked with clients to develop their funding proposals and
secure competitive grant funding on projects. She has also worked to identify strategic funding
resources that ensured her client's visions were transformed into reality. Some of her work
includes:
• Anastasia worked with State Department of Water Resources staff to secure $2.3 million
in Small Community Drought Relief Grants. This grant funding funded three projects in
Kern County and Marin County, ranging in award amount from $19,500 to $1.4 million.
These critical drought mitigation projects include a new intake facility and increased
storage capacity for water districts hit the hardest by severe drought conditions.
• Anastasia worked closely with the City of Palmdale to secure $1 million in competitive LA
County Regional Park and Open Space District Measure A funding for Regional
Recreation, Multi -Use Trails, and Accessibility projects. This grant funding will go towards
the expansion of a beloved and critical swimming pool in the City's Marie Kerr Park.
• Anastasia worked alongside the City of Agoura Hills and the State Assembly to secure $6
million in funding for the Agoura Hills Linear Park through the State Budget process. This
funding will prove critical in constructing a critical and innovative park space for the City.
• With the City of Murrieta, Anastasia secured $2.4 million in Economic Development
Agency competitive grant funding for the Murrieta Innovation Center, a life -science startup
incubator and community resource that will prove integral for job growth and economic
development in the City.
• Alongside Merced Union High School District, Anastasia secured $750,000 in Outdoor
Equity Grant Funding through the California Department of Parks and Recreation for the
Districts "Our Outdoors Program", which will provide outdoor education excursions and
career development for underserved students.
• Anastasia secured $10,000 in State Parks and Recreation funding for the City of Murrieta
and the Murrieta Public Library through the Parks Pass Program. Grant funds will go
towards to creation of outdoor activity kits for Murrieta library patrons to access and use
for outdoor recreation.
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United States State Department and Indian Health Services Agency
Research and Writing VSFS Intern 2020 - 2021
Anastasia worked as a researcher and writing intern for the United States State Department and
Indian Health Services Agency, devising creative ways to translate and narrate information and
data on cultural resources and public health.
Santa Barbara Mission -Archive Library
Archival Intern 2020
Anastasia worked to research and identify significant historical narratives and bring them to the
public through community outreach and public education efforts. She provided key support on
managing grant documentation and securing funding for the Mission Archive -Library.
Westmont College, Santa Barbara
Bachelor of Arts, History 2021
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Sammi Maciel, Associate: Sammi brings six years of federal legislative,
funding, and public policy experience. Sammi has experience managing
legislative activity, including bill analysis, research, and drafting particularly
for federal funding opportunities. Sammi has expertise in several policy
sectors including local governance, transportation, broadband, energy, and
cultural resources.
Townsend Public Affairs, Inc.
Associate 2021-Present
Since joining TPA, Sammi keeps clients informed of significant actions and pertinent
developments in the federal government and strategizes ways in which to influence and enact
changes in Washington, DC that have concrete results for clients. Some of Sammi's experience
includes:
• In FY 2023, Sammi worked with the City of Half Moon Bay to secure a $2 million earmark
for the City's Highway 1-Frenchman Creek Intersection and Bike/Pedestrian Improvement
project. Sammi assisted in developing and submitting the project for consideration, as well
as leveraged her extensive federal relationships to ensure success.
• Sammi's four years of experience working for two California Senators has led to an
extensive network of relationships both on Capitol Hill and within federal agencies. Her
understanding of the regional and political dynamics of the California Congressional
delegation and their interactions with other members of the Senate and House are
important to successfully advocating for California -based clients.
• Sammi has first-hand knowledge of the current federal appropriations process, including
community project funding requests. This process differs from the pre-2011 earmark
process and an understanding of the need to balance transparency and politics to submit
a competitive request is key. Sammi has utilized her experience to successfully assist
clients secure millions of dollars' worth of earmarks.
• Sammi has identified new and previously underutilized federal grants for the benefit of
TPA clients. She has leveraged her relationships with key grant officials at various federal
agencies to ascertain their specific priorities and buzz words required for successful grant
applications. Sammi then leverages that information to help TPA federal clients develop
and submit more competitive federal grant applications and then provide more effective
tailored advocacy to secure funding awards.
US Senate, Office of Senator Kamala Harris (CA)
Field Representative 2019-2021
Sammi represented a 30-county region on behalf of Senator Harris, attending events, hosting
meetings, and facilitating outreach to constituents. She tracked key issues, facilitated rapid
response, and built an extensive network of relationships with local elected officials and advocacy
groups within her 30-county region. Additionally, Sammi drafted letters of support on behalf of her
30-county region addressed to numerous federal agencies, requesting funding for key projects in
the region.
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US Senate, Office of Senator Dianne Feinstein (CA)
Legislative Intern Summer of 2017
As a legislative intern with Senator Dianne Feinstein's office, Sammi researched and drafted
memos for state field representatives regarding state legislature bills in the policy areas of
transportation and water infrastructure, cannabis, and sanctuary cities.
Dominican University of California
Bachelor of Arts, Political Science 2017
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RELEVANT EXPERIENCE AND QUALIFICATIONS
TPA is a state and federal legislative advocacy and grant writing firm that provides lobbying and
funding services to public agencies and nonprofit organizations throughout California.
• Founder/Owner/President: Christopher Townsend
• Advocacy Success: Shepherded over 100 client -sponsored legislative proposals into law
• Funding Success: Over $2.6 billion in state, federal, and local government grants as well
as grants from nonprofit organizations and private companies
• Longevity: 25 years (founded in 1998)
• Number of Employees: 19
• Number of Registered State and Federal Lobbyists and Grant Writers: 15
• Number of Offices: Five
o TPA State Capitol Office, Sacramento
o TPA Federal Office, Washington, DC
o TPA Northern California Office, Oakland
o TPA Central California Office, Fresno
o TPA Southern California Office, Newport Beach
• Types of Clients:
o City Governments
o County Governments
o Water and Sanitation Districts
o Transportation Districts
o K-12 School Districts
o Community College Districts
o Parks and Recreation Districts
o Fire Protection Districts
o Museums, Science Centers, and Cultural Facilities
• Areas of Specialization:
o Local Governance (Cities, Counties, Special Districts)
o Transportation Policy and Infrastructure
o Water and Sanitation Policy and Infrastructure
o Education Policy and Infrastructure
o Housing and Economic Development
o Parks and Community Facilities (Recreational, Cultural, Historical)
o Energy, Environment, and Natural Resources
o Public Safety
o Budget and Finance
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Townsend Public Affairs has raised the bar among grant writing firms with a California focus.
Founded in 1998 by President and Owner Christopher Townsend, TPA provides legislative
advocacy and grant writing services to public agencies and nonprofit organizations throughout
California. Since its founding, TPA has provided customized legislative and funding advocacy for
over 250 public agencies throughout the State of California. Over the last 25 years, TPA has
excelled in the following areas in order to execute our clients' agendas and secure significant
funding success for legacy projects.
• Funding: Since 1998, TPA has secured over $2.6 billion in competitive funding for client
projects in the areas of transportation, water and wastewater, housing and development,
parks and recreation, public safety, education, and cultural resources. TPA works with its
clients through every step of the funding process, starting as early as the creation of relevant
funding opportunities through legislative, budget and bond proposals. TPA then works to
influence any legislative and regulatory processes in place to distribute and award funds. In
partnership with clients, TPA assists with the development of grant applications and
shepherds them through the agency review process, advocating aggressively to get
applications funded.
• Attention to Detail: The TPA team works with clients to craft and execute an agenda focused
on implementing legislative and funding solutions for legacy projects at all levels of
government. The firm is made up of 15 team members with their own areas of expertise, who
will collaborate and work together to achieve ultimate results. This means the City will have a
dedicated Project Manager, as well as the benefit of having a variety of subject experts at its
disposal who are at the top of their field to tackle projects and issues of the City. These efforts,
combined with tactical and consistent follow-up, would undoubtedly lead to notable
achievements for the City.
• Dedicated Grant Writing Team: The TPA team oversees a host of local, state, and federal
grant opportunities and strategizes with the TPA project management team and clients to
identify funding needs and eligible grant programs. TPA then works with Department officials
to understand best practices to ensure grant application success. TPA grant experts diligently
work to implement quality control measures on grant language and work as an extension of
the client to seamlessly submit applications and report on all grant activity relevant to client
interests. TPA employs the most effective strategies, including constant communication and
updates on relevant funding programs, strategic and pointed application development and
submittal, and grant application advocacy to ensure clients' projects are compelling and best
positioned for success.
• Relationships: TPA has cultivated and maintains an extensive network of powerful and long-
standing relationships which will be leveraged to meet the City's needs. TPA works diligently
to craft and submit the strongest grant application possible, followed by diligent funding
advocacy with key state and federal agency officials in order to ensure the highest likelihood
of success. Additionally, TPA works with key members of the State legislature and
Congressional representatives to ensure our clients' priorities are regularly voiced at both the
state and federal levels and the importance of client projects is well -conveyed. These
strategies, in tandem with TPA's expertise, experience, and dedication to our clients, will
undoubtedly lead to significant achievements for the City of Dublin.
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GRANT FUNDING ACHIEVEMENTS
This table provides an overview of our grant funding achievements on behalf of our clients from
state, federal, and local government agencies as well as private and nonprofit grant programs.
These amounts represent grants secured through a competitive and/or legislative process and do
NOT include any funds awarded to clients via formulas or related forms of funding entitlements.
Policy Sector State Funding
Federal Funding All Sources
Water and Sanitation $128.9 Million $12.9 Million
Transportation $619.2 Million $188.3 Million
Education $253.1 Million $49.9 Million
Parks and Recreation $255.4 Million $30.1 Million
Cultural Resources $139.7 Million $14.2 Million
Housing and $719.2 Million $26.7 Million
Development
Public Safety $138.7 Million $79.0 Million
TOTAL $2.254 Billion $401.4 Million
$141.8 Million
$807.5 Million
$303.0 Million
$285.5 Million
$154.0 Million
$745.9 Million
$217.8 Million
$2.655 Billion
The following tables provide an overview of the budget earmarks that TPA secured on behalf of
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our clients in the State Budget for FY 2022-23, FY 2021-22, and FY 2019-20. For each earmark,
TPA strategized with our clients to identify priority projects and transform them into budget
requests. TPA then worked closely and diligently with Members of the Assembly and Senate (and
their staff), the Budget Committees, the Governor's Administration, and other key stakeholders to
ensure our client projects were included in the final official budget.
FY 2022-23 STATE BUDGET EARMARKS
California Academy of
Sciences
City of Agoura Hills
City of Anaheim
City of Berkeley
City of Buena Park
City of Compton
City of Costa Mesa
City of Del Mar
City of Dinuba
City of Farmersville
City of Fremont
City of Fullerton
City of Gardena
City of Hayward
City of Huntington Beach
City of Irvine
City of La Habra
City of Laguna Beach
City of Merced
City of Oakland
City of Palo Alto
City of Parlier
City of Santa Clara
City of South San
Francisco
Thriving California Environmental Learning Plan
Linear Park Project
Boysen Park Rehabilitation
Marina and Pier Projects
Water System Improvements
Artesia Boulevard Bridge Rehabilitation
Citywide Park Project
Ketchum Liboldt Park
Fairview Developmental Center
Del Mar Bridge Replacement Project
Fire Department Equipment and Training
Fire Station Construction
Teen Center Building Upgrades
Sabercat Bridge and Trail project open space
acquisition and planning
1-680 Sabercat Bridge Infrastructure
Housing Navigation Center
Navigation Center Project
Broadband Infrastructure
Revitalization of Gardena Boulevard
Scattered Site Housing Model to Create Cost -Effective
Permanent Housing for unhoused individuals
Mental Health Crisis Unit
Sweet Shade Park
Mental Health Crisis Unit
Imperial/Coyote Creek Sinkhole
Mental Health Crisis Unit
Merced Regional Fire Training Center
Teachers Rooted in Oakland (TRiO) Program
Replacement of Fire Station 4
Newell Road Bridge Replacement
Parlier Police Station
Magical Bridge All -Inclusive Playground in Central
Park
Linden Park Project
County of San Mateo Union Community Alliance
$2,100,000
$6,000,000
$15,000,000
$15,000,000
$5,000,000
$12,000,000
$10,000,000
$1,200,000
$3,500,000
$2,200,000
$2,000,000
$7,000,000
$8,000,000
$6,000,000
$6,000,000
$500,000
$6,000,000
$4,000,000
$2,000,000
$5,400,000
$1,500,000
$2,800,000
$1,500,000
$8,500,000
$1,500,000
$3,000,000
$5,000,000
$5,200,000
$2,000,000
$2,500,000
$800,000
$3,200,000
$1,500,000
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City of Tustin
Discovery Cube Los
Angeles
Discovery Cube Orange
County
Imperial County
Land Conservancy of San
Luis Obispo County
North Orange County
Public Safety Task Force
Oakland Museum of
California
Port of Hueneme
Tri-Valley Cities Coalition
Centennial Park Rehab Project
Sustainability Park Project
Santiago Creek Sustainability Park
Lithium Valley Specific Plan and PEIR
Camatta Ranch Preservation
Servicing the Public Safety Collaborative efforts within
the cities of Anaheim, Brea, Buena Park, Fullerton, La
Habra, Stanton, and Placentia
Calli Americas Poster Collection Digitizing and
Cataloguing Project
eCrane - Electrical Crane Plug -In Infrastructure
Valley Link Rail Project (Environmental Study and
Prelimina En.ineerin.
$4,800,000
$5,000,000
$10,000,000
$5,000,000
$2,500,000
$8,000,000
$250,000
$5,000,000
$5,000,000
TOTAL FY 2022-23 STATE BUDGET EARMARKS:
$200,950,000
FY 2021-22 STATE BUDGET EARMARKS
City of Costa Mesa
City of Del Mar
City of Emeryville
City of Farmersville
City of Fremont
City of Fullerton
City of Half Moon Bay
City of Hayward
City of Irvine
City of Lafayette
City of Modesto
City of Oakland
City of Pismo Beach
City of Reedley
City of San Leandro
City of San Pablo
Regional Fire and Rescue Facility Improvements
Del Mar Fairgrounds Operating Shortfall
Affordable Housing Site Remediation
Fire Engine Acquisition
Mission Blvd Interchange Modernization Project
Hunt Library Restoration
Homelessness Recuperative Center
Carter Park Renovation Project
Hayward Navigation Center
South Hayward Youth Family Center Project
Bommer Canyon Fire Prevention Efforts
Safe Pathway for Children Trail
Infrastructure Improvements to County Islands
Oakland Fund for Public Innovation for the
California Entrepreneurship Capital in the
Community Initiative
Local Jurisdiction Assistance for Cannabis Equity
Program
Oakland MACRO Project
Port of Oakland Freight and Passenger Infrastructure
Enhancements
Public Safety Communications Equipment
Olson/Kings River Sewer Main Replacement
Memorial Park Rehabilitation Project
Alternative Policing and Mental Health Program
$2,500,000
$3,500,000
$2,500,000
$750,000
$7,200,000
$2,750,000
$4,000,000
$4,750,000
$662,000
$1,000,000
$1,000,000
$238,000
$5,000,000
$8,000,000
$9,905,020
$10,000,000
$280,000,000
$470,000
$2,800,000
$2,750,000
$2,000,000
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City of Santa Ana
City of South San Francisco
City of Tracy
City of Tustin
Discovery Science
Foundation
North Orange County Public
Safety Task Force
Youth Facilities Improvements
Vehicle License Fee Adjustment
Multi -Generational Recreation Center
New Emergency Backup Generator
Discovery Cube of Orange County Re -Opening
Operating Expenses
Discovery Cube of Los Angeles Re -opening
Operating Expenses
North Orange County Public Safety and Homelessness
Task Force Program Extension
TOTAL FY 2021-22 STATE BUDGET EARMARKS
$4,000,000
$3,000,000
$5,000,000
$1,500,000
$2,040,000
$2,600,000
$7,800,000
$377,715,020
FY 2019-20 STATE BUDGET EARMARKS
r Client Name
Project
Amount Awarded
City of Agoura Hills
City of Avalon
City of Buena Park
City of Costa Mesa
City of Dinuba
City of Huntington Beach
City of Laguna Beach
City of Oakland
City of Selma
Discovery Cube of
Los Angeles
Discovery Cube of
Orange County
East Contra Costa Fire
Protection District
North County Transit District
Tri Valley Cities Coalition
Stormwater Treatment Project
Underground Fuel Tank Removal and Replacement
Historical Facilities Renovations
Lions Community Park
Water Well Replacement
Multi -Use Blufftop Path
Laguna Canyon Road Fuel Modification
Public Safety Projects
Bus Services
Storm Drain, Storage, and Recharge
Natural Resources Pavilion
Property Acquisition/Parking Structure
Equipment, Vehicles, and Facilities
Acquisitions and Improvements
Del Mar Bluffs Stabilization Project
Dublin Sports Grounds All -Abilities Playground
$1,000,000
$500,000
$500,000
$1,000,000
$1,000,000
$1,700,000
$1,000,000
$4,000,000
$1,000,000
$1,500,000
$5,000,000
$10,000,0000
$500,000
$6,130,000
$1,400,000
TOTAL FY 2019-20 STATE BUDGET EARMARKS
$36,230,000
CUMULATIVE TOTAL STATE BUDGET EARMARKS
FOR FY 2019-20, FY 2021-22, AND FY 2022-23:
$614,895,020
The following tables provide an overview of the appropriations earmarks that TPA secured on
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behalf of our clients in the Federal Appropriations legislation for FY 2023 and FY 2022. For each
earmark, TPA strategized with our clients to identify priority projects and transform them into
appropriations requests. TPA then worked closely and diligently with Members of Congress and
the U.S. Senate (and their staff), the appropriations committees, the President's administration,
and other key stakeholders to ensure our client projects were included in the final appropriations
legislation.
FY 2023 FEDERAL APPROPRIATIONS EARMARKS
Client
Project
Amount Awarded
City of Avalon
Affordable Community
Living
City of Berkeley
City of Del Mar
Discovery Cube Los
Angeles
Discovery Cube Orange
County
City of Dinuba
City of Emeryville
City of Gardena
Guadalupe Union School
District
City of Half Moon Bay
City of Hesperia
City of Lafayette
Merced County Association
of Governments
City of Murrieta
North Orange County
Public Safety Collaborative
City of Oakland
City of Oakland
City of Oakland
Orange County Housing
Finance Trust
City of Ontario
City of Pleasanton
Pebbly Beach Road
Veteran Housing Project
Martin Luther King Junior Youth Services Center
Renovation
Shoreline Access Improvement Project
Community Pavilion and Gardens
Santiago Creek Festival Grounds Sustainability
Park
Well 21
Intergenerational Affordable Housing Project on
San Pablo Avenue
Rosecrans Community Center
Early Childhood Education Center
Highway 1/ Frenchman Creek Intersection and
Bike/Ped Improvements
Cedar Street
School Street Safe Routes to Schools
YARTS Fleet Replacement Project
Keller Ave Interchange
Collaborative Funding
Coliseum Place Affordable Housing Project
Procedural Justice/Community Police Trust
Lincoln Center Resilience Hub
Funding to Support Permanent Supportive and
Low -Income Housing
Active Seniors on the Go
PFAS Treatment and Well Rehabilitation Project
$2,000,000
$1, 000,000
$750,000
$750,000
$2,000,000
$2,000,000
$1, 500,000
$500,000
$1, 000,000
$2,000,000
$2,000,000
$2,000,000
$3,100,000
$3,680,000
$2,600,000
$5,000,000
$750,000
$646,000
$2,000,000
$3,000,000
$439,094
$2,000,000
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City of Palmdale
City of Palmdale
City of Parlier
Rancho Santiago
Community College District
City of Santa Clara
City of Santa Clara
City of South El Monte
Sunline Transit Agency
City of Tulare
City of Tulare
Yorba Linda Water District
Yosemite Community
Colleae District
Ave. M Grade Separation Project
Ave. M Grade Separation Project
Police Station Rehabilitation and Improvements
Workforce Development Pathways Targeting
Dislocated and At -Risk Populations
Fire Station Microgrid Project
Anna Drive Neighborhood Flood Protection
Project
Merced Avenue Greenway Project
Fueling Infrastructure Expansion
Water Delivery System
Emergency Homeless Shelter
Green Crest Lift Station
Modesto Junior College Regional Fire Training
Facility Apparatuses and Props
$2,000,000
$1,500,000
$875,000
$2,000,000
$500,000
$3,000,000
$3,000,000
$2,500,000
$500,000
$1,500,000
$300,000
$2,000,000
TOTAL FY 2023 FEDERAL APPROPRIATIONS EARMARKS
$60,390,094
FY 2022 FEDERAL APPROPRIATIONS EARMARKS
Amity Foundation
Cities of Anaheim, Brea,
Buena Park, Fullerton,
Stanton, Placentia
Cities of Dublin, Livermore,
and Pleasanton
City of Agoura Hills
City of Beaumont
City of Berkeley
City of Brea
City of Chino Hills
City of El Monte
City of Emeryville
City of Hesperia
City of Huntington Beach
Mother's Hub Residence
North Orange County Public Safety and
Homelessness Task Force
AXIS Mental Health Urgent Care
Community Center
Pennsylvania Avenue Widening
African American Holistic Resource Center
Tracks at Brea Extension
Open Space Fuel Reduction
MacLaren Community Park Project
Contaminated Remediation for Housing
Maple Avenue Street Improvements
Sand Mitigation
Mobile Crisis Response Program
$2,838,521
$5,000,000
$450,000
$1, 000,000
$1,500,000
$1,000,000
$2,000,000
$565,000
$1,500,000
$2,000,000
$2,000,000
$15,500,000
$500,000
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City of Murrieta
City of Oakland
City of Placentia
City of San Ramon
City of Santa Clara
City of Stanton
Discovery Cube of
Orange County
East Contra Costa Fire
Protection District
Guadalupe Union School
District
North County Transit District
Rancho Santiago Community
College District
Town of Danville
Yorba Linda Water District
Homeless Outreach Services Funding
Mental Health Resilience Project
Mental Health Resilience Project
Broadway - Bus and Pedestrian Safety
Violence Prevention Project
Golden Avenue Bridge
Iron Horse Trail Crow Canyon Road Iron Horse
Trail Bicycle -Pedestrian Overcrossing
City of Santa Clara De La Cruz Blvd, Lick Mill
Blvd, and Scott Blvd Bicycle Projects
Orangewood Parkette
Land Acquisition and Development for
Sustainability Festival
Fire Station
LeRoy Park
Hydrogen Fuel Cell Electric Bus Station
RSCCD Digital Access Consortium
Danville Townwide Traffic Signal Modernization
Iron Horse Trail Bridge, Nature Park, and
Pedestrian Safety Project
Heli-Hydrant
$500,000
$1,230,000
$734,000
$2,000,000
$200,000
$2,200,000
$2,000,000
$2,725,000
$850,000
$2,000,000
$1,500,000
$1,700,000
$1,717,836
$2,000,000
$1,000,000
$350,000
$500,000
TOTAL FY 2022 FEDERAL APPROPRIATIONS EARMARKS
$59,060,357
TOTAL FEDERAL APPROPRIATIONS EARMARKS
FOR FY 2022 and FY 2023:
$119,390,451
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RELEVANT SUCCESSFUL GRANT AWARDS
The following chart provides a list of relevant successful grant awards secured by TPA on behalf
of our clients. A sample of a completed application that was submitted and awarded can be
provided upon the City's request.
City of Fontana RAISE Grant
Client
Amount Secured
Project
Description
Year of Award
City of Fontana
$15,000,000
TPA worked with the City of Fontana to develop, prepare, and execute a strategic plan
to support the City's FY22 RAISE grant application. This highly competitive federal
grant opportunity administered by the U.S. Department of Transportation formed a key
component of the City's Complete Streets Upgrades including street, bike, sidewalk,
and trail improvements, bringing numerous benefits and better quality of life for
Fontana residents. In addition to tailoring a message, TPA planned advocacy that
leveraged the City's strengths during the grant review process. The culmination of this
effort was the award of $15 million in federal RAISE funds for the City's transportation
infrastructure improvements. In the FY22 RAISE cycle, Fontana was one of only eight
jurisdictions in the State of California to receive a RAISE grant.
2022
County of Kern Department of Parks and Recreation Statewide Parks Program
Client
Amount Secured
Project
Description
Year of Award
County of Kern
$6,515,000
TPA worked with the County to secure more than $6.5 million through the
Department of Parks and Recreation's Statewide Parks Program. The funding will
support the revitalization of South Kern Lamont Park and will ensure that the
communities throughout the County have access to the highest quality of recreational
spaces. TPA compiled all necessary application information, as well as drafted and
submitted the project on behalf of the County. TPA utilized its extensive parks and
recreation experience and network of state agency relationships to ensure the project's
full consideration and success.
2022
City of San Leandro Building Forward Library Infrastructure Program
Client
Amount Secured
Project
Description
Year of Award
City of San Leandro
$4,540,922
TPA collaborated with the City of San Leandro to secure over $4.5 million for the
City's Mulford Marina Branch Library project through the Building Forward Library
Infrastructure Program administered by the California State Library. The proceeds
from this grant will be used to build a new library facility on the existing site, as well as
upgrade several other library buildings throughout the City with much needed climate
and seismic retrofits.
2022
CalWater Small Community Drought Relief Program
Client
Amount Secured
California Water Service
$1,400,000
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Project
Description
Year of Award
TPA worked on behalf of California Water Service to secure $1.4 million through the
Small Community Drought Relief Program. The award will enable CalWater to address
water supply challenges due to the current drought by improving water supply sources
and storage, replacing aging and leaking water infrastructure, and providing backup
power sources for water systems.
2022
City of Moreno Valley Caltrans Active Transportation Program
Client
Amount Secured
Project
Description
Year of Award
City of Moreno Valley
$8,403,000
TPA worked with the City of Moreno Valley to secure more than $8.4 million in
funding through the California Department of Transportation's Active Transportation
program for the City's Juan Bautista de Anza Multi -Use Trail project. TPA leveraged
our extensive grant experience and expertise to craft a compelling narrative and
submit the strongest application possible. Additionally, TPA worked with relevant state
transportation officials to ensure the City's priorities were being conveyed and the
project received full consideration from the granting agency.
2019
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WORK SAMPLES
WRITING SAMPLE:
T€ WNSEND
PUBLIC AFFAIR
TPA
Townsend Public Affairs congratulates the City of Fontana on their successful grant award to the
Department of Transportation's RAISE 2022 Grant Program. The City received $15,000,000 in
federal funding for a critical Complete Streets infrastructure project that will revitalize and
invigorate the City's central transportation corridor.
When the City of Fontana approached Townsend Public Affairs to pursue a grant application to
the Department of Transportation's Rebuilding American Infrastructure with Sustainabllity and
Equity program, better known as RAISE, they were up against the odds. While the RAISE program
offers incredible transportation infrastructure funding to local governments across America, it is
also one of the most competitive. The entire State of California, on average, only sees about half -
a -dozen awards each cycle. For four prior application cycles, the City of Fontana was
unsuccessful.
Yet the City needed this funding. Year after year, 3,500 students at Etiwanda High School dodged
traffic, crossed drainage piping, and walked in the streets on their route to and from school along
Cherry Avenue and Victoria Street. Likewise, ambulance delays, bottlenecked access to the
Ontario airport, and little to no curbs, sidewalks, or gutters plagued these critical access points to
not only the City, but also the broader Inland Empire region.
Mayor Warren sought TPA's assistance for the FY23 round of RAISE grant funding, in the hope
that this would be the year the City saw success, with the Bipartisan Infrastructure Law
reinvigorating funding for programs like RAISE and redeveloping the historic grant program's
selection criteria and priorities.
TPA worked alongside City of Fontana to develop a revised grant application for 2022 RAISE
grant application cycle. Alongside numerous community supporters and Representative Norma
Torres (D-35th District) and Representative Pete Aguilar (D-31st District), the project was
championed across the grant submission and review process.
The "Building a Better Connected Inland Empire" project builds a 0.5-mile multi -use trail and a
sidewalk network, rebuilds two primary roadway corridors, and incorporates Complete Street
elements in an otherwise undeveloped central area.
On August 10, 2022, Senators Feinstein and Padilla announced that, as one of eight successful
RAISE 2022 grant awards in the State of California, as well as one of two RAISE 2022 awards in
the State awarded to an individual City government, the Department of Transportation and
Secretary Pete Buttigieg selected the City of Fontana's 'Building a Better Connected Inland
Empire" Project for RAISE grant funding.
Secretary Buttigieg visited the City of Fontana on September 8 to celebrate the grant award,
stating "This community ought to take a lot of pride in having been one of the ones that could
succeed and compete and win this funding."
This project will transform the transportation landscape of the Clty -- making streets safer,
shortening commute times, creating jobs, expanding options for biking, walking, and bus transit,
all while reducing carbon emissions in the area. Townsend Public Affairs is honored to serve as
a champion for better communities alongside the City of Fontana.
1
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PROJECT FACT SHEET:
TOWNSEND
TPA
CalFire Urban Community Forestry (UCF) FY22123
Urban Forest Management Activities
Grant Checklist (CHECKLIST EXAMPLE)
Applicant: XXX
Program: XXX
Grantor: CalFire
Deadline: March 3, 2023 - 3:00 PM PST
1. POINTS OF CONTACT
City
Townsend
Public
Affairs
Stakeholders
CalFire
Web Site
XXX
Alex Gibbs
Phone: (714) 883-6967
E-mail: aaibbsOItownsendoa.com
TBD
Julia.
Phone: 916-201-8942
Email: Julia.Gowin(cr�.fire.ca.aov
Christine Rose
Phone: 916-447-4086
E-mail: crosei townsendoa.com
https://www.fire.ca.aovlarants/urban-and-community-forestrv-Grant-prowrams/
State Capitol Office - 925 L Street • Suite 1404 • Sacramento, CA 95814 • Phone (916) 447-4086 • Fax (916) 444-0383
Federal Office • 600 Pennsylvania SE • Suite 207 - Washington, DC 20003 • Phone (202) 546-8696 • Fax (202) 546-4555
Southern California Office • 1401 Dove Street • Suite 330 • Newport Beach, CA 92660 • Phone (949) 399-9050 • Fax (949) 476-8215
Central California Office - 744 P Street - Suite 308 • Fresno, CA 93721 - Phone (949) 399-9050 - Fax (949) 476-8215
Northern California Office • 300 Frank Ogawa Plaza • Suite 204 • Oakland, CA 94612 • Phone (510) 835-9050 • Fax (510) 835-9030
Page 1 of 4
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2. APPLICATION INFORMATION
Key Dates
• February 14 - CalFire UCF Webinar 1:OOPM 2/14 Webinar Registration
• February 15 - CalFire UCF Webinar 6:OOPM 2/16 Webinar Registration
• March 3 — Application Submission Deadline 3:00PM
Award Amounts: $150,000 - $3,000,000
Eligible Applicants: Cities, Counties, Special Districts
• Appllcants must have an urban forester, certified arb: ist or other qualified professional
on staff or under contract
• Appllcants must have a urban forest/tree protection system or plan (city ordinance,
general plan element, etc.) in place or create one during the grant performance period
• Projects must include an education and outreach component not to exceed 20% of total
project cost
Eligible Projects:
• Tree Inventories and Mapping
• Urban Forest Management Plans
• Urban Forest Maintenance
• Tree Planting and Associated Activities
• Education and Outreach Activities
Project Period: 36 Months (Projects to be completed by March 30, 2026)
Match: 25% Required
Average Award Amount FY21/22: $524,867
Key Evaluation Factors:
• Disadvantaged Communities — Location or Job Training
• Project Benefits — GHG Reduction
• Best Management Practices — Tree Selection
• Project Quality — Partnerships/Community Driven
3. SUBMISSION INFORMATION PRIORITY ACTION ITEMS
All files must be uploaded and submitted on
the eCivis grant portal by 3:00 PM PST on
March 3, 2023
https://portal.ecivis.com/#/login
Create eCivis Login and Password that can be
shared with TPA staff.
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Ls)Proposal for Grant Strategy & Writing Services 1 City of Dublin
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4. PROJECT TIMELINE (ESTIMATED)
Kick-off Discussion
Touch Base Call 1: Flnalize Project Scope
Complete Draft Letters of Support
Request Letters of Support from Stakeholders
Touch Base Call 2: Flnalize Tree #s and Budget
80% Application Draft for Review
Send Forms for City Manager Signature
100% draft to Client for Review
Client comments on 100% draft and authorization
to submit
TPA to Submit Online
Submission Deadline (online)
Anticipated Award Date
Thursday, February 9
Tuesday, February 14
Wednesday, February 15
Thursday, February 16
Tuesday, February 21
Wednesday, February 22
Wednesday, February 22
Tuesday, February 28
Wednesday, March 1
Wednesday, March 1
March 3, 2023 — 3:00 PM PST
Summer 2023
5. REQUIRED FORMS CHECKLIST AND STATUS
Key
Item
Lead
Status
Completed
A Proposal Contact Information
Lead at City
Signature Authority
Service Provider (if different)
B Project Description
Number of Trees
Maintenance
Education and Outreach Component
C Project Budget
(Template Provided)
D Project Implementation Schedule
E GHG Reduction Methodology
Must Utilize Formats Provided
F Project Narrative Responses
TPA to Provide Word Document Format
G Payee Data Record Form
(Form Provided)
Signature Required
H Nondiscrimination Compliance Statement
(Form Provided)
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5. REQUIRED FORMS
Key
Item
Lead
Status
Completed
Signature Required
I Drug -Free Workplace Certification
Signature Required
J Urban Forestry Grant Resolution
Not Required at Time of Submission
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COSTS
ALL-INCLUSIVE RETAINER:
DESCRIPTION OF SERVICES
MONTHLY FEE
Grant Strategy and Writing Services
$5,000*
• Conduct Detailed Orientation Included
• Craft Strategic Funding Plan Included
• Identify, Research, and Monitor Grant Funding Opportunities Included
• Grant Application Development and Submittal Included
• Establishment of Clear Accountabilities Included
• Provide Overview of Full Applications Requirements Included
• Assemble Project Background and Details Included
• Coordinate Technical Project Details Included
• Draft Written Proposal Included
• Incorporate Feedback to Finalize Proposal Included
• Submit Completed Application Included
• Funding Advocacy Included
• Post -Grant Submittal Advocacy Included
• Post -Award Grant Administration and Compliance Included
• Comprehensive Follow -Up on Unsuccessful Applications Included
*The monthly fee includes all reasonable business and travel expenses
The fee for this engagement was developed through the consideration of the scope of work,
including the scope of the application narrative and requirements, community outreach, research,
and any reporting/compliance that would be needed to complete competitive grant applications.
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REFERENCES
1. CITY OF SAN LEANDRO
Contact Name:
Contact Title:
Address:
Phone Number:
Email Address:
Dates of Service:
Description of Services:
Specific Grant Awards:
Eric Engelbart
Deputy City Manager
835 East 14th Street, San Leandro, CA 94577
510-577-3389
eengelbart@sanleandro.org
2013 - Present
TPA provides legislative advocacy and grant writing services to
the City.
Building Forward Library Infrastructure Grant: $4,079,701
Urban Forestry Grant: $1,500,000
2. CITY OF SOUTH SAN FRANCISCO
Contact Name:
Contact Title:
Address:
Phone Number:
Email Address:
Dates of Service:
Description of Services:
Specific Grant Awards:
3. TOWN OF DANVILLE
Contact Name:
Contact Title:
Address:
Phone Number:
Email Address:
Dates of Service:
Description of Services:
Specific Grant Awards:
Sharon Ranals
Interim City Manager
400 Grant Ave, South San Francisco, CA 94080
650-877-8502
sharon.randals@ssf.net
2015 - Present
TPA provides legislative advocacy and grant writing services to
the City.
Land Water Conservation Fund Award: $830,000
CPUC Local Agency Technical Assistance Grant: $266,185
Department of Transportation Highway Safety Improvement
Program Grant: $249,800
Cat Bravo
Assistant to the Town Manager
201 Front Street, Danville, CA 94526
925-314-3377
cbravo@danville.ca.gov
2019 - Present
TPA provides legislative advocacy and grant writing services to
the Town.
Department of Transportation Highway Safety Improvement
Grant: $240,000
CalRecycle Rubberized Pavement Grant: $200,000
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STANDARD AGREEMENT CONFIRMATION
TPA confirms its ability to meet the City's Standard Consulting Agreement and insurance
requirements. TPA does NOT require any exceptions to the Agreement and insurance
requirements.
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Attachment 5
CITY OF DUBLIN
FISCAL YEAR 2022-23
BUDGET CHANGE FORM
Budget Change Reference #:
City Council's Approval Required
From Un-Appropriated Reserves
From Designated Reserves
DECREASE BUDGET AMOUNT
Budget Transfer Between Funds
Other
INCREASE BUDGET AMOUNT
Account Amount Account Amount
EXP: General Fund - City Manager's Office - Contract Services
10011100.64001 $60,000
REASON FOR BUDGET CHANGE
Citywide grant strategy and writing services contract with Townsend Public Affairs
As Presented at the City Council Meeting 6/6/2023
**********Finance Use Only**********
Posted By:
Date:
427