HomeMy WebLinkAbout*CC Agenda 06-26-2008 Budget Hearing
ADJOURNED REGULAR MEETING
Thursday, June 26, 2008, 6:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
. AGENDA.
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CALL TO ORDER & CLOSED SESSION (5:30 o.m.)
I. CONFERENCE WITH LABOR NEG0 TIA TORS
Pursuant to Government Code section 54957.6
Agency designated representatives: Vice Mayor Sbranti and Councilmember Scholz
Unrepresented Employee: City Attorney
II. PUBLIC EMPLOYEE PERFORMANCE EVALUA TION
Pursuant to Government Code Section 54957
Title: City Manager
III. CONFERENCE WITH LABOR NEGOTIA TORS
Pursuant to Government Code Section 54957.6
City Negotiators: Mayor Lockhart and Vice Mayor Sbranti
Unrepresented Employee: City Manager
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Adoption of Final 2008-2009 Goals & Objectives (100-80)
The Council will review the final Goals & Objectives for Fiscal Year 2008-2009. This
includes the proposed goals from Fiscal Year 2007-2008 to be carried over, the Preliminary
Adopted Goals & Objectives for Fiscal Year 2008-2009, and the Preliminary Adopted
10- Year Strategic Plan.
STAFF RECOMMENDATION: Approve and rank those Goals & Objectives that are to be
carried over from Fiscal Year 2007-2008 to the Fiscal Year 2008-2009 Goals & Objectives and
10-Year Strategic Plan, and Adopt the Fiscal Year 2008-2009 Goals & Objectives and 10-Year
Strategic Plan, as amended.
June 26, 2008 Dublin City Council Agenda
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3.2 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name
for the record. COMMENTS SHOULD NOT EXCEED THREE (3J MINUTES. In accordance with State Law, no action or discussion may take
place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request
Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the
proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take
action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1 )(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members
of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the
Mayor to remove the item.
4.1 Minutes - None.
4.2 Contract for Services with the Alameda County Library 2008-2009 (600-40)
The Fiscal Year 2008-2009 Budget includes funding for 31 additional hours of service at the
Dublin Library as well as funding for library materials. The Council will consider approval of
a contract agreement with the Alameda County Library in the amount of $716,715 for the
additional hours and materials.
STAFF RECOMMENDATION: Adopt Resolution Approving an Agreement with the County
of Alameda for Additional Library Services for Fiscal Year 2008-2009.
4.3 Fiscal Year 2007-2008 Budget Modification with Regard to Article XIII B of the State
Constitution (330-20)
This action requests authorization to "appropriate" all revenues received in the current Fiscal
Year 2007-2008 that are in excess of expenditures. The actual amounts involved will be
determined following the close of Fiscal Year 2007-2008.
STAFF RECOMMENDATION: Authorize the appropriation of all excess revenues to Reserves
in conformance with this report.
4.4 Waiver of Bid Requirement as Authorized by Municipal Code and Authorization to
Purchase Three Lanier Copiers from Shamrock Office Solutions Under the US
Communities Purchasing Agreement (350-20)
In Fiscal Year 2008-2009, the City will replace three copy machines. The US Communities
Government Purchasing Alliance allows public agencies to purchase using cooperative public
bid process. The City Council will consider authorizing purchase of three copiers at a cost of
$30,869.79.
STAFF RECOMMENDATION: Adopt Resolution Authorizing Staff to Procure Digital Copiers
from Shamrock Office Solutions Pursuant to the US Communities Purchasing Agreement.
4.5 Acceptance of Work - St. Raymond's Church Painting Project Contract No. 08-05 (600-35)
On May 20, 2008, the City Council awarded a contract to Color Chart, Inc. to repaint the
exterior elements ofSt. Raymond's Church, including the building and adjacent fences. A
Change Order for $650 to repair some dry rot in the steeple was added during the project.
Staff, along with representatives from Color Chart completed a walk through on June 16,
2008, and all elements of the project were complete.
STAFF RECOMMENDATION: Accept the final facility improvements; and adopt Resolution
Accepting Improvements to St Raymond's Church.
4.6 Amendment to Chapter 8.104, Site Development Review of the Dublin Zoning Ordinance -
ZOA 07-002 (Legislative) (410-30)
The City Council, as a high priority goal for Fiscal Year 2007-2008, requested that Staff and
the Planning Commission review Chapter 8.104, Site Development Review (SDR), of the
Dublin Zoning Ordinance, and determine if any changes should be made to increase the
effectiveness of the Chapter. The review of the SDR chapter is separate from the
comprehensive update of the Zoning Ordinance. This is the second reading of this ordinance.
June 26, 2008 Dublin City Council Agenda
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A significant number of modifications are proposed to the existing Site Development Review
chapter that will improve the clarity of the chapter, ensure its effectiveness, ensure that the
SDR chapter is consistent with current practices and create a more user-friendly ordinance
which will benefit the community.
STAFF RECOMMENDATION: Waive reading and adopt Ordinance Approving Amendments
to Chapter 8.04, Title, Purpose and Authority, Chapter 8.36, Development Regulations, Chapter
8.40, Accessory Structures and Uses Regulations and Chapter 8.104, Site Development Review.
4.7 Dublin Square Shopping Center Demolition Project - Award of Contract 08-07 (600-35)
In order to undertake development of the Dublin Historic Park, the demolition of the existing
Dublin Square Shopping Center is necessary. Staff received seven bids by the public bid
opening on June 18,2008 with the low bid of$348,750 received from FERMA Corporation.
STAFF RECOMMENDATION: Adopt Resolution awarding Contract 08-07 to FERMA
Corporation.
4.8 Construction Contract Change Order Inspector Trailer Relocation Project #93462 (600-35)
On September 4, 2007, the City Council awarded a contract to Valley Crest Landscape
Development. Staff seeks City Council approval for Change Order #7 pertaining to work
proposed for the Building Inspector Trailers.
STAFF RECOMMENDATION: Approve Change Order #7 and authorize the Budget Change
Order pertaining to work proposed for the Building Inspector Trailers.
5. WRITTEN COMMUNICATIONS - None.
6. PUBLIC HEARINGS
6.1 Adoption of Rates for Garbage Collection, Disposal, and Recycling Services provided by
Amador Valley Industries and Establishing the 2008-2009 Annual Assessment (600-30)
The agreement for solid waste services between the City and A VI requires the City to adopt a
rate schedule, which is estimated to produce a specific revenue amount as identified in the
Agreement. The City has also adopted an Ordinance, which requires all parcels in the City
to subscribe to weekly minimum garbage service. For residential properties that are
serviced with individual containers, the City Collects the annual cost of minimum service
with the property bill tax. The Council will consider adopting two separate resolutions
establishing the garbage rates effective July I, 2008 and establishing the Fiscal Year
2008-2009 refuse related property tax assessment.
STAFF RECOMMENDATION: Staff recommends that the City Council conduct a Public
Hearing. Following the Public Hearing, Staff recommends that the City Council deliberate
and adopt the Resolutions.
6.2 2008-2013 Capital Improvement Program (330-40)
The City Council will consider the Proposed Capital Improvement Program (CIP) which
outlines public projects proposed for completion over the next five years. The 2008-2013
Five-Year Capital Improvement Program includes fifty-three (53) projects costing a total of
approximately $239,879,924. Of this amount, approximately $134.2 million will have been
spent in prior years leaving a total of $105.6 million allocated during the five year CIP
timeframe.
STAFF RECOMMENDATION: Conduct public hearing; receive Staff presentation on the Five
Year CIP; review the Proposed CIP by major project category (General Improvements;
Community Improvements; Parks; and Streets), ask any questions regarding the proposed
projects; received public comments; identify any modifications that the City Council desires to
make to the Update to the Five Year CIP; and adopt Resolution Approving the 2008-2013 Five
Year Capital Improvement Program.
June 26, 2008 Dublin City Council Agenda
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6.3 Adoption of the 2008-2009 Annual Budget and Financial Plan (330-20)
The City Council will consider the Preliminary Budget and Financial Plan for Fiscal
Year 2008-2009. The proposed Budget and Financial Plan recommends total appropriations
of$99,595,711.
STAFF RECOMMENDATION: Open public hearing, receive Budget Overview from Staff,
review Preliminary Budget by Major Program Area including the Higher Service Levels, receive
public comments, close public hearing, determine which Higher Service Levels should
be funded for Fiscal Year 2008-2009, determine the proposed use of the Project Net Surplus
for Fiscal Year 2007-2008, and adopt Resolution approving Fiscal Year 2008-2009 Annual
Budget.
7. UNFINISHED BUSINESS None.
8. NEW BUSINESS
8.1 Adoption of an Appropriations Limit for Fiscal Year 2008-2009 (330-20)
Each year, the City Council is required by State Law to adopt an Appropriations Limit (Limit)
in conjunction with the annual Budget process. The Fiscal Year 2008-2009 Appropriations
Limit is calculated by multiplying the adopted Limit for the prior year by a factor reflecting
growth increases.
STAFF RECOMMENDATION: Adopt Resolution Establishing the Appropriations Limit for
Fiscal Year 2008-2009 of$170,632,158.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234).
10. ADJOURNMENT
- In memory of our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting.
.
Agenda Printed 6/20/2008 8:48:14 AM
Mission
The City of Dublin promotes and supports a high quality of life that ensures a safe and secure environment, fosters new
opportunities and provides responsive fair treatment to our diverse community
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history
with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin, with its distinctive place in the region, highlights culture, diversity and civic stewardship to create a broad mosaic. This
mosaic is enriched by the integrating of cultures, races and economic diversity into villages and neighborhoods - forming a
common network that welcomes both residents and businesses alike; supporting the efforts and achievements of all.
June 26, 2008 Dublin City Council Agenda
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