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Home My WebLink About*Agenda 07-21-1998DUBLIN CITY COUNCIL A G E N D A REGULAR MEETING - Tuesday, July 21, 1998, 7:00 p.m. DUBLIN CIVIC CENTER, 100 Civic Plaza · Agendas are posted on the City’s Internet Website (www.dublinca.org) · A complete packet of information containing Staff Reports and exhibits related to each item is available for public review prior to a Council meeting in the City Clerk’s Office and also at the Dublin Library. · Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE TO THE FLAG 3.ORAL COMMUNICATIONS At this time, the public is permitted to address the City Council on non-agendized items. . In accordance with State Law, COMMENTS SHOULD NOT EXCEED THREE (3)MINUTES however, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4.CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1Minutes of Adjourned Regular Meeting of June 29, and Regular Meeting of July 7, 1998 STAFF RECOMMENDATION: Approve. 4.2Updated Job Specification for Assistant to the City Manager Position The current job description for the position of Assistant to the City Manager was adopted in 1985. Due to a vacancy and the need for a recruitment, Staff proposes changes to the job description to accurately reflect the current duties. STAFF RECOMMENDATION: Adopt Resolution. 4.3Architectural Services for Dublin Swim Center Deck Replacement The 1998-2003 Capital Improvement Program includes the Dublin Swim Center Deck Replacement project. As part of the project, funds were included for architectural services to prepare design and construction documents and in order to proceed with the project, consultant services are necessary. The City Council will consider an agreement with Arch Pac, Inc., to perform these services. STAFF RECOMMENDATION: Approve Agreement and authorize Mayor to execute. 4.4City Treasurer’s Investment Report for 4th Quarter of FY 1997-98 The City’s investment portfolio totals $37,410,754.56 (market value), and funds during the 4th quarter were invested at an average yield of 5.686%. STAFF RECOMMENDATION: Receive Report. 4.5Request for Alameda County Transportation Authority (ACTA) to recognize local match payment as consistent with policy on reimbursement The City of Dublin has an agreement with the Alameda County Transportation Authority to contribute towards the cost of the “I-580/I-680 Flyover Project”. The newly imposed Tri- Valley Transportation Fee is expected to fund future payments made by the City. However, the balance owed as of June 30, 1998 will be transmitted prior to the date in which the Tri- Valley Fee is effective. In order to be eligible in the future for reimbursements from Tri-Valley Fees, the regional Joint Powers Agreement requires that ACTA make a finding that the payment meets their Board policy on reimbursements. STAFF RECOMMENDATION: Authorize a formal request to be forwarded to the Authority and direct the City Manager to execute letter on behalf of City. 4.6Approval of Amending Parcel Map 7125 (Villas at Santa Rita) The engineer for Parcel Map 7125 has requested this Amending Parcel Map to correct a discrepancy between the field and filed map conditions. STAFF RECOMMENDATION: Adopt Resolution. 4.7Authorization to Solicit Bids for Contract 98-07, Mape Memorial Park Pedestrian Bridge This project will install a pedestrian/bicycle bridge across Martin Canyon Creek at Mape Memorial Park to connect the park to the existing path parallel and adjacent to the south side of the creek. STAFF RECOMMENDATION: Authorize Staff to advertise for bids. 4.8Warrant Register ($721,118.91) dated July 21, 1998 STAFF RECOMMENDATION: Approve. 5.WRITTEN COMMUNICATIONS - None 6.PUBLIC HEARING 6.1Citywide Street Lighting Maintenance Assessment District 83-1 The street lighting assessment district funds the energy and maintenance costs for the City’s street lighting system. This item would approve the levy of assessments for 1998-99. The assessment is not proposed to increase over the amount of last year’s assessment ($13.26 per single family home). STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution. 6.2Landscaping & Lighting Maintenance Assessment District 83-2 (Tract 4719) This assessment district maintains landscaping along Stagecoach Road and on the interior slopes of Agate Way and Coral Way. This item would approve the levy of assessments for 1998-99. The assessment is not proposed to increase above the 1997-98 level. STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution. 6.3Landscaping & Lighting Maintenance Assessment District 86-1 (Tract 5511) This assessment district provides for maintenance of certain landscaping improvements associated with the Villages @ Willow Creek development. This action would approve the levy of assessments for 1998-99. The assessment is not proposed to increase above the 1997- 98 level. STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution. 6.4Landscaping Maintenance Assessment District 97-1 (Santa Rita Area) This assessment district funds maintenance of certain landscaping improvements in the City’s Santa Rita development area. The proposed action would approve the levy of assessments for 1998-99. The balance remaining in this assessment district is sufficient to fund the estimated 1998-99 maintenance costs; therefore, a zero assessment is recommended for this year. STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution. 6.51997 Local Law Enforcement Block Grant In accordance with the requirements of the Local Law Enforcement Block Grant Program, the City’s Block Grant Advisory board must meet and prepare a recommendation regarding the expenditure of the grant funds. Prior to any expenditure, the Board’s recommendation must be considered by the City Council at a public hearing. The Board has recommended that 1997 Block Grant funds be used during Fiscal Year 1997-98 to partially fund the position of a bicycle officer. STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution. 7.UNFINISHED BUSINESS 7.1Interim Zoning Ordinance for the property located at 7197 Village Parkway At the July 7, 1998 City Council meeting, the Council directed Staff to initiate a General Plan Amendment Study and return with suggested land uses that would be most appropriate for the vacated service station site. The City Council also directed Staff to prepare an Interim Ordinance imposing a moratorium on any new development proposals for the site which are inconsistent with the recommended land uses for the site. The City Council will be recommending appropriate land uses for the site; directing Staff to process either a GPA and/or zone change considering these recommended land uses; and considering the adoption of the Interim Ordinance. STAFF RECOMMENDATION: 1) Waive reading and adopt Interim Ordinance on an urgency basis imposing a moratorium on uses inconsistent with the proposed GPA and/or zone change; 2) direct Staff regarding the recommended land uses for the site; and 3) direct Staff to prepare a GPA and/or zone change for the property. 8.NEW BUSINESS 8.1Rite Aid Drug Stores Specific Plan Amendment Study Request PA 98-038 Rite Aid Drug Stores is seeking approval to allow an Amendment to the San Ramon Road ±± Specific Plan. They would construct a 16,706 square foot drug store and a 1,500 square foot garden center on the northwest corner of San Ramon Road and Amador Valley Boulevard. The 1.86 acre site was formerly occupied by the True Value Hardware Store and Sleep Shop Ltd. Costs for the study will be borne by the Applicant. STAFF RECOMMENDATION: Adopt Resolution either initiating or denying the Specific Plan Amendment request. 8.2Consultant Services for Park Development Standards The City Council will consider a services agreement with Singer & Hodges, Inc., to prepare Park Development Standards for the City. These standards will provide developers with the necessary guidelines to assist them in the design and construction of parks to the standard that the City requires. STAFF RECOMMENDATION: Approve and authorize Mayor to execute Agreement and approve Budget Change Form. 8.3Resolution Repealing the City of Dublin’s Storm Water Utility Fee In Fiscal Year 1997-98, the City Council reduced the Storm Water Utility Fee from $14.72 to $7.30. During the Budget deliberations in June of 1998, the City Council directed Staff to take those steps necessary to eliminate the Storm Water Utility Fee and to use General Fund Reserves during Fiscal Year 1998-99 to fund street sweeping and catch-basin cleaning services. Elimination of this fee will reduce the City’s estimated 1998-99 Operating Income by approximately $88,100. STAFF RECOMMENDATION: Adopt Resolution. 8.4Franchise Agreement Renewal of the Telecommunications, Inc., (TCI) Tri-Valley Cable Television System The Federal Communications Commission (FCC) has specific regulations related to the renewal of Cable Television Franchises. The process begins by initiating a proceeding no more than 36 months and no less than 30 months before the expiration of the franchise. The initiation of the proceeding provides notice that the City is beginning the process of gathering information necessary for the City to evaluate the current performance and any conditions to be incorporated in a renewal. STAFF RECOMMENDATION: Receive Report; commence proceeding for the purpose of reviewing TCI’s performance under the current franchise and identifying the Dublin community’s future cable related needs; continue proceeding indefinitely; authorize the City Manager and/or his designee to enter into franchise renewal negotiations with TCI. 8.5Selection of Permit Software/Participation as Product Development Site: HdL Companies Permit Software The City does not currently have a centralized automated permit tracking system. The City Council authorized Staff to circulate a Request for Proposal which was sent to 8 vendors. Staff evaluated the 3 responses received. HdL Companies, which is the current provider of Business License software, presented a proposal allowing the City to be a test site for a Permit System which is under development. In exchange for assisting with the testing, the City has input into the features provided, and the cost of the system has been reduced. STAFF RECOMMENDATION: Authorize the City Manager to execute the proposed agreement substantially in the form presented. 9.OTHER BUSINESS - Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff 10CLOSED SESSION . 10.1 Conference with Legal Counsel - Anticipated Litigation - initiation of litigation pursuant to subdivision (c) of Government Code Section 54956.9 - Two potential cases REPORT OF CLOSED SESSION ACTION 11ADJOURNMENT - PLEASE NOTE: The August 4, 1998 Regular Meeting of the Dublin City . Council will start at 8:00 p.m. 2 K/cc-mtgs/7-21-98 Agenda Printed 2/10/00 4:41 AM