HomeMy WebLinkAbout4.4 Approving the California Office of Emergency Services (CalOES) Form 130 to Designate Officers for the City’s Application for State and Federal Emergency Reimbursementsr
DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
DATE: March 21, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
Agenda Item 4.4
SU B.ECT : Approving the California Office of Emergency Services (CalOES) Form 130 to
Designate Officers for the City's Application for State and Federal Emergency
Reimbursements
Prepared by: John Stefanski, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider approving the CalOES Form 130 designating the City Manager,
Assistant City Manager, and Director of Administrative Services as agents necessary to provide for
all matters pertaining to State and Federal Emergency Management Agency (FEMA)
reimbursements. The resolution will remain in effect for all open and future disasters up to three
years following the date of approval.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the California Office of Emergency Services (CalOES) Form 130,
Designation of Applicant's Agent Resolution for Non -State Agencies.
FINANCIAL IMPACT:
There is no immediate financial impact associated with approving the Resolution. However,
approval of the CalOES Form 130 is required for the City to obtain certain disaster cost
reimbursements from the State and FEMA relating to the 2023 Winter Storms (FEMA-4683-DR-
CA) as well as any future disasters over the next three years.
DESCRIPTION:
In order for the City to be eligible to obtain certain disaster cost reimbursements from the State
and FEMA, the City Council must approve a CalOES Form 130—Designation of Applicant's Agency
Resolution for Non -State Agencies (Form 130). This action designates the positions the City
Council authorizes to apply for public assistance and recovery funding on behalf of the City, for a
three-year period. The City Council previously approved a Form 130 on April 21, 2020, which will
expire on April 21, 2023. The proposed action continues to designate the City Manager, Assistant
Page 1 of 2
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City Manager, and Director of Administrative Services as agents who can apply for possible
reimbursement.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving the California Office of Emergency Services (Ca1OES) Form 130,
Designation of Applicant's Agent Resolution for Non -State Agencies
2) Exhibit A to the Resolution - Ca1OES Form 130
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106
Attachment I
RESOLUTION NO. XX — 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE CALIFORNIA OFFICE OF EMERGENCY SERVICES (CALOES)
FORM 130, DESIGNATION OF APPLICANT'S AGENT
RESOLUTION FOR NON -STATE AGENCIES
WHEREAS, for the City to be eligible to obtain certain disaster cost reimbursements from
the State and FEMA, the City Council must approve a CalOES Form 130—Designation of
Applicant's Agency Resolution for Non -State Agencies (Form 130); and
WHEREAS, the Form 130 designates the positions the City Council authorizes to apply for
public assistance and recovery funding on behalf of the City, for a three-year period; and
WHEREAS, the Current Form 130 was approved by the City Council on April 21, 2020 and
will expire this year.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the CalOES Form 130—Designation of Applicant's Agent Resolution for Non -
State Agencies, attached hereto as Exhibit A.
PASSED, APPROVED AND ADOPTED this 21 st day of March 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 1 107
OES
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Attachment 2 - Exhibit A to the Resolution
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No:
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON -STATE AGENCIES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBLIN
THAT
(Governing Body)
CITY MANAGER
(Title of Authorized Agent)
ASSISTANT CITY MANAGER , OR
(Title of Authorized Agent)
DIRECTOR OF ADMINISTRATIVE SERVICES
(Title of Authorized Agent)
(Name of Applicant)
, OR
is hereby authorized to execute for and on behalf of the CITY OF DUBLIN
(Name of Applicant)
a public entity established under the laws of the State of California, this application
and to file it with the California Governor's Office of Emergency Services for the
purpose of obtaining federal financial assistance for any existing or future grant
program, including, but not limited to any of the following:
Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG),
California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard
Mitigation Grant Program (HMGP), Building Resilient Infrastructure and
Communities (BRIC), Legislative Pre -Disaster Mitigation Program (LPDM), under
Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and
Emergency Assistance Act of 1988, and/or state financial assistance under the
California Disaster Assistance Act.
Flood Mitigation Assistance Program (FMA), under Section 1366 of the National
Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b)
((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards
Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F,
Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141
California Early Earthquake Warning (CEEW) under CA Gov Code - Gov, Title 2,
Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.1 1, 8587.12
That the CITY OF DUBLIN , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the
Governor's Office of Emergency Services for all matters pertaining to such state
disaster assistance the assurances and agreements required.
Rev. 10-2022 Page 1 of 4
108
OES-FPD-1 "
orma STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
11-' NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Please check the appropriate box below
❑✓ This is a universal resolution and is effective for all open and future
disasters/grants declared up to three (3) years following the date of approval.
❑ This is a disaster/grant specific resolution and is effective for only
disaster/grant number(s):
Passed and approved this 21 day of MARCH
,2023
MELISSA HERNANDEZ, MAYOR
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
1 MARSHA MOORE duly appointed and CITY CLERK
(Name)
CITY OF DUBLIN
(Name of Applicant)
correct copy of a resolution passed and approved by the CITY COUNCIL
of the CITY OF DUBLIN on the 21 day of MARCH , 2023
(Name of Applicant)
(Title)
, do hereby certify that the above is a true and
CITY CLERK
(Signature) (Title)
(Governing Body)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
of
Rev. 10-2022 Page 2 of 4
OES FPD 1 109
orma STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
11-' NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Cal OES Form 130 Instructions
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
A Designation of Applicant's Agent Resolution for Non -State Agencies is required of all
Applicants to be eligible to receive funding. A new resolution must be submitted if a
previously submitted resolution is older than three (3) years from the last date of
approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1
and 2. The blanks are to be filled in as follows:
Resolution Section,
Governing Body: This is the group responsible for appointing and approving the
Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of
Education, etc.
Name of Applicant: The public entity established under the laws of the
State of California.
Examples include: School District, Office of Education, City, County or Non-profit
agency that has applied for the grant, such as: City of San Diego, Sacramento
County, Burbank Unified School District, Napa County Office of Education,
University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body
to engage with the Federal Emergency Management Agency and the California
Governor's Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1. Titles Only: The titles of the Authorized Agents should be entered here, not their
names. This allows the document to remain valid if an Authorized Agent leaves
the position and is replaced by another individual. If "Titles Only" is the chosen
method, this document must be accompanied by either a cover letter naming
the Authorized Agents by name and title, or the Cal OES AA Names
document. The supporting document can be completed by any authorized
person within the Agency (e.g., administrative assistant, the Authorized Agent,
secretary to the Director). It does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the
Authorized Agents would be listed. A new Cal OES Form 130 will be required if
any of the Authorized Agents are replaced, leave the position listed on the
document, or their title changes.
Rev. 10-2022
Page 3 of 4
OES-FPD-130 110
orma STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
11-' NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Checking Universal or Disaster -Specific Box: A Universal resolution is effective for all
past disasters and for those declared up to three (3) years following the date of
approval. Upon expiration it is no longer effective for new disasters, but it remains
in effect for disasters declared prior to expiration. It remains effective until the
disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving
Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The
names and titles cannot be one of the designated Authorized Agents. A
minimum of three (3) approving board members must be listed. If less than three
are present, meeting minutes must be attached in order to verify a quorum was
met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and
approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk,
etc. This person cannot be one of the designated Authorized Agents or
Approving Board Member. If a person holds two positions (such as City Manager
and Secretary to the Board) and the City Manager is to be listed as an
Authorized Agent, then that person could sign the document as Secretary to
the Board (not City Manager) to eliminate "Self -Certification."
Rev. 10-2022
Page 4 of 4
111
OES-FPD-130