HomeMy WebLinkAbout*CC Agenda 11-16-2004
REGULAR MEETING
Tuesday, November 16, 2004, 7:00 p.m.
DUBUN CIVIC CENTER, 100 Civic Pla?B
DUBLIN CITY COUNCIL
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CALL TO ORDER & CLOSED SESSION (6:30 D.m.~
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGA TION
Government Code Section 54956.9(a)
Name of Case: Kruse v. Dublin UnHied School District, City of Dublin and Related
Cross-action; Alameda County Superior Court Action No. HG03093760
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Presentation on the City's Web-Hosted Customer Response Management (CRM) System
(File #150-10)
City Manager's Office Staffwill make a presentation demonstrating the recently launched
web-hosted Customer Service Response Management System.
STAFF RECOMMENDATION: Receive report.
3.2 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state
your name for the record. COMMENTS SHOULD NOT EXCEED THREE l3J MINUTES. In accordance with state Law, no action
or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or
questions asked, or may request Staff to report back at a Mure meeting concerning the matter. Any member of the public may
contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions
under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government
Code Section 54954.2(b)(1)(2X3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-conttoversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
temoved from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting of November 2,2004.
STAFF RECOMMENDATION: Approve
4.2 Memorandum of Un dent an ding (MOU) between City of Dublin and Dublin Unified School
District (DUSD) to Fund a School Resource Officer (SRO) (File #600-40)
This MOU identifies the goals of the SRO, describes the responsibilities of each entity, and
discusses the continued funding agreement. For Fiscal Year 2004-05, DUSD has agreed to
continue its $40,000 contribution as part of a cooperative effort to sustain the SRO position.
STAFF RECOMMENDATION: Adopt Resolution authorizing the execution of the MOD.
4.3 Agreement with Public Resources Management Group (PRM) for a Cost Allocation and
Comprehensive Fee Study (File #600-30)
The City Council will consider a contract with PRM to undertake a study of the City's fee
structure. The consultant will complete a study and analysis to ensure that the City of Dublin
is utilizing comprehensive overhead rates and accurately accounting for the true cost of
providing various services within the City operation.
STAFF RECOMMENDATION: Authorize City Manager to execute agreement.
4.4 Amendment to Solid Waste Franchise Consulting Services Agreement (File #600-30)
The City Council approved a consulting services agreement with R3 Consultant Group to
assist the City in preparing a Request for Proposals and negotiating franchise agreements for
solid waste collection and disposal services. At its November 2, 2004, meeting the Council
directed Staff to solicit best and final offers from Amador Valley Industries, Republic
Services, and Waste Management, Inc. There is significant work involved in this process that
was not anticipated in the original scope of work provided in the agreement between the City
and R3 Consulting Group; therefore, an amendment to the agreement is required.
STAFF RECOMMENDATION: Adopt Resolution approving the first amendment to the
agreement.
4.5 Approval of a Cooperating Technical Partners (CTP) Partnership Agreement between the
City of Dublin and the Federal Emergency Management Agency (FEMA) for Geographic
Information Systems (GIS) Data Sharing (File #600-50)
FEMA plans to convert all existing Flood Insurance Rate Maps within Alameda County to
digital format in order to make the maps available to the public on FEMA's web site'. FEMA
has required that the City of Dublin enter into an agreement which will govern the creation
and maintenance of accurate, up-to-date flood hazard data.
STAFF RECOMMENDATION: Adopt Resolution approving agreement.
4.6 Acceptance of Work- Contract No. 03-11, I-580/San Ramon Road Interchange
Improvement Project (File #600-35)
Construction of the I-580/San Ramon Road Interchange Improvement Project is now
complete. The City Council will consider approving the final Change Order to the contract
and acceptance of improvements.
STAFF RECOMMENDATION: Approve Contract Change Order #14; accept improvements
under Contract No. 03-11; and approve release of retention after 35 days if there are no
subcontractor claims.
4.7 City Manager's Employment Agreement (File #600-30)
The Agency Negotiating Team (Mayor Lockhart and Vice Mayor Zika) have met with the
City Manager regarding terms and conditions of employment and recommended adjustments
to the City Manager's total compensation package to be effective July 1,2004.
STAFF RECOMMENDATION: Authorize Mayor to execute agreement.
4.8 Preliminary Financial Reports for the Month of October 2004 (File # 330-50)
STAFF RECOMMENDATION: Receive Report.
4.9 Request for Authorization to Distribute a Request for Proposals (RFPs) for the Purchase of
Replacement Fire Prevention Vehicles; One Light Industrial Ford Pickup Truck, and One
Compact-Style SUV (File #350-20)
Staff has scheduled one fire prevention vehicle (1999, purchased used with 30,000 miles) and
one pool vehicle (1994) for replacement during the current fiscal year. To avoid additional
repair costs, and to ensure project availability at a competitive price, Staff has determined that
these vehicles should be replaced immediately.
STAFF RECOMMENDATION: Authorize Staff to distribute RFPs to qualified dealers.
4.10 Warrant Register ($1,109,348.13) dated November 16, 2004 (File # 300-40)
STAFF RECOMMENDATION: Approve.
5. WRITTEN COMMUNICATIONS - None
6. PUBLIC HEARING
6.1 Site Development Review (SDR) for the East County Hall of Justice (Alameda County
Courthouse) PA 02-030 (File #410-30/600-40)
In July 2003, Alameda County submitted a proposal to the City of Dublin for Site Development
Review of a proposed courthouse facility on County-owned land north of Gleason Drive. The
East County Hall of Justice (County Courthouse) is proposed as a 208,408 square foot building
comprised of courtrooms, offices, and associated facilities. The project area is 21.77 acres and is
located on the north side of Gleason Drive between Madigan Drive and Arnold Drive.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution certifying that
the City Council reviewed and considered the Final Environmental Impact ReportJEnvironmental Impact
Statement for the Alameda County Juvenile Justice Facility and East County Hall of Justice dated April
2003; and adopt Resolution approving P A 02-030, Site Development Review application to construct a
208,408 square foot building comprised on courtrooms, offices, and associated facilities on 21.77 acres
located on the north side of Gleason Drive between Madigan and Arnold Drives, and approving the
associated agreement between the City of Dublin and the County of Alameda regarding the enforcement
of Conditions of Approval for the East County Hall of Justice.
6.2 Amendment to the Dublin Municipal Code Sections 5.100.110 and 5.100.120 to Prohibit Paint
Guns in City Parks (File # 920-20)
Staffhas observed an increase in the use of paint guns in City parks, particularly in the Martin
Canyon Creek Open Space. In order to prohibit the use of paint guns in City parks, it is necessary
to amend the Dublin Municipal Code, sections 5.100.110 and 5.100.120.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
7. UNFINISHED BUSJNESS
7.1 Revision to Eastern Dublin Traffic Impact Fee (EDTIF) Administrative Guidelines, Regarding
the Extension of Credit and Reimbursement Terms (File #390-20)
Under the current Administrative Guidelines for the Eastern Dublin Traffic Impact Fee, credits
remain in effect for 10 years from the date of the credit agreement, after which time the credits
revert to a right of reimbursement for an additional 10 years. The proposed revision to the
Guidelines will provide for an extension of the credit and reimbursement terms, as well as greater
flexibility in the use of the credits.
STAFF RECOMMENDATION: Adopt Resolution revising Administrative Guidelines related to
Eastern Dublin Traffic Impact Fees.
7.2 Approve Capital Improvement Program (CIP) Project No. 96852, Dougherty Road
Improvements - Houston Place to 1-580, with Scarlett Court Access to Dublin Boulevard
Limited to Right Turn Out Only, and Right Turn from Dublin Boulevard to Scarlett Court
Eliminated (File #600-35/330-40)
On July 6, 2004, the City Council adopted the Initial StudyIMitigated Negative Declaration and
Mitigation Monitoring and Reporting Program for CIP No. 96582, Dougherty Road
Improvements - Houston Place to 1-580. The City Council will now consider adopting a
resolution to clarify the access improvements to be included in this CIP.
STAFF RECOMMENDATION: Adopt Resolution approving CIP Project No. 96582, Dougherty
Road Improvement - Houston Place to 1-580, with Scarlett Court access to Dublin Boulevard limited
to right turn out only and right turn from Dublin Boulevard to Scarlett Court eliminated; and direct
Staff to implement the Project.
7.3 Presentation of Policy Recommendations for the proposed Condominium Conversion
Ordinance (File #430-20)
On September 7, 2004, the City Council adopted a resolution initiating proceedings to adopt an
ordinance regulating the conversion of existing apartments in the City to condominiums. Staff
has studied the various mechanisms for regulating condominium conversions and, based on this
study, has developed a series of policy alternatives for the City Council to consider.
STAFF RECOMMENDATION: Provide direction to Staff on policies that should be considered as
part of the Condominium Conversion Ordinance.
8. NEW BUSINESS
8.1 Consideration of a Business Incentive Program (File #470-50)
The City Council will consider a proposed Business Incentive Program which could provide,
on a case-by-case basis, City funding to reduce the up-rront cost of development (traffic-
related fees only) for businesses looking to create new, beneficial development in downtown
Dublin.
STAFF RECOMMENDATION: Determine: 1) the purpose that the Business Incentive Program
should serve; 2) the area or sites that should be considered for a business incentive; 3) the criteria
which should be used to determine whether a business/property should qualify for a business
incentive; and 4) does a Downtown Traffic Offset Fee program accomplish the goal of the City
Councilor should Staff investigate a different type of incentive.
8.2 Status Report on Downtown Business Association (File #470-50)
In FY 2002-03, the Council established a High priority goal "to evaluate the need for specific
business associations within Dublin." Input was solicited ftom business and property owners
regarding the possible creation of a downtown business advocacy group. Due to the apparent
lack of interest by the downtown business community in the establishment of a Downtown
Business Association, Staff recommended that the City Council find Staff's efforts on this
goal complete for FY 2004-05.
STAFF RECOMMENDATION: Receive report and find that the City's efforts on Goal II-E-6
complete for FY 2004-05.
8.3 Status Report on Small Business Retention Plan (File #470-50)
One of the FY 2004-05 goals for the City's Economic Development effort included the
assignment to "develop a plan to attract and retain independently owned businesses in new
projects, as well as the downtown area of Dublin and investigate opportunity zones." The
City Council will discuss findings of the report on the Small Business Retention Plan.
STAFF RECOMMENDATION: Receive report and consider Goal ll-E-7 complete.
8.4 Fiscal Year 2004-2005 Goals & Objectives Status Report & Capital Improvement Program
(CIP) Schedule (Flle #100-80)
Staff has prepared a report apprising the Council of the status of the FY 2004-05 Goals &
Objectives as of October 31,2004, as well as a schedule for the City's CIP Program
indicating estimated project start and completion dates.
ST AFF RECOMMENDATION: Receive report.
8.5 Designation by City Council for an Ad Hoc Audit Review Committee (File #110-30)
The independent auditors will soon complete the Comprehensive Annual Financial Report
(CAFR) for the year ending June 30,2004. City Council action will establish an Ad Hoc
Committee comprised on two Council members to review the report with the Auditors.
STAFF RECOMMENDATION: Appoint two members of the City Council to meet with City
Auditors to review and discuss the audit report for the period ending June 30,2004.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
If requested, this agenda shall be made available in appropriate alternative formats to persons with a disability. as
required by Section 202 of the Americans with Disabilities Act of 1990 (42 Us.e. Section 12132), and the federal
rules and regulations adopted in implementation thereof To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting.
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City Council Meeting # 667 Agenda Printed 11/1012004 1:41:13 PM