HomeMy WebLinkAbout04-26-2023 YAC Agenda Packet
Regular Meeting of the
DUBLIN YOUTH ADVISORY COMMITTEE
Wednesday, April 26, 2023 Location: Dublin Senior Center
7600 Amador Valley Blvd
Dublin, CA 94568
Regular Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment At this time, the public is permitted to address the Youth Advisory Committee on non-
agendized items. Please step to the podium and clearly state your name for the record.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State
Law, no action or discussion may take place on any item not appearing on the posted
agenda. The Committee may respond to statements made or questions asked, or may
request Staff to report back at a future meeting concerning the matter. Any member of
the public may contact the Recording Secretary’s Office related to the proper
procedure to place an item on a future Youth Advisory Committee agenda. The
exceptions under which the Committee MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Youth Advisory Committee with one single action. Members of the
audience, Staff or the Youth Advisory Committee who would like an item removed
from the Consent Calendar for purposes of public input may request the Chair to
remove the item.
3.1 Approval of the March 22, 2023, Youth Advisory Committee Regular Meeting
Minutes
The Committee will consider approval of the minutes of the March 22, 2023, Youth
Advisory Committee Regular Meeting.
April 26, 2023 Dublin Youth Advisory Committee Agenda 1
1
STAFF RECOMMENDATION:
Approve the minutes of the March 22, 2023, Youth Advisory Committee Regular Meeting.
Staff Report
Attachment 1 - Minutes of the March 22, 2023, Youth Advisory Committee Regular Meeting
4. UNFINISHED BUSINESS
4.1 Post-Event Discussion of the 2023 Dublin Benefit Concert
The Youth Advisory Committee will discuss the 2023 Dublin Benefit Concert.
STAFF RECOMMENDATION:
Discuss the event, note successes, and recommend areas to improve for future events.
Staff Report Attachment 1 - 2023 Dublin Benefit Concert Performer Flyer
Attachment 2 - 2023 Dublin Benefit Concert Program
4.2 2023 Hackathon Event Ad Hoc Committee Updates and Discussion
The Youth Advisory Committee will receive an update from the ad hoc committee,
discuss the 2023 Hackathon and consider canceling the 2023 event.
STAFF RECOMMENDATION:
Receive an update from the ad hoc committee, discuss the 2023 Hackathon, and
consider canceling the 2023 event.
Staff Report
5. NEW BUSINESS
5.1 2022-23 Youth Advisory Committee Mini-Grant Recipient Presentations
The Youth Advisory Committee will receive presentations from mini-grant
recipients, including how funds were used and project impacts.
STAFF RECOMMENDATION:
Receive the presentations from the 2023 Youth Mini-Grant recipients.
Staff Report
6. OTHER BUSINESS
Brief information only reports from Committee Members and/or Staff, including
committee reports and reports by Committee Members related to meetings attended
at City expense (AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
April 26, 2023 Dublin Youth Advisory Committee Agenda 2
2
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132)
(ADA), and the federal rules and regulations adopted in implementation thereof. To
make a request for disability-related modification or accommodation, please contact
the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon
receiving a request, the City will swiftly resolve requests for reasonable accommodation
for individuals with disabilities, consistent with the federal ADA, and resolve any doubt
in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and
after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will
be posted on the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and
secure environment, fosters new opportunities, provides equity across all programs,
and champions a culture of diversity and inclusion.
April 26, 2023 Dublin Youth Advisory Committee Agenda 3 3
STAFF REPORT
Youth Advisory Committee
Page 1 of 1
Agenda Item 3.1
DATE:April 26, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Approval of the March 22, 2023,Youth Advisory Committee Regular Meeting MinutesPrepared by:Kim Bonato, Senior Office Assistant
EXECUTIVE SUMMARY:The Committee will consider approval of the minutes of the March 22, 2023, Youth Advisory Committee Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of the March 22, 2023, Youth Advisory Committee Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Youth Advisory Committee will consider approval of the minutes from the March 22, 2023,Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:1) Minutes of the March 22, 2023, Youth Advisory Committee Regular Meeting
4
MINUTES OF YOUTH ADVISORY COMMITTEE
OF THE CITY OF DUBLIN
Regular Meeting: March 22, 2023
YOUTH ADVISORY COMMITTEE
REGULAR MEETING
March 22, 2023
A Regular Meeting of the Youth Advisory Committee was held on Wednesday, March 22, 2023, at the Dublin Senior Center. The meeting was called to order at 7:02 PM by Chairperson Brandon Maskey.
1)CALL TO ORDER AND PLEDGE OF ALLEGIANCEAttendee Name StatusBrandon Maskey, Chairperson PresentEsha Shenoy, Vice Chairperson PresentKavin Berry, Committee Member Present *Arrived at 7:11 PMChloe Brandt, Committee Member PresentIrene Chi, Committee Member PresentHarsh Gupta, Committee Member PresentNeel KarurParekh, Committee Member PresentAnika Kolan, Committee Member Present *Arrived at 7:11 PMAakrisht Mehra, Committee Member Present *Arrived at 7:04 PMIshita Prasad, Committee Member AbsentYma Santos, Committee Member Present *Arrived at 7:03 PMKrittika Senthilkumar, Committee Member Present *Arrived at 7:13 PMMahidhara Sudeendra, Committee Member PresentGabriella Gazman, Alternate Committee Member Present *Arrived at 7:04 PMTanish Zutshi, Alternate Committee Member AbsentBraden Ou, Alternate Committee Member Present * Arrived at 7:08 PMAdvaith Krishna, PCSC Student Rep Absent
2)ORAL COMMUNICATIONS
2.1)Public Comment
Susan Gardner, Teen Librarian, reported on teen programs and asked for activity suggestions for the upcoming 20th Anniversary of the opening of the Dublin Library on April 1, 2023.
Attachment 1
5
YOUTH ADVISORY COMMITTEE
REGULAR MEETING
March 22, 2023
Natalie, Jobs Daughters Honored Queen, spoke about the organization’s activities and purpose. She invited the Committee to attend the 100th Birthday Celebration on May 27, 2023, at the Hillview event center in Dublin.
3)CONSENT CALENDAR3.1)Approved February 22, 2023, Regular Youth Advisory Committee Meeting Minutes.On a motion by Committee Member Mahidahara Sudeendra, seconded by Vice Chair Esha Shenoy, and by unanimous vote, the Committee adopted the Consent Calendar.RESULT:ADOPTED [UNANIMOUS]MOVED BY:Mahidahara Sudeendra, Committee MemberSECOND:Esha Shenoy, Vice ChairpersonAYES:Berry, Brandt, Chi, Gupta, KarurParekh, Kolan, Maskey, Mehra, Santos, Senthilkumar, Shenoy, Sudeendra, GazmanABSENT:Prasad
4)UNFINISHED BUSINESS
4.1)2023 Dublin Benefit Concert Ad Hoc Committee Update and DiscussionThe Committee received an update on the Benefit Concert from the Ad Hoc Committee.
5)NEW BUSINESS
5.1)Youth Advisory Committee Annual Report PresentationThe Committee received information from Nicki Wanzenried, Recreation Coordinator, regarding the presentation of the Annual Report for the Parks and Community Services Commission and the City Council.
5.2)Spring Tri-Valley Youth Committees Roundtable Event
The Committee discussed participation in the Spring Tri-Valley Youth Committees Roundtable event and approved the appointment of 6 Committee members to attend.On a motion by Chairperson Brandon Maskey, seconded by Committee Member Anika Kolan, and by a unanimous vote, the Committee approved the appointment of Committee Members Chloe Brandt, Neel KarurParekh, Brandon Maskey, Yma Santos, Esha Shenoy, Mahidhara Sudeendra to attend the event.RESULT:APPROVED [UNANIMOUS]
6
YOUTH ADVISORY COMMITTEE
REGULAR MEETING
March 22, 2023
MOVED BY:Brandon Maskey, ChairpersonSECOND:Anika Kolan, Committee MemberAYES:Berry, Brandt, Chi, Gupta, KarurParekh, Kolan, Maskey, Mehra, Santos, Senthilkumar, Shenoy, Sudeendra, GazmanABSENT:Prasad
6)OTHER BUSINESS The Commissioners and Staff provided brief information-only reports.
7)ADJOURNMENTChair adjourned the meeting at 7:24 PM.
Youth Advisory Committee ChairpersonATTEST:
Nicki WanzenriedRecreation Coordinator
7
STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 4.1
DATE:April 26, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Post-Event Discussion of the 2023 Dublin Benefit ConcertPrepared by:Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:The Youth Advisory Committee will discuss the 2023 Dublin Benefit Concert.
STAFF RECOMMENDATION:Discuss the event, note successes, and recommend areas to improve for future events.
FINANCIAL IMPACT:None.
DESCRIPTION:The 2023 Dublin Benefit Concert occurred on April 6, 2023, at the first Farmers’ Market of the 2023 season at Emerald Glen Park Amphitheater. A total of ten youth and senior acts performed,including a high school “Ska Punk” band, vocalists singing popular songs, senior dance groups, and other acts. There were approximately 150 people present, exceeding last year’s attendance. The 2023 Dublin Benefit Concert Ad Hoc Committee, consisting of six Youth Advisory Committee(YAC) Members, planned and implemented the event. Tasks included soliciting performers, reviewing applications, creating the set list, preparing the program, emceeing, and advertising the event. The event was advertised at Dublin high and middle schools, City social media platforms, the St. Patrick’s Day Festival information booth, digital boards, and the Senior Center marquee. The YAC will discuss the event, note successes, and make recommendations on areas to improve for future events, including event date and time; number and quality of performers/performances; logistics; advertising; collection of donations; sponsorship; overall success of the event; and recommendations to future YAC members.
8
Page 2 of 2
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:1) 2023 Dublin Benefit Concert Performer Flyer 2) 2023 Dublin Benefit Concert Program
9
DUBLINBENEFITCONCERT
Thursday, April 6 at 6:00 p.m.
Emerald Glen Park Amphitheater
at the Dublin Farmers’ Market
CALLING PERFORMERS
!
Calling youth and senior performers of all genres! Do you have a special talent that
you’d like to share with the community? Join us for a family-friendly event that
showcases inter-generational talent to raise funds for Dublin’s Fee Assistance program.
Applications to perform are available online at www.dublin.ca.gov/BenetConcert . The
deadline to apply is Tuesday, March 14 at 5:00 p.m. Applicants selected to perform will
be notied by email on Friday, March 17.
Need more info?
Liz Elliott, 925-556-4500,
youthadvisory@dublin.ca.gov
Attachment 1
10
The Youth Advisory and Senior Advisory Committees are proud to
present the 2023 Dublin Benefit Concert and the opportunity to
showcase talented Dublin youth and senior performers. Enjoy the
entertainment, and visit the Farmers’ Market booths.
FEE ASSISTANCE PROGRAM
This event benefits Dublin’s Fee Assistance Program. The Fee Assistance
Program provides eligible Dublin youth and seniors financial assistance
to participate in City-sponsored recreation programs. This allows
both children and seniors the opportunity to have quality recreational
experiences that may not be possible without assistance.
ELIGIBILITY
The program is available only to Dublin residents. Youth Fee Assistance
is available to Dublin youth, 17 years and younger, and the Senior Fee
Assistance is available to Dublin seniors, 55 years and older, whose
household income level meets specific requirements. Apply online at
www.dublin.ca.gov/263.
DONATE TO THE FEE ASSISTANCE PROGRAM
PROGRAM
5:30 p.m. Welcome and introductions
5:35 p.m. Performances begin
For more information about the Youth Advisory Committee, please visit
www.dublin.ca.gov, email youthadvisory@dublin.ca.gov, or call
925-556-4500.
Attachment 2
11
THANK YOU TO OUR PERFORMERS
Skarizon is a high school band with a love for ska music and its rich
history. The group has immersed itself in the genre by mastering its
distinctive upbeat rhythm and incorporating elements of jazz and other
musical styles into their distinct sound. Each school year, they recruit
talented musicians with more than three years of experience in their
respective instruments and hone their skills through weekly practices and
live performances. The band consists of a drum set, bass, guitar, keyboard,
vocal, baritone saxophone, trombone, trumpet, flute, and violin. Pieces
may include: Latin Goes Ska, Eastern Standard Time, Doctor Che Guevara,
Impression That I Get, and You’re Wondering Now.
15 minutes
Carl Tilchen is a singer/songwriter who has entertained at the San
Jose Jazz Summerfest, Yoshi’s Jazz Club, Wente Vineyards, the Newport
Folk Music Festival, the Hard Rock Cafe, the Village Gate, the Livermore
Library, and on board Holland America and Viking cruise ships. He will
perform works including High Heel Sneakers, Jazz Is the Barometer of
Freedom, and Can You Imagine.
5 minutes
Ananya Mahadi and Trista Bunyavanich are self-taught dancers
who have been passionate about dancing for several years. They will be
performing as a duo, dancing to the song, Butterfly by Loona. They have
modified and added original choreography.
5 minutes
Isabella Giacomini is a solo vocalist who has performed all over the
San Francisco Bay Area. She will perform two songs: Could Have Been Me
by Halsey and Flowers by Miley Cyrus.
6 minutes
Medha Potireddy will be singing One Last Time by Ariana Grande,
Numb Little Bug by Em Beihold, and Cinderella’s Dead by Kalynn Bayron.
5 minutes
— Intermission and Announcements
by emcee Mahi Sudeendra —
Please consider using this time to donate
to the Dublin Fee Assistance Program.
Melody Minstrels is a group of hula and ukele community performers.
Led by director, Gary Younse, members of the group will perform three
local favorites. The group practices every Tuesday at the Dublin Senior
Center. Come hear them play, and if you are 50 years or better and
would like to join, bring your ukulele or string instrument and jam with
experienced players. Drop-in from 1:00 to 3:30 p.m., $4, or $3 with
Convenience Pass.
15 minutes
Taylor Weber has been singing and playing piano, ukulele, and guitar at
Music N Beyond in Dublin for many years. She will be performing Riptide
by Vance Joy, and an original song, When You Meet God.
5 minutes
Sharvari Sawant Sharvari has been learning singing for the last
five years. She has participated in NATS (The National Association of
Teachers of Singing) competitions, and performed in public libraries and
other public events as a student at Anna Poklewski Academy of Music.
She is a member of the Dublin High School Choir where she has sang
many solo and group performances. She will be singing a solo.
4 minutes
Nrityatara School of Odissi Dance will perform Indian Classical
dance.
4 minutes
Taylon Bunyavanichhas been performing rock, pop, disco, and
country songs since he was eight years old, including to crowds in San
Francisco, New York Ctiy, Bangkok, and locally. He has performed at
the last two Dublin Benefit Concerts. He will be singing a medley of the
decades from the 1970s to the present, including C’mon Get Happy by the
Partridge Family, What is Love by Haddaway, I Don’t Want to Miss a Thing
by Aerosmith, and others.
6 minutes
WeDance is a year-round senior Chinese folk dance team made up
of seniors and retired Dublin residents. The group will perform three
Chinese folk dances, including Happiness in Snowy Plateau, Great Place-our
Xinjiang, and Nomadic Time in Mongolian.
12 minutes
12
STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 4.2
DATE:April 26, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2023 Hackathon Event Ad Hoc Committee Updates and Discussion Prepared by:Nicki Wanzenried, Recreation Coordinator
EXECUTIVE SUMMARY:The Youth Advisory Committee will receive an update from the 2023 Hackathon Event ad hoc committee, discuss the 2023 Hackathon and consider canceling the 2023 event.
STAFF RECOMMENDATION:Receive an update from the 2023 Hackathon Event ad hoc committee, discuss the 2023 Hackathon, and consider canceling the 2023 event.
FINANCIAL IMPACT:None.
DESCRIPTION:Each year the Youth Advisory Committee (YAC) establishes a work plan for their term of service. A work plan serves as a guide for accomplishing goals and objectives during a specific period. At the August 24, 2022, Special Meeting, members discussed goals for the 2022-23 work plan. Upon discussion and receipt of feedback, the YAC agreed to plan and host the Second Annual Youth Hackathon event. On January 25, 2023, the YAC appointed six members to the 2023 Hackathon Event ad hoc committee. The ad hoc committee met on February 15, March 15 and will meet on April 26, 2023,to discuss the work plan's objectives and provide an update.
o Objective 1 – Secure location, date, and time by March 1, 2023. Consider holding the event on a weekday evening or Saturday in early to mid-May.
o Objective 2 – Develop rules, guidelines, scoring, judges, awards, and timeline by March 10, 2023.
o Objective 3 – Develop a marketing plan, including preparing a flyer and registration
13
Page 2 of 2
form by March 15, 2023.
o Objective 4 – Open registration beginning March 21, 2023, until a week before the event date.
o Objective 5 – Advertise to the Dublin Unified School District high and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth organizations.
o Objective 6 – Review the activity roster and send pertinent event details to participants via email one week prior to the event date.
o Objective 7 – Ask attendees for feedback after the event.
o Objective 8 – Review and provide feedback, including what went well and what future improvements can be made at the May 24, 2023, Regular Meeting.At their meeting on April 26, 2023, prior to this meeting, the ad hoc committee members will discuss canceling the 2023 event due to low enrollment, lack of advertising and YAC member support, and not meeting timeline objectives.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
14
STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 5.1
DATE:April 26, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2022-23 Youth Advisory Committee Mini-Grant Recipient PresentationsPrepared by:Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:The Youth Advisory Committee will receive presentations from mini-grant recipients, includinghow funds were used and project impacts.
STAFF RECOMMENDATION:Receive the presentations from the 2023 Youth Mini-Grant recipients.
FINANCIAL IMPACT:Fiscal Year 2022-23 City of Dublin Youth Mini-Grant Program is supported by the General Fund in the amount of $2,500.
DESCRIPTION:The City established the Mini-Grant Program in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students. Each year, Dublin-based youth organizations/clubs have an opportunity to apply for grant funding to assist them in offering activities, including performing arts, sports, multicultural and health awareness, or other activities that support projects or programs benefiting Dublin youth. Funding is recommended annually by the Youth Advisory Committee (YAC) and awarded by the City Council to organizations/clubs that best meet the needs of Dublin youth. On January 10, 2023, the City Council approved funding for the following groups:1. DubMed2. Gardeners of the Galaxy3. SHAPE (Student Health Advocates for a Positive Environment)4. Teens Unite for Education
15
Page 2 of 2
As projects near completion, each grant recipient will provide the Committee with a brief three-to-five-minute report on how funds were used and updates for their projects.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:A copy of this Staff Report was provided to grant recipients, and the Committee Agenda was posted.
ATTACHMENTS:None.
16