HomeMy WebLinkAbout*Item I Heritage Center Fiscal Analysis CITY OF DUBLIN
HERITAGE COMMITTEE
AGENDA STATEMENT
MEETING DATE: May 12, 1992
SUBJECT . Heritage Center Fiscal Analysis
EXHIBITS ATTACHED : A. Estimate of Acquisition Costs
B. Estimate of Renovation Costs - School
C. Estimate of Renovation Costs - Church
D. Estimate of Initial Clean-up Costs
E. Annual Work Program & Budget - School
F. Annual Work Program & Budget - Church
G. Annual Work Program & Budget - Grounds
RECOMMENDATION . Review and comment on preliminary cost
estimates
FINANCIAL STATEMENT : See discussion below
DESCRIPTION At the April 27, 1992 meeting of the Dublin
City Council, the Council received a report summarizing the fiscal
impact to the City for acquiring, renovating and maintaining the
Heritage Center properties. After some discussion, the Council
directed Staff to work with the Heritage Committee to clarify the
proposed budget figures and to prepare purchase agreements.
ACOUISITION
The City Attorney has determined that the following procedures should
be followed if the City is to acquire the properties:
Old St. Raymond's Church (purchase price - $10,700)
1. Obtain a preliminary title report on the property
2 . Determine if there are a) any current deed restrictions, and
b) any proposed deed restrictions
3 . Obtain an appraisal of the property
4. Prepare a purchase agreement for the property
Dublin Cemetery (purchase price - $0)
1. Obtain preliminary title reports on the property
2 . Determine if there are a) any current deed restrictions, and
b) any proposed deed restrictions
3. Prepare a transfer agreement for the property
Original Murray Schoolhouse (purchase price - $0)
1. Determine if there are any proposed deed restrictions
2. Prepare a transfer agreement for the building
In addition, the City Attorney recommends that a soils report be
obtained on the site. Attached in Exhibit A are the costs associated
with the acquisition of the properties.
RENOVATION
The City's Building Department has inspected both the church and the
school to determine the renovation necessary to address code
compliance issues, as well as to determine those areas which require
repair to prevent further deterioration of the buildings.
ITEM NO. .Y COPIES TO: City Council
The estimated cost to renovate the church is $88, 725; the estimated
cost to renovate the school is $125,260. Thus the total estimated
cost to restore the buildings so that they are fully accessible and
in good repair is $213 ,985. The recommended scope of work for each
building is attached in Exhibits B and C.
The City's Public Works Department has inventoried the Heritage Center
Grounds to determine the initial clean-up required to bring the
grounds up to City standards. The recommended work program includes
tree pruning and removal of dead trees, pruning and trimming of
bedding plants and shrubs, manual weeding and chemical weed control,
repairs to the gravel parking lot and lighting, and repair and
replacement of fencing. If City crews were utilized to do the
clean-up, the estimated one-time cost to the City is estimated at
$43,455. A break down of the work involved as well as the costs are
attached in Exhibit D.
MAINTENANCE AND OPERATION
Costs for maintenance and operation of the Heritage Center will vary
to some extent according to how the buildings and grounds are
utilized. In preparing a preliminary cost estimate, Staff has assumed
that use of the site will increase under the City's supervision.
Further the cost estimates assume that the City would be responsible
for maintenance of the grounds and buildings and, in addition, would
be overseeing their use.
The estimated costs are as follows: 1) grounds maintenance - $18,600;
2) building maintenance - $15,800; 3) utilities - $2,870; and 4)
scheduling - $9, 200. Thus the total estimated annual cost of
maintenance and operation for the Heritage Center is $46,470. The
annual work program and budget for building and grounds maintenance is
attached in Exhibits E, F and G.
CONCLUSION
The cost estimates prepared by Staff have come under scrutiny by
members of the various organizations as well as the City Council.
Consequently the purpose of the meeting will be to review the
estimates and discuss the rationale behind their development. In
addition to the Heritage Committee, Staff from the Building and Public
Works Department will be in attendance as well as the City Attorney.
EXHIBIT A
HERITAGE CENTER
ACQUISITION COSTS
Purchase Price (Old St. Raymond's Church) $10,700
Appraisal (Old St. Raymond's Church) $ 2,500 - $ 3 ,000
Title Reports (4 parcels @ $250) $ 1, 000
Escrow (based on purchase price or value) allow $ 1,000
Soils Report (entire site) $ 3 000 - $ 3 ,500
Legal Expenses (preparation of agreements) $ 4,000 - $ 6,000
TOTAL ACQUISITION COSTS $22,200 - $25,200
EXHIBIT B
ORIGINAL MURRAY SCHOOLHOUSE
SCOPE OF WORK AND ESTIMATE OF COSTS
1. Bead blast siding to remove old paint.
2. Remove the over hang soffit and repair dry rot.
3 . Remove the siding on 7" x 22" x 10" and replace with exterior
plywood and battens. '
4 . Repair and bring hand rails and steps up to code on front deck
(12' x 11' ) .
5. Repair and bring hand rails and steps up to code on back deck
(6' x 6' ) .
6 . Replace back deck (8' x 8' ) .
7. Install metal flashing on ramp; repair adjacent building dry rot.
8 . Replace threshold to front door.
9. Replace back new and threshold.
10. Replace sliding glass door or remove sliding glass door and
replace with 3' door and fill in 3' wall.
11. Sheet rock, tape and texture, and paint restrooms and back entry
hall.
12. Install new hand rail in the restroom and change the slope of the
drains under the sinks and the urinal .
13 . Replace ceiling in exhibit room with 1/2' sheet rock and tape,
texture and paint.
14. Paint the outside of the school.
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15. Check, repair and/or replace windows.
16 . Replace roof of detached garage.
TOTAL AMOUNT FOR LABOR & MATERIAL $122 , 250
17 . Bring electric up to code
TOTAL AMOUNT FOR LABOR & MATERIAL $ 3,010
TOTAL ESTIMATED COST $125,260
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EXHIBIT C
OLD ST. RAYMOND'S CHURCH
SCOPE OF WORK AND ESTIMATE OF COSTS
1. Bead blast siding to remove old paint.
2. Remove all dry rot material and replace with new siding to match
the existing.
3 . Remove the rear porch and build a handicapped ramp; replace back
door and threshold.
4. Check, repair and/or replace windows.
5. Replace roof, floor and siding of bell tower.
6 . Install foundation vents in the building.
7. Check floor for damaged planks.
8 . Remove dry rot in overhang and gutters, and replace with all
redwood material.
9. Paint the outside of the church.
10. Remove plywood panels on inside walls and replace with matching
material.
11. Paint the inside of the church.
TOTAL AMOUNT FOR LABOR & MATERIAL $ 86,125
17. Bring electric up to code
TOTAL AMOUNT FOR LABOR & MATERIAL $ 2, 600
TOTAL ESTIMATED COST $ 88,725
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EXHIBIT D
HERITAGE CENTER GROUNDS
ESTIMATE OF INITIAL CLEAN—UP COSTS
INVENTORY WORK HOURS TOTAL UNIT TOTAL
ACTIVITY QNTY/UNIT L.O.S. QUANTITY UNIT HOURS COST COST
Tree Pruning 105 ea 1.00 105 --- --- $15,000 $15,000
P/T Bedding Plants .26 ac 80 hrs 20.8 hrs 1.00 20.8 hrs $ 29.37 $ 611
Hanual Weed 3.31 ac 1.00 3.31 ac 29 hrs 96.0 hrs $ 21.76 $ 2,089
Prune Shrubs 76 ea 1.00 76 .50 38.0 hrs $ 25.25 $ 960
Parking Lot 20,113 SF .001 20.1 hrs 1.00 20.1 hrs $ 36.47 $ 733
Lighting 4 ea 1.00 4 --- --- $ 500 $ 500
SUBTOTAL $19,893
Paint Flag Pole (1) $ 200
Chemical Weed Control (3.31 ac @ $200) $ 662
Paint Light Poles (3) $ 600
SUBTOTAL $ 1,462
Fencing
North Side (6' chain link w/razor ribbon) 500' @ $12/ft. $ 6,000
Replace existing 4'(6' chain link w/razor ribbon) 300' @ $15/ft $ 4,500
South Side (6' chain link w/razor ribbon) 500' @ $12/ft. $ 6,000
West Side (6' chain link w/razor ribbon) 300' @ $12/ft. $ 3,600
Vehicle Gates 2 @ $1000 $ 2,000
SUBTOTAL $22,100
TOTAL ESTIW FED INITIAL CLEAN-UP COSTS $43,455
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EXHIBIT E
HERITAGE CENTER BUILDING MAINTENANCE
ORIGINAL MURRAY SCHOOLHOUSE
ANNUAL WORK PROGRAM & BUDGET
ACTIVITY QNTY/UNIT L.O.S. WORK QNTY HOURS/UNIT TOTAL, HOURS UNIT COST TOTAL COST
MEETING ROOM SET-UP 1.00 HR 26.00 HR 26.00 HR 1.00 HR 26.00 HR 26.96 700.96
ROUTINE INSPECTION 1.00 HR 12.00 HR 12.00 HR 1.00 HR 12.00 HR 29.10 349.20
FLOOR MAINTENANCE 1.00 HR 18.00 HR 18.00 HR 1.00 HR 18.00 HR 29.02 522.36
LIGHTING MAINTENANCE 1.00 HR 20.00 HR 20.00 HR 1.00 HR 20.00 HR 35.00 700.00
HVAC MAINTENANCE 1.00 HR 9.00 HR 9.00 HR 1.00 HR 9.00 HR 30.47 274.23
DOOR MAINTENANCE 1.00 HR 40.00 HR 40.00 HR 1.00 HR 40.00 HR 30.43 1,217.20
WINDOW COVERING MAINT. 1.00 HR 6.00 HR 6.00 HR 1.00 HR 6.00 HR 30.41 182.46
GLASS MAINTENANCE 1.00 HR 20.00 HR 20.00 HR 1.00 HR 20.00 HR 32.08 641.60
WALL MAINTENANCE 1.00 HR 24.00 HR 24.00 HR 1.00 HR 24.00 HR 30.12 722.88
PLUMBING MAINTENANCE 1.00 HR 20.00 HR 20.00 HR 1.00 HR 20.00 HR 29.92 598.40
FURNITURE MAINTENANCE 1.00 HR 10.00 HR 10.00 HR 1.00 HR 10.00 HR 27.98 279.80
FURNITURE ROVING 1.00 HR 5.00 HR 5.00 HR 1.00 HR 5.00 HR 29.29 146.45
RESTROOM REPAIR 1.00 HR 6.00 HR 6.00 HR 1.00 HR 6.00 HR 27.56 165.36
MISC. MAINTENANCE 1.00 HR 26.00 HR 26.00 HR 1.00 HR 26.00 HR 38.13 991.38
PEST CONTROL 1.00 HR 5.00 HR 5.00 HR 1.00 HR 5.00 HR 29.43 147.15
JANITORIAL 1.00 HR 12.00 HR 12.00 HR 1.00 HR 12.00 HR 30.75 369.00
ELECTRICAL 1.00 HR 24.00 HR 24.00 HR 1.00 HR 24.00 HR 31.34 752.16
ACTIVITY SUBTOTAL 8760.59
CONTRACT JANITORIAL (ALLOW) 1,600.00
ALARM MONITORING (ALLOW) 360.00
PEST CONTROL (ALLOW) 360.00
GRAND TOTAL 11,080.59
EXHIBIT F
HERITAGE CENTER BUILDING PRAINTENANCE
OLD ST. RAYMOND'S CHURCH
ANNUAL WORK PROGRAM & BUDGET
ACTIVITY QNTY/UNIT L.O.S. WORK QNTY HOURS/UNIT TOTAL HOURS UNIT COST TOTAL COST
ROUTINE INSPECTION 1.00 HR 12.00 HR 12.00 HR 1.00 HR 12.00 HR 29.10 349.20'
FLOOR MAINTENANCE 1.00 HR 6.00 HR 6.00 HR 1.00 HR 6.00 HR 29.02 174.12
LIGHTING MAINTENANCE 1.00 HR 12.00 HR 12.00 HR 1.00 HR 12.00 HR 35.00 420.00
HVAC MAINTENANCE 1.00 HR 6.00 HR 6.00 HR 1.00 HR 6.00 HR 30.47 182.82,
DOOR MAINTENANCE 1.00 HR 24.00 HR 24.00 HR 1.00 HR 24.00 HR 30.43 730.32 '
GLASS MAINTENANCE 1.00 HR 4.00 HR 4.00 HR 1.00 HR 4.00 HR 32.08 128.32
WALL MAINTENANCE 1.00 HR 12.00 HR 12.00 HR 1.00 HR 12.00 HR 30.12 361.44
FURNITURE MAINTENANCE 1.00 HR 16.00 HR 16.00 HR 1.00 HR 16.00 HR 27.98 447.68
FURNITURE MOVING 1.00 HR 4.00 HR 4.00 HR 1.00 HR 4.00 HR 29.29 468.64
MISC. MAINTENANCE 1.00 HR 12.00 HR 12.00 HR 1.00 HR 12.00 HR 38.13 457.56 '
PEST CONTROL 1.00 HR 4.00 HR 4.00 HR 1.00 HR 4.00 HR 29.43 117.72 '
JANITORIAL 1.00 HR 4.00 HR 4.00 HR 1.00 HR 4.00 HR 30.75 123.00
ELECTRICAL 1.00 HR 12.00 HR 12.00 HR 1.00 HR 12.00 HR 31.34 376.08'
ACTIVITY SUBTOTAL, 4336.90
CONTRACT JANITORIAL (ALLOW) 500.00
ALARM MONITORING (ALLOW) 240.00
PEST CONTROL (ALLOW) 240.00
GRAND TOTAL 5,316.90
V 0 . ..
EXHIBIT G
HERITAGE CENTER GROUNDS MAINTENANCE
ANNUAL WORK PROGRAM & BUDGET
ACTIVITY QNTY/UNIT L.O.S. WORK QNTY HOURS/UNIT TOTAL HOURS UNIT COST TOTAL COST
SPILL CLEAN-UP 1.00/SYS 1.00 HR 1.00 HR 1.000 1.00 HR 27.08 27.08
TREE/BRUSH CUTTING 1.00/SYS 20.00 HR 20.00 HR 1.000 20.00 HR 32.00 640.00
IN-HOUSE TREE REMOVAL 105 TREES 0.010 TR 1.05 TR 4.000 4.20 HR 33.86 142.21
IN-HOUSE PRUNING 105 TREES 0.200 TR 21.00 TR 2.000 42.00 HR 26.30 1,104.60
OTHER TREE NAINT. 105/SYS .050 HR 5.25 HR 1.000 5.25 HR 26.61 139.70
CONT. TREE FUNGUS SPRAY 105 TREES 0.250 TR 26.25 HR --- --- 10.00 262.50
CONTRACT TREE PRUNING 105 TREES 0.250 TR 26.25 HR --- --- 100.00 2,625.00
CONTRACT TREE REMOVAL 105 TREES 0.05 TR 5.25 TR --- --- 500.00 2,625.00
LITTER PICK-UP 4.26 ACRES 1200.00 HR 51.12 HR 1.000 51.12 HR 22.27 1,138.44
LEAF CLEAN-UP 4.26 ACRES 10.00 HR 42.6 HR 1.000 42.60 HR 27.04 1,151.90
P/T BEDDING PLANTS 0.26 AC BED 24.00 HR 6.24 HR 1.000 6.24 HR 24.28 151.51
MANUAL WEED REMOVAL 0.26 AC BED 1 TIME .26 HR 108.000 28.08 HR 21.76 611.02
CHEM. WEED CONTROL BEDS 0.26 AC BED 12 TINES 3.12 AC --- --- 230.52 719.22
PRUNE SHRUBS 76 EACH 0.250 BA 19.00 EA 0.437 8.303 HR 27.59 229.08
VALVE REPAIR 3 EACH 1.00 VLV 3.00 EA 1.000 3.00 HR 33.25 99.75
BACKFLOW REPAIR 1 EACH 3.00 HR 3.00 EA 1.000 3.00 HR 44.77 134.31
GRAVEL PATH/PARKING 20,311 SF .001 HR 20.113 HR 1.000 20.113 HR 21.79 438.26
RODENT CONTROL 1 PARK 10.00 HR 10.00 HR 1.000 10.00 HR 34.13 341.30
GRAFFITI 1 PARK 15.00 HR 15.00 HR 1.000 15.00 HR 39.92 598.80
OTHER BEAUTIFICATION 1 PARK 10.00 HR 10.00 HR 1.000 10.00 HR 31.73 317.30
TEMP. PATCHING 10.3 NSF .01 HR 10.30 HR 1.000 10.30 HR 32.56 335.37
OTHER PAVEHENT 1 PARK 4.00 HR 4.00 HR 1.000 4.00 HR 23.71 94.84
LIGHTING MAINTENANCE 4 EACH 1.00 HR 4.00 HR 1.000 4.00 HR 31.83 127.32
FENCE REPAIR 1,185 LF .01 HR 11.85 HR 1.000 11.85 HR 32.40 383.94
OTHER DRAINAGE 1.00/SYS 20.00 20.00 HR 1.000 20.00 HR 20.46 409.20
STORM PATROL INSP./C.0 1.00/SYS 10.00 HR 10.00 HR 1.000 10.00 HR 22.71 227.10
OTHER CONCRETE REPAIR 1 PARK 10.00 HR 10.00 HR 1.000 10.00 HR 50.00 500.00
INSTALL NEW SIGNS 18 EACH .100 SI 1.80 EA 1.550 2.79 HR 36.06 100.61
REPAIR SIGNS 18 EACH .50 SI 9.00 BA 0.417 3.75 HR 74.12 277.95
OTHER SIGNS 1.00/SYS 5.00 HR 5.00 HR 1.000 5.00 HR 33.86 169.30
CURB PAINTING 75 LF 1 TINE 75.00 LF 0.016 1.20 HR 31.60 37.92
NEW NARKING 1.00/SYS 3.00 HR 3.00 HR 1.000 3.00 HR 32.00 96.00
OTHER HARKING 1.00/SYS 3.00 HR 3.00 HR 1.000 3.00 HR 27.01 81.03
NON-TURF CHEN. WEED 3.78 ACRES 2 TIMES 7.56 AC --- --- 187.00 1413.72
SPOT SPRAY 1.00/SYS 5.00 HR 5.00 HR --- --- 48.40 242.00
GRAND TOTAL 17993.28