HomeMy WebLinkAbout9-21-20 PCSC Regular MeetingSeptember 21, 2020 Dublin Parks & Community Services Commission Agenda Page 1 of 3
REGULAR MEETING
Monday, September 21, 2020, 7:00 PM
Council Chamber, 100 Civic Plaza
DUBLIN PARKS &
COMMUNITY SERVICES
COMMISSION
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Parks & Community Services Commission Meeting or, in the event that it is
delivered to Parks & Community Services Commission members less than 72 hours prior to a Parks &
Community Services Commission Meeting, as soon as it is so delivered.
Meeting Procedure During Coronavirus (COVID-19) Outbreak:
In keeping with the guidelines provided by the State of California and Alameda
County Department of Public Health regarding gatherings during the coronavirus
(COVID-19) outbreak, and recommendations to follow social distancing
procedures, the City of Dublin will adopt the following practices during
upcoming commission meetings:
• The Dublin Parks & Community Service Commission will hold the
meetings remotely via Zoom Video Communications.
• The meeting will begin at 7:00 p.m.
• Online speaker slips will be available at www.dublin.ca.gov, and the public
will be able to call in using a computer/or smart phone via a link which will
be provided following submission of a speaker slip. A telephonic option will
also be available.
• Once connected, the public speaker will be placed in an on-line waiting
room. While in the waiting room, the public speaker will hear the meeting
while they are connected and waiting to speak.
• When the agenda item upon which the individual would like to comment is
addressed, the speaker will be announced in the meeting when it is his/her
time to speak to the commission. The speaker will then be moved to the
meeting for comment.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Brief Informational Only Reports from the Youth Advisory and Senior Center
Advisory Committees
2.2. Public Comment
At this time, the public is permitted to address the Parks & Community Services Commission on non-agendized
items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT
EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on
any item not appearing on the posted ag enda. The Parks & Community Services Commission may respond to
statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure
to place an item on a future Parks & Community Services Commission agenda. The exceptions under which
September 21, 2020 Dublin Parks & Community Services Commission Agenda Page 2 of 3
the Parks & Community Services Commission MAY discuss and/or take action on items not appearing on the
agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks &
Community Services Commission with one single action. Members of the audience, Staff or the Parks &
Community Services Commission who would like an item removed from the Consent Calendar for purposes of
public input may request the Chair to remove the item.
3.1. Minutes of the June 8, 2020 Parks and Community Services Commission
Meeting
The Commission will consider approval of the minutes of the June 8, 2020 meeting of
the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Approve the minutes of the June 8, 2020 meeting of the Parks and Community
Services Commission.
3.2. August 2020 Parks and Community Services Department Monthly Report
The Commission will receive the Department Monthly Report on classes, activities,
and
events conducted during the month of August 2020.
STAFF RECOMMENDATION:
Receive the report.
4. WRITTEN COMMUNICATION - NONE
5. PUBLIC HEARING - NONE
6. UNFINISHED BUSINESS - NONE
7. NEW BUSINESS
7.1. Dublin Heritage Park Cemetery Improvements - Concept Design
The Parks and Community Services Commission will receive a presentation on two
conceptual plans for Dublin Heritage Park Cemetery Improvements.
STAFF RECOMMENDATION:
Review the preferred conceptual design, as recommended by the Heritage and
Cultural Arts Commission, for the improvements to the Dublin Heritage Park
Cemetery and forward this design recommendation to the City Council for approval.
8. OTHER BUSINESS
Brief information only reports from the commission and/or Staff, including committee reports and reports by
the commission related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulatio ns adopted in implementation thereof. To make
September 21, 2020 Dublin Parks & Community Services Commission Agenda Page 3 of 3
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and p reserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
Page 1 of 1
STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: September 21, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Minutes of the June 8, 2020 Parks and Community Services Commission
Meeting
Prepared by: Jennifer Li Marzi, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approval of the minutes of the June 8, 2020 meeting of
the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Approve the minutes of the June 8, 2020 meeting of the Parks and Community Services
Commission.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Parks and Community Services Commission will consider approval of the minutes
of the June 8, 2020 meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Minutes from the June 8, 2020 Parks and Community Services Commission Meeting
3.1
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PARKS & COMMUNITY SERVICES COMMISSION MINUTES
Monday, June 8, 2020
Parks & Community Services Commission June 8, 2020
Special Meeting P a g e | 1
A Special Meeting of the Dublin Parks & Community Services Commission was held on
Monday, June 8, 2020, in the Parks & Community Services Commission Council
Chamber. The meeting was called to order at 7:00 PM., by Matthew Giller.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status
Matthew Giller Commissioner Chair Present
Kristin Speck Vice-Chairperson Present
Joseph Washington Commissioner Absent
Sameer Hakim Commissioner Present
Michelle Smith McDonald Commissioner Present
Siri Phaneendra Student Representative Present
Vimal Pannala Alternate Commissioner Absent
2. Oral Communications
2.1. Public Comment
None.
3. Consent Calendar
3.1. March, April, and May 2020 Parks and Community Services Department
Monthly Report
Received the report.
3.2. Minutes of the February 24, 2020 Parks and Community Services
Commission Meeting
Received the report.
3.3. February 2020 Parks and Community Services Department Report
Received the report.
3.4. Dublin Library Quarterly Report: January - March 2020
Received the report.
3.5. 2020-2025 Capital Improvement Program
Received the report.
The Commission voted to approve the Consent Calendar.
3.1.a
Packet Pg. 5 Attachment: 1. Minutes from the June 8, 2020 Parks and Community Services Commission Meeting (PCSC June 8, 2020 Meeting Minutes)
Parks & Community Services Commission June 8, 2020
Special Meeting P a g e | 2
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Michelle Smith McDonald, Commissioner
SECOND: Sameer Hakim, Commissioner
AYES: Kristen Speck, Siri Phaneendra, Matthew Giller
ABSENT: Joseph Washington
4. Written Communication
None.
5. Public Hearing
None.
6. Unfinished Business
None.
7. New Business
7.1. Master Fee Schedule FY 2020-21 Update for Parks and Community Services
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Michelle Smith McDonald, Commissioner
SECOND: Siri Phaneendra, Commissioner
AYES: Sameer Hakim, Kristen Speck, Matthew Giller
ABSENT: Joseph Washington
8. Other Business
The Commissioners provided brief informational reports about other events and
meetings attended.
9. Adjournment
Being no further business, the meeting was adjourned by Cm. Giller at 7:24 PM.
Minutes prepared by Jennifer Li Marzi, Recording Secretary.
3.1.a
Packet Pg. 6 Attachment: 1. Minutes from the June 8, 2020 Parks and Community Services Commission Meeting (PCSC June 8, 2020 Meeting Minutes)
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: September 21, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
August 2020 Parks and Community Services Department Monthly Report
Prepared by: Robert Stone, Office Assistant II
EXECUTIVE SUMMARY:
The Commission will receive the Department Monthly Report on classes, activities, and
events conducted during the month of August 2020.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
In accordance with guidance from County and State officials to prevent the spread of
COVID-19, the City closed facilities and cancelled many programs and activities
beginning March 17, 2020. Activities and programs scheduled during the Summer and
Fall seasons are tentative as the City adapts to this fluid situation.
The following is a summary of the classes, activities, and events conducted by the
Parks and Community Services Department in the month of August.
ADMINISTRATIVE
Review and revision of the Parks and Recreation Master Plan Update draft document
continue. Staff is working on the document and anticipates the draft plan will be
presented to the Parks and Community Services Commission in October.
The Fall 2020 Activity Guide was distributed to households and businesses in Dublin
featuring the Fiscal Year 2019-20 Annual Report as well as upcoming classes, events,
and activities taking place through December 2020.
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PARK MAINTENANCE AND PROJECTS
Staff repaired three main irrigation line breaks in August: two at Emerald Glen Park and
one at Fallon. Tree and shrub pruning work has been completed at Kolb, Emerald Glen,
Devany, and Jordan Ranch Parks. Additionally, annual playground inspections finished,
and all repairs noted have been completed.
RECREATION
August saw the conclusion of various virtual classes. Castro Valley Performing Arts
finished new sessions of Toy Story Virtual Dance Camp, Introduction to Dance Level 2,
Hip-Hop for Children and Tweens, and Toddler Ballet, while Empower Martial Arts
offered a new session of Virtual Introduction to Martial Arts for a combined total of 19
participants. The session of Outdoor Zumba at Emerald Glen Park concluded this
month with a total of eight participants.
Summer Camps
Three sessions of Summer Camp were offered with the last session ending on August
7. The schedule was Monday through Friday from 7:00am - 6:00pm. Staff received
specific training on COVID-19 protocols and safety procedures as well as how to adapt
traditional day camp activities and games to adhere to the County Shelter-in-Place
Order.
A Session III extension week was offered for the week of August 10 to bridge the gap
between the end of Summer Camps on August 7 and the beginning of the school year
on August 13. The week began with three full days of Summer Camp and then shifted
to two days of L.I.V.E. ‘n’ Rec (Learning in a Virtual Environment) in conjunction with the
first day of school. A total of 25 participants registered, with 15 enrolled at the Shannon
Center and 10 at The Wave.
A total of 258 campers were registered for Summer Camps for Sessions I, II, III, and the
Session III Extension:
2020-2021 SUMMER CAMPS
SESSION
I
SESSION
II
SESSION
III
III
(EXTENSION)
Camp Shannon 36 36 36 16
Camp Shamrock 12 24 23 n/a
Camp Emerald Glen 0 24 16 10
Camp Dublin 0 8 5 0
Camp Heritage 0 12 0 0
TOTAL PARTICIPANTS 48 104 80 26
Fall Preschool
On August 24, preparations for pre-school programming, including training on strict
safety precautions, began. Class sizes were reduced to 12 students for compliance with
the County Shelter-in-Place Order. Additional classes have been added to morning and
afternoon sessions to offset the reduction in participants. A total of 22 students were
registered for preschool for Session I.
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Registration numbers thus far are as follows:
2020-2021 PRESCHOOL PROGRAM SESSION I
Shannon 3-year-olds (Monday/Wednesday/Friday) 9:30 - 11:30am 4
Shannon 3-year-olds (Tuesday/Thursday) 9:30 - 11:30am 4
Shannon 4-year-olds (Monday/Wednesday/Friday) 9:00 - 12:00pm 9
Dublin Elementary 4-year-olds (Monday - Thursday) 9:00 - 12:00pm 5
Total Enrollment 22
L.I.V.E. ‘n’ Rec Program
The L.I.V.E. ‘n’ Rec Program, scheduled to run from August 17 – September 25 began.
The L.I.V.E. ‘n’ Rec program (Learning in a Virtual Environment) provides support for
working parents as children navigate distance learning in groups of no more than 12 at
several City facilities including the Dublin Library, Heritage Park and Museum, Senior
Center, Shannon Community Center, and The Wave. Staff supervise and assist
students to log on and complete learning modules provided by Dublin Unified School
District instructors. Once distance learning is complete, students engage in cooperative
games, sports, fitness activities, arts, and crafts. L.I.V.E. ‘n’ Rec is for children in first to
fifth grades and follows the guidelines of the County Shelter-in-Place Order. Parents
must provide all distance learning equipment and materials (laptop comp uters,
headphones, pens, paper, etc.), along with the specific links and passwords for students
to access their schoolwork.
A total of 58 students are registered for the L.I.V.E. ‘n’ Rec Program:
L.I.V.E. ‘n’ Rec SESSION I
Shannon 24
Dublin Library 11
Heritage Park & Museum 9
The Wave 14
TOTAL PARTICIPANTS 58
Athletic Field Reservations
Per the current County Shelter-in-Place Order, the City continues to allow the permitted
use of athletics fields and batting cages to youth sports organizations f or practices.
Currently 14 user groups have been approved for soccer, baseball/softball, and cricket.
The following chart provides sports field hours for the month of August:
Facility Rental Location Monthly Reservations
Dublin Sports Grounds Fields 173 Hours
Fallon Sports Park Fields 369.5 Hours
Emerald Glen Park Fields 114 Hours
Cricket Cages 170 Hours
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Total Hours 826.5 Hours
THE WAVE
Aquatic Camps
On August 7, aquatic camps concluded with 34 participants enrolled. The camps
included in-water instructor sessions, crafts, snack time, and water-related
entertainment videos. Each day had a different stroke theme along with a time to race
and compete while remaining socially distant from other campers. This camp was open
to swimmers ages 6-12 who can swim independently.
Fitness/Lap Swimming
On August 28, Fitness Swimming programs including lap swimming and water walking
for participants ages 14 and older resumed. Fitness programs are offered from 6:00am-
9:00am Monday-Friday. Dublin residents may sign up for 45-minute blocks beginning on
the hour. In accordance with the County Shelter-in-Place Order, one swimmer is
allowed per lane.
SENIOR CENTER
The following is a summary of attendance and participation at the Dublin Senior Center
during the month of August. While the Senior Center was closed in accordance with the
County Shelter-in-Place Order, the center continued to offer lunch service, online
classes, and meeting space for Alameda County Public Agencies.
Program July Aug
Programs/activities attendance, via
enrollment, drop-ins, and online classes
20 20
Lunches Served 2,350 2,731
• Average of 130 daily meals served in August
On August 14-19, the Dublin Senior Center served as the City-designated Cooling
Center. Modifications were made for social distancing and proper sanitation to comply
with the County Shelter-in-Place Order.
On August 20, a Census Edition of the Senior Activity Packet was distributed to 116
seniors.
On August 27, a record 157 take-away lunches were served by Open Heart Kitchen.
Virtual Recreation Center - Senior Page
The Department’s Virtual Recreation Center Senior page includes activities and
resources for seniors to enjoy during the County Shelter-in-Place Order. These include
links to comedy, opera, fitness workouts, chair aerobics, dancing lessons, and
meditation.
3.2
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Page 5 of 5
In August, the following additional content was added or provided to seniors:
• Tai Chi - weekly YouTube video by volunteer instructor.
• Melody Minstrels Hula - YouTube videos by volunteer instructor. This had
over 1,100 views. The most viewed video had 602 views.
SPECIAL EVENTS
On August 28, the “Dogs of Dublin” video was released featuring the recent installation
of 80 dog silhouettes lining the fence along Amador Valley Blvd at the Dougherty Hills
Dog Park. The piece was given the stamp of approval by Glen the Guide, who gave
viewers a tour of the fully installed art piece s and a behind-the-scenes look at the
manufacturing and installation process.
The Dublin Farmers’ Market held at Emerald Glen Park continued at its regular time of
4:00-8:00 pm. The concerts that traditionally accompany the Farmers’ Market have
been cancelled for the year due to COVID-19.
Upcoming Events
Event Date Location and Time
Farmers’ Market Thursdays Emerald Glen Park, 4:00 -
8:00pm
L.I.V.E ‘n’ Rec Program
(Learning in a Virtual
Environment)
August 17-September 25 Senior Center, Library,
Shannon, and The Wave,
7:00am – 6:00pm
Safety Swag Bag Drive-Thru September 10 Dublin Senior Center, 12:30 –
1:15pm
Zoom Social Hour for Seniors September 25 Online via Zoom, 3:00 – 4:00pm
Senior Drive-Thru Info Fair October 3 Dublin Senior Center, 10:00am –
12:00pm
Halloween Spooktacular Drive-
Thru
October 29 Dublin Senior Center, 12:30 –
1:15pm
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
3.2
Packet Pg. 11
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: September 21, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Dublin Heritage Park Cemetery Improvements - Concept Design
Prepared by: Rosemary Alex, Parks and Facilities Development
Coordinator
EXECUTIVE SUMMARY:
The Parks and Community Services Commission will receive a presentation on two
conceptual plans for Dublin Heritage Park Cemetery Improvements.
STAFF RECOMMENDATION:
Review the preferred conceptual design, as recommended by the Heritage and Cultural
Arts Commission, for the improvements to the Dublin Heritage Park Cemetery and
forward this design recommendation to the City Council for approval.
FINANCIAL IMPACT:
As approved in the 2020-2025 Capital Improvement Program, the total budget for
Dublin Heritage Park Cemetery Improvements is $1,500,000, funded by the General
Fund.
DESCRIPTION:
The 2020-2025 Capital Improvement Program (CIP) includes the Dublin Heritage Park
Cemetery Improvements Project, which provides for the design and construction of
improved pathways, renovated landscaping at the cemetery entrance and along
Hawthorne Lane, a renovated plaza near St. Raymond’s Church, and a low wall along
Donlon Way. The project will also facilitate a memorial program which include s
cremation monuments and memorials, such as benches, boulders, trees , and engraved
pavers.
In May 2020 Staff received 15 proposals from landscape architecture firms throughout
the Bay Area to provide design services for the project. After interviewing four firms,
PGA Design was selected as having exceptional experience with historical designation
sites as well as experience in cemetery design.
7.1
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PGA Design has initiated conceptual designs to incorporate the following primary
improvements for the project:
1. Addition of shade and improvements of program space adjacent to church
2. Restoration of the tree allée along Hawthorne Lane
3. Renovation of pathways
4. Provision of a space for memorial program elements (pavers, monuments,
benches, and boulders)
5. Restoration of the parking lot and provision of additional parking on Donlon Way
6. General lighting improvements and site furnishings
After completing a site visit, meeting with Staff, and conducting a review of
environmental, planning, and historical records, PGA Design developed two conceptual
designs for review.
At its September 10, 2020 meeting, the Heritage and Cultural Arts Commission
reviewed the conceptual designs and made a recommendation on the preferred design.
Staff will present the preferred conceptual design as recommended by the Heritage and
Cultural Arts Commission. At the meeting, the Parks and Community Services
Commission will be asked to review this design a nd forward a recommendation to the
City Council for approval.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. CIP PK0215 Dublin Heritage Park Cemetery Improvements
7.1
Packet Pg. 13
Parks City of Dublin Capital Improvement Program 2020-2025 Page 45
Number – PK0215 DUBLIN HERITAGE PARK CEMETERY IMPROVEMENTS Program – PARKS
PROJECT DESCRIPTION
This project provides for the renovation of the existing Pioneer Cemetery at the Dublin Heritage Park. Renovation improvements may include: improved pathways;
renovated landscaping at cemetery entry and along Hawthorne Lane; a renovated plaza area near St. Raymond's Church including seating and shade; and a low stone
wall along Donlon Way. The project will incorporate a memorial program, allowing for benches, boulders, pavers and additional trees that could be purchased in
memoriam. In October 2019, the City Council approved a Memorial Program, which will be accommodated with the design of the project. The Memorial Program
will include cremation monuments and memorials, such as benches, boulders, trees, and engraved pavers. Design began in Summer 2020. Construction anticipated
to commence in 2021. Funding for the project comes from a Developer contribution from the Schaefer Ranch project.
ANNUAL OPERATING IMPACT: $6,000
MANAGING DEPARTMENT: Public Works
2020-2025 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
PRIOR
YEARS
2019-2020
BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
FUTURE
YEARS TOTALS
9100 - Salaries & Benefits $8,263 $66,885 $75,148
9200 - Contract Services $563,000 $563,000
9400 - Improvements $724,470 $724,470
9500- Miscellaneous $137,382 $137,382
TOTAL $8,263 $1,491,737 $1,500,000
FUNDING SOURCE
PRIOR
YEARS
2019-2020
BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
FUTURE
YEARS TOTALS
1001 - General Fund $8,263 $1,491,737 $1,500,000
TOTAL $8,263 $1,491,737 $1,500,000
ANNUAL OPERATING IMPACT $6,000 $6,000
7.1.a
Packet Pg. 14 Attachment: 1. CIP PK0215 Dublin Heritage Park Cemetery Improvements (Heritage Park Cemetery