HomeMy WebLinkAbout*CC Agenda 02-06-2001 AGENDA
DUBLIN CITY COUNCIL
REGULAR MEETING
DUBLIN CTVTC CENTER, 100 Civic Plaza
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CALL TO ORDER
2. PLEDGE OF ALLEGIANCE TO THE FLAG - To be led by Cub Scouts Den FROGS of Pack 909
3. ORAL COMMUNICATIONS
3.1 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES.
In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The Council may
respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public
may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City
Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1 )(2)(3).
10.
CLOSED SESSION
10.1 Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation
pursuant to Government Code Section 54956.9(b)(1): TWO potential cases
Facts and Circumstances: Government Code Section 54956.9(b)(3)(A)
REPORT OF CLOSED SESSION ACTION
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the. Mayor to remove the item.
4.1 Minutes of Regular Meeting of January 16, 2001
STAFF RECOMMENDATION: Approve
4.2 Acceptance of Work, Civic Center Roof Replacement Phase II, Contract 00-10 (File 600-35)
This project installed a new foam roof system on the Police Wing of the Civic Center,
completing the second phase of a project that was begun two years ago. The work was
completed within funds budgeted.
STAFF RECOMMENDATION: Accept improvements; authorize $23,368.75 final payment to
B.U.R. Services; and release retention after 35 days if no claims are received.
4.3 Resolution to increase the Petty Cash Fund (File 300-20)
In August of 1982, the City Council established a Petty Cash Fund of $200. This proposal will
increase the fund amount to $400 and the transaction limit to $50 per transaction.
STAFF RECOMMENDATION: Adopt Resolution.
4.4 Agreement with DR Acquisitions I, LLC (formerly Jennifer Lin) for dedication and
construction of Fa!!on Road North Improvements (File 600-30)
This agreement establishes the timing for the land dedication, design of improvements and
construction of Fallon Road at the northerly end of the Dublin Ranch development.
STAFF RECOMMENDATION: Adopt Resolution.
4.10
4.11
4.12
4.5 Amendment to Contracts with Economic & Planning Systems (EPS) and Omni-Means for
additional consultant work for the West Dublin BART Specific Plan Area. (Crown
Chevrolet & Enea Properties Amendment) (File 600-30)
These contract amendments would authorize consultants to prepare background economic and
traffic analyses for the West Dublin BART SP amendment related to Crown Chevrolet and
Enea properties.
STAFF RECOMMENDATION: Adopt Resolution; authorize City Manager to execute contract
amendments; authorize Budget Transfer; and approve Budget Change.
4.6 Agreement with Alameda County Congestion Management Agency Transportation 'Fund
for Clean Air Funding for Alamo Creek Bike .Path - Northern City Limits to Amador
Valley Boulevard (File 600-40/1060-90)
The proposed Alamo Creek Bike Path project will construct an asphalt concrete bike path
along Alamo Creek from Amador Valley Boulevard to the northern City Limits. Approval of
the agreement would provide $107,000 to partially fund the project.
STAFF RECOMMENDATION: Adopt Resolution and authorize City Manager to execute
Agreement.
4.7 Agreement with Associated Right of Way Services, Inc. to perform right-of-way services for
the Dublin Boulevard Widening Project from Village Parkway to Sierra Court (File 600-30)
This contract will provide for parcel appraisal and acquisition services for 10 properties needed
for the widening of Dublin Boulevard from 4 lanes to 6 lanes with bicycle lanes.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement (not to exceed
$82,500); and authorize Mayor to execute.
4.8 Amendment to Agreement with California CAD Solutions (Extension of Term) (File 600-30)
The agreement with California CAD Solutions for development of a Geographical Information
System (GIS) Mater Plan expired in January of 2001, and it is proposed to extend the
agreement until June 30, 2001. No change in rates or scope of work is proposed in this
amendment.
STAFF RECOMMENDATION: Adopt Resolution.
4.9 Award of Bid, Contract 00-16, Dublin Boulevard Widening. (Dougherty Road to Scarlett
Drive) (File 600-3:9)
This project proposes to widen Dublin Boulevard from 2 lanes to 6 lanes between Dougherty Road
and Scarlett Drive, including a new traffic signal at Dublin Boulevard and Scarlett Drive.
STAFF RECOMMENDATION: Adopt Resolution awarding bid to McGuire & Hester
($1,493,338.50); and approve Budget Change.
Acceptance of Work, Contract 99-13, Civic Center Renovation/Expansion, NV Heathorn,
Inc. General Contractors (File 600-3:9)
Phase I improvements include completion of 4,500 square feet of unfinished space, remodel of
12,500 square feet of existing office areas, additional police parking and three new outbuildings
totaling 2,135 square feet. The project also included new carpeting for the entire building with the
exception of the Council Chambers.
STAFF RECOMMENDATION: Accept improvements; authorize release of $156,480. 58
retention after 35 days if there are no sub contractor claims; approve $35,000 Change Order; and
approve $137,435 Budget Change.
Approval of Agreement with the Dublin San Ramon Services District for cooperation
concerning a City of Dublin Road Widening Project and Construction and Acquisition of a
DSRSD Recycled Water Line (File 600-40)
This agreement provides that the City of Dublin will incorporate a DSRSD recycled water line
within the City project limits and that DSRSD will pay the City for the associated costs.
STAFF RECOMMENDATION: Adopt Resolution.
Warrant Register ($1,732,428.65) dated February 6, 2001 (File 300-40)
STAFF RECOMMENDATION: Approve
WRITTEN COMMUNICATIONS
5.1 Request to use Emerald Glen Park Skate Park for BMX Bikes (File 920-20)
The City Council will consider a request from Sherry Gordon for shared use of the Emerald
Glen Skate Park with BMX bikes.
STAFF RECOMMENDATION: Deny request and direct Staff to include the BMX bike riders in
the master planning process for the future Sports Park at Gleason Drive and Fallon Road.
PUBLIC HEARING
6.1 Commerce One Corporate Headquarters Planned Development Rezone/Stage 1 & 2
Development Plan PA 00-015 (File 450-30)
This is the second reading of an Ordinance approving a Planned Development Rezone and
Development Plan for a new office building complex located on approximately 27.4 acres at
the northwest comer of Hacienda Drive and 1-580. The project is comprised of four office
buildings totaling 780,000 square feet.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance.
6.2 Commerce One Corporate Beadquarters PA 00-015 (File 600-60)
The City Council will consider an Ordinance approving a Development Agreement between
Commerce One, Alameda County Surplus Property Authority and the City of Dublin for the
Commerce One project.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
6.3 Consideration of Appeal of Hanning Commission Approval of Shamrock Village
Marketplace Mitigated Negative Declaration and Site Development Review PA 00-020
(File 410~3 O)
This item was continued from the January 16, 2001 City Council meeting. An appeal was filed by
Mayor Houston regarding the Planning Commission's approval of the Shamrock Village Site
Development Review, which consists of remodeling and adding 25,846 square feet of building area
to the existing Shamrock Village Shopping Center located at the comer of Amador Valley
Boulevard and San Ramon Road. The addition would result in the shopping center being anchored
by a new 45,000 square foot Ralph's Grocery Store.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution either 1)
affirming the Planning Commission's approval of December 12, 2000; 2) affirming the Planning
Commission's approval with modifications; or 3) reversing the Planning Commission's decision,
thereby denying the Site Development Review.
6.4 Amendments to Resolution No. 96-84, Adopting Fees for Certain Municipal Services
(File 300-20)
Staff proposes that the fee for copies of police reports be modified to comply with a change in law.
Staff further proposes that a fee be established for recovery of costs incurred for processing of
checks returned from the bank.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution.
UNFINISHED BUSINESS
7.1 Report from Ad Hoc Committee on Alameda County plans for a County Juvenile Justice
Facility on Santa Rita Governmental property north of Gleason Road between Broder
Boulevard and Arnold Road (File 420-50)
The City Council will receive a report from the Ad Hoe Committee as a result of meeting with
County representatives related to the County's plans to locate a Juvenile Justice Facility in
eastern Dublin.
STAFF RECOMMENDATION: Adopt Resolution opposing location of Juvenile Facility on the
Santa Rita site; authorize Mayor to sign letter to Department of Corrections opposing the County
Grant Application; and instruct the Ad Hoe Committee to continue to meet with members of the
Board of Supervisors to discuss possible alternative sites for this facility.
7.2 Phase I Civic Center Library Authorization to Bid& Interion Presentation (File 600-30)
The purpose of the presentation is for the consultant to present a synopsis of the plans, plan
modifications, the revised finishes for the building, the updated budget estimate and current
schedule status.
STAFF RECOMMENDATION: Receive presentation from Consultant; approve design
modifications; approve interiors selections; and authorize Staff to solicit bids for construction of new
Civic Center Library.
NEW BUSINESS
8.1 St. Patrick' s Day Parade Float (File 950-40)
The Year 2001 St. Patrick's Day parade is planned for Saturday, March 17, 2001. Historically, the
City Council has entered a float in the parade. After reviewing suggested alternatives, the Council
will determine the parade float entry.
STAFF RECOMMENDATION: Consider altematives and provide direction to Staff.
8.2 Naming of Neighborhood Park in Dublin Ranch Phase I Development (File 920-60)
The Dublin Ranch Phase I development includes a 5-acre neighborhood park. The park is being
built by Shea Homes, the master developer for Dublin Ranch Phase I and upon completion, will be
dedicated to the City. The City Council will consider potential names for the park.
STAFF RECOMMENDATION: Select a name from the Parks & Community Services
Commission recommendations - OR - determine an alternate name.
8.2t City Commissioner/Committee Recognition (File 610-20/110-30)
The City Council will consider the formation of a City Council Sub-Committee to formulate a
recommendation regarding the recognition of City Council appointed Commissions and
Committees.
STAFF RECOMMENDATION: Appoint a sub-committee to plan appropriate recognition for
outgoing Commissioners/Committee members.
8.4 California Park & Recreation Society Award Dinner(File 150-20)
The City of Dublin won the California Park & Recreation Society Award of Excellence for
Neighborhood/Community Life for its "Art In The Parks" Program. The Award will be conferred
on March 17th at the CPRS Awards Dinner in Sacramento. The City Council will determine who
will attend and accept the award on behalf of the City.
STAFF RECOMMENDATION: Appoint representative to attend the banquet and receive the award.
8.5 Community Development Block Grant (CDBG) Program for Fiscal Year 2001-02 - Project
Applications (File 480-30)
The City of Dublin has received CDBG Project Applications for the 2001-02 Fiscal Year.
Pending City Council approval, funds will be allocated to the applicants.
STAFF RECOMMENDATION: Direct Staff to submit applications for $92,057 in CDBG funding as
follows: City of Dublin Sidewalk Ramps - $9,523; Dublin Housing Authority Arroyo Vista Roof
Repair - $42,000; Allied Housing Inc. Tri-Valley Housing Scholarship - $10,000; Valley Community
Health Center Senior Support - $7,500; City of Dublin Minor Home Repair (mandatory) - $16,434;
and Program Administration - $6,600.
8.6 Affordable Housing Implementation Program (File 430-80)
The City Council will consider approval of a proposed Affordable Housing Implementation Plan
that consists of guidelines for implementing specific program and funding options and designates
target groups.
STAFF RECOMMENDATION: Approve and adopt the Affordable Housing Implementation Plan
and direct Staff to: 1) undertake a Nexus Study for the Commercial Linkage Fee; 2) allocate $6,500 of
in-lieu fees to fund the rental subsidy portion of Allied Housing, Inc. 's Tri-Valley Housing Scholarship
Program for FY 2000-01; 3) retum with a revised Inclusionary Zoning Ordinance and resolution for
doubling the in-lieu fees; and 4) return with specific guidelines and procedures that will incorporate the
strategies and funding allocation methods mentioned in the Affordable Housing Implementation Plan
for acquisition-rehabilitation, assistance in constructing new affordable multi-family units, down-
payment assistance, and rental assistance programs.
10.
11.
OTHER BUSINESS
9.1 Committee Reports
9.2 Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
CLOSED SESSION - To be held at beginning of meeting.
ADJOURNMENT
City Council Meeting # 553
K2/cc-mtgs/2-6-01 agenda .doc
Agenda Printed 02/02/2001
10:49 AM