HomeMy WebLinkAbout09-10-2020 HCAC Regular MeetingSeptember 10, 2020 Dublin Heritage & Cultural Arts Commission Agenda Page 1 of 3
REGULAR MEETING
Thursday, September 10, 2020, 7:00 PM
Council Chamber, 100 Civic Plaza
DUBLIN HERITAGE &
CULTURAL ARTS
COMMISSION
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Heritage & Cultural Arts Commission Meeting or, in the event that it is
delivered to Heritage & Cultural Arts Commission members less than 72 hours prior to a Heritage & Cultural
Arts Commission Meeting, as soon as it is so delivered.
Meeting Procedure During Coronavirus (COVID-19) Outbreak:
In keeping with the guidelines provided by the State of California and Alameda County
Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak,
and recommendations to follow social distancing procedures, the City of Dublin will adopt the
following practices during upcoming commission meetings:
• The Dublin Heritage and Cultural Arts Commission will hold the meetings remotely
via Zoom Video Communications.
• The meeting will begin at 7:00 p.m.
• Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to
call in using a computer/or smart phone via a link which will be provided following
submission of a speaker slip. A telephonic option will also be available.
• Once connected, the public speaker will be placed in an on-line waiting room. While in the
waiting room, the public speaker will hear the meeting while they are connected and waiting
to speak.
• When the agenda item upon which the individual would like to comment is addressed, the
speaker will be announced in the meeting when it is his/her time to speak to the
commission. The speaker will then be moved to the meeting for comment.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Public Comment
At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized
items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT
EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on
any item not appearing on the posted agenda. The Heritage & Cultural Arts Commission may respond to
statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure
to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the
Heritage & Cultural Arts Commission MAY discuss and/or take action on items not appearing on the agenda
are contained in Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
September 10, 2020 Dublin Heritage & Cultural Arts Commission Agenda Page 2 of 3
Consent Calendar items are typically non-controversial in nature and are considered for approval by the
Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage &
Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public
input may request the Chair to remove the item.
3.1. August 2020 Heritage and Cultural Arts Division Monthly Report
The Heritage and Cultural Arts Commission will receive a report on Cultural Arts and
Heritage Division activities conducted in August 2020.
STAFF RECOMMENDATION:
Receive the report.
3.2. Heritage and Cultural Arts Commission Meeting Minutes of June 11, 2020
The Heritage and Cultural Arts Commission will consider approval of the minutes of
the June 11, 2020 meeting.
STAFF RECOMMENDATION:
Approve the minutes of the June 11, 2020 meeting.
4. WRITTEN COMMUNICATION - NONE
5. PUBLIC HEARING - NONE
6. UNFINISHED BUSINESS
6.1. Update on Adirondack Chair Temporary Art Display Program
The Heritage and Cultural Arts Commission will receive a report on the progress of
the Adirondack Chair Temporary Art Display Program.
STAFF RECOMMENDATION:
Receive the report.
7. NEW BUSINESS
7.1. Dublin Heritage Park Cemetery Improvements - Concept Design
The Heritage and Cultural Arts Commission will receive a presentation on two
conceptual plans for the Dublin Heritage Park Cemetery Improvements Project.
STAFF RECOMMENDATION:
Receive the presentation and provide a recommendation to the City Council on the
concept plan for the Dublin Heritage Park Cemetery Improvements Project.
7.2. Public Art Maintenance Policy
The Heritage and Cultural Arts Commission will provide input on the creation of a
Public Art Maintenance Policy to help preserve Dublin's Public Art Collection.
STAFF RECOMMENDATION:
Provide input on the draft Public Art Maintenance Policy and recommend adoption
by the City Council.
8. OTHER BUSINESS
Brief information only reports from the commission and/or Staff, including committee reports and reports by
the commission related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Sec tion 54954.2(a)
September 10, 2020 Dublin Heritage & Cultural Arts Commission Agenda Page 3 of 3
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and p reserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: September 10, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
August 2020 Heritage and Cultural Arts Division Monthly Report
Prepared by: Rich Jochner, Recreation Supervisor
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will receive a report on Cultural Arts and
Heritage Division activities conducted in August 2020.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
In accordance with guidance from County and State officials to prevent the spread of
COVID-19, the Dublin Parks & Community Services Department closed most facilities
and cancelled many programs and activities from March 17 through August 31.
Activities and programs scheduled after August 31 are tentative as the City adapts to
this fluid situation.
HERITAGE PARK ACTIVITIES
Heritage Park and Museums Exhibits
A new exhibit, “Making Music, Making Memories” is tentatively scheduled to be on
display when the museum reopens. This exhibit explores how music surrounds our lives
and has always been part of our community.
Dublin Camp Parks Military Exhibits
The “75th Anniversary of Victory in Europe (V-E) Day” is on display until March 2021.
This exhibit opened on March 7, 2020 and looks at the end of World War II throug h the
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objects, photographs, and writings of those who participated in the war and spent time
at Fleet City (Camp Parks, Camp Shoemaker, Shoemaker Naval Hospital).
Classes and Camps
· All classes scheduled in August were cancelled due to the Covid -19 Shelter-in-
Place Order.
· The Sunday School Barn is hosting the L.I.V.E. ’N’ Rec program for students who
need a space to participate in virtual learning. This three-week program began on
August 17 and has nine participants at this location.
Volunteer Service
The services provided by the Dublin Heritage Park Garden Group were cancelled for
the month of August due to the COVID-19 Shelter-in-Place Order.
Eagle Scout Brandon Yip from Troop 998 completed a project at Heritage Park.
Brandon designed and built five Mission-style wooden chairs to go on the porch of the
Kolb House. The intent for these chairs was to provide a seating area for guests to
enjoy and for volunteer greeters to use when the Kolb House is open to the public.
Eagle Scout Adam Garza from Troop 888 completed a project at Heritage Park. Adam
built a new gold panning bin to replace the old bin. The new bin is lower to the ground ,
making it more accessible to youth, and lighter in weight to provide mobility.
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VIRTUAL RECREATION CENTER
On April 7, 2020, the City launched a Virtual Recreation Center. Heritage Park &
Museums contributed four short videos:
· Introduction of the park briefly describing the amenities of the park.
· Tour of the Murray School House Museum and “The Journey” exhibit.
· Tour of the Kolb House and a brief description of the family history and
architecture of the house.
· Tour of St. Raymond’s Church with a brief introduction of the Dublin Cemetery.
These videos are a great way for the public to enjoy the site during the pandemic and
allow for those out of the area to tour these wonderful facilities. These four videos have
been viewed over 750 times combined through the end of August.
PUBLIC ART
Selected Utility box artists started painting ten utility boxes around Dublin in July and
August. These artists and their proposals were selected by the Heritage and Cultural
Arts Commission and approved by the City Council. As of the end of August, five of the
10 artists have completed the utility box art, while the heat and smoke have slowed
progress on the remaining boxes. Per the artist agreements, the work must be
completed by September 30, 2020.
The Public Art Passport Challenge began on July 1 and runs through September 30,
2020. The challenge is to visit all pieces of City-owned Public Art, with the goal of
bringing awareness to the collection. Participants who visit at least 25 different pieces
of the City’s Public Art collection will receive a Public Art tote bag to memorialize their
“Art Passport”.
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Tracking and verification of participation is done via the “GooseChase” application.
Participation is encouraged in accordance with social distancing requirements in place.
Ninety-one participant/participant families have signed up, with 11 already completing
the challenge.
The Public Art piece, “Dogs of Dublin”, which consists of colorful dog silhouettes lining
the fence perimeter of Dougherty Hills Dog Park, has been completed. Although the
piece is up for the public to enjoy, Staff is creating a virtual presentation to highlight the
piece and formally unveil it.
A groundbreaking for Butterfly Knoll Park is planned to take place in September.
Butterfly Knoll is where artist Joey Rose will be painting a Public Art mural , tentatively
scheduled to be completed in the Spring of 2021.
The Public Art piece “Arachnicat,” by artist Colin Selig, has been installed at
Clover/Sunrise Park. Construction of the park is wrapping up and an unveiling is
scheduled for the Fall.
SPECIAL EVENTS
The Dublin Farmers’ Market held at Emerald Glen Park continued in August at its
regular time of 4:00-8:00 pm. Market counts have averaged approximately 525 patrons
per evening in August with the arrival of additional stone fruit producers and a wood
fired pizza hot-food vendor. The concerts that traditionally accompany the Farmers’
Market have been cancelled for the year due to COVID-19.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
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ATTACHMENTS:
None.
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: September 10, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Heritage and Cultural Arts Commission Meeting Minutes of June 11, 2020
Prepared by: Jennifer Li Marzi, Senior Office Assistant
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will consider approval of the minutes of the
June 11, 2020 meeting.
STAFF RECOMMENDATION:
Approve the minutes of the June 11, 2020 meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Heritage and Cultural Arts Commission will consider approval of the minutes of the
June 11, 2020 meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Minutes from the June 11, 2020 Heritage and Cultural Arts Commission
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HERITAGE & CULTURAL ARTS COMMISSION MINUTES
Thursday, June 11, 2020
Heritage & Cultural Arts Commission June 11, 2020
Regular Meeting P a g e | 1
A Regular Meeting of the Dublin Heritage & Cultural Arts Commission was held on
Thursday, June 11, 2020, in the Heritage & Cultural Arts Commission Council
Chamber. The meeting was called to order at 7:00 PM., by Commissioner Georgean
Vonheeder-Leopold.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status
Georgean Vonheeder-Leopold Commission Chair Present
Sawsan Wolski Commission Vice Chair Present
Robert Bennett Commission Member Present
Gina Gabriell Commission Member Present
Timea Iharosi Commission Member Present
Steve Minniear Commission Member Present
Kathy Blackburn Commission Member Present
Shweta Agrawal Alternate Commissioner Present
2. Oral Communications
2.1. Public Comment
None.
3. Consent Calendar
3.1. Heritage and Cultural Arts Commission Meeting Minutes of May 14, 2020
3.2. March 2020, April 2020, and May 2020 Heritage and Cultural Arts Division
Monthly Report
3.3. February 2020 Heritage and Cultural Arts Division Monthly Report
3.4. Heritage and Cultural Arts Commission Meeting Minutes of February 13, 2020
The Commission voted to approve the Consent Calendar.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Steve Minniear, Commissioner
SECOND: Timea Iharosi, Commissioner
AYES: Blackburn, Bennett, Gabriell, Wolski, Vonheeder-Leopold
3.2.a
Packet Pg. 10 Attachment: 1. Minutes from the June 11, 2020 Heritage and Cultural Arts Commission (6-11-20 HCA Meeting Minutes)
Heritage & Cultural Arts Commission June 11, 2020
Regular Meeting P a g e | 2
4. Written Communication
None.
5. Public Hearing
None.
6. Unfinished Business
None.
7. New Business
7.1. Public Art Proposal - Zeiss Innovation Campus
Shaun Chilkotowsky, Heritage and Cultural Arts Manager introduced Aaron
Howe-Cornelius and Ned Khan to present the specifics of the item as outlined in
the Staff Report and then invited commissioners’ questions.
The commissioners asked about design, safety, maintenance , and location of the
design.
RESULT: APPROVED [6 TO 1]
MOVED BY: Robert Bennett, Commissioner
SECOND: Sawsan Wolski, Vice-Chair
AYES: Blackburn, Gabriell, Iharosi, Vonheeder-Leopold
NAYS: Steve Minniear
7.2. Public Art Passport Challenge
Rich Jochner, Recreation Supervisor presented the specifics of the item as
outlined in the Staff Report.
The commissioners had questions about the app, access to school children , and
inclusion of pictures for social media.
Received the report.
8. Other Business
The commissioners gave updates on various projects.
9. Adjournment
3.2.a
Packet Pg. 11 Attachment: 1. Minutes from the June 11, 2020 Heritage and Cultural Arts Commission (6-11-20 HCA Meeting Minutes)
Heritage & Cultural Arts Commission June 11, 2020
Regular Meeting P a g e | 3
There being no further business, the meeting was adjourned by Cm. Vonheeder -
Leopold at 8:10 PM.
3.2.a
Packet Pg. 12 Attachment: 1. Minutes from the June 11, 2020 Heritage and Cultural Arts Commission (6-11-20 HCA Meeting Minutes)
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: September 10, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Update on Adirondack Chair Temporary Art Display Program
Prepared by: Tyler Phillips, Recreation Coordinator
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will receive a report on the progress of the
Adirondack Chair Temporary Art Display Program.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
The Adirondack Chair Temporary Art Program is funded by the Public Art Fund.
DESCRIPTION:
On October 15, 2019, the City Council established the Adirondack Chair Temporary Art
Display Program and approved the “New American Backyard” theme.
Staff issued a Call for Artists on October 30, 2019, publicizing the opportunity through
City outreach channels (website, social media, etc.), as well as via email to a list of
interested artists, past Dublin utility box artists, registrants in the Cultural Arts database,
nearby art schools, the Dublin Arts Collective, and the California Cultural Arts Council
website. The deadline to apply was November 29, 2019.
At its December 12, 2019 meeting, the Heritage and Cultural Arts Commission made a
recommendation to the City Council selecting 18 artists to paint 20 Adirondack chairs
for the Temporary Art Display Program. At its December 17, 2019 meeting, the City
Council voted 5-0 approving the 18 artists as recommended by the Heritage and
Cultural Arts Commission.
The entire collection of Adirondack chairs was scheduled to go on display beginning
March 14-15, 2020 at the City’s St. Patrick’s Day Festival. The chairs were then
scheduled to be distributed around Dublin to a variety of City facilities, businesses, and
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restaurants. The chairs were scheduled to be on display together one last time,
September 14, 2020, at the City’s fall Splatter event. Due to COVID-19, adjustments
have had to be made to the original program plan.
Program Updates and Adjustments:
· All 20 Adirondack chairs were distributed to the 18 approved artists, painted and
returned to the City to be put on display.
· During March 11-16, 2020, all chairs were put on display in the Civic Center
courtyard.
· On March 16, 2020, all chairs were distributed to City facilities, local businesses,
and restaurants.
· Brochures with pictures, locations, and descriptions of the chairs were created
and distributed around Dublin and made available on the City website.
· Regular posts on social media were made with photos of the chairs, their
locations, and invitations to visit them.
· Several chairs are featured on the Public Art Passport Challenge, an interactive
game scheduled from July 1 - September 30, 2020, by the Parks & Community
Services Department.
· Hashtags are being used by the City on social media and by the individual artists
to promote the program (#achairtoremember #newamericanbackyard #dublinca)
· A web page was created for this temporary art display and can be found at
www.dublin.ca.gov/chairs
· An online auction has been set up so interested patrons can bid on their favorite
chair(s). This can be done by emailing chairauction@dublin.ca.gov with the bid
and contact information.
· Bidding sheets get updated regularly as bids are received.
· The chair auction will continue until September 30, 2020. During the month of
September, mass marketing will be conducted promoting the end of the
temporary display and auction.
· During September 14-30, 2020 all 20 chairs will be collected and put on display
in the front courtyard by the fountains at the Civic Center.
· Starting October 1, 2020 Staff will contact the auction winners and set up times
for new owners to collect their chairs.
Current Chair Quantities by Location:
City Facilities
2 - Alameda County Dublin Library
2 - Dublin Civic Center
1 - Dublin Senior Center
1 - Heritage Park & Museums
1 - Shannon Community Center
2 - The Wave
Dublin Businesses and Restaurants
1 - Amakara
2 - Casa Orozco
2 - Frame Company
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2 - Hacienda Crossings Shopping Center
1 - Starbucks (Village Parkway)
1 - The Coach’s Grille
2 - Thirsty Bay Tap N’ Pour
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: September 10, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Dublin Heritage Park Cemetery Improvements - Concept Design
Prepared by: Rosemary Alex, Parks and Facilities Development
Coordinator
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will receive a presentation on two
conceptual plans for the Dublin Heritage Park Cemetery Improvements Project.
STAFF RECOMMENDATION:
Receive the presentation and provide a recommendation to the City Council on the
concept plan for the Dublin Heritage Park Cemetery Improvements Project.
FINANCIAL IMPACT:
As approved in the 2020-2025 Capital Improvement Program, the total current budget
for the Dublin Heritage Park Cemetery Improvements Project is $1,491,737, funded by
the General Fund.
DESCRIPTION:
The 2020-2025 Capital Improvement Program includes the Dublin Heritage Park
Cemetery Improvements Project, which provides for the design and construction of
improved pathways, renovated landscaping at the cemetery entrance and along
Hawthorne Lane, a renovated plaza near St. Raymond’s Church, and a low wall along
Donlon Way. The project will also facilitate a memorial program which include
cremation monuments and memorials, such as benches, boulders, trees , and engraved
pavers.
In May 2020 Staff received fifteen proposals from Landscape Architecture firms
throughout the Bay Area to provide design services for the project. After interviewing
four firms, PGA Design was selected as having exceptional experience with historical
designation sites as well as experience in cemetery design.
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PGA Design has initiated a conceptual design to incorporate the following primary
improvements for the project:
1. Addition of shade and improvements of program space adjacent to church
2. Restoration of the tree along Hawthorne Lane
3. Renovation of pathways
4. Providing a space for memorial program elements (pavers, monuments,
benches, and boulders)
5. Restoration of the parking lot and provision of additional parking on Donlon Way
6. General lighting improvements and site furnishings
After completing a site visit, meeting with Staff, and conducting a review of
environmental, planning, and historical records, PGA Design developed two conceptual
designs to present to the Heritage and Cultural Arts Commission. The Commission is
asked to review the two designs and provide a recommendation to the City Council for a
preferred concept plan and any suggested modifications to the plan. The
recommendations and suggestions will be presented, along with the two concept plans,
at the next Parks and Community Services Commission meeting and at a future City
Council meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. CIP PK0215 Dublin Heritage Park Cemetery Improvements
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Parks City of Dublin Capital Improvement Program 2020-2025 Page 45
Number – PK0215 DUBLIN HERITAGE PARK CEMETERY IMPROVEMENTS Program – PARKS
PROJECT DESCRIPTION
This project provides for the renovation of the existing Pioneer Cemetery at the Dublin Heritage Park. Renovation improvements may include: improved pathways;
renovated landscaping at cemetery entry and along Hawthorne Lane; a renovated plaza area near St. Raymond's Church including seating and shade; and a low stone
wall along Donlon Way. The project will incorporate a memorial program, allowing for benches, boulders, pavers and additional trees that could be purchased in
memoriam. In October 2019, the City Council approved a Memorial Program, which will be accommodated with the design of the project. The Memorial Program
will include cremation monuments and memorials, such as benches, boulders, trees, and engraved pavers. Design began in Summer 2020. Construction anticipated
to commence in 2021. Funding for the project comes from a Developer contribution from the Schaefer Ranch project.
ANNUAL OPERATING IMPACT: $6,000
MANAGING DEPARTMENT: Public Works
2020-2025 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
PRIOR
YEARS
2019-2020
BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
FUTURE
YEARS TOTALS
9100 - Salaries & Benefits $8,263 $66,885 $75,148
9200 - Contract Services $563,000 $563,000
9400 - Improvements $724,470 $724,470
9500- Miscellaneous $137,382 $137,382
TOTAL $8,263 $1,491,737 $1,500,000
FUNDING SOURCE
PRIOR
YEARS
2019-2020
BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
FUTURE
YEARS TOTALS
1001 - General Fund $8,263 $1,491,737 $1,500,000
TOTAL $8,263 $1,491,737 $1,500,000
ANNUAL OPERATING IMPACT $6,000 $6,000
7.1.a
Packet Pg. 18 Attachment: 1. CIP PK0215 Dublin Heritage Park Cemetery Improvements (Heritage Park Cemetery
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: September 10, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Public Art Maintenance Policy
Prepared by: Tyler Phillips, Recreation Coordinator
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will provide input on the creation of a Public
Art Maintenance Policy to help preserve Dublin's Public Art Collection.
STAFF RECOMMENDATION:
Provide input on the draft Public Art Maintenance Policy and recommend adoption by
the City Council.
FINANCIAL IMPACT:
Public Art maintenance is funded from the Public Art Fund. A budget for annual
maintenance has been included in the recently adopted FY20 -22 operating budget.
DESCRIPTION:
As stated in the recently updated Public Art Master Plan, an important component of
managing the City’s Public Art Collection is the recognition of the maintenance and
necessary treatments needed to preserve both existing and new piece s of artwork.
Establishment of a Public Art Maintenance Policy will ensure that Dublin’s Public Art
Collection is efficiently maintained and preserved to the highest standards, while the
artwork condition remains consistent with the artist’s original intention.
Historically, the City has contracted with an art conservator to perform maintenance and
preservation of City-owned Public Art. The establishment of a Public Art Maintenance
Policy will identify processes and responsibilities, set documentation sta ndards, identify
consistent and efficient schedules, and support proactive cleaning and maintenance of
Public Art.
To support the Public Art Master Plan, Staff has drafted a Public Art Maintenance Policy
that will establish an ongoing effort to preserve the Public Art Collection. A draft of the
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Policy, and a sample schedule, has been completed and is attached to this Staff Report
(Attachment 1 and 2). The maintenance schedule will lay out annual cleaning for each
piece of artwork, inspection schedules by both Staff and a professional art conservator,
and a three-year rotating schedule for each piece of art to be treated by a contract
professional art conservator.
The draft policy was created in collaboration with City maintenance staff and a
professional art conservator, and is bench marked against industry standards. The draft
policy is consistent with those from similar agencies also required to preserve and
maintain a Public Art collection.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Draft Public Art Maintenance Policy
2. Draft Public Art Maintenance Sample Schedule
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THE CITY OF DUBLIN
PUBLIC ART MAINTENANCE POLICY
The City of Dublin has a growing collection of Public Art. This collection promotes cultural
expression and artistic appreciation at regional, national and international levels. Public Art also
adds value to the community. Some pieces are obvious and practical, adding visual interest,
boosting aesthetic appeal, discouraging vandalism, and identifying unique history or purpose of
a place. Others are subtle, celebrating diversity, provoking thought and inspiring emotions.
The City of Dublin’s Public Art Program is guided by the Public Art Master Plan , which includes
goals for the management and conservation of the Public Art Collection. The following are goals
related to collection management and conservation from the Public Art Master Plan:
• Establish a regular procedure for evaluating artworks in the Public Art Collection .
• Ensure regular maintenance of public artworks and that all maintenance is completed
with the highest standards of professional conservation.
• Establish procedures for repairing damaged public artworks.
This Policy outlines the roles and responsibilities for the maintenance and conservation of the
Pubic Art Collection, to further expand on guidelines established in the Public Art Master Plan.
This Policy applies to artwork in the Public Art Collection owned by the City of Dublin but should
generally apply to Public Art in private development. Conservation of Public Art in a private
development is the sole responsibility of the property owner where the artwork is located and is
detailed in Private Art Installation and Maintenance Agreements.
This Policy also takes into consideration associated annual expenses and available budgeted
funds. These annual expenses include staff time to perform inspections and documentation,
maintenance personnel costs, and professional art consultant and contractor costs. Should
changes to services be recommended in the future, those would need to be measured against
budget allocations.
Purpose: Public Art shall be efficiently maintained and preserved in the best possible condition
and consistent with the artist’s original intention.
This Policy is intended to:
• Establish roles and responsibilities for the conservation of the Public Art
Collection.
• Identify processes to ensure that conservation of the Public Art Collection is done
at the highest standards of professional conservation practices.
• Proactively and efficiently address maintenance and preservation needs of the
Public Art Collection.
7.2.a
Packet Pg. 21 Attachment: 1. Draft Public Art Maintenance Policy (Public Art Maintenance Policy)
• Ensure that the vision and goals of the Public Art Master Plan , related to
conservation of Public Art, are achieved on an ongoing basis.
Definitions: The following words and phrases shall have the meaning defined in this section. All
other words in this Policy shall have their customary dictionary definition unless the context
suggests a contrary intention.
• Public Art Collection describes the collection of artworks that are owned by the City of
Dublin. These pieces may be gifts, long term loans, or artwork commissions.
• Maintenance is the routine cleaning, removal of debris, and all other activities required
to preserve the integrity of an artwork.
• Preservation describes the actions to correct, slow, or prevent deterioration or damage
to artworks, and to maintain them in as unchanging a state as possible.
• Conservation is the broad concept of care of Public Art that encompasses examination,
preservation, and restoration of artwork that returns the artwork to its original
condition.
Guidelines: It is the City’s desire to conserve Public Art at the highest standards. The City is
responsible for the all associated conservations tasks, and may perform these tasks with City
Staff, professional art consultants and contractors, and contracted maintenance staff. The
guidelines were developed in consultation with a professional art conservator, industry best
practices, and benchmarked with other agencies that have similar Public Art collections.
• Documentation/Inspections:
o The Public Art Collection shall be inventoried and receive cursory inspections once
a year. These inspections will be performed and documented by Staff or
consultants managed by Staff. These records shall reside with Public Art Staff, be
kept available for future review, and referenced during subsequent inspections or
when additional actions are needed on a particular piece of artwork.
o The Public Art Collection shall receive thorough examinations by a professional art
consultant. These thorough examinations shall occur every three years, or when
required by reports of damage. These records shall reside with Public Art Staff, be
kept available for future review, and referenced during subsequent inspections or
when additional actions are needed on a particular piece of artwork.
• Maintenance:
o A list of appropriate maintenance strategies and techniques, specific to each
artwork piece, shall be maintained by Public Art Staff. These strategies and
techniques shall be determined in consultation with the original artist, Public Art
Staff, and a professional conservator.
o Maintenance shall be performed by City Staff or contracted maintenance staff as
specified. Maintenance staff will review the maintenance strategies and
techniques, specific to each artwork, prior to completing routine maintenance.
7.2.a
Packet Pg. 22 Attachment: 1. Draft Public Art Maintenance Policy (Public Art Maintenance Policy)
o Maintenance shall be considered routine in nature and includes washing art to
remove dust and debris. This may be done using power equipment such as
pressure washers, or by hand using scrub brushes or other similar cleaning
equipment. General over-the-counter cleaning solutions, such as dish soap and
other cleaning detergents may be used. Protective surface coatings, such as spray
on waxes and polishes may also be used.
• Preservation/Treatments
o A qualified, professional art conservator shall perform thorough preservation of
artwork. This includes, but is not limited to, repairs due to aging, damage, and
vandalism.
o Preservation involves more extensive treatment such as disassembly, surface
applications of protective coatings, repainting, tile and mosaic work, waxing,
stripping and resealing, and use of cleaning compounds and solvents.
o Extreme care must be taken to maintain the artistic integrity of the artwork, in
both design and materials. When possible, original materials should be sourced.
o Preservation and treatment of artworks could significantly enhance the
appearance and longevity of the artwork, and therefore requires special
knowledge or skills of a professional art conservator.
o When possible, preservation and treatments of artworks shall be done in
collaboration or involvement with the original artist.
• Schedules
o Each artwork shall receive routine maintenance on a yearly basis, or when
required by reports of maintenance needs.
o Each artwork piece shall receive thorough preservation or treatment, in intervals
not to exceed three years, or when required by reports of damage.
o A detailed schedule shall be constantly maintained and updated as necessary.
Records of maintenance and preservation shall reside with Public Art Staff, be kept
available for future review, and referenced during subsequent inspections or
when additional actions are needed on a particular piece of artwork.
o A sample schedule of inspections, maintenance, and preservation is included in
this Policy. This is subject to change as the collection may change or new strategies
and techniques may be identified.
• Funding Sources
o Conservation of the Public Art Collection is funded by the Public Art Fund.
o As the City of Dublin reaches full build out, and developer contributions to the
Public Art Fund may be reduced, the City shall consider alternative funding sources
to ensure long term maintenance and permanence of Public Art.
7.2.a
Packet Pg. 23 Attachment: 1. Draft Public Art Maintenance Policy (Public Art Maintenance Policy)
Artwork Name LocationBasic Cleaning by Maint. StaffArt Conservator InspectionVisual Inspection by City StaffTreatments & Preservation Basic Cleaning by Maint. StaffArt Conservator InspectionVisual Inspection by City StaffTreatments & Preservation Basic Cleaning by Maint. StaffArt Conservator InspectionVisual Inspection by City StaffTreatments & Preservation Aaron and Dylan City Hall court yardMarch xxMarch xMarch xMarchAnd There was Evening and There was Morning. Shannon ParkSeptemberxxSeptemberxSeptemberxMarchAnniversary Quilt City Hall LobbyJanuary xxMarchJanuary xJanuary xArachnicatClover ParkSeptemberxxSeptemberxSeptember SeptemberxArchway Mape Memorial ParkJulyxxJulyxJulyxMayBirdwatch Ted Fairfield ParkJulyxxJulyxJulyxMayBlack Pool Alamo Creek ParkOctoberxxOctoberxOctoberxMayCommunity Shannon Community CenterAprilxxMarchAprilxAprilxConversations All Abilities Playground at Dublin Sports Grounds FebruaryxxFebruaryxMayFebruaryxCutoutsDublin LibraryNAxxMarchNAxNAxDivided Sea Emerald Glen ParkDecemberxxMarch DecemberxDecemberxDogs of DublinDougherty Hills Dog ParkAugustxxAugustxMayAugustxDreams of Longing After NothingDonlan ParkAugustxxAugustxSeptemberAugustxDublinerDublin Transit Center DecemberxxDecemberxSeptember DecemberxDust in the UniverseKolb ParkOctoberxxOctoberxOctoberxSeptemberElatusFallon Sports ParkNovemberxxNovemberxSeptember NovemberxGaiaCivic Center Court YardMarch xxMarch xMarch xSeptemberGail Civic Center Lobby JanuaryxxJanuaryxJanuaryxMarchHistoric CrossroadsFreeway Underpasses of I‐680 MayxxMayMayxMayxIn My World Shannon Community CenterAprilxxMayAprilxAprilxKnow Way Dublin Library EntranceFebruaryxxFebruaryxFebruaryxMarchMosaic BenchesStagecoach ParkAugustxxAugustxAugustxSeptemberRolling Hills A, B, and CVariousDecemberxxDecemberxMarch DecemberxSeasonsDublin Library RotundaNAxxMayNAxNAxSiriusShannon Community Center June xxSeptemberJune xJune xSisyphusCivic CenterMarch xxMarch xMayMarch xSteel Watercolor #99Civic CenterMarch xxMarch xMarchMarch xThank You Water Emerald Glen Park, WaveMayxxMayxMayMayxThe Ribbon Dublin Safety ComplexNovemberxxNovemberxMarchNovemberxThe Sacred Tree at the Center of the WorldShannon Community Center Lobby June xxSeptemberJune xJune xWind Light Shade = TranquilityBray Commons ParkOctoberxxOctoberxOctoberxSeptemberWisdom Through the AgesDublin Senior CenterMay xxSeptemberMay xMay xYEAR 1YEAR 2 YEAR 3Sample Art Maintenance ScheduleDRAFT7.2.bPacket Pg. 24Attachment: 2. Draft Public Art Maintenance Sample Schedule (Public Art Maintenance Policy)