HomeMy WebLinkAbout*07-21-2015 CC Agenda REGULAR MEETING
Tuesday,July 21, 2015
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
AGENDA
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• A complete packet of information containing Staff Reports and exhibits related to each item is available
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The packet is available in the City Clerk's Office and also at the Dublin Library.
CALL TO ORDER & CLOSED SESSION 6:30 P.M.
I. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 10+/- acre parcel located about 1,100 feet east of intersection of Fallon Road and Central
Parkway and south of proposed Central Parkway extension(APN 985-98-2)
Agency negotiator: Chris Foss, City Manager
Negotiating parties: Dublin Unified School District
Under negotiation: Price and terms of payment
II. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
REGULAR MEETING 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1. Introduction and Re-Introduction of New Employees: Brian Adair, Cassandra Hom, Madison
Hildenbrand, Jay Baksa II, Ellen Keating, Hazel Wetherford, and Meghan Tiernan.
New members of City Staff will be introduced: Brian Adair, Public Works Manager; Cassandra Hom,
Public Works Intern; Madison Hildenbrand, MTC Intern; Jay Baksa II, Financial Analyst; and Ellen
Keating, Community Development Intern. Hazel Wetherford will be re-introduced as the City's new
Parks and Community Services Business Manager, and Meghan Tiernan will be re-introduced as the
City's new Facilities Development Manager.
STAFF RECOMMENDATION:
Welcome City of Dublin Staff members.
3.2. Appointment to Human Services Commission
Mayor Haubert is recommending the appointment of Shehu Hassan to fill the current vacancy on the
Human Services Commission. The term for this appointment expires in December 2016.
STAFF RECOMMENDATION:
Consider the Mayor's recommendation of Shehu Hassan for appointment to the Human Services
Commission.
3.3. Appointments to Youth Advisory Committee
The Mayor is recommending the appointment of three middle school and ten high school youth, along
with three alternates, to the Youth Advisory Committee for the term of June 2015 through May 2016.
STAFF RECOMMENDATION:
Confirm the Mayor's appointments to the Youth Advisory Committee for the 2015 —2016 term.
July 21,2015 Dublin City Council Agenda Page 1 of 6
3.4. Recognition and Acceptance of Gifts from the Sponsors of the Live Healthy Dublin "ACTIV-8
Fitness Challenge"
The City Council will formally accept the monetary donations and present Certificates of Recognition
to the sponsors of the Live Healthy Dublin"ACTIV-8 Fitness Challenge."
STAFF RECOMMENDATION:
Recognize the sponsors and formally accept the contributions.
3.5. National Night Out Proclamation
The City Council will proclaim Tuesday, August 4, 2015, as National Night Out. Sponsored by the
National Association of Town Watch, the annual National Night Out campaign began in 1984 as an
effort to promote involvement in crime prevention activities, police-community partnerships,
neighborhood camaraderie and building safer communities.
STAFF RECOMMENDATION:
Present the proclamation.
3.6. Introduction to LAVTA Executive Director, Michael Tree
The City Council will receive an introduction to the Executive Director of Livermore Amador Valley
Transit Authority(LAVTA), Michael Tree.
STAFF RECOMMENDATION:
Receive the introduction.
3.7. Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or
discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions
asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City
Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City
Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single
action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of
public input may request the Mayor to remove the item.
4.1. Minutes of the June 16,2015 Special City Council Meeting and the June 16,2015 Regular City
Council Meeting
The City Council will consider approval of the minutes of the June 16, 2015, Special City Council
meeting and the June 16, 2015 Regular City Council meeting.
STAFF RECOMMENDATION:
Approve the minutes of the June 16, 2015, Special City Council meeting and the June 16, 2015 Regular
City Council meeting.
4.2. Approval of Final Map and Tract Improvement Agreement, Approval of Agreement for Long-
Term Encroachment for Landscape Features, and Acceptance of Park Land Dedication In-Lieu
Fees for Park Land Dedication Requirements for Tract 8160, Heritage Park Phase 1 (Pulte Home
Corporation)
Pulte Home Corporation is filing a Final Map for Tract 8160, Heritage Park Phase 1, to create seven
lettered parcels and 29 developable lots for the construction of 29 single family homes. Phase 2 (Tract
8230) will create an additional 25 developable lots for construction of 25 single family homes at a later
time. Tract 8160 is located on the former Heritage Park Office Center property.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Final Map and Tract Improvement Agreement for Tract 8160,
Heritage Park Phase 1; adopt the Resolution Approving the Agreement for Long-Term Encroachment
for Landscape Features for Tract 8160, Heritage Park Phase 1; and adopt the Resolution Accepting
Park Land Dedication In-Lieu Fees for Park Land Dedication Requirements for Tract 8160, Heritage
Park Phase 1.
July 21,2015 Dublin City Council Agenda Page 2 of 6
4.3. Amendments to Dublin Municipal Code Chapter 4.20 (Massage Establishments Massage
Services), Chapter 8.08 (Definitions) and Chapter 8.12 (Zoning Districts and Permitted Uses of
Land)
Assembly Bill 1147 provided counties and cities with additional regulatory control of Massage
Establishments. An amendment to Chapter 4.20 (Massage Establishments and Massage Services) is
intended to ensure that our Ordinance is compliant with current State law and provides adequate means
for the City to regulate Massage Establishments. Staff is also proposing companion amendments to the
Zoning Ordinance (Chapter 8) to ensure consistency with Chapter 4.20. The proposed amendments to
Chapter 8 would add and amend definitions and allow Massage Establishments by-right in certain
Commercial Zoning Districts.
STAFF RECOMMENDATION:
Waive the reading and adopt an Ordinance Amending Chapter 4.20 (Massage Establishments and
Massage Services), Chapter 8.08 (Definitions) and Chapter 8.12 (Zoning Districts and Permitted Uses
of Land) of the Dublin Municipal Code to Regulate Massage Establishments and Massage Services
within the City of Dublin.
4.4. Confirmation of Appointment of City Council 2015 Ad-Hoc Audit Review Committee
Maze and Associates, the City's independent auditors, have commenced the field work necessary to
complete the Comprehensive Annual Financial Report (CAFR) for year ending June 30, 2015. The City
Council will consider the establishment of an Ad-Hoc Committee, comprised of two City
Councilmembers, who will review the audit process and final report (for the period ending June 30,
2015) with the auditors.
STAFF RECOMMENDATION:
Confirm the Mayor's appointment of Vice Mayor Gupta and Councilmember Wehrenberg as the 2015
Ad-Hoc Audit Review Committee that will serve for a limited time.
4.5. Amendment to Human Services Commission Bylaws
The City Council will consider an amendment to the Human Services Commission bylaws which
increases the frequency of meetings from four (4) to six (6) times per year.
STAFF RECOMMENDATION:
Approve the amendments to the bylaws increasing the frequency of Human Services Commission
meeting to six (6) times per year.
4.6. Drought Emergency Continuance
On March 18, 2014, the City Council adopted a Resolution declaring a State of Emergency in the City
of Dublin due to extreme drought conditions within the State and City. The City Council will consider
continuing the State of Emergency for an additional 30 days.
STAFF RECOMMENDATION:
By motion, as required by Government Code Section 8630(c), which states that the City Council shall
review the need for continuing a local emergency at least once every 30 days until the governing body
terminates the local emergency, continue the State of Emergency that was declared on March 18, 2014,
based on the fact that extreme drought conditions continue to exist within both the State of California
and City of Dublin, and the threat to the safety and welfare of Dublin residents remains.
4.7. Approval of a Memorandum of Understanding with Humboldt State University Sponsored
Programs Foundation and Alameda County Small Business Development Center for the City of
Dublin's Small Business Assistance Program
The City Council will consider a three-year Memorandum of Understanding (MOU) with Humboldt
State University Sponsored Programs Foundation and Alameda County Small Business Development
Center for the City of Dublin's Small Business Assistance Program.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the MOU with Humboldt State University Sponsored Programs
Foundation to administer the trust account and Alameda County Small Business Development Center to
administer the Program.
July 21,2015 Dublin City Council Agenda Page 3 of 6
4.8. Acceptance of Tract Improvements and Approval of Regulatory Traffic Control Devices for
Tract 6765, Schaefer Ranch Unit 1 Phase 2 (Schaefer Ranch Holdings,LLC)
Schaefer Ranch Holdings, LLC has constructed the improvements for Tract 6765, Schaefer Ranch Unit
1 Phase 2 in accordance with their Tract Improvement Agreement. It is now appropriate for the City to
accept these improvements and approve the regulatory traffic control devices.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Improvements and Approving the Regulatory Traffic Control
Devices for Tract 6765, Schaefer Ranch Unit 1 Phase 2.
4.9. Request for Sewer Capacity Assistance
The City received requests from 7400 Amador LLC (dba Amador Station Bar & Grill) and East Bay
Enterprise Inc. (dba Firehouse Subs) to participate in the City's Sewer Capacity Assistance Program.
Amador Station has purchased the vacant property located at 7400 Amador Valley Blvd. (located in the
Downtown Specific Plan area), and Firehouse Subs has signed a lease for a commercial suite at 5252
Dublin Blvd., Suite 530 (Persimmon Place shopping center located in the Eastern Dublin Specific Plan
area). Both businesses propose to use the assistance to offset the costs for their improvements.
STAFF RECOMMENDATION:
By motion, approve both requests to participate in the City's Sewer Capacity Assistance Program.
4.10. Acceptance of Tract Improvements and Approval of Regulatory Traffic Control Devices for
Tracts 7943, 8069 and 8070, Emerald Vista (KB Home Arroyo Vista,LLC)
KB Home Arroyo Vista, LLC (KB Home) has constructed the improvements for Tracts 7943, 8069 and
8070, Emerald Vista, in accordance with the Tract Improvement Agreements for the respective tracts.
It is now appropriate for the City to accept these improvements and approve the regulatory traffic
control devices.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Improvements and Approving the Regulatory Traffic Control
Devices for Tract 7943, Tract 8069 and Tract 8070, Emerald Vista.
4.11. Adoption of an Ordinance Establishing a Streamlined Permitting Process for Small Residential
Rooftop Solar Systems (AB 2188)
California Government Code Section 65850.5 (enacted by Assembly Bill 2188), requires that, on or
before September 30, 2015, local governments adopt an ordinance that creates a streamlined permitting
process for small rooftop solar system installations.
STAFF RECOMMENDATION:
Waive the first reading and INTRODUCE an Ordinance Adding Chapter 7.96 (Streamlined Permitting
Process for Small residential Rooftop Solar Systems) to the Dublin Municipal Code and provide
direction on permit subsidies.
4.12. Acceptance of Contract No. 14-16, Irrigation System Upgrades
The City Council will consider accepting the improvements under Contract No. 14-16, Irrigation
System Upgrades. The contract work upgraded existing irrigation controllers within street medians east
of Dougherty Road.
STAFF RECOMMENDATION:
Adopt the Resolution regarding Acceptance of Work Contract No. 14-16 Irrigation System Upgrades
4.13. Approval of a New Capital Improvement Program (CIP) Project—Shannon Center Parking Lot
Improvements and Approval of Consulting Service Agreement with Mark Thomas & Company
The City Council will consider a new CIP Project to renovate the Shannon Center parking lot. The
proposed Shannon Center Parking Lot Improvements Project would refurbish the parking lot surface,
replace and add parking lot lighting, improve drainage, rejuvenate the landscaping, and make
modifications to comply with Americans for Disabilities Act (ADA). The City Council will also
consider a consulting services agreement with Mark Thomas & Company to design the proposed
project.
STAFF RECOMMENDATION:
1) Approve the addition of the Shannon Center Parking Lot Improvements Project to the Five Year
Capital Improvement Plan (CIP No. PK0316); 2) Approve the Budget Change; and 3) Adopt the
July 21,2015 Dublin City Council Agenda Page 4 of 6
Resolution Approving an Agreement with Mark Thomas & Company, Incorporated for Shannon
Center Parking Lot Improvements.
4.14. Approval of Improvement Agreement for Sub-Area 3 Phase I (Neighborhood Square Site)
The City Council will consider an Improvement Agreement with Lennar Homes of California, Inc. to
construct the two-acre neighborhood square as identified in the Eastern Dublin Specific Plan within the
Sub-Area 3 development.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Improvement Agreement with Lennar Homes of California, Inc.
for Sub-Area 3 Phase I (Neighborhood Square Site).
4.15. Payment Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from June 1, 2015 — June 30, 2015 totaling
$3,383,525.43.
STAFF RECOMMENDATION:
Receive the report.
4.16. Change Order#1 —Contract No. 15-02, 2014-2015 Annual Sidewalk Safety Repair Program and
Curb Ramp Installation
The City Council will consider a contract change order to Contract No. 15-02, 2014-2015 Annual
Sidewalk Safety Repair Program and Curb Ramp Installation.to include removal and replacement of
wood deck with concrete at Dolan Park Playground.
STAFF RECOMMENDATION:
Approve Change Order #1 for JD Partners Concrete in the amount of $25,755 and authorize the City
Manager to execute Change Order#1.
4.17. Rescinding Resolutions 50-93 and 75-06 Relating to the Approval of Fees for Parks and
Community Services Programs
The City Council will consider approval of a resolution rescinding two previous City Council actions
that shifted authority for fee adoption to the Parks and Community Services Commission and the
Heritage and Cultural Arts Commission for programs and services offered by the Parks and Community
Services Department. Staff is recommending that the City Council receive recommendations from
these two commissions on the adoption of fees which is consistent with the bylaws established for each
commission.
STAFF RECOMMENDATION:
Adopt the Resolution Rescinding Resolutions 50-93 and 75-06 Relating to the Approval of Fees for
Parks and Community Services Programs.
5. WRITTEN COMMUNICATION
5.1. Public Facility Fee Program Overview
The City Council will receive an informational report on the City's Public Facility Fee program.
STAFF RECOMMENDATION:
Receive the report and direct Staff to prepare a policy for reimbursement for General Fund loans to the
Public Facilities Fee Program.
6. PUBLIC HEARINGS
6.1. Amendment of Public Facilities Fee and Introduction of an Ordinance Amending Chapters 7.78
(Public Facilities Fee) and 9.28 (Dedication of Lands for Park and Recreation Purposes) of the
Dublin Municipal Code
The City Council will consider proposed increases/decreases to the Public Facilities Fee program. The
program was last updated in 2002, and the proposed rates reflect changes in costs and development
projections since that time. Public Facilities Fees are collected to mitigate the impact created by future
development on certain public facilities including: civic center; library; parks; aquatic facilities; and
community buildings, such as community, cultural and recreational centers. The proposed changes to
the fee program include the establishment of one citywide fee, regardless of development area, and one
residential fee regardless of population densities. Additionally, the City Council will consider
July 21,2015 Dublin City Council Agenda Page 5 of 6
introducing a related Ordinance amending the Dublin Municipal Code to reflect new parkland
dedication categories within the Parks and Recreation Master Plan.
STAFF RECOMMENDATION:
Conduct the public hearing, deliberate, waive the reading and INTRODUCE the Ordinance Amending
Chapters 7.78 (Public Facilities Fee) and 9.28 (Dedication of Lands for Park and Recreation Purposes)
of the Dublin Municipal Code; and adopt the Resolution Revising the Public Facilities Fee for Future
Development within the City of Dublin.
6.2. Amendments to Dublin Zoning Ordinance Chapters 8.08 (Definitions), 8.40 (Accessory Structures
and Uses Regulations), and 8.76 (Off-Street Parking and Loading Regulations)
The City Council will consider amendments to the Zoning Ordinance to bring greater clarity and
consistency to existing regulations in Chapters 8.08 (Definitions), 8.40 (Accessory Structures and Uses
Regulations), and 8.76 (Off-Street Parking and Loading Regulations). The amendments include
clarifying the allowed accessory uses and activities in residential zoning districts, amending existing
definitions and creating new definitions for several residential use types and massage establishments in
the definitions chapter, and clarifying the parking requirements for each residential use type in the
parking chapter.
STAFF RECOMMENDATION:
Conduct the public hearing, deliberate, waive the reading, and INTRODUCE an Ordinance Approving
Amendments to Dublin Zoning Ordinance Chapters 8.08 (Definitions), 8.40 (Accessory Structures and
Uses Regulations), and 8.76 (Off-Street Parking and Loading Regulations).
7. UNFINISHED BUSINESS—None.
8. NEW BUSINESS
8.1. Legal Agreement with the San Francisco Super Bowl 50 Host Committee to Participate in the
Super Communities Program.
Staff is seeking City Council authorization to participate in the Super Communities Program in
partnership with the San Francisco Super Bowl 50 Host Committee.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing the City Manager to Enter Super Community Agreement with the
San Francisco Super Bowl 50 Host Committee.
9. OTHER BUSINESS - Brief INFORMATION ONLY reports from Council and/or Staff, including
Committee Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234).
10. ADJOURNMENT - In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested,pursuant to Government Code Section 54953.2,this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation,please contact the City Clerk's Office(925)833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new
opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history
with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including
programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and
sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational
opportunities,facilities and programs.
July 21,2015 Dublin City Council Agenda Page 6 of 6