HomeMy WebLinkAbout20220610112030266CITY CLERK
File # 06160MISd
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: (November 2, 1999)
SUBJECT:
EXHIBIT ATTACHED:
Amendment to Interim Management Services Agreement with Vavrinek
Trine Day & Co., LLP. (Prepared By: Richard Ambrose, City Manager)
1) Amended Agreement with Vavrinek Trine Day & Co., LLP
Authorize the City Manager to execute an amendment to the
Agreement with Vavrinek Trine Day & Co., LLP for the provision
qof an Interim Administrative Services Director and increase the
contract by $49,0000
FINANCIAL STATEMENT: There are sufficient funds included in the 1999-2000 Budget for this
item. Total cost for amending and extending the above mentioned agreement will come from salary
savings generated by the later than expected hiring of the newly hired Assistant City
Manager/Administrative Services Director.
DESCRIPTION: In May 1999, the City Council authorized the execution of an agreement totaling
$36,000 for the provision of an Interim Administrative Services Director. For the past several months,
these services have been provided by Joe Aguilar from Vavrinek Trine Day & Co., LLP. The use of these
services has allowed the City's Administrative Services Department to keep up with its busy work
schedule that included the year end closing, financial software conversion, annual audit and formation
work on the Dublin Ranch Assessment District. The service agreement was amended in September 1999
by $5,400 with the anticipation that the recruitment for a new Assistant City Manager/Administrative
Services Director would be completed by late October.
Unfortunately, the recruitment for a new Administrative Services Director has not been concluded and
Staff is discussing the situation with the recruiting firm being used to complete the recruitment. The
revised timeframe for completing the recruitment is targeted for April 2000. Joe Aguilar of Vavrinek
Trine Day & Co. has indicated he would be able to continue to serve as Interim Administrative Services
Director for this extended period. On the average, the Interim Director will be available three days a week.
It is recommended that the contract for the interim Administrative Services Director be extended in order
to keep several projects in progress, including the Dublin Ranch Assessment District, on track for
completion. The Administrative Services Department will continue to realize salary savings sufficient to
cover the cost of the Interim Director; therefore, no budget change is necessary for extending the
agreement.
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COPIES TO:
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