HomeMy WebLinkAbout*03-19-2013 CC Agenda REGULAR MEETING
Tuesday, March 19, 2013
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
AGENDA
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CALL TO ORDER & CLOSED SESSION 6:30 P.M.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Alameda County Assessor's Parcel No. 941-2768-006-02
Agency Negotiator: Joni Pattillo, City Manager
Negotiating parties: MVP Development California, LLC and Union Pacific Railroad Company
Under negotiation: Price and terms of payment
II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Alameda County Assessor's Parcel No. 941-0550-023-04
Agency Negotiator: Joni Pattillo, City Manager
Negotiating parties: MVP Development California, LLC and Union Pacific Railroad Company
Under negotiation: Price and terms of payment
III. CONFERENCE WITH LEGAL COUNSEL---ANTICIPATED LITIGATION
Initiation of litigation pursuant to subdivision (c) of Section 54956.9: 1 case.
REGULAR MEETING 7:00 PM
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1. Proclamation for Axis Community Health
The City Council will present a proclamation to Axis Community Health proclaiming April 7, 2013, as
"Axis April Fools 5K Day".
STAFF RECOMMENDATION:
Present proclamation.
3.2. Remembrance of Former City Councilmember Peter J. Hegarty
On February 26, 2013, former Vice Mayor and City Councilmember Peter J. Hegarty passed away. The
City Historian has prepared an article about Mr. Hegarty and will make a presentation on his
contributions to the community.
STAFF RECOMMENDATION:
Receive the Staff Report and presentation from the City Historian.
March 19,2013 Dublin City Council Agenda Page 1 of 5
3.3. Public Comments
At this time, the public is permitted to address the City Council on non-agendized iterns. Please step to the podium and clearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion
may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or
may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office
related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY
discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action.
Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input
may request the Mayor to remove the item.
4.1. Minutes of the Special City Council Meeting of March 2, 1013, and the Regular City Council
Meeting of March 5, 2013
The City Council will consider approval of the minutes of the Special City Council meeting of March 2,
2013, and the Regular City Council meeting of March 5, 2013.
STAFF RECOMMENDATION:
Approve the minutes of the Special City Council Meeting of March 2, 2013, and the Regular City
Council Meeting of March 5, 2013.
4.2. Approval of a New Capital Improvement Program (CIP) Project - Accessible Pedestrian Signal
Retrofit of Existing Traffic Signals
Staff received community requests to review and address pedestrian access for visually disabled
individuals at key signalized intersections. To address this concern, Staff developed a ranking system for
prioritizing intersections which could benefit most from the installation of Accessible Pedestrian Signals.
Based on these rankings, four intersections were deemed to be the highest priority under the proposed
project. This proposed Capital Improvement Program project will retrofit the existing traffic signals at
those intersections.
STAFF RECOMMENDATION:
Approve a new CIP Accessible Pedestrian Signal Retrofit of Existing Traffic Signals, and, adopt
Resolution requesting the Metropolitan Transportation Commission for the allocation of $28,964 in
TDA Article 3 funding for the CIP project.
4.3. Acceptance of In-Tract Improvements for Tract 7855, Neighborhood "C-3", Positano/Fallon
Village (Braddock and Logan) and Approval of Regulatory Traffic Control Devices
Dublin RE Investors, LLC, by Braddock and Logan Services, Inc. (Braddock and Logan), has completed
the street improvements for Tract 7855, Neighborhood "C-3", Positano/Fallon Village in accordance
with their Tract Improvement Agreement. It is now appropriate for the City to accept these
improvements and approve the regulatory traffic control devices.
STAFF RECOMMENDATION:
Adopt Resolution accepting the Improvements for Tract 7855 and approving the Regulatory Traffic
Control Devices.
4.4. Authorization to Prepare Engineer's Reports: Citywide Street Lighting Maintenance Assessment
District 83-1; Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach
Road); Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow
Creek); Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area);
Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch Area and Tracts 7067, 7586,
8024, 8073, 8074)
This action authorizes City Staff to prepare the Engineer's Reports for the Fiscal Year 2013-2014
assessments. Citywide Street Lighting Maintenance District 83-1 pays the cost of energy and
maintenance for the City's street light system, except for the lights included in Street Lighting
Maintenance Assessment District 99-I. Landscaping and Lighting Maintenance Assessment District 83-
2 (Stagecoach Road) pays the cost of utilities and maintenance for landscaping improvements along
Stagecoach Road and on the interior slopes of the Dublin Hills Estates development. Landscaping and
Lighting Maintenance Assessment District No. 86-1 (Villages at Willow Creek) pays the cost of utilities
March 19, 2013 Dublin City Council Agenda Page 2 of 5
and maintenance for certain landscaping improvements associated with the Villages at Willow Creek
development. Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area) pays
the cost of utilities and maintenance for certain landscaping improvements within the Santa Rita
development area. Public hearings will be held prior to the levy of assessments.
STAFF RECOMMENDATION:
Adopt Resolutions directing preparation of the Annual Engineer's Reports for: Citywide Street Lighting
Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-
2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District No. 86-1 (Villages at
Willow Creek); Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area); and
Street Lighting Maintenance Assessment District 99-1.
4.5. Check Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from February 1, 2013 — February 28, 2013
totaling $7,487,704.94.
STAFF RECOMMENDATION:
Receive the report.
4.6. Approval of Final Map and Tract Improvement Agreement, Approval of Agreement for Long-
Term Encroachment for Landscape Features, and Acceptance of Park Land Dedication In-Lieu
Fees for Tract 8109, Neighborhood "E-2," Positano/Fallon Village (KB Home South Bay)
KB Home South Bay, Inc., is filing a Final Map for Tract 8109 (Neighborhood "E-2") to create 84
individual lots for the construction of homes.
STAFF RECOMMENDATION:
Adopt Resolution approving Final Map and Tract Improvement Agreement for Tract 8109,
Neighborhood "E-2," Positano/Fallon Village; adopt Resolution approving the Agreement for Long
Term Encroachment for Landscape Features for Tract 8109, Neighborhood "E-2," Positano/Fallon
Village; and adopt Resolution accepting Parkland Dedication In-Lieu Fees for Park Land Dedication
requirements for Tract 8109, Neighborhood "E-2," Positano/Fallon Village.
4.7. Proposed Project for East Bay Regional Park District Measure WW Local Grant Program
A new Capital Improvement Project is being proposed for Fiscal Year (FY) 2013-2014 to fully renovate
the tennis courts at Kolb Park, and resurface the courts at Emerald Glen Park. Staff is seeking City
Council authorization to fund the majority of the project costs with the City of Dublin's remaining
allocation of the East Bay Regional Park District (EBRPD) Measure WW Bond Program. The Measure
WW Bond Program funds the renovation or expansion of local public parks. Applications for the FY
2013-2014 funding cycle are due by March 31, 2013.
STAFF RECOMMENDATION:
Authorize Staff to submit a Measure WW grant application to East Bay Regional Park District for the
tennis court renovations at Emerald Glen and Kolb Parks.
4.8. Annual Progress Report on the Status of the Dublin General Plan and Housing Element for
Calendar Year 2012
The City Council will review the Annual Progress Report on the Status of the Dublin General Plan and
Housing Element for Calendar Year 2012 in accordance with Government Code Section 65400(a)(2).
STAFF RECOMMENDATION:
Accept the Annual Progress Report on the Status of the Dublin General Plan and Housing Element
Compliance for Calendar Year 2012; and direct Staff to forward the Annual Progress Report to the
California State Office of Planning and Research and the California Department of Housing and
Community Development.
4.9. Award of Bid—Contract No. 12-15, Dublin Boulevard Resurfacing
The Annual Street Overlay Program (CIP No. 969104) provides for the resurfacing of Dublin Boulevard
between Dougherty Road and Scarlett Drive with placing 11/4" asphalt concrete overlay on top of existing
pavement
STAFF RECOMMENDATION:
Adopt Resolution awarding Contract No. 12-15, Dublin Blvd. Resurfacing, to G. Bortolotto & Co., Inc.
March 19,2013 Dublin City Council Agenda Page 3 of 5
4.10. Acceptance of Off-Site Improvements on Fallon Road for Parcel Map 10049, Neighborhoods D
and E, Positano/Fallon Village (Braddock and Logan)
Dublin RE Investors, LLC, by Braddock and Logan Services, Inc. (Braddock and Logan), has
constructed the off-site street improvements on Fallon Road for Parcel Map 10049, Neighborhoods "D"
and "E," Positano/Fallon Village in accordance with their Improvement Agreement. It is now
appropriate for the City to accept these improvements.
STAFF RECOMMENDATION:
Adopt Resolution accepting the Off-Site Improvements on Fallon Road for Parcel Map 10049.
4.11. Request to Waive Competitive Bid Process, Authorize Staff to Purchase Public Works Vehicles
Directly from Vendor and Declare Replaced Vehicles as Surplus Property
The Fire Prevention Division currently has both of the inspection vehicles scheduled for replacement.
Staff is requesting to waive the competitive bid process, purchase the vehicles from Downtown Ford
Sales at the State and County contract price and declare the replaced vehicles as surplus property.
STAFF RECOMMENDATION:
Adopt Resolution authorizing staff to purchase Fire Prevention vehicles directly from the vendor,
approve the budget change and declare replaced vehicles as surplus property.
5. WRITTEN COMMUNICATION - NONE
6. PUBLIC HEARINGS - NONE
7. UNFINISHED BUSINESS - NONE
8. NEW BUSINESS
8.1. Consideration of Acquisition of Former Railroad Right of Way Adjacent to the Iron Horse Trail
and Initiation of Associated General Plan Amendment Study and Parks and Open Space Master
Plan for the Portions of the Right of Way North of Amador Valley Boulevard
Staff is seeking City Council authorization to approve an Agreement to pursue the potential acquisition
of two parcels of former Union Pacific right of way for potential use as future parkland and open space
(APN Numbers: 941-2768-006-02 and 941-0550-023-04). If the City Council chooses to move forward
with the potential acquisition of the parcels, a General Plan Amendment (GPA) Study would need to be
completed to consider a land use designation of Parks/Public Recreation and Open Space for the parcel
adjacent to the Iron Horse Trail that begins at the City limits to the north and runs south to just beyond
Amador Valley Boulevard to the Alamo Canal Trail (APN 941-2768-006-02). As part of the GPA study,
the City would also hold several public meetings to develop a Parks and Open Space Master Plan for the
site prior to completing the acquisition process.
STAFF RECOMMENDATION:
I) Adopt Resolution approving the Agreement to Assign and Assume the Purchase and Sale Agreement
held by UP Amador, LLC for two parcels of Union Pacific Right of Way (APN Numbers: 941-2768-
006-02 and 941-0550-023-04) and approving the initiation of a General Plan Amendment Study to
change the land use designation on APN 941-276-006-02 Parks/Public Recreation and Open Space; 2)
Resolution approving the Agreement with SWA Group to prepare a Park and Open Space Master Plan
for Parcel 941-2768-006-02; and, 3) Appropriate funds in the amount of $303,300 to fund the project
costs anticipated for the remainder of Fiscal Year 2012-2013 from the Public Facilities Fee Fund in
accordance with the Budget Change Form.
8.2. Authorization to Execute an Agreement for Replacement of Telephone Systems at City Facilities
On June 5, 2012, the City Council authorized the release of a Request for Proposals (RFP) for
replacement of the telephone system serving City facilities. Staff has identified the system that best
meets the City's needs after reviewing proposals received and will proceed with the project's
implementation following City Council approval. The proposals were evaluated based on content,
proposed costs, and capabilities of the vendors. Replacement of the telephone system is exempt from
competitive bidding in accordance with Section 2.36.100 (B) (4) of the Municipal Code.
STAFF RECOMMENDATION:
Adopt Resolution authorizing the City Manager to execute a Consulting Services Agreement with
ExtraTeam IT Solutions for the purchase and installation of telephone system at City facilities.
March 19, 2013 Dublin City Council Agenda Page 4 of 5 ,
8.3. Approval of a New Capital Improvement Program (CIP) Project—Amador Valley Boulevard
Pedestrian Safety Improvements at Midblock Crosswalk between Regional Street and Starward
Drive
Staff received safety concerns from residents and businesses in the vicinity of the mid-block pedestrian
crosswalk on Amador Valley Boulevard between Regional Street and Starward Drive. To address these
concerns, a field evaluation was conducted to determine appropriate measures to enhance pedestrian
safety at this location. Staff seeks City Council approval of a new CIP project to implement new safety
measures at the existing mid-block crosswalk on Amador Valley Boulevard.
STAFF RECOMMENDATION:
Approve a new CIP Amador Valley Boulevard Pedestrian Safety Improvements at the Midblock
Crosswalk between Regional Street and Starward Drive project, and adopt Resolution requesting the
Metropolitan Transportation Commission for the allocation of $178,225 in TDA Article 3 funding for
the new CIP project
8.4. Designation of No Parking Zone on Tamarack Drive
In a continuing effort to improve safety near schools, Staff met with representatives from the Dublin
Unified School District at Frederiksen Elementary School to discuss traffic safety during student pick-up
and drop-off times. It was observed that a safety improvement could be made by painting 20' of red curb
on Tamarack Drive adjacent to an existing crosswalk to improve visibility and safety for pedestrians and
school-aged children.
STAFF RECOMMENDATION:
Adopt Resolution approving Parking Regulation on Tamarack Drive.
9. OTHER BUSINESS
Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and
Reports by Council related to Meetings attended at City Expense (AB 1234).
10. ADJOURNMENT— In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office(925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new
opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history
with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including
programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation
of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation offirst-class
recreational opportunities,facilities and programs.
March 19,2013 Dublin City Council Agenda Page 5 of 5