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HomeMy WebLinkAboutReso 62-22 Approving Amendment to Agreement with County of Alameda for Traffic Signal and Street Lighting Maint and Real Estate Services Reso. No. 62-22, Item 4.10, Adopted 06/07/2022 Page 1 of 2 RESOLUTION NO. 62 – 22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND COUNTY OF ALAMEDA FOR TRAFFIC SIGNAL AND STREET LIGHTING MAINTENANCE, AND REAL ESTATE SERVICES WHEREAS, the City of Dublin and County of Alameda entered into an agreement dated July 1, 1998, for the provision of Traffic Signal Maintenance, Street Lighting Maintenance, and Real Estate Services; and WHEREAS, the City of Dublin and County of Alameda entered into an amendment to the agreement dated July 1, 2003, to extend services for an additional five years; and WHEREAS, the City of Dublin and County of Alameda entered into an amendment to the agreement dated July 1, 2008, to extend services for an additional three years; and WHEREAS, the City of Dublin and County of Alameda entered into an amendment to the agreement dated July 1, 2011, to extend services for an additional three years; and WHEREAS, the City of Dublin and County of Alameda entered into an amendment to the agreement dated July 1, 2014, to extend services for an additional three years; and WHEREAS, the City of Dublin and County of Alameda entered into an amendment to the agreement dated July 1, 2017, to extend services for an additional five years; and WHEREAS, said amended agreement expires on June 30, 2022; and WHEREAS, the City desires to extend the agreement for an additional three years, expiring on June 30, 2025, and to expand the list of maintenance locations; and WHEREAS, the services provided by the County of Alameda have been appropriate and acceptable. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves Amendment No. 6 to Agreement with the County of Alameda for Traffic Signal and Street Lighting Maintenance, and Real Estate Services, attached hereto as Exhibit A to this Resolution. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Amendment to the Agreement, attached hereto as Exhibit A, and make any necessary, non- substantive changes to carry out the intent of this Resolution. Reso. No. 62-22, Item 4.10, Adopted 06/07/2022 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 7th day of June 2022, by the following vote: AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk AMENDMENT NO. 6 TO AGREEMENT BETWEEN CITY OF DUBLIN AND COUNTY OF ALAMEDA FOR TRAFFIC SIGNAL AND STREET LIGHTING MAINTENANCE, AND REAL ESTATE SERVICES This Amendment to Agreement ("Amendment") is made by the County of Alameda (COUNTY) and the City of Dublin (CITY) with respect to that certain agreement entered by them on July 1, 1998 (referred to herein as the "Agreement"). WHEREAS, the CITY and COUNTY entered into an Agreement dated July 1, 1998, for provision of Traffic Signal Maintenance, Street Lighting Maintenance, Crossing Guards, and Real Estate Services; and WHEREAS, the CITY and COUNTY entered into an amendment to the Agreement dated July 1, 2003, to extend services for an additional five years, remove crossing guard services, modify the schedule of maintenance frequency, and expand the list of maintenance locations; and WHEREAS, the CITY and COUNTY entered into an amendment to the Agreement dated July 1, 2008, to extend services for an additional three years, expanding the list of maintenance locations; and WHEREAS, the CITY and COUNTY entered into an Amendment to the agreement dated July 1, 2011, to extend services for an additional three years, expanding the list of maintenance locations; and WHEREAS, the CITY and COUNTY entered into an Amendment to the agreement dated July 1, 2014, to extend services for an additional three years, expanding the list of maintenance locations; and WHEREAS, the CITY and COUNTY entered into an Amendment to the agreement dated July 1, 2017, to extend services for an additional five years, expanding the list of maintenance locations; and WHEREAS, said Agreement expires on June 30, 2022; and WHEREAS, the CITY desires to extend the Agreement for an additional three years and expand the list of maintenance locations; and WHEREAS, the CITY desires to add services provided by the COUNTY for new or upgraded facilities and equipment since the execution of the last Amendment. NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1.Extension of Term: The Agreement is amended to extend the termination date to June 30, 2025. 2.Revised Exhibit A: Exhibit A (Signal Maintenance) of the Agreement is replaced in its entirety with the Revised Exhibit A, attached hereto, to modify the bi-monthly to a quarterly maintenance schedule and to add electronic sign maintenance to the list of installations covered by the agreement. Exhibit A 3. Except as expressly modified by this Amendment, all of the terms and conditions of the Agreement, as previously amended, are and remain in full force and effect. CITY OF DUBLIN COUNTY OF ALAMEDA Linda Smith, City Manager ATTEST: President, Board of Supervisors Marsha Moore, City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: County Counsel John Bakker, City Attorney By: Kathy Lee, Deputy I hereby certify under penalty of perjury that the President of the Board of Supervisors has been duly authorized to execute this document on behalf of the County of Alameda by a majority vote of the Board on ;and that a copy has been delivered to the President as provided by Government Code Section 25103. Dated: Clerk, Board of Supervisors County of Alameda, State of California REVISED EXHIBIT "A" TO THE AGREEMENT TRAFFIC SIGNAL MAINTENANCE SERVICES 1. The COUNTY shall construct, reconstruct, operate, maintain, and repair all traffic signals within CITY with the same power with reference thereto as if said traffic signals were in the unincorporated area of COUNTY; the City Council of CITY exercising the same authority with reference to said work on said streets as the Board of Supervisors would exercise if said traffic signals were in the unincorporated territory of COUNTY. 2. Nothing herein contained shall be construed as in any way divesting CITY of any of its powers with respect to supervision, management, and control of traffic signals within its boundaries. 3. COUNTY shall provide for the maintenance of certain approved traffic signal systems at intersections (as defined in Section 364 of the Vehicle Code) which are under the jurisdiction of CITY and to arrange herein for the particular maintenance functions to be performed and to specify the cost of such maintenance as follows: 1. Services A. COUNTY will furnish and perform all routine maintenance and inspection services necessary to keep the facilities covered by the terms of this Agreement in satisfactory working condition. A general guideline for said services is included in this Exhibit. Such services shall include the following: patrolling, emergency service, relamping, necessary minor repairs and adjustments, replacement of controller, equipment, detectors, poles, signal heads, and lamps. Installation of additional facilities is not a routine maintenance function under provisions of this paragraph. B. COUNTY shall perform all extraordinary maintenance services which shall include replacement and/or addition of major equipment and signal interconnect due to obsolescence, wear, or inadequacy and repair due to extensive damage from any cause. C. COUNTY shall perform all necessary vandalism and collision repairs. D. At CITY's written direction, COUNTY shall perform new construction inspection services for traffic signal installations and provide reports of any deficiencies, irregularities, or deviations from CITY's approved plans and specifications. 2. Costs and Repairs A. Labor, equipment, and material costs for routine maintenance, including relamping, shall be assessed directly against the installation involved. Such costs shall be the actual costs for labor, parts, and equipment used and/or actually expended in each particular instance. B. Extraordinary maintenance costs and costs for vandalism and collision repair shall be assessed directly against the installations involved. Such costs shall be the actual costs of labor, parts, and equipment used and/or actually expended in each particular instance. In order to ensure budget control, the COUNTY Deputy Director - Maintenance and Operations shall approve all extraordinary repairs prior to the beginning of work and, except for emergency situations, shall consult with CITY before proceeding. 3. Installations Covered The number and location of all signal installations covered by the terms of this agreement are amended as follows: 1. Amador Valley Boulevard/ Regional Street 2. Amador Valley Boulevard / Donohue Drive / Starward Drive 3. Amador Valley Boulevard / Amador Plaza Road 4. Amador Valley Boulevard / Village Parkway. 5. Amador Valley Boulevard / Stagecoach 6. Amador Valley Boulevard / Dougherty Road 7. Dublin Boulevard / Dougherty Road 8. Dublin Boulevard / Dublin Court. 9. Dublin Boulevard / Sierra Court 10. Dublin Boulevard / Clark Road 11. Dublin Boulevard / Village Parkway. 12. Dublin Boulevard / Amador Plaza Road 13. Dublin Boulevard / Golden Gate Drive 14. Dublin Boulevard / Regional Street 15. Dublin Boulevard / San Ramon Road 16. Amador Valley/ San Ramon Road 17. San Ramon Road/ Silvergate Drive 18. San Ramon Road / Shannon Avenue 19. San Ramon Road/ Vomac Road 20. Village Parkway/ Lewis Avenue 21. Dougherty Road/ Sierra Court 22. Dublin Boulevard / DeMarcus Boulevard 23. Dublin Boulevard / Iron Horse Parkway 24. Dublin Boulevard / Hacienda Drive 25. Dublin Boulevard / Hibernia Drive 26. Dublin Boulevard / Myrtle Street 27. Dublin Boulevard / Tassajara Road 28. Dublin Boulevard / Hansen Drive 29. Dougherty Road/ Scarlett Drive 30. Hacienda Drive/ Central Parkway. 31. Hacienda Drive/ Summer Glen Drive 32. Hacienda Drive / Hacienda Crossings-Martinelli Way 33. Tassajara Road / Gleason Drive 34. Gleason Drive/ Creekview Drive 35. Tassajara Road / South Dublin Ranch Drive 36. Tassajara Road / North Dublin Ranch Drive 37. Tassajara Road / Central Parkway 38. Tassajara Road / The Shops (Waterford) 39. Tassajara Road / Dublin Corporate Way 40. Dublin Boulevard / John Monego Court 41. Dublin Boulevard / Glynnis Rose Drive 42. Dublin Boulevard / Park Place / Persimmons Place 43. Dublin Boulevard / Arnold Road 44. Dublin Boulevard / Scarlett Drive 45. Amador Valley I Iron Horse Trail 46. Village Parkway/ Tamarack Drive 47. Village Parkway / Brighton Drive 48. Village Parkway / Davona Drive 49. Central Parkway/ Arnold Road 50. Hacienda Drive Drive/ Gleason Drive 51. Central Parkway/ Hibernia Drive 52. Dougherty Road / Willow Creek Road 53. Dublin Boulevard / Brannigan Street 54. Central Parkway / Brannigan Street 55. Fallon Road / Antone Way 56. Fallon Road / Bent Tree Drive 57. Fallon Road/ Kingsmill Terrace-Signal Hill Drive 58. Fallon Road / Turnberry Drive 59. Central Parkway/ Glynnis Rose Drive 60. Central Parkway/ Tassajara Road Creek Trail 61. Central ParkwayI Kelton Street 62. Dublin Boulevard / Grafton Street 63. Dublin Boulevard / Carnmore Place 64. Dublin Boulevard / Keegan Street 65. Central ParkwayI Keegan Street 66. Fallon Road/ Gleason Drive 67. Tassajara Road / Quarry Lane School 68. Tassajara Road / Silvera Ranch Drive 69. Tassajara Road / Fallon Road 70. Central Parkway/ Lockhart Street 71. Gleason Drive/ Lockhart Street 72. Martinelli Way/ Arnold Road 73. Martinelli Way/ Persimmon Place 74. Gleason Drive/ Brannigan Street 75. Gleason Drive/ Grafton Street 76. Dublin Boulevard / Inspiration Drive 77. Central Parkway Grafton Street 78. Central Parkway/ Montalcino-Chancery Streets 79. Dublin Boulevard / Schaefer Ranch Road 80. Fallon Road/ Positano Parkway 81. Positano Parkway/ West Cantara Drive 82. Dublin Boulevard / Lockhart Street 83. Dublin Boulevard / Fallon Road 84. Fallon Road/ Central Parkway 85. Fallon Road / Silvera Ranch Drive 86. Fallon Road / Cydonia Court 87. Dublin Boulevard / Silvergate 88. Amador Valley Boulevard/ Brighton Drive 89. Dublin Boulevard /Fallon Gateway 90. Fallon Road/Fallon Gateway 91. Positano Parkway / La Strada Drive 92. Positano Parkway/ Vinton Avenue 93. Dougherty Road Road/ South Mariposa Circle 94. Central / Sunset View Drive 95. Tassajara Road/Palisades Drive 96. Arnold Road/Horizon Parkway 97. Scarlett Drive/Horizon Parkway (Future) 98. Scarlett Drive/Houston Place (Future) 99. Central Parkway/Park Place (Future) At CITY's option, the above locations may be amended to adjust the number and/or location of signal installations to be so covered. Said changes shall be in the form of a written notice from CITY Public Works Director or his/her designee. 4. Maintenance Guidelines COUNTY shall make every reasonable effort to maintain CITY's traffic signals in accordance with the listed guidelines. With City’s Approval, the maintenance schedule may vary due to lack of personnel or other unforeseen circumstances. Timing and programming functions shall be CITY's responsibility. QUARTERLY SERVICE 1. Check cycling. 2. Visual check of controller for extension, detection, and normal operation. 3. Check cabinet ventilation fan for thermal control and operation. 4. Check all vehicle detector units for tuning and operation. 5. Check all vehicle and pedestrian heads for operation and alignment. 6. Check all pedestrian buttons and pedestrian instruction signs check condition of pull box lids within walkway of intersection. 7. Visual check of the cabinet and vacuum cabinet and check air filter. 8. Check for presence of all prints and maintenance record card. 9. Visual check of roadway for asphalt failure or unapproved road construction which affects vehicle detection operation. 10. Perform any repairs needed for optimum function of traffic signal. 11. Clean all camera lenses ANNUAL SERVICE Clean all signal lenses, microwave detection devices, and EVP (emergency vehicle pre-emption) units. RELAMP AS-NEEDED On-going LED indicators to be relamped on an as-needed basis rather than all at once. Location list provided by CITY. ELECTRONIC SIGN MAINTENANCE AS-NEEDED Electronic signs include, but are not limited to, Rectangular Rapid Flashing Beacons (RRFB) and Speed Radar feedback signs to be maintained and serviced as-needed. The location of existing RRFB is provided below. Location of Speed Radar feedback signs is presented attached here as Exhibit I to Exhibit A. Locations of RRFB: 1. Golden Gate Drive at West Dublin/Pleasanton BART Station 2. Amador Valley Boulevard at Ranch 99 3. Amador Valley Boulevard at Wildwood Road 4. Willowcreek Drive 5. Rutherford Drive. At CITY's option, the above locations may be amended to adjust the number and/or location of RRFB and Speed Radar feedback sign installations to be so covered. Said changes shall be in the form of a written notice from CITY Public Works Director or his/her designee. Exhibit 1 to Exhibit A – Location of Speed Feedback Signs.