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Home My WebLink About7.2 Authorize a Budget Shift to Fiscal Year 2021-22 for the Iron Horse Nature Park and Open Space ProjectSTAFF REPORT CITY COUNCIL Page 1 of 3 Agenda Item 7.2 DATE:February 15, 2022 TO:Honorable Mayor and City Councilmembers FROM:Linda Smith, City Manager SUBJECT:Authorize a Budget Shift to Fiscal Year 2021-22 for the Iron Horse Nature Park and Open Space ProjectPreparedby:Laurie Sucgang,City Engineer EXECUTIVE SUMMARY:The City Council will consider shifting funds to Fiscal Year 2021-22 for the Iron Horse Nature Park and Open Space project (CIP No. PK0422)to allow for design work to begin in the current fiscal year on the first phase of the project to meet a State Grant deadline for a completed project by December 31, 2023. STAFF RECOMMENDATION:Approve a budget change authorizing the shifting of funds to Fiscal Year 2021-22. FINANCIAL IMPACT:As approved in the 2020 –2025 Capital Improvement Program (CIP), the total budget for the Iron Horse Nature Park and Open Space Project is currently $11,563,000, funded partially by Public Facility Fees ($7,081,000)beginning in Fiscal Year 2022-23 (Attachment 1). The remaining funding is a combination of State Park Grant and unidentified funds. A budget change is proposed to shift the current funding to Fiscal Year 2021-22 to allow the project work to commence immediately. DESCRIPTION:The adopted 2020-2025 Capital Improvement Program (CIP) includes the Iron Horse Nature Park and Open Space Project and provides for the planning, design, and construction of 12.13 acres of a nature park and open space adjacent to the Iron Horse Trail, from the Dublin/San Ramon city limit to the confluence of Alamo and South San Ramon Creeks.In 2013, the City Council adopted the Iron Horse Nature Park and Open Space Master Plan in 439 Page 2 of 3 partnership with the Alameda County Flood Control and Water Conservation District Zone 7(Zone) to seek project grant funding and develop the site. The total scope encompasses approximately 35 acres of land, comprising 12 acres owned by the City of Dublin as the public park, as shown on page 1 of Attachment 4, and 23 acres owned by Zone 7.On December 7, 2021, the City Council approved the filing of an application for the Local Assistance Specified Grant from the State of California, Natural Resources Agency, Department of Parks and Recreation, and the Office of Grants and Local Services in the amount of $2,294,000 (Resolution No. 135-21). The State Grant program guidelines require that project construction be completed by December 31, 2023. For Staff to complete the design, environmental, right-of-way, and construction phases by the deadline, the project must begin immediately. Since December, Staff completed the State Grant application and has obtained proposals from the various design consultants to begin work a soon as funding is allocated to the current fiscal year.Given the limited funds secured and the restrictive State Grant deadline, Staff recommends utilizing the grant funds to construct the first phase of the Project, consistent with the adopted Master Plan, which may include the following elements: Approximately 2,000 linear feet of new trail, 10-feet wide paved with two-foot-wideshoulders on each side. The approximate location is shown on page 2 of Attachment 4. Gathering spaces Outdoor classrooms Shade features Benches and boulders for sitting Trail markers, educational signage, and wayfinding signs Trail entry feature at the intersection of the Iron Horse Trail with Amador Valley Boulevard Spur trails or connections to the existing paved trail and stub-out trails to future destinations (e.g., Stagecoach Park)Upon approval of the shifting of funds to the current fiscal year, Staff will immediately begin work with the design consultant. Construction of the first phase is anticipated to begin in summer 2023and be completed by the State Grant deadline of December 31, 2023.Status of Zone 7’s Portion of the ProjectCity Staff and Zone 7 staff communicate regularly, and while the City has obtained funding for a portion of the public park and is ready to begin the Project, Zone 7 is currently updating its Flood Management Plan to determine appropriate measures that may be incorporated into the Project as a flood control benefit. Zone 7 has applied for a State Proposition 68 Department of Water Resources grant for their Alamo Creek Pilot Bank Stabilization Project, which is just downstream and immediately adjacent to the Iron Horse Nature Park and Open Space Project. If Zone 7 is successful in securing the grant and the pilot project is implemented, Zone 7 plans to use similar bank stabilization and enhancement measures within their portion of the Project, as it will improve creek stability, enhance creek vegetation, and add shade and aesthetic amenities for the trail users and residents of the City. 440 Page 3 of 3 California Environmental Quality Act (CEQA)The City Council adopted Resolution No. 166-13 adopting the mitigated negative declaration and mitigation monitoring and reporting program for the Project. No further action is required at this time. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The City Council Agenda was posted. ATTACHMENTS:1) CIP No. PK0422 as Approved in 2020-2025 CIP2) CIP No. PK0422 with Funding Shift3) Budget Change 4) Approved Iron Horse Nature Park and Open Space Master Plan Excerpts 441 Number PK0001ProgramPARKSPRIOR YEARS 2020-2021 BUDGET 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARSTOTALS9100$60,400 $102,900 $85,000$248,3009200$400,000 $780,000 $646,505$1,826,5059400$1,000,000 $7,867,695$8,867,6959500$1,250 $619,250$620,500$461,650 $2,502,150$8,599,200$11,563,000PRIOR YEARS 2020-2021 BUDGET 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARSTOTALS4100$461,650 $2,502,150 $4,117,200$7,081,0009998$4,482,000$4,482,000$461,650 $2,502,150$8,599,200$11,563,000ANNUAL OPERATING IMPACT2020-2025 CAPITAL IMPROVEMENT PROGRAMIRON HORSE NATURE PARK AND OPEN SPACETOTALMiscellaneousESTIMATED COSTSFUNDING SOURCETOTALPublic Facility FeesUnidentifiedSalaries & BenefitsContract ServicesImprovementsPROJECT DESCRIPTIONThis project provides for the planning, design, and construction of 12.13 acres of a nature park and open space adjacent to the Iron Horse Trail, from the Dublin/San Ramon city limit to the confluence of Amador and South San Ramon Creeks, that will be developed in partnership with Zone 7 Water Agency. The park size could increase to over 20 acres of usable parkland when combined with adjacent Zone 7 Water Agency property. The park will be designed in accordance with the Iron Horse Nature Park and Open Space Master Plan, which was approved by City Council on October 1, 2013. The City has already acquired the 12.13 acres and the balance of the parkland would be accessible through an easement and operational agreement with Zone 7 Water Agency. It is anticipated that planning will begin in Fiscal Year 2022-2023.In addition to the Public Facility Fee, possible funding sources are statewide grants for projects that provide non-motorized infrastructure and enhancements that promote new or alternate access to parks, waterways, outdoor recreational pursuits, and forested or other natural environments to encourage health-related active transportation and opportunities for Californians to reconnect with nature, such as Active Transportation Program grants or Proposition 68.ANNUAL OPERATING IMPACT: TBDMANAGING DEPARTMENT: Public Works Attachment 1442 Number PK0422ProgramPARKSPRIOR YEARS 2020-2021 BUDGET 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARSTOTALS9100$60,400 $102,900 $42,500 $42,500$248,3009200$400,000 $630,000 $600,000 $196,505$1,826,5059400$2,294,000 $344,100 $6,229,595$8,867,6959500$1,250 $109,250 $255,000 $255,000$620,500$461,650 $3,136,150 $1,241,600 $6,723,600$11,563,000PRIOR YEARS 2020-2021 BUDGET 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARSTOTALS4100$461,650 $842,150 $1,241,600 $4,535,600$7,081,0009998$2,188,000$2,188,0002403$2,294,000$2,294,000$461,650 $3,136,150 $1,241,600 $6,723,600$11,563,000ANNUAL OPERATING IMPACTUnidentifiedSalaries & BenefitsContract ServicesImprovements2020-2025 CAPITAL IMPROVEMENT PROGRAMIRON HORSE NATURE PARK AND OPEN SPACETOTALState Park GrantMiscellaneousESTIMATED COSTSFUNDING SOURCETOTALPublic Facility FeesPROJECT DESCRIPTIONThis project provides for the planning, design, and construction of 12.13 acres of a nature park and open space adjacent to the Iron Horse Trail, from the Dublin/San Ramon city limit to the confluence of Alamo and South San Ramon Creeks, that will be developed in partnership with Zone 7 Water Agency. The park size could increase to over 20 acres of usable parkland when combined with adjacent Zone 7 Water Agency property. The park will be designed in accordance with the Iron Horse Nature Park and Open Space Master Plan, which was approved by City Council on October 1, 2013. The City has already acquired the 12.13 acres and the balance of the parkland would be accessible through an easement and operational agreement with Zone 7 Water Agency. The City will continue to pursue the acquisition of the Alameda County portion of the Iron Horse Trail corridor to add to the City's portion of the parkland. It is anticipated that planning and design will begin in Fiscal Year 2021-2022 and construction of the first phase will begin in Fiscal Year 2022-2023.In addition to the Public Facility Fee, possible funding sources are additional statewide grants for projects that provide non-motorized infrastructure and enhancements that promote new or alternate access to parks, waterways, outdoor recreational pursuits, and forested or other natural environments to encourage health-related active transportation and opportunities for Californians to reconnect with nature, such as Active Transportation Program grants or Proposition 68.ANNUAL OPERATING IMPACT: TBDAttachment 2443 Budget Change Reference #: From Un-Appropriated Reserves X et Transfer Between Funds From Designated Reserves Other Account Amount Account Amount PK0422.9100.9101 (Salary/Benefits) $60,400 PK0422.9200.9202 (Design) $250,000 PK0422.9200.9206 (Testing) $50,000 PK0422.9200.9207 (Professional Svcs) $100,000 PK0422.9500.9203 (Printing) $1,000 PK0422.9500.9505 (Postage) $250 3500.9501.49999 (Transfers In) $461,650 PK0422.4111 (4111.9501.89101) -Community Nature Park Fund Transfers Out $461,650 2/15/2022 Posted By: Date: As Presented at the City Council Meeting **********Finance Use Only********** CITY OF DUBLIN REASON FOR BUDGET CHANGE FISCAL YEAR 2021-22 BUDGET CHANGE FORM DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT City Council's Approval Required EXP: Iron Horse Nature Park and Open Space (PK0422) Appropriation of funds to Fiscal Year 2021-22 for the Iron Horse Nature Park and Open Space project to allow for design work to begin in the current fiscal year on the first phase of the project to meet a State Grant deadline for a completed project by December 31, 2023. G:\CIP\_Active Projects\PK0001 (P‐21) Iron Horse Nature Park and Open Space\City Council, Commissions, Resolutions, Etc\CC 2022‐02‐15\09_PK0422 Iron Horse Nature Park_02152022 Attachment 3 444 9B O U L E V A R DSOUTH SAN RAMON CREEK ZONE 7 FLOOD CONTROL CHANNEL IRON HORSE REGIONAL TRAIL EAST BAY REGIONAL PARK DISTRICT IRON HORSE PARK & OPEN SPACE FORMER SOUTHERN PACIFIC RAILROAD GAS LINE EASEMENT ALAMEDA COUNTY PROPERTY A M A D O R V A L L E Y North City-owned Parcels KEY Iron Horse Nature Park and Open Space Master Plan (Excerpts) Approved by the City Council on October 1, 2013 Attachment 4 445 15 MOSAIC trail head facilities picnic meadow flexible open space connection to alamo creek connection to dublin bart station connection to dublin civic center new connection to douGherty open space nearby neiGhborhood connection to project site existinG connection to douGherty open space pipeline easement typical tertiary hikinG trail with restinG areas crossinG at amador valley boulevard expanded wetland with boardwalk trails and wildlife viewinG platforms GatherinG space and outdoor classroom refurbished railroad trestle historical remnant expanded and naturalized south san ramon creek rocky outcrop re-Grade to enhance physical link with staGecoach park GatherinG space and outdoor classroom connection to hiGh school public access children’s Garden community Gardens re-aliGned iron horse trail - typical secondary hikinG trail at creek edGe limited access neiGhborhood connection oak savannah Grassland wetland wetland riparian forest meadow connection to san ramon LANDSCAPE MASTER PLAN North Phase 1 Location KEY Iron Horse Nature Park and Open Space Master Plan (Excerpts) Approved by the City Council on October 1, 2013 446 Item 7.2 Authorize a Budget Shift to FY 2021-22 for the Iron Horse Nature Park and Open Space Project February 15, 2022 447 Background •Master Plan approved Oct 1, 2013 •Adopted Environmental Document Property Owners: •Zone 7 –area of channel and existing Iron Horse Trail •City of Dublin –12 acres •Alameda County –gas pipeline easement and fiber optic lease Stakeholders: •EBRPD –Maint and License Agreement •HOAs, homeowners, adjacent property owners •DUSD –connection to Dublin High School •KinderMorgan, Fiber Optic, other utilities Funding: •Public Facility Fees $7M •State Grant $2.3M 448 Property Owners Property Owners: •Zone 7 •City of Dublin •Alameda County 449 Master Plan •12.13 acres •From San Ramon City Limit •To confluence of Alamo and South San Ramon Creeks 450 Proposed Phase 1 Challenges: •Tight Schedule •State Grant: deadline for a completed project by Dec 31, 2023 •Consistent with adopted Master Plan •Environmental Permitting •R/W and Easement Acquisition •Utility Coordination 451 Consistency with adopted Master Plan -CENTER 452 Proposed Phase 1 •New trail, spur trails •Gathering spaces •Outdoor classrooms •Shade features •Benches •Trail markers, educational sign age,wayfinding •Entry feature at Amador Valley Blvd 453 Proposed Amenities Outdoor Classroom/Gathering Space 454 Proposed Amenities Shade Structures 455 Proposed Trail Gateway Amador Valley Boulevard 456 Staff Recommendation •Approve a budget change authorizing the shifting of funds to Fiscal Year 2021-22 457 Questions 458