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Home My WebLink About04-4-2019 HCAC Special MeetingApril 4, 2019 Dublin Heritage & Cultural Arts Commission Agenda Page 1 of 2 SPECIAL MEETING Thursday, April 4, 2019, 7:00 PM 100 Civic Plaza, DUBLIN HERITAGE & CULTURAL ARTS COMMISSION A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Heritage & Cultural Arts Commission Meeting or, in the event that it is delivered to Heritage & Cultural Arts Commission members less than 72 hours prior to a Heritage & Cultural Arts Commission Meeting, as soon as it is so delivered. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Presentation by the Dublin Historical Preservation Association The Heritage and Cultural Arts Commission will hear a presentation from Steve Minniear, president of the Dublin Historical Preservation Association. STAFF RECOMMENDATION: Receive the presentation. 2.2. Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing o n the posted agenda. The Heritage & Cultural Arts Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the Heritage & Cultural Arts Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. Heritage and Cultural Arts Commission Meeting Minutes of March 14, 2019 The Heritage and Cultural Arts Commission will consider approval of the minutes of the March 14, 2019 Meeting. STAFF RECOMMENDATION: Approve the minutes of the March 14, 2019 Meeting of the Heritage and Cultural Arts Commission. 4. WRITTEN COMMUNICATION - NONE 5. PUBLIC HEARING - NONE 6. UNFINISHED BUSINESS - NONE April 4, 2019 Dublin Heritage & Cultural Arts Commission Agenda Page 2 of 2 7. NEW BUSINESS 8. OTHER BUSINESS Brief information only reports from the Commission and/or Staff, including committee reports and reports by the Commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 2 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: April 4, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Presentation by the Dublin Historical Preservation Association Prepared by: Tegan McLane, Cultural Arts & Heritage Manager EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will hear a presentation from Steve Minniear, president of the Dublin Historical Preservation Association. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: N/A DESCRIPTION: The Dublin Historical Preservation Association (DHPA) is an independent non -profit organization dedicated to discovery, preservation, promotion and enhancement of historical sites, buildings, photographs, information and ephemera in and around the Dublin area. As a long-standing partner of the City of Dublin, DHPA has provided financial and volunteer support for City-operated heritage facilities and programs and helped to promote the City’s efforts in heritage preservation. DHPA also partners with the Dublin Library, Dublin Unified School District and other local agencies to bring attention to local history. DHPA President Steve Minniear will present an update on the organization’s current activities. STRATEGIC PLAN INITIATIVE: N/A 2.1 Packet Pg. 3 Page 2 of 2 NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: None. 2.1 Packet Pg. 4 Page 1 of 1 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: April 4, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Heritage and Cultural Arts Commission Meeting Minutes of March 14, 2019 Prepared by: Roel Blanco, Recording Secretary EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will consider approval of the minutes of the March 14, 2019 Meeting. STAFF RECOMMENDATION: Approve the minutes of the March 14, 2019 Meeting of the Heritage and Cultural Arts Commission. FINANCIAL IMPACT: N/A DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the March 14, 2019 Meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Minutes from the March 14, 2019 Heritage and Cultural Arts Commission Meeting 3.1 Packet Pg. 5 HERITAGE & CULTURAL ARTS COMMISSION MINUTES Thursday, March 14, 2019 Heritage & Cultural Arts Commission March 14, 2019 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Heritage & Cultural Arts Commission was held on Thursday, March 14, 2019, in the Council Chamber. The meeting was called to order at 7:00 PM, by Vice Chairperson Kathy Blackburn. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status Sammy Jo Rudy Commission Chair Absent Kathy Blackburn Commission Member Present Kit Lau Commission Member Present Robert Bennett Commission Member Present Steve Minniear Commission Member Present Gina Gabriell Commission Member Present 2. Oral Communications 2.1. Public Comment Cm. Blackburn opened the floor for public comment. Vanessa Thomas, Co-Founder of the Dublin Art Collective, informed the Commission that the organization recently received non-profit organization status. The organization is looking forward to supporting and promoting artistic and creative activity, awareness raising and community building in the City of Dublin. The Commission congratulated and thanked Vanessa for her work and commitment. 3. Consent Calendar Cm. Blackburn requested item 3.2 be pulled for discussion. 3.1. Approve the minutes of the February 14, 2019 Meeting of the Heritage and Cultural Arts Commission Approved as presented. 3.1.a Packet Pg. 6 Attachment: 1. Minutes from the March 14, 2019 Heritage and Cultural Arts Commission Meeting (Heritage & Cultural Arts Commission Meeting Heritage & Cultural Arts Commission March 14, 2019 Regular Meeting P a g e | 2 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Steve Minniear, Commissioner SECOND: Robert Bennett, Commissioner AYES: Blackburn, Bennett, Lau, Gabriell, Minniear ABSENT: Sammy Jo Rudy 3.2. Heritage and Cultural Arts February 2019 Monthly Report Cm. Blackburn opened discussion on item 3.2 of the Consent Calendar. The Commissioners discussed how dissatisfied they are with the new abbreviated monthly reports. They noted their frustration at the lack of detailed class information they used to get in the Quarterly Reports and lack of comparative data from previous months/years. They were also very frustrated to learn that Heritage and Cultural Arts staff no longer programs the art classes. Seeing that a speaker form was submitted for public comment, Cm. B lackburn opened the floor to public comment. Rich Guarienti, City of Dublin resident, stated that the City Council stays informed of the Heritage and Cultural Arts Commission through the meeting minutes, so it is important that this Commission receive detailed information to make informed decisions. Cm. Bennett reminded the Commission that staff was asked to do Quarterly Reports in order for the Commissioners to receive detailed information on programs, classes and events. The Commission determined it would receive the February 2019 Heritage and Cultural Arts Monthly Report and have a representative (Steve Minniear) request a meeting with the Parks and Community Services Department Director to get more information on the director's vision for the Heritage and Cultural Arts Commission and the reorganization of the Parks and Community Services Department, particularly as it affects heritage and art-related programming. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kathy Blackburn, Commissioner SECOND: Steve Minniear, Commissioner AYES: Blackburn, Bennett, Lau, Gabriell, Minniear ABSENT: Sammy Jo Rudy 4. Written Communication - None 3.1.a Packet Pg. 7 Attachment: 1. Minutes from the March 14, 2019 Heritage and Cultural Arts Commission Meeting (Heritage & Cultural Arts Commission Meeting Heritage & Cultural Arts Commission March 14, 2019 Regular Meeting P a g e | 3 5. Public Hearing - None 6. Unfinished Business - None 7. New Business 7.1. Parks and Recreation Master Plan Update Ms. Tegan McLane, Cultural Arts and Heritage Manager, presented the specif ics of the item as outlined in the staff report. The Commissioners shared their concerns that they will not be given ample opportunity to provide input and comment on the Parks and Recreation Master Plan. They questioned how subsequent Heritage Park and Museum Master Plan, Public Art Master Plan, or Cultural Arts Master Plan would fit with the Parks and Recreation Master Plan. They felt that developing those plans separately could result in either disjointed plans or restrictions imposed on the subsequent master plans. Cm. Blackburn opened the floor for public comment. Rich Guarienti, Dublin resident and former Parks and Community Services Commissioner, stated that he was a commissioner when a previous Parks and Recreation Master Plan was developed, and the Heritage and Cultural Arts Commission was not involved. Cm. Minniear and Cm. Blackburn stated that they will request a meeting with the Parks and Community Services Department Director to discuss this matter. The Commissioners discussed moving the Heritage and Cultural Art Commission meeting in April in order to allow those who wished to attend the open public meeting for the Parks and Recreation Master Plan on April 11, 2019. ACTION: On a motion by Cm. Bennett, seconded by Cm. Lau, and by a vote of 5-0-0, with Cm. Rudy absent, the Commission voted to move the Heritage and Cultural Arts Commission meeting on April 11, 2019 to another date in order to attend the Parks and Recreation Master Plan open public meeting and requested Staff consult the calendar and provide several possible alternative dates. 8. Other Business 3.1.a Packet Pg. 8 Attachment: 1. Minutes from the March 14, 2019 Heritage and Cultural Arts Commission Meeting (Heritage & Cultural Arts Commission Meeting Heritage & Cultural Arts Commission March 14, 2019 Regular Meeting P a g e | 4 The Commissioners provided brief informational reports on the TedX event at Shannon Community Center; a musical public art piece in San Francisco that measures and responds to air pollution; the Monet art exhibit; and an update on the statues for the Veteran's Art for Don Biddle Community Park. Ms. McLane provided updates on the utility boxes, the Holi Festival event at Emerald Glen Park, Farmers Market opening on April 4, and recruiting for a new commissioner to replace Cm. Peesapati. 9. Adjournment There being no further business, the meeting was adjourned by Cm. Blac kburn at 8:18 PM. Minutes prepared by Roel Blanco, Recording Secretary. __________________________________________ Heritage and Cultural Arts Commission Chairperson ATTEST: ______________________________ Tegan McLane Cultural Arts & Heritage Manager 3.1.a Packet Pg. 9 Attachment: 1. Minutes from the March 14, 2019 Heritage and Cultural Arts Commission Meeting (Heritage & Cultural Arts Commission Meeting