HomeMy WebLinkAbout*CC Agenda 06-23-2009 Budget HearingADJOURNED REGULAR MEETING
Tuesday, June 23, 2009, 5:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
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1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ORAL COMMUNICATIONS
3.1 Adoption of Fina12009-2010 Goals & Objectives (100-80)
The City Council will review the final Goals & Objectives for Fiscal Year 2009-2010. This
includes the proposed goals from Fiscal Year 2008-2009 to be carried over, the Preliminarily
Adopted Goals & Objectives for Fiscal Year 2009-2010, and the Preliminarily Adopted
10-Year Strategic Plan.
STAFF RECOMMENDATION: Approve those Fiscal Year 2008-2009 Goals & Objectives that
are proposed to be carried over to Fiscal Year 2009-2010; approve the proposed additional and
revised Fiscal Year 2009-2010 Goals & Objectives; and adopt the Fiscal Year 2009-2010 Goals
& Objectives and 10-Year Strategic Plan, as amended.
3.2 Public Comments
At this time, the public is permitted to address the City Council on non-agend'¢ed items. Please step to the podium and clearly state your name
for the record. COMMENTS SHOULD NOT EXCEED THREE t31 MINUTES. In accordance with State Law, no action or discussion may take
place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request
Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the
proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take
action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members
of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the
Mayor to remove the item.
4.1 Minutes -None.
4.2 2008-2009 Budget Modification with Regard to Article XIII B of the State Constitution
(330-20)
This action requests authorization to "appropriate" all revenues received in the current Fiscal
Year 2008-2009 that are in excess of expenditures. The actual amounts involved will be
determined following the close of Fiscal Year 2008-2009. This action applies to all funds.
Due to the economic conditions, the General Fund is not anticipated to have an increase in
reserves.
STAFF RECOMMENDATION: Authorize, as Appropriations to Reserves, any revenues in
excess of budgeted expenditures as of June 30, 2009.
4.3 Adoption of an Appropriations Limit for Fiscal Year 2009-2010 (330-20)
June 23, 2009 Dublin City Council Agenda Page 1 of 3
Each year, the City Council is required by State Law to adopt an Appropriations Limit (Limit)
in conjunction with the annual Budget process. The Fiscal Year 2009-2010 Appropriations
Limit is calculated by multiplying the adopted Limit for the prior year by a factor reflecting
growth increases.
STAFF RECOMMENDATION: Adopt Resolution Establishing an Appropriations Limit for
Fiscal Year 2009-2010 of $181,928,007.
5. WRITTEN COMMUNICATIONS
5.1 Proposed Resolution Opposing State "Takeaway" of Gas Tax Monies Received by City
from Highway Users Tax Account (HUTA) (330-80)
In response to the possibility that the State of California may take all of the City's 2009-2010
allocation of gas tax monies and 75% of what the City would receive in Fiscal Year 2010-
2011,the City Council will consider adopting a resolution objecting to this action.
STAFF RECOMMENDATION: Adopt Resolution Objecting to Seizure by the State of
California of Highway Users Tax Account Funds Allocable to the City of Dublin and
Authorizing the City Attorney to Monitor Potential Litigation to Challenge Any Such Seizure.
6. PUBLIC HEARINGS
6.1 Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by
Amador Valley Industries (AVI) and Establishing the 2009-2010 Annual Assessment
The agreement for solid waste services between the City and AVI requires the City to adopt a
rate schedule, which is estimated to produce a specified revenue amount as identified in the
Agreement. The City has also adopted an Ordinance which requires all parcels in the City to
subscribe to weekly minimum garbage service. For residential properties that are serviced
with individual containers, the City collects the annual cost of minimum service with the
property tax bill. The City Council will consider adopting two separate resolutions
establishing the garbage rates effective July 1, 2009 and establishing the Fiscal Year 2009-
2010refuse related property tax assessment.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; and adopt Resolution
Approving the Third Amendment to the Agreement with Amador Valley Industries, LLC for
Solid Waste Collection Services; adopt Resolution Establishing the Amador Valley Industries
Rate Schedule in accordance with the Franchise Agreement; adopt Resolution Establishing the
Annual Rate to be Levied for Basic Service on the Residential Property Tax Bill; and direct Staff
to work with AVI to amend the Collection Service Agreement to adjust the cap on the Refuse
Rate Index (RRI) to 10.00% and incorporate a Local 70 index into the RRI calculation for the
Fiscal Year 2010-2011 rate adjustment, based upon meeting the criteria established in
Section 5.11 of the Collection Service Agreement for an extraordinary adjustment.
6.2 Fiscal Year 2009-2010 Update to the 2008-2013 Five-Year Capital Improvement Program
(CIP) (330-40)
The City Council will consider the Proposed Update to the Capital Improvement Program
(CIP) which outlines public projects proposed for completion during the remaining four years
of the five-year plan. The 2008-2013 Five-Year Capital Improvement Program includes fifty-
nine (59) projects costing a total of approximately $243.1 million. Of this amount,
approximately $134.4 million will have been spent in prior years leaving a total of $108.7
million allocated during the five-year CIP timeframe.
STAFF RECOMMENDATION: Conduct public hearing; receive Staff presentation on the Five
Year CIP; review the Proposed CIP by major project category (General Improvements;
Community Improvements; Parks; and Streets), and ask any questions regarding the proposed
projects; receive public comments; identify any modifications that the City Council desires to
make to the Update to the Five Year CIP; and adopt Resolution Approving the Fiscal Year
2009-2010 Update to the 2008-2013 Five-Year Capital Improvement Program.
June 23, 2009 Dublin City Council Agenda Page 2 of 3
6.3 Adoption of the 2009-2010 Annual Budget and Financial Plan (330-20)
The City Council will consider the Preliminary Budget and Financial Plan for Fiscal Year
2009-2010. The proposed Budget and Financial Plan recommends total appropriations of
$91,139,727. Due. to the current economic climate the Recommended Budget includes
reductions to City expenditures.
STAFF RECOMMENDATION: Open public hearing, receive Budget Overview from Staff,
review Preliminary Budget by Major Program Area including the Higher Service Levels, receive
public comments, close public hearing, determine which Higher Service Levels should be funded
for Fiscal Year 2009-2010, determine if reductions in the Budget should be identified at this
time, to be enacted if necessary as a result of State Budget reductions, and adopt Resolution
Approving Fiscal Year 2009-2010 Annual Budget.
7. UNFINISHED BUSINESS
7.1 Civic Bay-Friendly Landscaping Policy
The City Council will consider adopting a Civic Bay-Friendly Landscaping Policy for new or
renovated City landscaping projects. Landscapes developed under the Bay-Friendly
Landscaping program are developed with greater local pest resistance, less maintenance, less
use of resources, and less generated waste with a potential added benefit of less cost in the
long-term.
STAFF RECOMMENDATION: Adopt Resolution Establishing Bay-Friendly Landscape
Requirements for Civic Landscape Projects.
8. NEW BUSINESS
8.1 Amendment to Agreement with Universal Building Services for Street Sweeping Services
(600-30)
Universal Building Services is in its third year of a five-year contract to provide street
sweeping services to the City of Dublin. Due to budgetary constraints, the City Council will
consider reducing the frequency of commercial street sweeping for the remainder of the
contract.
STAFF RECOMMENDATION: Adopt Resolution Approving an Amendment to the
Agreement with Universal Building Services for Street Sweeping Services.
8.2 Amendment to Agreement with MCE Corporation -Extension of Agreement (600-30)
MCE Corporation provides Public Works Maintenance Services to the City of Dublin. This
amendment to the agreement would allow aone-year extension to the current agreement to
end June 30, 2010.
STAFF RECOMMENDATION: Adopt Resolution Approving Amendment to Agreement with
MCE Corporation for Public Works Maintenance Services.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234).
10. ADJOURNMENT - In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
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Mission
The City of Dublin promotes and supports a high quality of life that ensures a safe and secure environment, fosters new
opportunities and provides responsive fair treatment to our diverse community
June 23, 2009 Dublin City Council Agenda Page 3 of 3