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Home My WebLink About01-28-2019 HCAC Special MeetingJanuary 28, 2019 Dublin Heritage & Cultural Arts Commission Agenda Page 1 of 2 SPECIAL MEETING Monday, January 28, 2019, 7:00 PM 100 Civic Plaza, DUBLIN HERITAGE & CULTURAL ARTS COMMISSION A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Heritage & Cultural Arts Commission Meeting or, in the event that it is delivered to Heritage & Cultural Arts Commission members less than 72 hours prior to a Heritage & Cultural Arts Commission Meeting, as soon as it is so delivered. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Heritage & Cultural Arts Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the Heritage & Cultural Arts Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. Heritage and Cultural Arts Commission Meeting Minutes of December 13, 2018 The Heritage and Cultural Arts Commission will consider approval of the minutes of the December 13, 2018 Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the December 13, 2018 Regular Meeting of the Heritage and Cultural Arts Commission. 4. WRITTEN COMMUNICATION - NONE 5. PUBLIC HEARING - NONE 6. UNFINISHED BUSINESS - NONE 7. NEW BUSINESS 7.1. Election of Officers January 28, 2019 Dublin Heritage & Cultural Arts Commission Agenda Page 2 of 2 The Heritage and Cultural Arts Commission will elect a Chairperson and Vice- Chairperson, per the Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission. STAFF RECOMMENDATION: That the Commission elect a Chairperson and Vice-Chairperson. 8. OTHER BUSINESS Brief information only reports from the Commission and/or Staff, including committee reports and reports by the Commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 1 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: January 28, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Heritage and Cultural Arts Commission Meeting Minutes of December 13, 2018 Prepared by: Roel Blanco, Recording Secretary EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will consider approval of the minutes of the December 13, 2018 Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the December 13, 2018 Regular Meeting of the Heritage and Cultural Arts Commission. FINANCIAL IMPACT: N/A DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the December 13, 2018 Regular Meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Heritage and Cultural Arts Commission Meeting Minutes of December 13, 2018 3.1 Packet Pg. 3 HERITAGE & CULTURAL ARTS COMMISSION MINUTES Thursday, December 13, 2018 Heritage & Cultural Arts Commission December 13, 2018 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Heritage & Cultural Arts Commission was held on Thursday, December 13, 2018, in the City of Dublin Council Chamber. 1. Call to Order and Pledge of Allegiance The meeting was called to order at 7:01 p.m. by Commission Chair Bennett. The pledge of allegiance was recited by those present at the meeting. Attendee Name Title Status Robert Bennett Commission Chair Present Georgean Vonheeder-Leopold Commission Vice Chair Present Kathy Blackburn Commission Member Present Rita Szollos Commission Member Present Kit Lau Commission Member Present S. Tejas Peesapati Commission Member Late Sammy Jo Rudy Commission Member Present Cm. Peesapati arrived at 7:08. 2. Oral Communications 2.1. Public Comment Chair Bennett opened the floor for public comment. Steve Minniear, President of the Dublin Historical Preservation Association (DHPA) asked the Commission to consider redoing the master plan for the Dublin Heritage Park and Museums in 2019 as the master plan was completed over a decade ago. Mr. Minniear thanked the outgoing Commissioners for their service and retiring Museum Director Elizabeth Isles for her 17 years of service and her lasting contributions to preserving Dublin’s history. Cm. Rudy asked which Commission oversee the Parks Master Plan. Ms. Tegan McLane, Heritage and Cultural Arts Director, answered that the Parks and Community Services Commission oversees the Parks Master Plan. Seeing no other comments from the Public, Chair Bennett closed the floor to public comments. 3.1.a Packet Pg. 4 Attachment: 1. Heritage and Cultural Arts Commission Meeting Minutes of December 13, 2018 (Heritage & Cultural Arts Commission Meeting Heritage & Cultural Arts Commission December 13, 2018 Regular Meeting P a g e | 2 3. Consent Calendar RESULT: ADOPTED [UNANIMOUS] MOVED BY: Georgean Vonheeder-Leopold, Commissioner SECOND: Sammy Rudy, Commissioner AYES: Szollos, Blackburn, Vonheeder-Leopold, Bennett, Lau, Peesapati, Rudy 3.1. Approve the minutes of the November 8, 2018 Regular Meeting of the Heritage and Cultural Arts Commission. Approved as presented. 3.2. Receive the report on classes, activities, and events occurring during November 2018 and provide feedback as desired. Received as presented. 4. Written Communication - None 5. Public Hearing - None 6. Unfinished Business - None 7. New Business 7.1. Utility Box Art Selection Ms. Laura Johnston, Recreation Supervisor, provided the specifics of the item as outlined in the Staff Report. The Commissioners and staff discussed the recommendation process for selecting the nine designs. Ms. McLane suggested that the Commission take an initial vote to narrow down which designs will move forward to the final recommendations. After the Commissioners all agreed, Ms. Johnston presented the slideshow showcasing the proposals. 3.1.a Packet Pg. 5 Attachment: 1. Heritage and Cultural Arts Commission Meeting Minutes of December 13, 2018 (Heritage & Cultural Arts Commission Meeting Heritage & Cultural Arts Commission December 13, 2018 Regular Meeting P a g e | 3 Upon reviewing and commenting on each proposal, the Commissioners recommended the following nine designs: • Aarthi Muthukumar – Highway photo-inspired design • Alice Suhyun Park – Persimmon tree design – Box H • Theresa Muley - "Travel Through Time" – Box D • Suzanne Gayle - "Shamrock Skies at Night" – Box I • Daelyn Cerruti - Comic Book Theme • Jessica Eastburn - Gas station design • David Eisenstadt - Map design • Irma Grant - "The Wheel" – Box F • Jennifer Huber - "1956" On a motion by Cm. Blackburn, seconded by Cm. Szollos, and by a vote of 7 -0- 0, the Commission voted to recommend for City Council’s approval nine Utility Art Box design proposals. On a motion by Cm. Peesapati, seconded by Cm. Szollos, and by a vote of 7-0- 0, the Commission recommended locations for four boxes and suggested that staff shall choose the remaining box locations for those that are not con troversial and weren't already requested by artists for specific Utility Art Box design proposals. 8. Other Business Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expens e (AB1234). Cm. Szollos thanked everyone for everything and she had a lot of fun and enjoyed her time and experience as a Commissioner. Cm. Blackburn echoed Cm. Szollos’ sentiments that she has enjoyed her time and experience and thanked the staff. Ms. McLane stated that she was not sure how many reapplied, but Mayor will not select new Commissioners until January 8. Ms. McLane said she was sad to see Elizabeth Isles retire and recognized the wonderful contributions Ms. Isles has made for the City of Dublin. Ms. McLane invited the Commissioners to the Heritage Center on December 18 in honor of Ms. Isles’ retirement. The formal retirement party will be held on December 27 at Civic Center. Chair Bennett also thanked Ms. Isles for her efforts and will be sad to see her leave. 3.1.a Packet Pg. 6 Attachment: 1. Heritage and Cultural Arts Commission Meeting Minutes of December 13, 2018 (Heritage & Cultural Arts Commission Meeting Heritage & Cultural Arts Commission December 13, 2018 Regular Meeting P a g e | 4 Ms. McLane provided information and updates about programs and events. She also stated that the January meeting will be cancelled, but a special joint meeting with the Parks and Community Services Commission might be scheduled on January 28 to discuss the all abilities playground at Dublin Sports Grounds. Ms. McLane thanked the Commissioners and presented keys to the city and certificates of recognition to Cm. Vonheeder-Leopold, Cm. Szollos, Cm. Blackburn, and Cm. Rudy. 9. Adjournment The meeting was adjourned at 8:34 PM. Minutes prepared by Roel Blanco, Senior Office Assistant. ____________________________________ Heritage and Cultural Arts Commission Chair ATTEST: ________________________________ Tegan McLane Cultural Arts and Heritage Manager 3.1.a Packet Pg. 7 Attachment: 1. Heritage and Cultural Arts Commission Meeting Minutes of December 13, 2018 (Heritage & Cultural Arts Commission Meeting Page 1 of 2 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: January 28, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Election of Officers Prepared by: Tegan McLane, Cultural Arts & Heritage Manager EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will elect a Chairperson and Vice - Chairperson, per the Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission. STAFF RECOMMENDATION: That the Commission elect a Chairperson and Vice-Chairperson. FINANCIAL IMPACT: None. DESCRIPTION: The Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission state: ARTICLE V OFFICERS Section 1. Election and Term of Office. The Chairperson and Vice Chairperson are elected by the majority of the Commission for a 1 -year term and hold office until their successors are elected, or until their terms as members of the Commission expire. The officers are elected at the first meeting of the Commission in January of each year. Elections, whether regular or to fill vacancies shall be held only if a simple majority of the Commission members are present. The Commission shall, unless no Commissioners meet the criteria, elect Commissioners to the positions that have not previously served in the position and that have not declined the appointment, with the intent that no on should serve in the position for two consecutive years. 7.1 Packet Pg. 8 Page 2 of 2 The secretary to the Commission will be the City Manager or his/her designee. Section 2. Vacancies. In case of any vacancy in the Office of Chairperson or Vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance of the term. Section 3. Duties of Officers. The Chairman performs the following duties. (a) Presides at all meetings of the Commission. (b) Appoints committee and chairpersons of committees as necessary. (c) Signs correspondence on behalf of the Commission. (d) Represents the Commission before the City Council. (e) Performs other duties necessary or customary to the office. In the event of the absence of the Chairperson or his/her inability to act, the Vice - Chairperson presides in place of the Chairperso n. In the event of the absence of or the inability to act of both the Chairperson and the Vice -Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: None. 7.1 Packet Pg. 9