HomeMy WebLinkAbout*CC Agenda 02-18-2003 Tuesday, February 18, 2003, 7:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLI'N CITY COUNC 'L
I,rJ I I ' ' '' rl'l I i1'1 "' ~' "I "'1 "1 I' I '
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CALL TO ORDER &CLOSED SESSION (6:30
CONFERENCE WITH LEGAL COUNSEL:
l) ANTlCiPA TED LITIGATION ~ Government Code Section 54956.9, Subdivision (c) ONE potential case
2) EXISTING LITIGATION- Government Code Section 54956.9 Subdivision (a) Name of Case: Miller v.
Travelers insurance, RGW Construction, City of Dublin, Alameda Superior Court Case No.
2002056147.
Io CALL TQ.OI~ER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. _.REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.I Appointment to Parks & Community Services Commission (File # 110-30)
The Mayor has appo~ted Steven Jones to the Parks & Community Services Commission to
tilt the remainder of~e unexpired term o£Betsy Zajac, who recently resigned.
STAFF RECOMMENDATION: Con£n'm Mayor's appointment o£ Steven Jones to the P&CS
Commission to a term which ends in December 2004.
3.2 Appointments to Tri-VaUey Community Television Board (File # 110-30)
The terms for both o£the City o£Dublin's representatives, Valefie Barnes and Patrick
Hannigan, expire at the cad of February, 2003. Ms. Barnes and Mr. Hannigan have bo~
expressed interest in continuing their service on this Board, and the Mayor has reappointed
them to an additional term.
STAFF RECOMMENDATION: Confirm Mayor's reappointment of Valerie Barnes and Patrick
Hannigan to the CTV Board.
3.3 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE (3} MINUTES. in accordance with State Law, no action or discussion
may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or
may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office
related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY
discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT C END aX
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting of February 4, 2003
STAFF RECOMMENDATION: Approve
4.2 Change Order Authorization - Contract 02-15, Fire Station 17 (File # 600-35)
The City Council will consider approval of a Change Order in the amount of $41,630
associated with the provision of utilities to Fire Station 17 (Emerald Glen Fire Station).
STAFF RECOMMENDATION: Approve Change Order.
4.3 Disaster Service Worker Resolution (File # 520-30)
This Resolution allows for the participation in the State Workers Compensation Program to
protect registered Disaster Service Workers.
STAFF RECOMMENDATION: Adopt Resolutio...__._.._~n.
4.4 Agreement with Berryman & Henigar, Inc., for Assessment District Consulting Services
(File # 600-30)
This agreement provides for preparation of Engineer's Reports, StaffReports~ and other
documentation related to the City's Assessment Districts. The cost of the service is budgeted
in and paid by the individual Assessment Districts. Approval of this agreement will not cause
a change in any of the assessments.
STAFF RECOMMENDATION: Adopt Resol,ufi.on approving agreement.
4.5 Acceptance of Improvements for Parcel Map 7537, '~Iron Horse Trail Apartments"
(Archstone Communities Trust) (File # 600-60)
This project is located to the east of Dougherty Road and north of Houston Place. It contains
177 apartment units. Requdred public improvements have been completed and it is
appropriate for the City to accept these improvements for maintenance.
STAFF RECOMMENDATION: Adopt R__esolution accepting improvements and approving
installed traffic control devices.
4.6 Authorization to Prepare Engineer's Report for Citywide Street Lighting Maintenance
Assessment District 83-1 (File # 360-50)
This assessment district funds the maintenance and energy cost for street lighting throughout
the City, except for Dublin Ranch and Clifden Parc. This action would authorize Staff to
begin preparation of the preliminary Engineer's Report for Fiscal Year 2003-04. At least one
public hearing will be held prior to levy of assessments.
STAFF RECOMMENDATION: Adopt Resolution.
4.7 Authorization to Prepare Engineer's Report for Landscaping & Lighting Maintenance
Assessment District 83-2 (Stagecoach Road Area) (File # 360-20)
This assessment district funds maintenance and utility cost for landscaping along Stagecoach
Road and on the interior slopes of Dublin Hills Estates. This action would authorize Staff to
begin preparation of thc preliminary Engineer's Report for Fiscal Year 2003-04. At least #nc
public hearing will be held prior to levy of assessments.
STAFF RECOMMENDATION: Adopt Resolution.
4.8 Authorization to Prepare Engineer's Report for Landscaping & Lighting Maintenance
Assessment Distr~ct 86-1 (Dougherty Road) (File # 360-20)
This assessment district funds maintenance and utility cost for landscaping associated with the
Villages ~ Willow Creek development along Dougherty Road. This action would authorize
Staffto begin preparation of the preliminary Engineer's Report for Fiscal Year 2003-04. At
least one public hearing will be held prior to le'~3~ of assessments.
STAFF RECOMMENDATION: Adopt Resolution.
4.9 Authorization to Prepare Engineer's Report for Landscaping & Lighting Maintenance
Assessment District 97-1 (Santa Rita Area) (File # 360-20)
This assessment district funds maintenance and utility cost for landscaping in the Santa Rita
development area bounded by Arnold Road, Gleason Drive, Tassajara Road and 1-580. This
action would authorize Staff to begin preparation of the preliminary Engineer's Report for
Fiscal Year 2003-04. At least one public hearing will be held prior to levy of assessments.
STAFF RECOMMENDATION: Adopt Resolution.
4.10 Authorization to Prepare Engineer's Report for Street Lighting Maintenance Assessment
Distr~ct 99-1 (Dublin Ranch) (File # 360-20)
This assessment district funds maintenance and utility cost for street lighting in Dublin Ranch and
the Cli£den Parc subdivision (Tract 7067). This action would authorize Staffto begin preparation
of thc preliminary Engineer's Report for Fiscal Year 2003-04. At least one public hearing will be
held prior to levy of assessments.
STAFF RECOMMENDATION: Adopt Resolutio___......__qn.
4.11 .Acceptance of Improvements for Tract 6962, "The Arbors", Dublin Ranch Phase I,
Neighborhood M-1 (Standard Pacific Corporation) (File # 600-60)
Tract 6962 is located north of North Dublin Ranch Drive and east of Tassajara Road. It contains
t 11 single-family residential lots. The improvements are now complete and it is appropriate to
accept these public improvements for maintenance.
STAFF RECOMMENDATION: Adopt Resolutio_..._.._.__.qn accepting improvements and approving
installed traffic control devices.
4.12 Acceptance Of Improvements for Tract 69639 "The Laurels", Dublin Ranch Phase Ia
Neighborhood M-2 (Standard Pacitlc Corporation) (File # 600-60)
Tract 6963 is located between North Dublin Ranch Drive and South Dublin Ranch Drive and just
east of Tassajara Roa& It contains 45 single-family residential lots. The improvements arc now
complete and it is appropriate to accept the public improvements for maintenance.
STAFF RECOMMENDATION: Adopt Resolution accepting improvements and approving
installed traffic control devices.
4.13 Acceptance of Improvements for Tract 6964, "The Courtyards", Dublin Ranch Phase I,
Neighborhood M-3 (Standard Pacific Corporation) (File # 600-60)
Tract 6964 is located south of South Dublin Ranch Drive and east of Tassajara Road. It
contains 123 single-family residential lots and all thc interior streets are private. The
improvements are now complete and it is appropriate to accept the public improvements for
maintenance.
STAFF RECOMMENDATION: Adopt Resolution accepting improvements and approving
installed traffic control devices.
4.14 Preliminary Financial Reports for the Month of January 2003 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
4.15 Approval of Amendment No. 3 to Agreement with CCS Planning & Engineering~ Inc., for
additional Construction Support Services for the 1-580/Tassajara Road Interchange
Improvement Project (File # 600-30)
This contract amendment is necessary to accommodate additional construction support
services needed to prepare several construction change orders requested by Caltrans and City
Staff.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Agreement.
4.16 Amendment to Agreement with BSA Architects (File # 600-30)
Staff proposes an amendment to thc Agreement with BSA Architects to provide for additional
consultant services related to the Dublh~ Library project.
STAFF RECOMivIENDATION: Approve Change Order to the Agreement (not to exceed
$45~000) and Budget Change.
4.17 Warrant Register ($1,206,596.44) dated February 18, 2003 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRiTTEN ..COMMUNICATIONS
5.1 Request from American Cancer Society (ACS) for reclassification and fee waiver under
Shannon Community Center Facility Use Policy (File # 610-20)
The American Cancer Society has reserved the Shannon Community Center on Friday,
March 28, 2003 for a fundraiscr for the Dublin "Relay for Li£c". Thc ACS has requested
reclassification and fee waiver under the Facility Usc Policy.
STAFF RECOMMENDATION: Consider Request.
5.2 Modification to Baseball Field B at Emerald Glen Park (File # 920.20)
The City has received correspondence from Dublin Little League (DLL) requesting to modify
Field B at Emerald Glen Park so that the diamond can be configured for both 80' and 90'
play.
STAFF RECOMMENDATION: Approve DLL's request to modify Field B and to reirnburse
the City for the cost of the improvements.
5.3 Plaque Monument and Flagpole Installation at the Iteritage Center (File # 295-30)
As part of the fundraising campaign for the restoration of the Murray School Bell Tower, the
Dublin Rotary Club would like part of their funds to pay for a monument thanking the donors
for their contributions. The Dublin Historical Preservation Association would also like to
donate a flagpole to be installed in conjunction with the monument.
STAFF RECOMMENDATION: Approve installation of plaque and flagpole.
6. PUBLIC HEARING
6.1 Toll Brothers - Dublin Ranch Areas A-4 & A-5 Development Agreements (DA) PA 02-022
& PA 02-023 (F~le # 600-60)
This is the second reading of an Ordinance approving Development Agreements between the
City of Dublin and Toll CA II, L.P. The DA's are required by the Eastern Dublin Specific
Plan. These Agreements will vest the project approvals recently granted by the City Council.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and adopt
Ordin nanananananananana_qce.
6.2 Apartment Temporary signage PA 02-060 (File # 400.30)
This is the second reading of an Ordinance to amend the Sign Regulation Section of the
Zoning Ordinance to allow temporary signage for apm~ment communities. Temporary
banners would be allowed to be 12 square feet maximum in size, allowed to be up I 0 days
and down 20 days with a maximum duration of 90 days per calendar year.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and adopt
Ordinance.
7. UNFINISHED BUSINESS
7,1 Acceptance of Work- Murray School Bell Tower (Ftc # 600-30)
In January of 2003, Staff, along with a representative of TGK Contracting completed the final
inspection of the Murray Schoolhouse Bell Tower. Upon review of the project with the City
Inspector, it was determined that the Contractor had successfully completed the requirements
of the contract.
STAFF RECOMMENDATION: Adopt Resolution accepting project as complete and authorize
Staff to accept a maintenance bond of $11,692 at a future date.
7,2 Public/Semi-Public Facilities General Plan and Specific Plan Amendment Study Status
Report PA 02-017 (File # 420-30)
The City Council will review the Public/Semi-Public Facilities General Plan and Specific
Plan Amendment Study and review possible alternatives for implementation of a new policy.
STAFF RECOMMENDATION: Provide direction to Staff on: 1) whether any of Alternatives 1
- 5 listed in the Study should be refined and implemented; 2) whether Alternative 6, the
formation of a Task Force to make a recommendation on a new policy should be implemented;
OR 3) whether the City Council has other direction they would like Staff to pursue.
7.3 Report on Grand Opening Activities for the new Dublin Public Library (File # 940-50)
The City Council will review plans for two grand opening events for the new Dublin Library.
The first is the preview party planned by the Alameda County Library Foundation and the
second is the Grand Opening Celebration planned by the City of Dublin and the Alameda
County Library Staff.
STAFF RECOMMENDATION: Provide input on planned events.
7.4 Schematic Design for New Dublin Senior Center (File # 600-30)
In order to begin the Design Development Phase of the Senior Center project, the City must
approve the schematic design. The City Council will receive a presentation from the Dahlin
Group on the refined floor plan and proposed building elevations and facades.
STAFF RECOMMENDATION: Approve schematic design - OR - provide aitemate direction.
7.5 Dublin Ranch Area G - Park Design Development and Park Name Selection (File # 600-30)
As approved in the 2002-07 Capital Improvement Program, design of the 4.8 acre Neighborhood
Park in Dublin Ranch Area G will begin in FY 2002-03, and construction will be complete in FY
2003-04. As part of the design development process, the City Council will provide input on site
fumishlngs, play equipment, restroom facility, entry trellis, lighting, plant palette, and refinements
to the overall design. In addition, names for the park were solicited and 4 names are being
recommended by the Parks & Community Services Commission for consideration, including:
Bray Park, Finnian Commons, John Monego Memorial Park and Nielsen Park.
STAFF RECOMMENDATION: Approve design development plan and determine park name.
8. NEW BUSINESS
Letter Supporting Alameda County Congestion Management Agency's (CMA) request to
Congressman Richard Pombo to earmark $30 million of Federal Funds for the 1-580 High
Occupancy Vehicle 0tOV) Lane Project (File # 1060-90)
The existing Federal Transportation Program, also called the Transportation Equity Act for
the 21st Century, will expire at the end of Fiscat Year 2003. In anticipation of the
reauthorization of this program, the Alameda County CMA has requested Congressman
Richard Pombo to earmark $30 million of federal funds for the 1-580 HOV land project.
STAFF RECOMMENDATION: Approve and authorize Mayor to sign and send letter of
support.
8.2 Dublin Ranch Affordable Housing Proposal (File # 430-80)
Dublin Ranch dcvel6pers have submitted a proposal to allow concentration of all Dublin
Ranch affordable housing requirements into a single project on 25 acres east of Kecgan Road
between Central Avenue and Dublin Boulevard.
STAFF RECOMMENDATION: Review Applicant's proposal in light of established
Inclusionary Zoning Ordinance requirements; evaluate Staff comments on issues of this request;
and give direction to Applicant and Staff regarding options: 1)proceed to process a specific
request to allow the concentration of al! Dublin Ranch affordable housing requirements into a single
project on 25 acres immediately west of the Toll Area G project with certain requirements as
suggested by Staff; - OR- 2) have the developer create a new series of projects in the future that
would concentrate a portion of the Dublin Ranch affordable housing requirements in several
locations as suggested by Staf~ - OR - 3) instruct Staffto continue to require (to the extent possible)
that affordable housing requirements for the Dublin Ranch property be met for each future project
when submitted on the individual project site and based on the present requirement of 50% moderate,
20% low and 30% very iow household income levels.
8.3 Brown Act (OPen Meeting Law) and Political Reform Act (Conflict of Interest)
Requirements (File # 640-40/630-60)
The City Attorney wilt give a brief presentation on the requirements of the Brown Act and the
Political Reform Act.
STAFF RECOMMENDATION: Receive Repo~.
Grant Agreement with Alameda County Waste Management Authority (AC~)
(File # 600-40)
As approved in thc 2002-07 Capital Improvement Program, construction of Fire Stations 17
and t 8 will begin in Fiscal Year 2002-03 and be complete in FY 2003-04. The grant funding
will provide $100,000 towards construction of Fire Stations 17 and 18 in eastern Dublin,
which are currently under construction.
STAFF RECOMMENDATION: Authorize the City Manager to execute an agreement with
ACWMA.
8.5 Public Art Master Plan (File # 900-30)
The Public Art Master Plan will provide a comprehensive plan to establish guidelines for the
operation of the Public Art Program. The first step to hiring a consultant or firm is to solicit
qualified proposals.
STAFF RECOMMENDATION: Approve and authorize Staff to distribute Request for
Proposals (RFP).
8.6 Proposed Alternative Work Schedule for Police Services (File # 580-10)
Police Services are provided to the City of Dublin through contract with the Alameda County
Sheriff's Department. The City Council will consider a report which came out of a study to
identify cost effective alternatives to improve the overall delivery of police services to the
commurdty and, at the same time, assure the City that Dublin continues to attract the most
qualified personnel. The City would potentially realize savings of at least $27,600 annually,
if an alternate work schedule is approved.
STAFF RECOMMENDATION: Approve 12-hour alternate work schedule as a 2-year pilot
program and authorize elimination of unfilled 2002-03 Higher Service Level Administrative
Sergeant Position
9. OTHER BUSINES~S
9.1 ]~rieflNFORM~4TIONONLYreports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
If requested, this agenda shall be made available in appropriate alternative formats to persons with a disability, as
required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal
rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72hours in advance of the meeting.
City Council Meeting #612 Agenda Printed 2/12/2003 10:07 AM