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Home My WebLink About*Agenda 11-17-1998DUBLIN CITY COUNCIL A G E N D A REGULAR MEETING - Tuesday, November 17, 1998, 7:00 p.m. DUBLIN CIVIC CENTER, 100 Civic Plaza · Agendas are posted on the City’s Internet Website (www.dublinca.org) · A complete packet of information containing Staff Reports and exhibits related to each item is available for public review prior to a Council meeting in the City Clerk’s Office and also at the Dublin Library. · Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE TO THE FLAG 3.ORAL COMMUNICATIONS 3.1Introduction of new City employees: Community Development Department Office Assistant Wendy Jespersen and Assistant to the City Manager Julie Carter 3.2Presentation of special recognition to the Tri-Valley Herald for their sponsorship of the 1998 Summer Concerts at the Civic At this time, the public is permitted to address the City Council on non-agendized items. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4.CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1Minutes of Regular Meeting of November 3, 1998 STAFF RECOMMENDATION: Approve 4.2Settlement of City’s Claims concerning slope failure above Crossridge Road (Rafanelli & Nahas, et al) This agreement was reached after negotiation with the developers of the Villages @ Willow Creek development, who originally graded the Dougherty Hills Park slope area. The proposed agreement is that the developers will pay the City the sum of $40,000 which will partially offset the cost of the slope repair. In return, the City will release the developers from any future claims regarding the slope. STAFF RECOMMENDATION: Approve agreement and authorize Mayor to execute. 4.3Authorization to Solicit Bids, Contract 98-15, Fire Station Exhaust System The existing ventilation system at the City’s fire station on Donohue Drive does not eliminate diesel exhaust to the extent required by OSHA. The proposed project would provide a system which meets those requirements. The estimated cost of the project is $30,000. STAFF RECOMMENDATION: Authorize Staff to advertise for bids. 4.4Adoption of Annual Investment Policy State Law requires that on an annual basis the City Council must review the Investment Policy at a public meeting. Staff is not currently recommending any changes to the policy. The current policy reflects a recommended model established for public agencies, which must focus on the safety and liquidity of the portfolio. STAFF RECOMMENDATION: Receive Report. 4.5Preliminary Financial Report for the Month of October 1998 This item provides the report of the financial statements for the month of October, which includes the final audited results for Fiscal Year 1997-98. STAFF RECOMMENDATION: Receive Report. 4.6Warrant Register ($341,268.58) dated November 17, 1998 STAFF RECOMMENDATION: Approve 5.WRITTEN COMMUNICATIONS - None 6.PUBLIC HEARING 6.1Casterson Property Development Agreement PA 97-040 This is the second reading of an Ordinance approving a Development Agreement which includes, but is not limited to the financing and timing of infrastructure; payment of traffic, and public facilities impact fees; roads and general provisions for a 109-unit residential ± development on 19 acres at 5020 Tassajara Road. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance. 6.2Schaefer Ranch Development Agreement PA 96-037 The City Council will consider a Development Agreement (DA) between the City of Dublin and Schaefer Heights Associates and Schaefer Heights, Inc., for the Schaefer Ranch project consisting of up to 474 single-family units, a small commercial area and two parks. The DA provides security to developers that the City will not change its zoning and other laws applicable to the project for the 8 year term of the agreement and allows the City to obtain commitments from the developer relating to issues such as improvements and fees. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and st INTRODUCE Ordinance; continue to December 1 City Council meeting. 7.UNFINISHED BUSINESS - None 8.NEW BUSINESS 8.1Evaluation of Pilot Weekday Special Clean-up Schedule; Authorization to Establish 1999 Schedule Livermore-Dublin Disposal, as part of its solid waste franchise agreement with the City of Dublin, provides three special clean-ups per year. In January 1998, the Dublin City Council approved a pilot program, which established a weekday schedule for the three special clean- ups, rather than the Saturday schedule previously established. The one-year pilot period has come to an end, and LDD is requesting to continue with the weekday schedule for 1999. STAFF RECOMMENDATION: Receive report and authorize 1999 special clean-up schedule. 8.2Request from Archstone Properties regarding All Aboard Mini Storage General Plan Amendment Study This is a request to add an additional land use (Residential) to the present City Council study of alternative GP land use alternatives for the development of property west of Dougherty Road, including the Union Pacific Railroad right-of-way and north of Houston Place. STAFF RECOMMENDATION: Reach consensus on GPA issues and provide appropriate direction to Staff. 8.3Award Purchase of Financial Management System to Business Records Corporation (BRC) The current centralized computer system used to prepare financial records is over 10 years old. The City has been advised that it will not operate after December 31, 1999. The City Council authorized the distribution of Requests for Proposals and a total of 6 responses were received. Staff reviewed the responses, including product demonstrations and site visits. The proposed Agreement with Business Records Corporation will provide a turn key system comprising both hardware and software, as well as installation and training. The total cost of the proposed Agreement is $98,943. STAFF RECOMMENDATION: Adopt Resolution awarding agreement and direct Staff to proceed with implementation. 8.4Dublin Swim Center Deck Replacement, Contract 98-16 The Fiscal Year 1998-99 Budget includes the Dublin Swim Center Deck Replacement project. The project provides for the replacement of the pool deck and related equipment at the Dublin Swim Center. Plans and specifications have been prepared for the project and the project is ready to be bid. STAFF RECOMMENDATION: Provide input on preferred slide option and authorize Staff to advertise for bids. 8.5Capital Project Management Services for Public Facility Construction The Council will consider the establishment of a project management position to manage the planning and development of new public facilities in the City and a proposal to provide interim project management services. STAFF RECOMMENDATION: 1) Approve the concept of an in-house position to address the City’s Public Facility Project Management needs; 2) Direct Staff to develop a job classification and salary range and other associated costs for the position and report to the Council on th December 15; 3) Approve Budget Change Form for additional contract planning services. 9.OTHER BUSINESS - Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff 10CLOSED SESSION . 10.1 Conference with Legal Counsel - Anticipated Litigation - initiation of litigation pursuant to subdivision (c) of Government Code Section 54956.9 - One potential case 10.2 Public Employee Performance Evaluation pursuant to Government Code Section 54957, Title: City Manager REPORT OF CLOSED SESSION ACTION 11ADJOURNMENTPLEASE NOTE .: On Monday, November 30, 1998, 7:00 p.m., the Council rd will hold a Special Meeting to certify the results of the November 3 election. A reception will be held immediately following in the Regional Meeting Room to recognize outgoing Councilmembers Barnes and Burton. On Tuesday, December 1, 1998, at 6:00 p.m., a reception will be held in the Regional Meeting Room to welcome the newly elected Council. A Regular Meeting will follow at 7:00 p.m. 2 K/cc-mtgs/11-17-98 Agenda Printed 2/10/00 4:45 AM