HomeMy WebLinkAbout*Agenda 05-18-1999DUBLIN CITY COUNCIL
Regular Meeting
Tuesday, May 18, 1999, 7:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
A G E N D A
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A complete packet of information containing Staff Reports and exhibits related to each item is available for
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1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE TO THE FLAG
3.ORAL COMMUNICATIONS
3.1Introduction of New Employee, Andy Byde, Associate Planner
3.2Acceptance of Gifts to City from 1999 St. Patrick’s Day Sponsors
In recognition of their contributions, sponsors will be presented with Certificates of
Appreciation and event shirts for their support of Dublin’s St. Patrick’s Day activities.
STAFF RECOMMENDATION: Formally recognize donors and accept gifts.
At this time, the public is permitted to address the City Council on non-agendized items. COMMENTS SHOULD NOT
EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place on any
item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request
Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office
related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City
Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
4.CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1Minutes of Regular Meeting of May 4, 1999
STAFF RECOMMENDATION: Approve
4.2Budget Change for the Community Development Block Grant (CDBG) Projects
The proposed budget change covers the increase in the budget amount for the FY 1998-99
CDBG projects involving the Arroyo Vista Roof Repair and the Arroyo Vista Child Care
Center projects.
STAFF RECOMMENDATION: Approve Budget Change Request.
4.3Authorized Signatures for Banking Services
The City Council adopted a Resolution in 1988 identifying the process to be utilized for the
issuance of City checks. Staff has proposed an update to the resolution, which will allow
greater flexibility to Staff during the period when the City Treasurer position is vacant. The
procedures are proposed in a manner which offers prudent safeguards and internal controls.
STAFF RECOMMENDATION: Adopt Resolution.
4.4Acceptance of Work, Contract 98-14
This project replaced the worn out and obsolete heating and air conditioning system for the
City’s Heritage Center building (old Murray School).
STAFF RECOMMENDATION: Accept improvements and authorize $17,988 payment to
Breeze Air Systems.
4.5Contract Amendment Request (Unit Cost Increase) – Sidewalk Grinding Contract 98-02
The sidewalk grinding contract is a two-year contract that allows for an adjustment of rates for
the second year of work. The contractor, Central Coast Surface Grinding, has requested a
10% unit price increase based on fuel cost increases, which are in excess of 30%. The effect of
the amendment would be a reduction in number of grinding locations that could be
accomplished under this contract.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to agreement.
4.6Award of Bid, Contract 99-05
The Street Slurry Seal Program applies a sand/oil mixture to the surface of asphalt streets to
seal cracks and add a new wearing surface. This maintenance program extends the life of the
streets and extends the need to place asphalt overlay treatments.
STAFF RECOMMENDATION: Approve budget change; adopt Resolution awarding bid to
Valley Slurry Seal ($77,079.15) and authorize Mayor to execute agreement.
4.7Establish Date of Public Hearing to Consider Adjustment of Garbage and Recycling Rates
In accordance with a prescribed formula, Waste Management, under a franchise agreement
with the City, may request an adjustment of rates charged on an annual basis. The company
provides garbage collection, disposal and recycling services to both residential and commercial
properties. The increases proposed are approximately 1% and vary depending on the service.
In addition, the City collects on the Property Tax an annual fee for Basic Residential Garbage
Service. The City then makes payments to the Company in accordance with the adopted fee
schedule. Based upon noticing requirements, Staff recommends that the public hearing be
conducted on July 6, 1999 to consider adjustments to these fees.
STAFF RECOMMENDATION: Receive report and establish July 6, 1999 as public hearing date.
4.8Adoption of Resolution Amending the City’s Salary Plan for Fiscal Year 1999-2000
City employee salary ranges are contained in the City’s adopted Salary Plan. On an annual
basis, the City conducts a comprehensive salary survey to compare salary range values for all
full-time classifications. From the results of the survey data, a recommendation is made to the
City Council and the appropriate enabling Resolution is presented for Council approval.
STAFF RECOMMENDATION: Adopt Resolution.
4.9Agreement for Interim Management Services in the Administrative Services Department
The City’s position of Assistant City Manager/Administrative Services Director will be vacated
on May 28, 1999. Interim staffing is proposed to oversee the management of the
Administrative Services Department and other projects in progress. This item proposes two
individuals for the interim assignment for a not-to-exceed total amount of $51,000.
STAFF RECOMMENDATION: Authorize City Manager to execute agreements with Ellen
Wittom and Vavrinck, Trine, Day & Co., LLP and approve Budget Change Form.
4.10Warrant Register ($682,584.07) dated May 18, 1999
STAFF RECOMMENDATION: Approve
5.WRITTEN COMMUNICATIONS - None
6.PUBLIC HEARING
6.1Weeds and Combustible Refuse Abatement Order
In accordance with adopted procedures, the City Council will consider directing Staff to
proceed with abatement of weeds and combustible refuse at various locations in the City.
Public notices were posted and courtesy notices sent to all known existing property owners
where abatement is needed.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; direct Staff to proceed with
abatement and to provide a Season End Report for Completion of Abatements and Associated
Costs.
6.2Zoning Ordinance Amendment to Chapter 8.108, Temporary Use Permits to delete the
Temporary Use Permit “Temporary Outdoor Sale Not Related to On-Site Established
Business (Sidewalk Sale)” PA 99-008
The City Council previously directed Staff to draft an amendment to the Zoning Ordinance
prohibiting a Temporary Outdoor Sale that is not related to the on-site established business
(Sidewalk Sale).
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance amending Chapter 8.108 of the Dublin Municipal Code (Zoning
Ordinance).
6.3Ordinance adopting the 1997 edition of the Uniform Building Code, the 1996 National
Electrical Code, the 1997 editions of the Uniform Plumbing Code, Uniform Mechanical
Code, Uniform Housing Code, Amending Chapter 5.08 of the Dublin Municipal Code
(DMC) by Adopting by Reference the 1997 Uniform Fire Code, Amending Chapter 7.28 of
the DMC (Building Regulation Administration) and Repealing Chapter 7.56 of the DMC
(Swimming Pool Enclosures)
The Uniform Codes are adopted and published by the California State Building Standards and
by the California Department of Housing and Community Development on a three year cycle.
The provisions of the Ordinance must take effect on July 1, 1999 pursuant to the State of
California.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance with local amendments as adopted in Resolution No. 86-99 by the City Council on
May 4, 1999.
6.4Dublin Ranch Areas A through H Development Agreement for PA 98-063
This is the second reading of an Ordinance approving a Development Agreement between the
City of Dublin and the Lin Family for the Dublin Ranch Project Areas A through H.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance.
6.5Negative Declaration for Dublin Boulevard Widening Project between Silvergate Drive and
Hansen Drive, and authorization to solicit bids for the Dublin Boulevard Widening,
Phase 1, Silvergate Drive to Hansen Drive
This project will install a traffic signal at the intersection of Dublin Boulevard and Hansen
Drive as well as the widening of Dublin Boulevard at the western approach to the signal.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution adopting
Negative Declaration and authorize Staff to advertise Phase 1 for bids.
7.UNFINISHED BUSINESS
7.1Zone 7 Water Agency – Water Supply Planning Program Draft EIR
At the April 6, 1999 City Council meeting, the City Council directed Staff to prepare a
comment letter from the Mayor regarding Zone 7’s Water Supply Planning Program Draft
EIR.
STAFF RECOMMENDATION: Review draft letter; revise as necessary; direct Staff to submit
letter to Zone 7 by May 26, 1999.
8.NEW BUSINESS
8.1Request for Authorization to Negotiate a Contract with BSA Architects for the Design of
the Civic Center Library
The City Council will consider and determine whether Staff shall begin negotiations with BSA
Architects to develop a contract for design of the new Civic Center Library Project.
STAFF RECOMMENDATION: Authorize Staff to negotiate contract with BSA Architects.
8.2Tree Removal and Replacement Project for Kolb Park
The City Council will consider removal of Eucalyptus Trees at Kolb Park to be replaced with
Redwood, Oak, Cedar or Sycamore Trees.
STAFF RECOMMENDATION: Authorize Staff to issue a Purchase Order for tree removal and
provide input on preferred replacement tree.
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8.3Evaluation of 16 Annual St. Patrick’s Day Celebration
The City Council will receive a report evaluating the various components of the 1999 St.
Patrick’s Day Celebration.
STAFF RECOMMENDATION: Provide recommendations on the various components of the
Celebration for implementation next year; determine the dates for the 2000 festival; and appoint a
representative(s) from the City Council to serve on the St. Patrick’s Day Liaison Committee.
9.OTHER BUSINESS
- Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
10CLOSED SESSION - None
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11ADJOURNMENT
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City Council Meeting # 505K/cc-mtgs/5-18-99agendaAgenda Printed 2/14/00 1:58 AM