HomeMy WebLinkAbout*CC Agenda 09-07-2004
REGULAR MEETING
Tuesday, September 7,2004,7:00 p.m.
DUBLIN CMC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
. AGENDA.
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QALL TO ORDER & CLOSED SESSION (6:30 D.m.J.
1. Public Employee Performance Evaluation pursuant to Government Code Section 54957
Title: City Manager
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Recognition of Participation in Northern California Lifeguard Games (File II 610-50)
In July, employees from the Dublin Swim Center participated in the 2004 Northern California
Lifeguard Games. Twenty-six teams from throughout Northern CA attended the competition. The
City of Dublin's team placed fourth in the overall competition. It should also be noted that Dublin
Lifeguards Kristy Laird and Noel Sollom-Brotherton finished in second place for the two.guard CPR
and the active victim rescue events, which is commendable considering there were 104 other
competitors at the Lifeguard Games.
STAFF RECOMMENDATION: Recognize participants and sponsor, East Bay Pool Service.
3.2 Public Comments
At this time, the public is permitted to address the City Council on non~agendi%ed items. Please step to the podium and clearly slate your
name for the record. COMMENTS SHOULD NOT EXCEED THREE (31 MINUTES. In accordance with State Law, no action or discussion
may take place on any Item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or
may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office
related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY
discuss and/or take action on items not appearing on the agenda are oontained in Government Code Section 54954. 2(b)( 1 )(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non.controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Sfaff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Special Meeting (Workshop) of August 6 and 7, 2004 and Regular Meeting of August 17,
2004.
STAFF RECOMMENDATION: Approve
4.2 Authorization to Solicit Bids for Contract 04-12, Street Light Pole Replacement, Phase 3 (File II
600-35)
This is the third year of a proposed four-year project to replace deteriorated street light poles in older
neighborhoods. The 2004~05 project is proposed to replace approximately 140 street light poles.
STAFF RECOMMENDATION: Authorize solicitation of bids.
4.3 Approval of Consulting Agreement with MicroMenders Inc., for Network Migration Services (File
II 600-30)
MicroMenders Inc., has submitted a proposal to assist in the City's migration/changeover to a current
version for the City's network operating system and e-mail server software.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement and authorize City Manager to
execute.
4.4 Award of Bid - Civic Center Vertical Blinds, Contract 04-10 (File # 600-35)
This project would replace the vertical blinds that were installed when the Civic Center was
first opened in 1989. The cost of the work is budgeted in the City's Internal Service Fund. A
bid irregularity occurred in that the low bid was not submitted on the correct forms, and it is
recommended that the bid irregularity be waived.
STAFF RECOMMENDATION: Adopt Resolution waiving the bid irregularity and awarding
contract to Hydro~Tech ($14,630).
4.5 Agreement for Consulting Engineering Services with PERMCO Engineering and
Management (File # 600-30)
PERMCO Engineering and Management has been providing project management and design
services to the City since 2000. These services have included Staff augmentation for Capital
Improvement Program projects such as the Downtown Streetscape Improvement
Implementation and the Annual Overlay projects. This action would approve a new
consulting contract with PERMCO until June 30,2006, with the ability to request a rate
increase for Fiscal Year 2005-06.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement.
4.6 Acceptance of Improvements for a portion of Storm Drain Lines "C" and "D" in Dublin
Ranch, Areas C and H (File # 600..60)
As part of the infrastructure for Dublin Ranch, the Sierra Land Development Corporation (the
Lin Family) has constructed a 96" stonn drain line (Line C) trom Dublin Boulevard at Keegan
Street through Area H and connecting to the recently completed G3 box culvert; and an 8' x
10' box culvert (Line D) ftom Dublin Boulevard at Lockhart Street through Area C and
connecting to the G3 box culvert. These improvements were constructed in conformance
with an Improvement Agreement entered into with the Lin Family on May 4,2004. The
developer has provided a $313,750 Maintenance Bond to guarantee against any defects for a
period of one year.
STAFF RECOMMENDATION: Adopt Resolution accepting improvements.
4.7 Acceptance of Work - Contract 04-03, 2003--04 Annual Sidewalk Safety Repair Program
and Curb Ramp Installation (FUe # 600..35)
This project removed and replaced damaged sidewalk with offsets of%" or more that may
pose a tripping hazard. The construction of pedestrian curb ramps and the inclusion of a
Rubberized Sidewalk Pilot Project were also part of the FY 2003·04 sidewalk program.
STAFF RECOMMENDATION: Accept improvements and authorize the release of retention
after 35 days if there are no subcontractor claims.
4.8 Approval of Improvement Agreement for Grading Associated with Tract 7524, Dublin
Ranch, Area G, Neighborhood B-2, Phase 2 (ToU..Dublin, LLC) (File # 600-60)
Toll-Dublin, LLC, is seeking City Council approval of an Improvement Agreement for
grading associated with Tract 7524. The project is the second phase ofa two-phase
condominium project in Dublin Ranch Area G (Neighborhood H-2) located at the northwest
comer of Dublin Boulevard and Keegan Street.
STAFF RECOMMENDATION: Adopt Jùsolution approving Improvement Agreement for
Grading.
4.9 Approval of Consulting Services Agreement with GEOCON Consultants, Inc., for the
Phase 2 Hazardous Materials (HazMat) Study for the Dougherty Road Improvements -
Houston Place to 1..580 Capital Improvement Program (CIP) Project (FOe # 600..30)
This item would approve a consultant contract with GEOCON Consultants to perfonn a
HazMat study on land sites necessary for the acquisition of right~of·way for the Dougherty
Road Improvements project trom 1·580 to Houston Place. The funding for these services is
trom Traffic Impact Fees and mitigation contributions.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement.
4.10 Minor Language Amendment for approved Community Development Contracts regarding
Indemnification and Consultant Responsibilities as an Independent Contractor and
approval of a new Building Contract with Berryman & Henigar for Building Inspection
Services (File # 600-30)
This is a report regarding the proposed minor language amendment to existing consultant
contracts for the Community Development Department. Staff is also requesting City Council
to approve a new contract with Berryman & Henigar for Building Inspection services.
STAFF RECOMMENDATION: Adopt Resolution approving language amendments for
Contracts with: Lp2 A, 4Leaf, Inc., Precision Inspection Company, Inc., CSG Consultants, Inc.,
Stevenson Porto & Pierce, Jerry Haag, Larry Cannon, Jeff Gamboni, Paul Niemuth and LSA
Associates, Inc.; and adopt Resolution approving a new contract with Berryman & Henigar.
4.11 Revised Memorandum of Agreement with the Alameda Countywide Clean Water Program
(File # 600-40/1030-20)
The Agreement to implement the Alameda Countywide Clean Water Program was adopted in
1991 in order to meet requirements for a federally mandated permit to help eliminate water
pollution. This Agreement is being revised to improve equity among the member agencies
paying for the Program, and to improve the flexibility and clarity of the Agreement.
STAFF RECOMMENDATION: Adopt Resolution approving the revised Memorandum of
Agreement.
4.12 Acceptance of Work- Bray Commons Contract 03-13, Goodland Landscape Construction,
Inc. (File # 600-35)
In September of2003, the City Council awarded the contract for Bray Commons to Goodland
Landscape Construction. At this time, the construction and maintenance period are complete,
and the City is prepared to accept the project.
STAFF RECOMMENDATION: Adopt Resolution accepting improvements; and authorize
Staff to accept a maintenance bond in the amount of$111,567 at a future date.
4.13 Acceptance of Improvements associated with Parcel Map 7589, Wateñord Place/The Shops
at Wateñord, by Shea Homes Limited Partnership (File # 600-60)
Shea Homes Limited Partnership recently completed the improvements associated with Parcel
Map 7589, a mixed-use shopping center and apartment complex located at the northwest
comer of Dublin Boulevard and Tassajara Road. Since these improvements are now
completed, it is appropriate to accept the improvements for maintenance and release the bonds
that guaranteed the work.
STAFF RECOMMENDATION: Adopt Resolution accepting improvements and approving the
regulatory traffic control device.
4.14 Approval of Sale of Property along 1-580 for the Extension of Dublin Boulevard to the
proposed Schaefer Ranch Development (File # 670-40)
The developer of the proposed Schaefer Ranch development desires to acquire property ftom
the City of Dublin. This property is required in order to construct the future westerly
extension of Dublin Boulevard leading to the development.
STAFF RECOMMENDATION: Adopt Resolution approving the sale of property.
4.15 Change Order Authorization - Contract 03-11, I-580/San Ramon Road Interchange
Improvement Project (File # 600-35)
The I-580/San Ramon Road Interchange Improvement project requires approval of Contract
Change Orders 11 and 13 by the City Council as these change orders have exceeded the limit that
the City Manager is allowed to authorize. The total cost for these two change orders is $58,913
and an additional $58,583 is being requested to fully fund other anticipated project costs.
STAFF RECOMMENDATION: Approve Change Orders and approve budget change in the
amount of$58,583 to fund Change Order 14, bid item overruns, and additional anticipated
project costs.
4.16 Warrant Register ($2,236,514.99) dated September 7,2004 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COMMUNICATIONS.. None
6. .PJ}JJ{,.IC HEARING
6.1 Amendment to Underground Utility District 2003..01, Dougherty Road from Sierra Lane to
Dublin Boulevard and Dublin Boulevard from Dublin Court to Dougherty Road, adding
Scarlett Court from Dublin Boulevard to a Point 700' South of Dublin Boulevard
(FUe # 1020..30)
This action will add a portion of Scarlett Court to the utility undergrounding district formed as
a result of the Dougherty Road Improvements, Houston Place to 1..580, capital project in order
to remove utility poles between Scarlett Court and Dougherty Road.
STAFF RECOMMENDATION: Conduct public hearing~ deliberate~ waive reading and
INTRODUCE Ordinance.
6.2 Adoption of Resolution Initiating Proc:eedings to Adopt an Ordinanc:e Regulating the
Conversion of Existing Apartments in the City to Condominiums P A 04-044 (File # 430-20)
The City Council will consider the adoption of a Resolution which would initiate proceedings
to adopt an Ordinance regulating the conversion of existing apartments in the City to
condominiums. The specific content of the Ordinance that will be eventually proposed to the
City Council is presently unknown.
STAFF RECOMMENDATION: Conduct public hearing~ deliberate~ adopt ~esolution initiating
proceedings.
7. UNFINJSHED BUSINESS
7.1 No Parking Zone, East Side ofViUage Parkway, North of Dublin Boulevard (File # 570-20)
Police Services Staff requested consideration of a no parking zone for trucks over 20' in
length in order to improve visibility for drivers existing the driveway of Wendy's and
Kentucky Fried Chicken and to avoid obstructing V-turns for southbound Vill2e Parkway at
Dublin Boulevard. This item was continued by the City Council on August 17 for further
review.
STAFF RECOMMENDATION: Adopt Resolution approving No Parking Zone.
7 .2 Award of Bid - Contraet 04-08, ViUage Parkway Sidewalk Widening and Lighting
Improvements, Amador Valley Boulevard to Dublin Boulevard (File # 600-35)
This project will widen sidewalks, install decorative street lighting, and plant new street trees
on Village Parkway between Amador Valley Boulevard and Dublin Boulevard. The City
Council will consider awarding the bid for this project, including or excluding the alternative
to perform the work at night.
STAFF RECOMMENDATION: Approve Budget Change of$183,830 and adopt Resolution
awarding bid to S1. Francis Electric, including the bid item "night work" - OR - approve Budget
Change of$153,030 and adopt Resolution awarding bid to 81. Francis Electric, excluding the
bid item "night work".
8. NEW BUSINESS
8.1 Report on Resource Management Plan within the Eastern Dublin Property Owners
Annexation Area (File # 420..20)
The Eastern Dublin Property Owners (EDPO) project area consists of 13 contiguous parcels
totaling 1,120 acres with 11 different ownerships, and is located east of Fallon Road to the
City limit line and Sphere ofInfluence line. A Resource Management Plan (RMP) has been
prepared for the entire 1,120 acre EDPO property consistent with Mitigation Measure SM-
BIO 1 of the previously certified SEIR. The purpose of the RMP is to address impacts of the
approved development on biological resources across the entire project area (as opposed to
addressing such impacts on a parcel~by-parcel basis.
STAFF RECOMMENDATION: Accept Resource Management Plan Report.
8.2 Authorization to Solicit Bids, Contract 04..04, Traffic Signal at Amador Valley Boulevard
and Starward Drive (FUe # 600-35)
This project will install a traffic signal at the intersection of Amador Valley Boulevard and
Starward Drive, and upgrade the existing traffic signal at Amador Valley Boulevard and
Donohue Drive. The construction of this project will improve safety at this intersection, as
well as aid access to the new Senior Center and Senior housing development.
STAFF RECOMMENDATION: Authorize solicitation of bids.
8.3 Village Polity Statement PA 04--025 (FUe # 420..20)
As part of the lO-year Strategic Plan, the City Council instructed Staff to develop a policy
defining a Village Concept for use as a Planning Tool and to identify opportunities to create
new Villages in Dublin.
STAFF RECOMMENDATION: Comment on and approve Village Policy Statement and direct
Staff to develop an action plan and return to a future City Council meeting; - OR - instruct Staff
to modify the Policy Statement and return to a futufe meeting with revisions.
8.4 Consulting Services Agreement with BKF Engineers for Design, Surveying and
Construction Consulting Services for the Dougherty Road Improvements - Houston Place
to 1..580 Capital Improvement Program (CIP) Project (File # 600-30)
This item would approve a consultant contract with BKF Engineers to perfonn design,
surveying and construction consulting services for the Dougherty Road Improvements project
ftom 1-580 to Houston Place. The design services are funded through Traffic Impact Fees and
mitigation contributions.
STAFF RECOMMENDATION: Approve Budget Change in the amount of$l77,569 to fully
fund the design and services in FY 2004·05 and adopt Resolution approving Agreement.
8.5 Bray Commons Dedication Event (FUe # 950-40)
Bray Commons is the City's newest neighborhood park and is located in the Dublin Ranch
Development on Keegan Street, between Finnian Way and Maguire Way. As has been done
with other new parks in the City, Staff recommends that a dedication event be planned. The
City Council will consider potential dates for the event, as well as event components.
STAFF RECOMMENDATION: Provide direction on prefeITed event date and components.
9. QTHER BUSJlS'ESS
9.1 Brief INFORMATION ONLY reports from Council and/or StatT, including Committee
Reports
10. ADJOURNMENT
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City Council Meeting # 661 Agenda Printed 9/1/2004 2:50:58 PM