The URL can be used to link to this page

Home My WebLink About05-15-2023 PCSC Agenda PacketMay 15, 2023 Dublin Parks and Community Services Commission Agenda 1 Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION Monday, May 15, 2023 Location: Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Parks and Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks and Community Services Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the April 17, 2023, Parks and Community Services Commission Regular Meeting Minutes The Commission will consider approval of the minutes of the April 17, 2023, Parks 1 May 15, 2023 Dublin Parks and Community Services Commission Agenda 2 and Community Services Commission Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the April 17, 2023, Parks and Community Services Commission Regular Meeting. Staff Report Attachment 1 - April 17, 2023 Parks and Community Services Commission Regular Meeting Minutes 3.2 Dublin Library Quarterly Report for January-March 2023 The Commission will receive the quarterly report for the Dublin Library for the period of January through March 2023. STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Dublin Library Quarter Report January - March 2023 Attachment 2 - Dublin Library Quarterly Statistics January – March 2023 4. WRITTEN COMMUNICATION 5. PUBLIC HEARING 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 St. Patrick's Day Celebration Review The Parks and Community Services Commission will receive a presentation recapping the 39th St. Patrick’s Day Celebration that took place on March 17-19, 2023. STAFF RECOMMENDATION: Receive the presentation. Staff Report 8. OTHER BUSINESS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. 2 May 15, 2023 Dublin Parks and Community Services Commission Agenda 3 Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 3 STAFF REPORT Parks and Community Services Commission Page 1 of 1 Agenda Item 3.1 DATE:May 15, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Approval of the April 17, 2023,Parks and Community Services Commission Regular Meeting MinutesPrepared by:Kim Bonato, Senior Office Assistant EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of the April 17, 2023, Parks and Community Services Commission Regular Meeting. STAFF RECOMMENDATION:Approve the minutes of the April 17, 2023, Parks and Community Services Commission RegularMeeting. FINANCIAL IMPACT:None. DESCRIPTION:The Commission will consider approval of the minutes of the April 17, 2023, Parks and Community Services Commission Regular Meeting. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) April 17, 2023 Parks and Community Services Commission Regular Meeting Minutes 4 MINUTES OF THE PARKS AND COMMUNITY SERVICES COMMISSION Regular Meeting: April 17, 2023 Parks and Community Services Commission REGULAR MEETING April 17, 2023 A Regular Meeting of the Parks and Community Services Commission was held on Monday, April 17, 2023, in the Council Chamber at the Civic Center. The meeting was called to order at 7:00 p.m., by Chairperson Sameer Hakim. 1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE Attendee Name Status Sameer Hakim, Chairperson Present Joseph Washington,Vice Chairperson Present Matthew Giller, Commissioner Present Richard Thornbury, Commissioner Present Daniel Colley, Commissioner Present Advaith Anoop Krishna, Student Representative Present Laura Gan, Alternate Commissioner Present *Arrived at 7:02 p.m. 2)ORAL COMMUNICATIONS 2.1)Public Comment –None. 3)CONSENT CALENDAR 3.1)Approved the March 20, 2023, Parks and Community Services Commission Regular Meeting Minutes. On a motion by Commissioner Thornbury, seconded by Commissioner Colley, and by unanimous vote, the Commission approved the Consent Calendar. RESULT:APPROVED [UNANIMOUS] MOVED BY:Richard Thornbury, Commissioner SECOND:Daniel Colley, Commissioner AYES:Colley, Giller, Hakim, Krishna, Thornbury, Washington 4)WRITTEN COMMUNICATION –None. 5)PUBLIC HEARING –None. Attachment 1 5 Parks and Community Services Commission REGULAR MEETING April 17, 2023 6)UNFINISHED BUSINESS –None. 7)NEW BUSINESS 7.1)Youth Advisory Committee Annual Report Commissioners received an annual report highlighting the Youth Advisory Committee’s accomplishments for the 2022-23 term from Chairperson Brandon Maskey and Vice Chairperson Esha Shenoy. 8)OTHER BUSINESS Staff and Commissioners provided brief informational reports. 9) ADJOURNMENT Chair adjourned the meeting at 7:32 p.m. Sameer Hakim, Chairperson Parks and Community Services Commission ATTEST: Bridget Amaya, Assistant Director Parks and Community Services Department 6 STAFF REPORT Parks and Community Services Commission Page 1 of 2 Agenda Item 3.2 DATE:May 15, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Dublin Library Quarterly Report for January-March 2023Prepared by:Judy A. Miller, Management Analyst II EXECUTIVE SUMMARY:The Commission will receive the quarterly report for the Dublin Library for the period of Januarythrough March 2023. STAFF RECOMMENDATION:Receive the report. FINANCIAL IMPACT:None. DESCRIPTION:Since opening in April 2003, funding for the Dublin Public Library has been provided via a partnership between Alameda County Library and the City of Dublin. The Library is open 51 hours per week, excluding holidays, during which the Library operates a circulation desk and a variety of programs, activities, and events. The Dublin Library provides a quarterly report that highlights the following: Programs and services Collaboration, partnerships, and community outreach Statistical data Upcoming events and programs Attachment 1 provides the Library Quarterly Report, and attachment 2 provides the statistical data for January - March 2023. STRATEGIC PLAN INITIATIVE: 7 Page 2 of 2 None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) Dublin Library Quarterly Report for January – March 20232) Dublin Library Quarterly Statistics for January – March 2023 8 LIBRARY Library Quarterly Report ( Jan -Jl!Iarch 2023)Cindy Chadwick, County Librarian Albany Castro Valley Centerville Dublin Fremont Main Irvington Newark Niles San Lorenzo Union City Learning Group Our circulation has continued to improve, and this quarter there were 107,557 items checked out which is 3.6% higher when compared to the same quarter last year (103,866). March was a busy month with average of 700 visits per day! Program and Service Highlights •Children's staff put out three new Nature Story Path books: January's book was Mushroom Rain by Laura K. Zimmermann, February's book was Feathers and Hair, by Jennifer Ward, and March's book was Shake a Leg, Egg! by Kurt Cyrus. •The Winter Reading Challenge included a separate Bingo card for each age group, and it ended in January. We gave out over 200 adult game boards, 20 completed the game, 9 did a blackout by completing the whole board. Over 800 kids participated in the Winter Reading Challenge, 350+ finished the game for blackout. There were 75 bingos for teens were handed out, 16 finished the first bingo and got a cookie coupon and 10 teens completed the second bingo to get additional prize. 9 of those 10 finished the game for blackout by completing all 25 activities. •During Winter Break teen volunteers ran activities for children. The snowman paper roll craft program was attended by total of 85 (50 kids) and 29 attended Family Board Game Afternoon. •Story times resumed in February 2023. SMART (sing, move, and read together) is now on Monday mornings, Family Story Night is on Monday evenings, and Preschool Story Time is on Tuesday mornings. •Tri-Valley Symphonies, a local teen musician group performed songs and stories from The Lion King in January •There were two craft programs in February for families, both with Valentine's Day themes. In March, the craft was to make a leprechaun hanger in celebration of St. Patrick's Day. •Children's staff hosted an author visit in March, Pamela Adler and her poodle, Mia. This is the first of 4 author visits planned in the upcoming months. •Simple grab and go craft kits for families have continued to be very popular. This quarter we offered Lunar New Year Craft Kits (created by teen volunteers), heart wreath, St Patrick's Day Spinner, and a Spring Chicken craft. •Teen Services created several displays in the teen space this quarter which included: Teen Recommended Reads, National Craft Month, and Black History Month displays. •Teen Take and Make Crafts have continued to be popular with Toast Felty and Kawaii Notebooks. •In March, Tiny Art Kits were given out to 6th-12th graders, and they were encouraged to bring back their artwork for the Tiny Art Show display. Twelve tiny art pieces were submitted. Dublin Arts Collective also helped create tiny art pieces and these will be on display in April. •More teen volunteers were trained and approved in January. •Teen Librarian ran 2 in person programs; Teen Manga Club and Teen Duct Tape Crafts. Teen Volunteers ran a program to make cards for first responders and had 40 people come and make cards.Administration 2450 Stevenson Blvd. Fremont, CA 94538-2326 510-745-1504 FAX 510-793-2987 www.aclibrary.org Attachment 1 9 •Adult Services kicked off the new year with Health Challenge 2023, offering a new checklist each month for financial health in January, mental health in February, and physical health in March. From January to March, 160 prize entries were submitted by 42 participants. •For our Blind Date with a Book program, adult librarians wrapped and annotated over 100 books, more than half of which were checked out. We received 25 book reviews rating the wrapped books. This year's drawing prize was a gift card to a locally owned small business (Mimi's Chocolates). •A new program for adults, Common Threads, began meeting monthly. This drop-in craft-and-chat circle is open to all types of needle crafters including sewers, knitters, and quilters. This quarter we had 9 attendees. •Other adult programs offered this quarter were a Color Me Calm session, Nail & String Art workshop, Henna Candles craft class, What's Wrong with this Plant workshop, and a Hello Libby class (on eBooks and more). We also co-hosted three more What's Cooking at the Library online programs. •Adult Services created displays and/or on line book lists for Financial Health, Mental Health, Physical Health, Women's History Month, and Black History Month. With input from Dublin staff at all levels, we also created our annual Staff Picks list of books and TV shows that staff enjoyed in the previous year. Collaboration, Partnerships, and Community Outreach •In collaboration with Dublin's schools, Dublin Library put up a special Story Path in front of the library in March, with the One City, One Book selection, Manjhi Moves a Mountain by Nancy Churnin. •Friends of the Dublin Library held their spring book sale at the end of March 2023. •Staff tabled at the City of Dublin's St. Patrick's Day Festival on March 18 and 19. We gave away children's books and offered a bookmark coloring craft to 250 kids. •Library staff attended an outreach event at the school district office on January 18, and tabled, handing out information about upcoming events and volunteering opportunities. •Children's and Teen Librarians continue with Overbooked, a 7th/8th grade book discussion group that meets at Wells Middle School. •Children's librarians attended the Performer's Showcase to see potential performers for the upcoming year. •Librarians welcomed an AP English class from Valley Christian High School for a class visit in March. •Teen Services Librarian attended the Dublin Mayor's Youth Advisory Council meetings in January, February, and March to share volunteering opportunities, and upcoming teen events with the group. •Axis Community Health staffed a table in the library lobby in January and February. The outreach person who usually comes is retiring and Axis staff has decided to discontinue their monthly tabling at the library. •A local Master Gardeners group donated over 100 ground-cover seed packets to the library. Adult Services created a gardening book display to accompany the seed give-away. •Palo Alto VA's Mobile Outreach Services came in January. Team members helped veterans and their families with enrollment in VA healthcare, referrals to specialists (mental health, hearing, physical therapy), safety assessments, and information about housing, education, and employment benefits. Coming Up Next Quarter •Adult Services will premiere a new English conversation group for adult Intermediate English learners to practice their reading and conversation skills. •California Phones will table about free specialized phones available to eligible people. •Teen volunteers, Children's and Teen Librarian will collaborate to plan out an English Conversation practice class for kids (program will run in the fall). •New escape room will run in April 2023 during Spring break (collaboration with Castro Valley Library). •Children's librarians will continue with school/class visits in April and May. •The library's 20th birthday celebration kickoff takes place April 1, with programs planned throughout the month. •Librarians will meet with Livermore librarians to discuss possible collaborations. •Teen volunteers will begin hosting more programs in the library starting with AP Study Sessions. •Teen Mental Health Kits is in the works for Mental Health Awareness Month in May. •Teen Craft Kits will take a break in the summer and be replaced with in person programming. 10 11 Alameda County Library 2023, Quarter 1; FY 2022-23 Q3 Quarterly Report Attachment 2 12 Top Posts 13 e-Materials Borrowed eAudio hoopla Audiobooks 4,653 OverDrive: MP3 Audio Books 7,081 OverDrive LISTEN 70,856 eBooks GVRL/GDL 264 OverDrive Read 94,757 enki 742 OverDrive Adobe PDF 56 OverDrive Adobe EPUB 7,348 OverDrive Open EPUB 86 OverDrive Mobi/Kindle 59,889 OverDrive MediaDo 146 Overdrive Kobo 1,045 hoopla comics 876 hoopla eBooks 2,832 eVideo Great Courses OD 239 Craftsy 148 Craftsy en Español 4 hoopla tv 924 hoopla mov 771 iNDIEFLIX 76 Kovels 16 ArtistWorks 91 Music hoopla Music 406 264,511 eMagazines & Other OverDrive 11,063 hoopla BingePass 142 eBooks 168,041 eAudio 82,590 eVideo 2,269 Music 406 eMagazines & Other 11,205 14 PC Sessions 42,894 Albany 4,679 Castro Valley 7,824 Centerville 783 Dublin 6,457 Fremont 12,642 Newark 3,876 San Lorenzo 3,670 Union City 2,963 15 Albany 481 Castro Valley 377 Centerville 70 Dublin 200 Fremont 503 Newark 597 San Lorenzo 297 Union City 87 Tech it Out Sessions 2,612 16 Wi-Fi Sessions 62,125 January 18,262 February 19,649 March 24,214 17 Printing (Pages) Online Printing (Pages) Total Printing Albany 3,366 1,612 4,978 Castro Valley 11,540 1,896 13,436 Centerville 908 1,169 2,077 Dublin 6,888 1,633 8,521 Fremont 18,118 4,365 22,483 Newark 3,998 2,477 6,475 San Lorenzo 5,472 972 6,444 Union City 5,784 1,144 6,928 Total 56,074 15,268 71,342Printing 71,342 18 Albany 26,059 Castro Valley 47,009 Centerville 11,668 Cherryland 3,425 Dublin 44,944 Fremont 68,182 Irvington 4,732 MOS 2,151 Newark 27,990 Niles 798 REACH 59 San Lorenzo 18,578 Union City 19,945 Library Visits 275,540 19 Cards Mailed 532 20 Welcome Cards Issued 730x 21 Albany 524 Castro Valley 542 Centerville 304 Cherryland 32 Dublin 948 Fremont 1,551 Irvington 18 MOS 3 Newark 490 Niles 6 REACH 5 San Lorenzo 329 Union City 331 New Cards Issued 5,083 22 Ask Us! 1,261 Online Questions Answered 23 Adult Adult Hours Teen Teen Hours Albany 0 0 1 4 Castro Valley 2 6 49 196 Dublin 55 616 123 516 Fremont 3 38 129 784 Fremont Neighborhood 0 0 14 31 Newark 17 107 128 625 REACH 0 0 3 10.5 San Lorenzo 2 3 4 11 Union City 3 26 6 29 Total 82 796 457 2,206.5 3,002.5 Volunteer Hours 539 Volunteers 24 Virtual Programs 80 903 Attendance 25 Number of Programs Attendance Albany 32 1,138 Castro Valley 107 3,970 Centerville 6 101 Cherryland 19 97 Dublin 59 1,872 Fremont 152 5,195 Irvington 1 8 Newark 140 2,900 San Lorenzo 33 716 Union City 12 455 16,452 Attendance 561 Onsite Programs 26 Items Checked Out Renewals Total Checkouts + Renewals Items Checked In Albany 43,432 820 44,252 41,813 Castro Valley 91,009 1,226 92,235 89,152 Centerville 24,255 293 24,548 24,870 Cherryland 498 6 504 595 Dublin 106,653 904 107,557 103,252 Fremont 192,063 2,226 194,289 183,753 Irvington 4,176 65 4,241 4,888 MOS 4,401 2,334 6,735 3,834 Newark 65,503 978 66,481 53,246 Niles 1,982 35 2,017 2,100 REACH 22 0 22 19 San Lorenzo 26,181 757 26,938 25,827 Union City 24,098 671 24,769 32,518 24/7 Library 22 494,605 494,627 99 Total 584,295 504,920 1,089,215 565,966 Items Checked In Items Checked Out 1,089,215 565,966 (584,295 Checkouts + 504,920 Renewals) 27 Albany 10,176 Castro Valley 13,123 Centerville 5,806 Cherryland 47 Dublin 17,802 Fremont 27,930 Irvington 812 MOS 802 Newark 9,858 Niles 743 REACH 7 San Lorenzo 3,542 Union City 3,746 24/7 2 Holds Fulfilled 94,396 A 28 Collection Total January 1,110,754 February 1,103,307 March 1,097,024 Collection Total 1,097,024 22,514 New Materials New Materials January 8,171 February 5,982 March 8,361 29 Number of Sessions Average Duration of Calls (seconds) January 33 355 February 27 230 March 57 232 Total 117 272 Listen Inn Sessions 117 30 January 3,647 February 3,587 March 3,762 Link+ Circulation 10,996 31 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION Page 1 of 2 Agenda Item 7.1 DATE:May 15,2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:St. Patrick’s Day Celebration ReviewPrepared by:Lauren Marriott, Recreation Coordinator EXECUTIVE SUMMARY:The Parks and Community Services Commission will receive a presentation recapping the 39 th St. Patrick’s Day Celebration that took place on March 17-19, 2023. STAFF RECOMMENDATION:Receive the presentation. FINANCIAL IMPACT:The St. Patrick’s Day Celebration is included in the City’s annual operating budget. DESCRIPTION:The City of Dublin’s 39th St. Patrick’s Day Celebration was held the weekend of March 17-19, 2023.The Celebration included the Dublin Historical Society Shamrock Gala, the Lions Club Parade, the International Association of Fire Fighters Local 55 Pancake Breakfast, and the St. Patrick’s Day Festival and Shamrock Fun Run.The St. Patrick’s Day Festival is the City of Dublin’s signature event, attracting an estimated 80,000 people annually. City Staff will provide a presentation recapping the Celebration and seek feedback for future events. STRATEGIC PLAN INITIATIVE:None. 32 Page 2 of 2 NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:None. 33