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Home My WebLink About02-24-2021 YAC Agenda PacketFebruary 24, 2021 Dublin Youth Advisory Committee AgendaPage 1 of 3 REGULAR MEETING Wednesday, February 24, 2021, 7:00 PM Zoom Communications, N/A DUBLIN YOUTH ADVISORY COMMITTEE A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Youth Advisory Committee Meeting or, in the event that it is delivered to Youth Advisory Committee members less than 72 hours prior to a Youth Advisory Committee Meeting, as soon as it is so delivered. MEETING PROCEDURE DURING CORONAVIRUS (COVID-19) OUTBREAK: • In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will adopt the following practices during upcoming commission meetings: • The Dublin Youth Advisory Committee will hold the meetings remotely via Zoom Video Communications. Please click the link below to join the webinar: https://dublinca.zoom.us/j/87813384568?pwd=eEpmK2RNNnd0ck51VWNUcHo5 OTVtQT09 Passcode: R70B2PFv Or iPhone one-tap: US: +16699009128, 87813384568#, *44443291# or +12532158782, 87813384568#, *44443291# Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 878 1338 4568 Passcode: 44443291 International numbers available: https://dublinca.zoom.us/u/kGqkcPDzY • The meeting will begin at 7:00 p.m. • Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available. • Once connected, the public speaker will be placed in an on-line waiting room. While in the waiting room, the public speaker will hear the meeting while they are connected and waiting to speak. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the committee. The speaker will then be moved to the meeting for comment. 1. CALL TO ORDER AND PLEDGE OF ALLEGIENCE 2. ORAL COMMUNICATIONS February 24, 2021 Dublin Youth Advisory Committee AgendaPage 2 of 3 2.1 Public Comment At this time, the public is permitted to address the Youth Advisory Committee on non -agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Youth Advisory Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the Youth Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience , Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. Approval of the January 27, 2021 Youth Advisory Committee Regular Meeting Minutes The Youth Advisory Committee will consider approval of the minutes of the January 27, 2021 Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the January 27, 2021 Youth Advisory Committee Regular Meeting. 4. WRITTEN COMMUNICATION 5. PUBLIC HEARING 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1. Recruitment Process for the 2021-22 Youth Advisory Committee The Youth Advisory Committee will receive a report on the recruitment process for the upcoming Youth Advisory Committee and Student Representative to the Parks and Community Services Commission for the 2021-22 term. STAFF RECOMMENDATION: Receive report. 8. OTHER BUSINESS 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission February 24, 2021 Dublin Youth Advisory Committee AgendaPage 3 of 3 The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. Page 1 of 1 STAFF REPORT YOUTH ADVISORY COMMITTEE DATE: February 24, 2021 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Approval of the January 27, 2021 Youth Advisory Committee Regular Meeting Minutes Prepared by: Robert Stone, Office Assistant II EXECUTIVE SUMMARY: The Youth Advisory Committee will consider approval of the minutes of the January 27, 2021 Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the January 27, 2021 Youth Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee will consider approval of the minutes of the January 27, 2021 Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Meeting Minutes of January 27, 2021 Youth Advisory Committee Regular Meeting 3.1 Packet Pg. 4 YOUTH ADVISORY COMMITTEE MINUTES Wednesday, January 27, 2021 Youth Advisory Committee January 27, 2021 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Youth Advisory Committee was held on Wednesday, January 27, 2021, via Zoom Communications. The meeting was called to order at 7:03 PM., by Chair Saanya Goel 1. Call to Order and Pledge of Allegiance Chair Goel led the Pledge of Allegiance Attendee Name Title Status Saanya Goel Chair Present Aleena Imran Vice-Chair Present Divyansh Agrawal Committee Member Present Hollis Carey Committee Member Present Mannat Dhot Committee Member Present Saiesha Goel Committee Member Present Akul Gowda Committee Member Present Medha Gowda Committee Member Present Kunal Khaware Committee Member Present Harsimar Kaur Committee Member Absent Logan Lin Committee Member Arrived 7:11pm Romal Mitr Committee Member Present Anay Sharma Committee Member Present Edison Chan Committee Member (Alternate) Present Hibba Adeel Committee Member (Alternate) Absent Sri Manasa Jandhyala Committee Member (Alternate) Present Trishala Jain PCS Student Representative Present 1. Oral Communications 2.1. Public Comment None. 2. Consent Calendar 3.1. Approve the minutes of the December 9, 2020 Youth Advisory Committee Special Meeting. The Committee approved the Consent Calendar. 3.1.a Packet Pg. 5 Attachment: 1. Meeting Minutes of January 27, 2021 Youth Advisory Committee Regular Meeting (Minutes of the January 27, 2021 Youth Youth Advisory Committee January 27, 2021 Regular Meeting Page | 2 RESULT: APPROVED [UNANIMOUS] MOVED BY: Kunal Khaware, Committee Member SECOND: Sri Manasa Jandhyala, Committee Alternate 3 AYES: Saanya Goel, Imran, Agrawal, Carey, Dhot, Saiesha Goel, A. Gowda, M. Gowda, Khaware, Mitr, Sharma, Chan (Alternate 1), Jandhyala (Alternate 3) ABSENT: Kaur, Lin 4. Written Communication None. 5. Public Hearing None. 6. Unfinished Business None. 7. New Business 7.1. Virtual Tri-Valley Teen Job and Career Fair Henry Siu, Recreation Coordinator, presented the specifics of the item as outlined in the Staff Report. Committee Member Lin arrived at 7:11 PM. Chair Goel invited the Committee to discuss and ask questions. The Committee approved providing assistance in the promotion of the event. 3.1.a Packet Pg. 6 Attachment: 1. Meeting Minutes of January 27, 2021 Youth Advisory Committee Regular Meeting (Minutes of the January 27, 2021 Youth Youth Advisory Committee January 27, 2021 Regular Meeting Page | 3 RESULT: APPROVED [UNANIMOUS] MOVED BY: Kunal Khaware, Committee Member SECOND: Mannat Dhot, Committee Member AYES: Saanya Goel, Imran, Agrewal, Carey, Dhot, Saisha Goel, A. Gowda, M. Gowda, Khaware, Lin, Mitr, Sharma, Chan (Alternate 1) ABSENT: Kaur 7.2. Volunteer Opportunities at the Annual St. Patrick's Day Celeb ration Bridget Amaya, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. 8. Other Business Chair Goel called upon members of the Youth and Senior Advisory Subcommittee for the April 11 Dublin Benefit Concert to provide an update to the committee regarding their meeting on January 13. Committee Member Lin and Committee Alternate 3 Jandhyala, along with Henry Siu, Recreation Coordinator, updated the Committee about the meeting on January 13. 9. Adjournment Chair Goel adjourned the meeting at 7:39 PM. Minutes prepared by Recording Secretary Robert Stone, Office Assistant II. ____________________________________ Saanya Goel, Youth Advisory Committee Chair ATTEST: ________________________________________ Robert Stone, Office Assistant II 3.1.a Packet Pg. 7 Attachment: 1. Meeting Minutes of January 27, 2021 Youth Advisory Committee Regular Meeting (Minutes of the January 27, 2021 Youth Page 1 of 3 STAFF REPORT YOUTH ADVISORY COMMITTEE DATE: February 24, 2021 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Recruitment Process for the 2021-22 Youth Advisory Committee Prepared by: Henry Siu, Recreation Coordinator EXECUTIVE SUMMARY: The Youth Advisory Committee will receive a report on the recruitment process for the upcoming Youth Advisory Committee and Student Representative to the Parks and Community Services Commission for the 2021-22 term. STAFF RECOMMENDATION: Receive report. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee (YAC) and Student Representative to the Parks and Community Services Commission (Student Representative) each have 12 -month terms which run from June through May for YAC and July through June for the Student Representative. The recruitment period takes place in the spring each year and the positions are appointed by the City Council, typically in May. Applicants must be Dublin residents. Youth Advisory Committee Per its Bylaws and Rules of Procedure, the YAC is composed of a minimum of nine and a maximum of 13 youth members, plus three alternates. At least three must be from middle school and six from high school. The YAC gene rally meets on the fourth Wednesday of every month and has the following general responsibilities: Provide input on youth services and programming to the Parks and Community Services Commission, City Council and City Staff. Address issues that affect youth in the community. Assist with the promotion and implementation of youth activities. Generate an annual report on the progress of the YAC. 7.1 Packet Pg. 8 Page 2 of 3 Additionally, Committee Members are expected to attend all regular meetings and subcommittee meetings as assigned, attend the activities planned and sponsored by the YAC, promote youth activities, and provide support for successful implementation of youth activities and programs. Student Representative The Student Representative to the Parks and Community Serv ices Commission is a high school student that is one of the six members of the Parks and Community Services Commission. The Commission generally meets on the third Monday of every month and has the following general responsibilities: Consider and make recommendations as necessary to the City Council and to City Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and adequate program of parks, recreation, and community services for the citizens of Dublin. Accept and consider recommendations from the Senior Center Advisory Committee and the YAC, and forward the recommendations to the City Council, as appropriate. Application Process The application period will begin Friday, February 26, 2021 and end on Friday, Ma rch 26, 2020. Applications will be available online (only) at www.dublin.ca.gov. This year’s application process will include the following elements: Online application form. One letter of recommendation will be required for YAC applications. Two letters of recommendation will be required for Student Representative applications. Applicants are strongly encouraged to attend at least one City Council or Commission meeting prior to completing the application and before the application deadline of Friday, March 26, 2021. In the event meeting dates/times/locations are rescheduled, all meeting dates can be confirmed at www.dublin.ca.gov prior to the meeting date. o The City Council has two upcoming scheduled meetings on Tuesday, March 2, 2021 and Tuesday, March 16, 2021 held via Zoom communications at 7:00 PM. o The Planning Commission has two upcoming scheduled meetings on Tuesday, March 9, 2021 and Tuesday, March 23, 2021 held via Zoom communications at 7:00 PM. o The Heritage and Cultural Arts Commission has one upcoming scheduled meeting on Thursday, March 11, 2021 held via Zoom communications at 7:00 PM. o The Parks and Community Services Commission has one upcoming scheduled meeting on Monday, March 15, 2021 held via Zoom communications at 7:00 PM. o The YAC has one upcoming scheduled meeting on Wednesday, March 24, 2021 held via Zoom communications at 7:00 PM. o The Human Services Commission has one upcoming scheduled meeting on Thursday, March 25, 2021 held via Zoom communications at 7:00 PM. . Current YAC members who meet the qualifications are encouraged to reapply for the 7.1 Packet Pg. 9 Page 3 of 3 Committee and Student Representative to the Parks and Community Services Commission and inspire youth within the community to apply for the 2021 -22 term using various marketing efforts at their respective schools and in the community. Students interested in applying for the Y AC or Student Representative positions will need to submit a completed online application by the deadline of Friday, March 26, 2021 at 5:00 PM. All application materials, including letters of recommendation, must be received by the deadline. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 7.1 Packet Pg. 10