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HomeMy WebLinkAbout05-9-2019 HCAC Regular MeetingMay 9, 2019 Dublin Heritage & Cultural Arts Commission Agenda Page 1 of 2 REGULAR MEETING Thursday, May 9, 2019, 7:00 PM 100 Civic Plaza, DUBLIN HERITAGE & CULTURAL ARTS COMMISSION A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Heritage & Cultural Arts Commission Meeting or, in the event that it is delivered to Heritage & Cultural Arts Commission members less than 72 hours prior to a Heritage & Cultural Arts Commission Meeting, as soon as it is so delivered. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Heritage & Cultural Arts Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the Heritage & Cultural Arts Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. Heritage & Cultural Arts Commission Special Meeting Minutes of April 4, 2019 The Heritage and Cultural Arts Commission will consider approval of the minutes of the April 4, 2019 Special Meeting. STAFF RECOMMENDATION: Approve the minutes of the April 4, 2019 Special Meeting of the Heritage and Cultural Arts Commission. 3.2. March 2019 Heritage and Cultural Arts Division Monthly Report STAFF RECOMMENDATION: 3.3. Park Art Project Schedule The Heritage and Cultural Arts Commission will receive a report detailing the schedule for Park Art milestones. STAFF RECOMMENDATION: Receive the report. 3.4. Upcoming Tasks List The Heritage and Cultural Arts Commission will receive an updated Upcoming Tasks List. STAFF RECOMMENDATION: May 9, 2019 Dublin Heritage & Cultural Arts Commission AgendaPage 2 of 2 Receive the Upcoming Tasks List. 4. WRITTEN COMMUNICATION - NONE 5. PUBLIC HEARING - NONE 6. UNFINISHED BUSINESS - NONE 7. NEW BUSINESS 7.1. Discussion of Temporary Art The Heritage and Cultural Arts Commission will consider the concept of a temporary public art program featuring multiple treatments by different artists on a singular theme. STAFF RECOMMENDATION: Provide a recommendation regarding a temporary public art program featuring multiple treatments by different artists on the same theme. 8. OTHER BUSINESS Brief information only reports from Commissioners and/or Staff, including committee reports and reports by Commissioners related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be ma de available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a saf e and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically ba lanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 1 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: May 9, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Heritage & Cultural Arts Commission Special Meeting Minutes of April 4, 2019 Prepared by: Roel Blanco, Recording Secretary EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will consider approval of the minutes of the April 4, 2019 Special Meeting. STAFF RECOMMENDATION: Approve the minutes of the April 4, 2019 Special Meeting of the Heritage and Cultural Arts Commission. FINANCIAL IMPACT: N/A DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the April 4, 2019 Special Meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Minutes from the April 4, 2019 Heritage and Cultural Arts Commission Special Meeting 3.1 Packet Pg. 3 HERITAGE & CULTURAL ARTS COMMISSION MINUTES Thursday, April 4, 2019 Heritage & Cultural Arts Commission April 4, 2019 Special Meeting P a g e | 1 A Special Meeting of the Dublin Heritage & Cultural Arts Commission was held on Thursday, April 4, 2019, in the City of Dublin Council Chamber. The meeting was called to order at 7:00 PM, by Chairperson Sammy Jo Rudy. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status Sammy Jo Rudy Commission Chair Present Kathy Blackburn Commission Member Present Kit Lau Commission Member Present Robert Bennett Commission Member Present Steve Minniear Commission Member Present Gina Gabriell Commission Member Present Timea Iharosi Commission Member Present 2. Oral Communications 2.1. Presentation by the Dublin Historical Preservation Association Cm. Rudy called Steve Minniear to the podium. Steve Minniear, president of the Dublin Historical Preservation Association, presented an overview of the organization's mission, history, past and current projects, and the partnership with the City of Dublin. Cm. Rudy opened the floor for questions from Commissioners. Commissioners asked about the organization's current membership and past achievements. Mr. Minniear responded to the Commissioner's questions. Seeing no other questions, Cm. Rudy closed the floor and thanked Mr. Minniear for his presentation and for his organization's contributions and efforts. 2.2. Public Comment None. 3. Consent Calendar Cm. Minniear requested item 3.1 be pulled for discussion 3.1.a Packet Pg. 4 Attachment: 1. Minutes from the April 4, 2019 Heritage and Cultural Arts Commission Special Meeting (Heritage & Cultural Arts Commission Heritage & Cultural Arts Commission April 4, 2019 Special Meeting P a g e | 2 3.1. Approve the minutes of the March 14, 2019 Meeting of the Heritage and Cultural Arts Commission. Cm. Rudy opened discussion on item 3.1 of the Consent Calendar Cm. Minniear requested that item 3.2 in the Heritage and Cultural Arts Commission Meeting Minutes of March 14, 2019 be amended. Cm. Minniear stated it was the Commission as a group that requested a meeting with the Parks and Community Services Department Director, so the summarization should be revised to representatives requesting the meeting as opposed to a sole representative (Steve Minniear). The Commission decided that it would approve the Heritage and Cultural Arts Commission Meeting Minutes of March 14, 2019 with the amendment requested by Cm. Minniear. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Steve Minniear, Commissioner SECOND: Sammy Rudy, Commissioner AYES: Blackburn, Bennett, Lau, Rudy, Gabriell, Minniear, Iharosi 4. Written Communication - None 5. Public Hearing - None 6. Unfinished Business - None 7. New Business - None 8. Other Business The Commissioners provided brief informational reports on a Dublin Arts Collective meeting, the upcoming Parks and Recreation Master Plan focus groups, the meeting with the Parks and Community Services Director, and the art selection process for the Alameda County Fair. Cm. Iharosi introduced herself and said she was glad to be back on the Commission. 3.1.a Packet Pg. 5 Attachment: 1. Minutes from the April 4, 2019 Heritage and Cultural Arts Commission Special Meeting (Heritage & Cultural Arts Commission Heritage & Cultural Arts Commission April 4, 2019 Special Meeting P a g e | 3 Tegan McLane, Heritage and Cultural Arts Manager, provided updates and details on the utility boxes, the art work at the Kaiser Permanente building, Dublin Pride, Farmer s’ Market, and the outdoor concert series. 9. Adjournment There being no further business, the meeting was adjourned by Cm. Rudy at 7:34 PM. Minutes prepared by Roel Blanco, Recording Secretary. __________________________________________ Heritage and Cultural Arts Commission Chairperson ATTEST: ______________________________ Tegan McLane Cultural Arts & Heritage Manager 3.1.a Packet Pg. 6 Attachment: 1. Minutes from the April 4, 2019 Heritage and Cultural Arts Commission Special Meeting (Heritage & Cultural Arts Commission Page 1 of 3 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: May 9, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: March 2019 Heritage and Cultural Arts Division Monthly Report Prepared by: Tegan McLane, Cultural Arts and Heritage Manager EXECUTIVE SUMMARY: STAFF RECOMMENDATION: DESCRIPTION: The Heritage and Cultural Arts Division fosters meaningful connections through engaging programs, memorable experiences, and inspiring spaces that celebrate our diverse community and rich heritage. Following is a summary of Heritage and Cultural Arts activities and events held in the month of March 2019. HERITAGE ACTIVITIES Heritage Park and Museums Exhibits The ongoing temporary exhibit “The Dublin Chamber of Commerce’s First Fifty Years: 1968-2018,” ended its display in the Schoolhouse Museum’s Little Classroom in March 2019. Dublin Camp Parks Military Exhibits The ongoing temporary exhibit “Parks Air Force Base: 1951-1959” continues through May 10, 2019. Events Heritage Park and Museums’ Hands on History activity for March was making beeswax candles. Four participants attended. Rentals Heritage Park had three rental facilities at the Sunday School Barn and Old St. Raymond Church. 3.2 Packet Pg. 7 Page 2 of 3 PUBLIC ART Private Development Kaiser Permanente began installation of Rob Ley’s “Double Exposure” sculptural mural that will be affixed to the façade of the new Kaiser Dublin Medical Center. Public Art Capital Improvement Projects Both the Veterans Art and Public Safety Complex Projects are in the engineering phase, with fabrication set to begin later this spring. Utility Boxes Utility boxes are in the contract phase, with painting set to begin next month. SPECIAL EVENTS City Events Beautiful weather helped to draw an estimated 78,000 att endees to the 36th Annual St. Patrick’s Day Celebration on March 16 – 17, making it the third largest in City history. Live Irish music and dance entertained crowds throughout the weekend on the Main Stage, Pub Stage, Irish Dance Stage and the Irish Tea Cottage. A total of 253 vendors sold food, arts and crafts along with promotions by Dublin businesses, festival sponsors and nonprofit groups. The Rotary Club operated beverage booths and experienced their most successful year to date. The Dublin Lions Club St. Patrick’s Day Parade reported 71 parade entries, 2200 parade marchers, 14,000 viewers, and was led by Grand Marshall Steve Minniear. Other related events included the Shamrock 5K, with 2,150 runners and the Firefighters Local 55 Pancake Breakfast, which served 900 pancake breakfasts raising money for the Alameda County Fire Fighters Association Charity Fund. Total cash sponsorships for the festival reached the highest mark ever at $80,650, with $70,000 in festival sponsorships and $10,650 for the Shamrock 5K Race. This is $400 above last year's record of $73,500 for the festival and $6,750 toward the Shamrock 5K Race. Additionally, in-kind donations also reached a high mark at $22,575, with $11,745 for the festival and $10,830 for the Race. Community Group Events The City facilitated AID India’s Holi Festival fund raiser, celebrating the Indian Facility, Picnic Area and Field Names March 2019 Rentals Heritage Park Sunday School Barn 1 Heritage Park St Raymond Church 2 3.2 Packet Pg. 8 Page 3 of 3 springtime holiday with a traditional color throwing activity and Bollywood music. The event sold out with attendance capped at 1,000. Special Event Permit In 2017-18, at the direction of the City Council, Staff began working with community groups and agencies to facilitate events held at City-owned parks and facilities. Special events produced by third parties, when properly coordinated through Staff, maxim ize the use of City parks and facilities, while minimizing direct expense to the City, including Staff time. Special events organized by outside groups or agencies in the past include two different Holi Festivals, an Eid Celebration, a Chinese Moon Festival and a Teen Expo Battle of the Bands. In working with event organizers, Staff has identified what pertinent information should be required by outside groups to ensure successful events. To simplify the process, Staff developed a Special Event Permit that includes details about the City’s process and required paperwork and eliciting complete information from the groups at the beginning of the planning process. The Parks and Community Services Commission recommended a Special Event Permit application fee of $325 to the City Council to cover the expense of Staff time involved in processing each event application. The fee does not include any Staff time required to set-up, work, or break down the event. User groups receive a separate estimate of labor charges for Event staff supervision, maintenance and, if necessary, fire or police on site. This charge is separate from, and in addition to, any park or facility rental charges. Groups which qualify for an Arts Space Grant may still request to use approved city- owned facilities at no charge. However, renters not qualifying for the Arts Space Grant will pay the published rental rate, depending on their status as a resident, nonprofit organization or business, and the type of event. Fundraising events are char ged as commercial events, even if the group is a nonprofit organization. ATTACHMENTS: None. 3.2 Packet Pg. 9 Page 1 of 2 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: May 9, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Park Art Project Schedule Prepared by: Tegan McLane, Cultrural Arts & Heritage Manager EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will receive a report detailing the schedule for Park Art milestones. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: There are currently five public art capital improvement projects in the art selection phase. Below is a schedule detailing the deadlines that have been assigned for each of these projects: Dougherty Hills Dog Park Scheduling meetings - May 1 Soliciting Arts designs - RFP is out Deadlines for Artist submittals - April 23 Heritage and Cultural Arts Commission date - June 13 Parks and Community Services Commission date - June 17 City Council date - July 16 Jordan Ranch Park Scheduling meetings - April 12 Soliciting Arts designs - May 15 Deadline for Artist submittals - June 7 Scheduling second meeting with selection committee - May 15 Heritage and Cultural Arts Commission date - July 11 3.3 Packet Pg. 10 Page 2 of 2 Parks and Community Services Commission date - July 15 City Council date - August 20 Sean Diamond Park Scheduling meetings - April 16 Soliciting Arts designs - May 10 Deadlines for Artist submittals - June 10 Scheduling second meeting with selection committee - May 10 Heritage and Cultural Arts Commission date - July 11 Parks and Community Services Commission date - July 15 City Council date - August 20 Clover Park Scheduling meetings - April 22 Soliciting Arts designs - May 20 Deadlines for Artist submittals - June 20 Scheduling second meeting with selection committee - May 20 Heritage and Cultural Arts Commission date - August 8 Parks and Community Services Commission date - August 19 City Council date - September 17 Moller Ranch Park Scheduling meetings - April 29 Soliciting Arts designs - June 7 Deadlines for Artist submittals - July 8 Scheduling second meeting with selection committee - June 7 Heritage and Cultural Arts Commission date - September 12 Parks and Community Services Commission date - September 16 City Council date - October 22 The Heritage and Cultural Arts Commission will be provided with updates as these projects progress. STRATEGIC PLAN INITIATIVE: N/A NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: None. 3.3 Packet Pg. 11 Page 1 of 1 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: May 9, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Upcoming Tasks List Prepared by: Tegan McLane, Cultural Arts and Heritage Manager EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will receive an updated Upcoming Tasks List. STAFF RECOMMENDATION: Receive the Upcoming Tasks List. FINANCIAL IMPACT: None. DESCRIPTION: The Heritage and Cultural Arts Commission's Upcoming Tasks List has been revised to reflect expected agenda topics through October 2019. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Heritage and Cultural Arts Commission Upcoming Task List 3.4 Packet Pg. 12 Heritage and Cultural Arts Commission Upcoming Task Updated – 4/9/2019 Commission Dates: October 11, 2018 – meeting cancelled November 8, 2018 • Monthly Department Reports (consent) • Summer Quarterly Report • Dublin Sports Grounds Subcommittee Member • Upcoming Calendar December 13, 2018 • Monthly Department Reports (consent) • Utility Box Art Selection • Veterans Art Update • Recognition of Outgoing Commissioners January 10, 2019 – meeting cancelled January 28, 2019 – Special Meeting • Monthly Department Reports (consent) • New Commissioner Introductions • Elections Chair/Vice Chair • Joint Special Meeting with PCSC o Bi-Annual Public Art Update o All Abilities Playground February 14, 2019 • Monthly Department Reports (consent) • New Staff Introductions (oral communications) • Calendar Update (consent) • Public Art Review Criteria Reminder • Committee Assignments March 14, 2019 • Monthly Department Reports (consent) • PRMP Update April 4, 2019 – Special Meeting • Guest Presentation – Dublin Historic Preservation Association May 9, 2019 • Monthly Department Reports (consent) • Special Events Application • Temporary Art in Parks • Update on Utility Box Projects • Update on Park Art Projects June 13, 2019 • Monthly Department Reports (consent) • Dog Park Replacement Art Approval • Avesta Public Art Approval • Master Plan Update • Heritage Park Wayfinding Signage Update • Guest Presentation – Valley Children’s Museum July 11, 2019 • Monthly Department Reports (consent) • Heritage Park Renovation Update • Jordan Ranch Park Art Selection • Sean Diamond Park Art Selection August 8, 2019 • Monthly Department Reports (consent) • Public Safety Complex Art Update • Clover Park Art Selection • Public Art Master Plan Update • Guest Presentation – Dublin Art Collective September 12, 2019 • Monthly Department Reports (consent) • Moller Ranch Art Selection • Heritage Annual Report October 10, 2019 • Monthly Department Reports (consent) • Public Art Master Plan Update • Heritage Annual Report 3.4.a Packet Pg. 13 Attachment: 1. Heritage and Cultural Arts Commission Upcoming Task List (Upcoming Tasks List) Page 1 of 2 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: May 9, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Discussion of Temporary Art Prepared by: Tegan McLane, Cultural Arts & Heritage Manager EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will consider the concept of a temporary public art program featuring multiple treatments by different artists on a singular theme. STAFF RECOMMENDATION: Provide a recommendation regarding a temporary public art program featuring multiple treatments by different artists on the same theme. FINANCIAL IMPACT: The cost for a temporary art program would vary, depending on such factors as the cost for fiberglass figures and the stipend to artists to paint the figures. Revenue could also be recouped from sales of the figures after the display ends, if the program chosen supports the selling of art. DESCRIPTION: Many cities have temporary art programs in which fiberglass or p lastic figures are decorated by various artists and displayed, often within walking distance of each other and in a pedestrian area such as a downtown or Park. This type of exhibit gained popularity with “Cow Parade," which started in Zurich, Switzerland in 1998 and came to Chicago in 1999, and has been touring in the US and internationally since then. The cows prompted other cities to commission fiberglass artwork specific for their city, and now it is relatively easy to purchase fiberglass figures from a catalog for this purpose. 7.1 Packet Pg. 14 Page 2 of 2 The City of Danville recently announced it will unveil Dogs of Danville: Unleashed, displaying 15 painted dogs in the downtown area beginning in May and running through summer. The dogs cost $350 to purchase from a catalog. Sponsors are being asked to donate $1000 per dog, in exchange for having a dog displayed in front of the sponsors business. The dogs will be auctioned at the end of the summer. (Attachment 1) For the past two years, the Alameda County Fair has recently run a "Hometown Herd" fundraiser exhibit, in which cities were invited to sponsor and paint cows that are displayed at the fairgrounds. Dublin participated the first year, but not the second. Other Northern California examples of this type of exhibit include San Francisco's Hearts, San Jose's Sharks, Santa Rosa's Peanut characters. These types of exhibits are not limited to fiberglass figures. Pleasanton displayed an exhibit of painted wooden cows in 2001. The concept of a temporary exhibit where multiple artists offer their treatments on a singular theme was one of the choices offered in the online survey referencing Public Art that Dublin conducted in 2017. Sixty-three percent of respondents expressed interest in this type of public art. Staff requests the Commission consider this type of temporary art, and discuss ways to incorporate the City’s branding, such as the shamrock, into temporary Art in a Park or a highly visible area in Dublin. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Danville Dogs: Unleashed article 7.1 Packet Pg. 15 7.1.a Packet Pg. 16 Attachment: 1. Danville Dogs: Unleashed article (Temporary Art)