HomeMy WebLinkAbout*CC Agenda 09-21-2004
REGULAR MEETING
Tuesday, September 21, 2004,7:00 p.m.
DUBliN CIVIC CENI'ER, 100 Civic Plaza
DUBLIN CnY COUNCIL
. AGENDA.
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CLOSED SESSION (6:30 o.m.J - NONE
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ORAL COMMUNICATIONS
3.1 Presentation by Youth Advisory Committee (YAC) (File # 950-80)
The outgoing Y AC members have prepared a presentation highlighting activities and
accomplishments over the past year.
STAFF RECOMMENDATION: Receive Presentation.
3.2 Presentation by Community Development Department StatT on Current Development in
the City (File # 420-10)
Staff will make a presentation on the current commercial and residential development
occuning within the City.
STAFF RECOMMENDATION: Receive Presentation.
..- 3.3 Public Comments
At this time, the public 1$ pennltted to addreea the City Council on non-agendized items. Please step to the podium and Clearly state your name for
the record. COMMENTS SHOULD NOT EXCEED THREE f3J MINUTES. In accordance with state Law, no action or dis<:utlSlon may take place on
any Item not appearing on the poeted agenda. The Council may respond to statements made or questions asked, or may request staff to report
back at 8 future meeting concerning the matter. Any member of the public may contact the cay Clerk's Oftk:e related to the proper procedure to
place an item on a future City Council agenda. The exceptions under which the City CouncB MAY discuss and/or take action on items not appearing
on the agenda are contained In Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
eon.rt Calendar Itema are typIcaNy non-controverslalln nature and are considered for approval by the CIty Council with
one single action. Members of the audience, Staff or the City Council who would like an Item removed from the Conønt
Calendar for purposea of public Input may f8CJuest the Mayor to remow the item.
4.1 Minutes of Regular Meeting of September 7, 2004
STAFF RECOMMENDATION: Approve
4.2 Acceptance of Work, Contrad 03-05, Emerald Glen Park - Phase n (FDe # 600-35)
In July 2003, ValleyCrest Landscape Development was awarded Contract 03-05 for Emerald
Glen Park Phase II. With the exception of minor punch list items, work under the contract is
now complete. Staff is requesting that the Council authorize the City Manager to accept all
final improvements pending completion of the remaining minor items.
STAFF RECOMMENDATION: Authorize the City Manager to accept the final improvements
pending completion of the remaining minor punch list items; adopt Resolution accepting
completed facility improvements; and authorize Staff to accept a $229,718 maintenance bond at
a future date.
4.3 Authorization to Solicit Bids for Contract 04-11, Civic Center Roof Repair (File # 606-35)
This project would repair the roof deck area on the second floor of the Administration Wing
of the Civic Center. The deck. which also serves as a roof for some of the first floor offices,
was the source of some leaks during the winter of 2003-2004.
STAFF RECOMMENDATION: Authorize Staff to advertise for bids.
4.4 Request to Waive Competitive Bid Protess and Authorize StatTto Purchase Police Patrol
Vehicles Directly from Vendor (File # 350-20)
Staff is requesting that the City Council waive the competitive bid process in accordance with
Dublin Municipal Code Section 2.36.050(aXIO) and (II), and authorize Staff to purchase five
replacement patrol vehicles directly from the least costly vendor.
STAFF RECOMMENDATION: Adopt Resolution waiving competitive bid process and
authorizing purchase of patrol vehicles.
4.5 Amendment No.2 to the Agreement between Jennifer Lin and the City of Dublin for
Design of the I-580IFallon Road Interchange Improvements Capital Improvement
Program (CIP) Project (File # 606-30)
This amendment to the Agreement with Jennifer Lin would require Jennifer Lin to pay the
additional cost of design for the Phase 1 improvements at the I-580lFallon Road Interchange.
STAFF RECOMMENDATION: Adopt Resolution approving Amendment No.2 to Agreement.
4.6 Amendment No.4 to the Consulting Services Agreement with TV Lin IntemationallCCS
for the 1-5801Fallon Road Interchange Improvements Project (Modification to Scope of
Work and Additional Compensation) (File # 600-30)
The City contracted with this consultant in 2003 for design of the I-580/Fallon Road
Interchange Improvements project. This contract amendment revises the scope of work to
include changes required by Caltrans, additional design and right-of~way mapping effort, and
design of a new water line requested by Dublin San Ramon Services District.
STAFF RECOMMENDATION: Adopt Resolution approving Amendment No.4 to Agreement.
4.7 Approval of Improvement Agreement with the Lin Family and Sierra Land Development
Corporation for the Construction of Storm Drain Line D - Fallon Road & Central
Parkway, Dublin Ranch, Area B (File # 606-30)
As part of the infrastructure for Dublin Ranch, the Sierra Land Development Corporation (the
Lin Family) has been constructing various storm drain improvements that drain the Dublin
Ranch project. This Improvement Agreement is for the construction of two storm drain lines
to complete the drainage improvements for Storm Drain Line D in the Dublin Ranch
development.
STAFF RECOMMENDATION: Adopt Resolution approving the Improvement Agreement.
4.8 Annual Review of Devdopment Agreements: Santa Rita Commercial Center (Tri- Valley
CrossingsIHomart); Opus (Creekside Business Park); Dublin Ranch Area A-H; Dublin Ranch
Phase I; Greenbriar Homes Communities Phase I; Dublin Ranch Supplemental Areas F, G and H;
SPCA; Schaefer Heights; Sybase; Emerald Glen Viii. Center (Wateñord); Commerce One;
Greenbriar Phase II; Ton, Dublin Ranch, Area A, Neighborhoods AI-6 & A-7; Toll, Dublin Ranch,
Area ~ Neighborhood A-I; Toll, Dublin Ranch, Area G, Neighborhood H-I; Ton, Dublin Ranch,
Area G, Neighborhood B-2; Toll, Dublin Ranch, Area G, Neighborhood MR-I; Toll, Dublin Ranch,
Area G, Neighborhood MH-2; Toll, Dublin Ranch, Area ~ Neighborhood A4; Toll, Dublin Ranch,
Area A, Neighborhood A-5; Transit Center Master; Fairway Ranch Master Agreement; Fairway
Ranch Senior Housing; Fairway Ranch Multi--Family; Fairway Ranch Condominium; Toll, Dublin
Ranch, Area A, Neighborhood A2; and Ton, Dublin Ranch, Area A, Neighborhood A3
(File # 600-60)
An annual review of Development Agreements is required by State law and the City's
Municipal Code. The City has reviewed 27 Development Agreements and concluded that the
developers for the 27 projects are proceeding in good faith with the tenns of the Development
Agreements.
STAFF RECOMMENDATION: Adopt Resolution concluding the Annual Review of the
Development Agreements.
4.9 Financial Reports for the Month of August 2004 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
4.10 Application to the Director of Industrial Relation~ State of California for a Certificate of
Consent to Self Insure Workers' Compensation Liabilities (File # 170-50)
The City Council will consider authorizing the City Manager to make an application to the State of
California to Self Insure Workers' Compensation Liabilities and begin the process of joining The
Cities Group Joint Powers Authority.
STAFF RECOMMENDATION: Adopt Resolution authorizing application.
4.11 Revisions to the Penonnel System (File # 700-20)
The adoption of the FY2004-oS Budget provided for the addition of a Pennit Technician position.
The Council will fonnally adopt the Pennit Technician job description and salary range for this
position.
STAFF RECOMMENDATION: Adopt Resolution(s) amending 1) the Classification Plan and
2) the Salary Plan
4.12 Warrant Register ($1,155,141.94) dated September 21,2004 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITfEN COMMUNICATIONS - None
6. PUBLIC BEARING
6.1 Amendment to ConOid of Interest Code (Dublin Municipal Code Chapter 2.24)
(File # 640-40)
The Political Reform Act requires cities to adopt a Conflict of Interest Code that designates
the Staff positions within the City making governmental decisions that could foreseeably
affect a financial interest of the employee. This is the first reading of an Ordinance which
would make changes to Section 2.24.020 of the existing Ordinance related to designated
employees.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
6.2 Amendment to Underground Utility District 2003-01, Dougherty Road from Sierra Lane to
Dublin Boulevard and Dublin Boulevard from Dublin Court to Dougherty Road, adding
Scarlett Court from Dublin Boulevard to a Point 700 Feet South of Dublin Boulevard (File
# 1020-30)
Adoption of this Ordinance will add a portion of Scarlett Court to the utility undergrounding
district formed as a result of the Dougherty Road Improvements, Houston Place to 1-580,
capital project in order to remove utility poles between Scarlett Court and Dougherty Road.
This is the second reading of the Ordinance.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and adopt
Ordinance.
7. UNFINI~HED BUSINESS
7.1 Award of Bid, Contract 04-09, Central ParkwaylPenimmon Drive Safety Improvements
(File # 600-35)
This project will enhance the sight distance associated with the eastbound left-turn movement
ftom Central Parkway onto Persimmon Drive by relocating the left-turn pocket to its ultimate
location. The improvement will also include extending the median island 12 feet to the east to
further enhance sight distance and improve overall intersection geometrics.
STAFF RECOMMENDATION: Approve $34,536 Budget Change and adopt Resolution
awarding contract to Redgwick Construction Company ($88,669.40).
7.2 Project Acceptance, "Divided Sea" Art in the Parks - Emerald Glen Park (File # 600-30)
In April 2002, the City Council approved an agreement with Artist Ned Kahn and the Dublin
Fine Arts Foundation to complete artwork for Emerald Glen Park as part of the Art in the
Parks program. The Artist has completed the project and fulfilled the requirements of the
agreement. As part of the agreement with the Artist, the City has an obligation to formally
accept the work as complete.
STAFF RECOMMENDATION: Accept artwork.
7.3 Update on City of Dublin Public Safety Memorial (File # 610-20)
The City Council will receive a report on the status of the Public Safety Memorial project.
STAFF RECOMMENDATION: Detennine whether the City should contribute any additional
funding; and if direction is given to increase the City contribution for the Public Safety
Memorial, the Council will need to designate an amount and allow the City Manager to authorize
the Budget Change, with funding coming iTom Unappropriated General Fund Reserves.
8. NEW BUSINESS
8.1 Fiscal Year 2004-05 Goals & Objectives Status Report & CIP Schedule (FUe # 100-80)
Staff has prepared a report apprising the City Council of the status of the Fiscal Year 2004-05
Goals & Objectives as of August 31, 2004, as well as a schedule for the City's Capital
Improvement Program indicating estimated project start and completion dates.
STAFF RECOMMENDATION: Receive Report.
8.2 Consulting Services Agreement with The Sports Management Group (File # 600-30)
The 2004-2009 Capital Improvement Program includes funding for the design and
construction of a Recreation and Aquatic Complex in Emerald Glen Park. Staff proposes
retaining the services of The Sports Management Group to conduct a feasibility study,
financial analysis and conceptual space plan for the new Recreation and Aquatic Complex. It
is also recommended that the Sports Management Group concurrently conduct a
programming study for the new Community Centers planned for Shannon and Emerald Glen
Parks.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement.
8.3 Update on the State Budget for Fiscal Year 2004-05 (FOe # 330-20)
This report will provide the Council with the information available to date regarding the State
of California's Adopted Budget and the impacts to the City's Fiscal Year 2004-05 Budget and
Financial Plan.
STAFF RECOMMENDATION: Approve Budget Change adjusting the City's Budget to
account for the reimbursement of booking fees (previously not anticipated duóng FY 2004-05)
and Receive Report.
8.4 Approval of Resolution in Support of Proposition lA (File # 660-40)
Proposition lAwill be on the November ballot and is the new local government protection
measure that the League of California Cities and its LOCAL (Leave Our Community Assets
Local) coalition partners are unanimously backing for passage in November.
STAFF RECOMMENDATION: Adopt Resolution in support of Proposition lA and direct
Staff to forward copy to the State.
8.5 Adoption of Standard Stonnwater Treatment Measure Maintenance Agreement for Post-
Constnlction Operation and Maintenance of Privately-Maintained PoUutant-Control
Measures (File # 600-30)
The new National Pollutant Discharge Elimination System (NPDES) Permit requires that all
privately maintained stormwater measures be subject to a Maintenance Agreement executed
between the public agency requiring the measure and the private property owner for the
ongoing maintenance of incorporated measures.
STAFF RECOMMENDATION: Adopt Resolution approving standard Maintenance Agreement
and authorize the Public Works Director to execute Agreements on behalf of the City.
8.6 Agreement with the Public Agency Retirement System (PARS) to provide an alternate
retirement system for part-time employees (File # 600·50n20-60)
PARS offers an alternate retirement system to Social Security and currently has over 250,000
public employees enrolled in the PARTS retirement system. By enrolling in this alternative
retirement system, Staff projects savings to the City of approximately $14,000 in the first
year. The cost savings are achieved because under PARS, the City will contribute 1.5%
instead of the current 6.2% of payroll for retirement benefits to part-time employees. The
benefit over Social Security for employees in PARS is that PARS plan participants are fully
vested in the contributions made to their individual accounts and upon leaving the City, the
participants can choose to either receive a lump·sum payment or have the funds rolled over to
an IRA or other qualified retirement plan that accepts rollovers.
STAFF RECOMMENDATION: Adopt Resolution authorizing the City Manager to enter into
an agreement with PARS.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
If requested, this agenda shall be made available in appropriate alternative formats to persons with a disability, as
required by Section 202 of the Americans with Disabilities Act of 1990 (42 u.s.e. Section 12132), and the federal
rules and regulations adopted in implementation thereof To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833·6650 at least 72 hours in advance of the meeting.
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City Counc;1 Meeting # 662 Agenda Printed 9/1612004 10:29:30 AM