HomeMy WebLinkAbout*08-16-2016 Agenda
REGULAR MEETING
Tuesday, August 16, 2016
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
A G E N D A
(www.dublin.ca.gov)
Agendas and Staff Reports are posted on the City’s Internet Website
Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being
placed on the annual subscription list, please call 833-6650.
A complete packet of information containing Staff Reports and exhibits related to each item is available
for public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to
City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered.
The packet is available in the City Clerk’s Office and also at the Dublin Library.
CALL TO ORDER & CLOSED SESSION 6:00 P.M.
I. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
II. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Councilmembers Biddle and Wehrenberg
Unrepresented employee: City Attorney
REGULAR MEETING 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1. Employee Introductions: Emily Determan, Jeff Dybdal, Jim Rodems, Lt. Matt Farruggia, and
Sgt. Dan McNaughton
New members of City Staff will be introduced: Emily Determan, City Manager's Office Office
Assistant I; Jeff Dybdal, Parks and Community Services Recreation Coordinator; Jim Rodems, Parks
and Community Services Director; Dublin Police Services Lieutenant Matthew Farruggia; and Dublin
Police Services Sergeant Dan McNaughton.
STAFF RECOMMENDATION:
Welcome City of Dublin Staff members.
3.2. Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or
discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions
asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City
Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City
Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single
action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of
public input may request the Mayor to remove the item.
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August 16, 2016 Dublin City Council Agenda
4.1. Minutes of the July 19, 2016 Regular City Council Meeting
The City Council will consider approval of the minutes of the July 19, 2016 Regular City Council
meeting.
STAFF RECOMMENDATION
:
Approve the minutes of the July 19, 2016 Regular City Council meeting.
4.2. Electric Vehicle (EV) Charging Stations – Second Reading of an EV Parking Ordinance
The City Council will hold a second reading of an Ordinance approving the establishment of electric
vehicle charging station parking regulations for City-owned properties.
STAFF RECOMMENDATION:
Ordinance
Waive the reading and adopt an adding Dublin Municipal Code Section 6.04.295 regarding
Electric Vehicle Parking to the Dublin Traffic Code.
4.3. Approval of Contract Amendments for Consultant Services at the Emerald Glen Recreation and
Aquatic Complex (CIP No. PK0105)
The City Council will consider contract amendments with Harris & Associates for construction
management services, BSK Associates for geotechnical construction observation and testing services,
and Construction Testing Services (CTS) for special testing and inspection services for the Emerald
Glen Recreation and Aquatic Complex Project (CIP No. PK0105).
STAFF RECOMMENDATION:
Resolution
Adopt the Approving the Amendments to the Agreements for Additional Services for the
Emerald Glen Recreation and Aquatic Complex Project (CIP No. PK0105).
4.4. Smoking Pollution Control Ordinance for Apartment Housing Annual Compliance Report
In 2011, the Dublin City Council adopted an Ordinance that amended the Smoking Pollution Control
provisions (Chapter 5.56) of the Dublin Municipal Code to require that apartment communities (with 16
or more units) designate at least 75 percent of units as non-smoking. The City Council will receive a
report regarding compliance with the Ordinance provisions.
STAFF RECOMMENDATION:
Receive the report.
4.5. Notice of Pending Decision on Final Map for Tract 8133, Tassajara Highlands
In accordance with Chapter 9.24.80 of the Dublin Municipal Code, the City Council is hereby notified
of the City Engineer’s pending approval of the Final Map for Tract 8133, Tassajara Highlands. The
City Engineer shall approve the Final Map within ten days following this notification.
STAFF RECOMMENDATION:
Staff recommends that the City Council receive the notification.
4.6. Update to Joint Powers Agreement: Regional Government Services and Local Government
Services Authorities
The City Council will consider adopting two resolutions, approving amended and restated Joint Powers
Agreements for Regional Government Services and Local Government Services Authorities.
STAFF RECOMMENDATION
:
Resolution
Adopt the approving an amended and restated Joint Powers Agreement for Regional
Resolution
Government Services Authority; and the approving an amended and restated Joint Powers
Agreement for Local Government Services Authority.
4.7. City Treasurer's Informational Report of Investments for the Quarter Ending June 30, 2016
The City of Dublin's Investment Policy calls for a semi-annual report of investments. This report is for
the quarter ending June 30, 2016, and includes a monthly transaction ledger. The City’s investment
portfolio for this period totaled $203,290,520 (market value) with an average market yield of 0.80%.
All investment transactions continue to comply with the City's Investment Policy and the California
Government Code. As required by the Policy, the City Treasurer (Administrative Services Director)
affirms that the City is able to meet its expenditure requirements for the next six months.
STAFF RECOMMENDATION:
Receive the report.
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August 16, 2016 Dublin City Council Agenda
4.8. Jordan Ranch Neighborhood Park Naming
The City Council will consider approval of the name for the neighborhood park located in the Jordan
Ranch residential community, as recommended by the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Select Jordan Ranch Park as the name for the neighborhood park located in the Jordan Ranch residential
community.
4.9. Consideration of an Amendment to the Contractor Services Agreement with Bay Island Officials
Association for Officiating Services
The City Council will consider approval of an amendment to the contractor services agreement between
the City of Dublin and Bay Island Officials Association.
STAFF RECOMMENDATION:
Resolution
Adopt the Approving the First Amendment to the Agreement with Bay Island Officials
Association.
4.10. Payment Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from July 1, 2016 - July 31, 2016 totaling
$8,667,757.15.
STAFF RECOMMENDATION:
Receive the report.
4.11. Acceptance of Public Art Donation - Steel Watercolor #99
The City Council will consider an offer of donation from the owners of Steel Watercolor #99, a
sculpture which has been on long-term loan to the City since 1996 located in front the Dublin City Hall
building on the lawn.
STAFF RECOMMENDATION:
Accept the donation of Steel Watercolor #99 by KLMLP, LP.
4.12. Request for Waiver of Bid Requirement As Authorized by Municipal Code and Authorization to
Purchase Desktop Computers and Related Equipment from Dell, Inc.
Based on annual desktop computer replacement cycles and additional workstations identified in the
Fiscal Year 2016-2017 Budget, the purchase of 41 desktop computers and 16 computer monitors is
proposed. The Western State Contracting Alliance (WSCA) allows public agencies to purchase using
agreements established through a cooperative public bid process. This results in savings to the City in
expediting the purchasing process and providing items at a competitive price. While this arrangement
exempts the City from doing a separate bidding process, the Municipal Code requires that the City
Council authorize such purchases in excess of $45,000.
STAFF RECOMMENDATION:
Resolution
Adopt the Authorizing Staff to Procure Desktop Computers and Related Equipment from
Dell, Inc.
4.13. Annual Review of City’s Investment Policy
The City of Dublin’s Investment Policy includes a provision for an annual review of the policy to be
presented at a public meeting. The City Council is also required to annually designate positions
authorized to complete investment transactions.
STAFF RECOMMENDATION:
Resolution
Adopt the Adopting the 2016 Annual Review of Investment Policy and Delegation of
Authority to Complete Investment Transactions.
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August 16, 2016 Dublin City Council Agenda
4.14. Approval of Contract with Chandler Asset Management for Investment Services
The City of Dublin’s investment portfolio of approximately $203 million is comprised of $55 million
managed by the City investing funds in two locally pooled money accounts and $148 million managed
by Chandler Asset Management (Chandler). In Fiscal Year 2013-14 Chandler began providing
investment services for the City, consistently outperforming the two locally pooled money accounts
with the primary focus of safety and liquidity of the funds. Over the past two years the book value of
the funds managed by Chandler has returned on average an additional 75 basis points over the two local
pools. In order to continue to maximize interest earnings while maintaining an appropriate level of risk
and diversity, Staff believes it is beneficial to continue to utilize Chandler Assess Management by
engaging in a three-year comprehensive investment services contract.
STAFF RECOMMENDATION:
Resolution
Adopt the Approving an Agreement with Chandler Asset Management to Provide
Investment Management Services.
4.15. Modification to Ground Lease Option Condition with Dublin Unified School District for Jordan
Ranch School/Park Site
The City Council will consider a minor modification to a condition for the Jordan Ranch School/Park
Site Ground Lease Option. The modification relates to the attachment of storm water treatment plans to
the City-approved Park Site Improvement plans in order to execute the Ground Lease Agreement.
STAFF RECOMMENDATION:
By motion, approve the modification to Condition 5.1.4.
4.16. Reject All Bids for the Storm Drain Trash Capture Project (Project No. ST1312) and Authorize
the Direct Purchase of Storm Drain Trash Capture Devices
On June 1, 2016, bids were publicly opened for the Storm Drain Trash Capture Project (Project No.
ST1312). The City received three bids for the project, all of which were significantly higher than the
Engineer’s Estimate for construction. The City Council will consider rejecting all bids, purchasing the
trash capture devices directly from the manufacturer, and rebidding the device installation in the future.
STAFF RECOMMENDATION:
Resolution
Adopt the Rejecting All Bids for the Storm Drain Trash Capture Project (Project No.
ST1312), Waiving the Competitive Bidding Process, and Authorizing the Purchase of Two Storm
Water Trash Capture Devices through Contech Engineered Solutions, LLC as the Sole Provider, and
direct Staff to rebid the project at a later date.
4.17. Contract Services Agreement for Trash Capture Device Maintenance Services with Revel
Environmental Manufacturing Inc. (REM)
The City Council will consider approval of a Contract Services Agreement with Revel Environmental
Manufacturing Inc. (REM) to provide trash capture device maintenance services for Fiscal Years 2016-
17 and 2017-18. REM will provide inspection and maintenance activities for hydrodynamic separators
and storm drain inlet filters installed throughout the City to meet the current Municipal Regional
Stormwater Permit Trash capture requirements.
STAFF RECOMMENDATION:
Resolution
Adopt the Approving a Contract Services Agreement with Revel Environmental
Manufacturing Inc. for Trash Capture Device Maintenance Services.
4.18. Emerald Glen Public Art Budget Increase
The City Council will consider increasing the capital improvement budget for the Public Art- Emerald
Glen Recreation and Aquatic Complex (PK0415). Engineering and bronze foundry production costs in
the United States have increased significantly since the project was initially budgeted. Staff is
requesting a budget increase of $120,000 to produce the sculpture as designed and approved by the City
Council.
STAFF RECOMMENDATION:
Approve a budget change increasing the capital improvement budget (PK0415) by $120,000, and
authorize the City Manager to negotiate and execute an amendment to the Public Art Agreement
between the City of Dublin and Todji Kurtzman.
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August 16, 2016 Dublin City Council Agenda
4.19 Employment Agreement Amendment for the City Manager
On March 1, 2016, the City Council appointed an Agency Negotiating Team, consisting of
Councilmembers Hart and Wehrenberg, to meet with the City Manager to discuss terms and conditions
of employment. This report outlines the Agency Negotiating Team’s recommendation that the City
Council approve an amendment to the employment agreement with Christopher L. Foss.
Included in the City’s Personnel System are resolutions that address the salary ranges for full-time and
part-time personnel. The attached resolution (Attachment 1) is a proposed amendment to the City Salary
Plan for full-time personnel that would revise the salary for the position of City Manager, effective
April 25, 2016.
STAFF RECOMMENDATION:
That the City Council approve, by motion, the Second Amendment to the Agreement between the City
of Dublin and the City Manager, and adopt the Resolution Amending the Salary Plan.
5. WRITTEN COMMUNICATIONS - None.
6. PUBLIC HEARINGS – None.
7. UNFINISHED BUSINESS – None.
8. NEW BUSINESS
8.1. Grafton Street General Plan and Eastern Dublin Specific Plan Amendment Study Initiation
Request
The City Council will consider a request by Martin Inderbitzen on behalf of Grafton Station, LLC to
initiate a General Plan and Eastern Dublin Specific Plan Amendment Study for 14.1 acres of area
formerly known as The Promenade located in between Finnian Way and Central Parkway. The Study
would evaluate a proposal to change the existing Neighborhood Commercial and Public/Semi-Public
Land Use designations to Medium Density Residential and Medium-High Density Residential to
accommodate an active senior (age restricted to 55 and older) residential community. The southern
portion of the Promenade site (located south of Finnian Way) is not a part of this request and would
remain unchanged. If the City Council initiates the General Plan and Specific Plan Amendment Study,
the City Council will also consider approving a task order for Kimley Horn & Associates, Inc. to
complete the CEQA analysis as documented under an existing on-call consulting services agreement.
STAFF RECOMMENDATION:
Resolution
Adopt the Approving the Initiation of a General Plan and Eastern Dublin Specific Plan
Amendment Study to Evaluate Changing the Land Use Designation of 14.1 acres Located between
Finnian Way and Central Parkway to Medium Density Residential and Medium-High Density
Residential and Approving a Task Order for Kimley Horn & Associates, Inc. for CEQA Review (3553
Finnian Way & 3501 Finnian Way); OR adopt the Resolution Denying the Initiation of a General Plan
and Eastern Dublin Specific Plan Amendment Study to Evaluate Changing the Land Use Designation
of 14.1 acres LLocated between Finnian Way and Central Parkway to Medium Density Residential and
Medium-High Density Residential (3553 Finnian Way & 3501 Finnian Way).
8.2. Wallis Ranch Public Art Proposal
The City Council will consider a proposal by artist Eric Powell and Wallis Ranch developer
Development Solutions WR, LLC, for a quartet of sculptures, "Archeology," that they wish to install
instead of "The Globe," a 30-foot sculpture previously approved by the City Council in October 2015.
STAFF RECOMMENDATION:
Approve the proposed artwork "Archeology" for installation in the developer-built park at Wallis
Ranch. The artwork meets the requirements of the Public Art Ordinance and goals of the City, as stated
in the Public Art Master Plan.
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August 16, 2016 Dublin City Council Agenda
8.3. Dublin Camp Parks Military History Center
The City Council will consider approval of the design for the Camp Parks Military History Center. In
February, City Council authorized a contract with Van Sickle & Rolleri LLC to design, fabricate and
install museum exhibits in the Dublin Camp Parks Military History Center. Design concepts were
presented and at the June 2016 Heritage and Cultural Arts Commission meeting. The Commission
unanimously recommended approval.
STAFF RECOMMENDATION:
Approve the exhibit design proposal for the Dublin Camp Parks Military History Center.
9. OTHER BUSINESS - Brief INFORMATION ONLY reports from Council and/or Staff, including
Committee Reports and Reports by Council related to Meetings Attended at City Expense (AB1234).
10. ADJOURNMENT - In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new
opportunities.
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August 16, 2016 Dublin City Council Agenda