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HomeMy WebLinkAbout*02-17-2015 CC Agenda REGULAR MEETING Tuesday,February 17,2015 DUBLIN CIVIC CENTER, 100 Civic Plaza DUBLIN CITY COUNCIL AGENDA • Agendas and Staff Reports are posted on the City's Internet Website (www.dublin.ca.gov) • Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list,please call 833-6650. • A complete packet of information containing Staff Reports and exhibits related to each item is available for public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk's Office and also at the Dublin Library. REGULAR MEETING 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ORAL COMMUNICATIONS 3.1. Presentation of the Silicon Valley Leadership Group "Turning Red Tape into Red Carpet" Award to the City of Dublin Representatives from the Silicon Valley Leadership Group will present the "Turning Red Tape into Red Carpet" Award to the City of Dublin for its work on the Emerald Vista housing development. This is the second time that the City has received a"Turning Red Tape into Red Carpet"Award. STAFF RECOMMENDATION: Receive the award. 3.2. Recognition of Commander Tom McCarthy The City Council will recognize outgoing Dublin Police Chief and Alameda County Sheriff Commander Tom McCarthy for his outstanding work serving the Dublin community. STAFF RECOMMENDATION: Recognize Chief McCarthy for his contribution to the Dublin community. 3.3. Public Comments At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE(3)MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. Minutes of the February 3,2015 Regular City Council Meeting The City Council will consider approval of the minutes of the Regular City Council meeting of February 3, 2015. STAFF RECOMMENDATION: Approve the minutes of the Regular City Council meeting of February 3, 2015. February 17,2015 Dublin City Council Agenda Page 1 of 5 4.2. Project Acceptance - Contract No. 12-13/12-14 Maintenance Yard Facilities The City Council is being asked to consider approval of a final Change Order and acceptance of the improvements under the Contract for construction of the Maintenance Yard Facilities at 5777 Scarlett Court. The project has been completed and the City has had beneficial occupancy of the buildings since July 15, 2014, for Alameda County Fire's Maintenance building and August 28, 2014, for the City of Dublin Corporation Yard building. STAFF RECOMMENDATION: Authorize the City Manager to approve final Change Order Number 111; adopt the Resolution Accepting the Improvements Under Contract No. 12-13/12-14 Maintenance Yard Facility Improvements; and authorize Staff to accept a maintenance bond in the amount of$1,027,638. 4.3. Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from January 1, 2015 — January 31, 2015, totaling $9,149,145.34. STAFF RECOMMENDATION: Receive the report. 4.4. Authorization to Prepare Engineer's Reports: Citywide Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area); Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch Area and Tracts 7067, 7586, 8024, 8073, 8074) The City Council will consider authorizing the preparation of Engineer's Reports for the Fiscal Year 2015-2016 assessments. Citywide Street Lighting Maintenance District 83-1 pays the cost of energy and maintenance for the City's street light system, except for the lights included in Street Lighting Maintenance Assessment District 99-1. Landscaping and Lighting Maintenance Assessment District 83- 2 (Stagecoach Road) pays the cost of utilities and maintenance for landscaping improvements along Stagecoach Road and on the interior slopes of the Dublin Hills Estates development. Landscaping and Lighting Maintenance Assessment District No. 86-1 (Villages at Willow Creek) pays the cost of utilities and maintenance for certain landscaping improvements associated with the Villages at Willow Creek development. Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area) pays the cost of utilities and maintenance for certain landscaping improvements within the Santa Rita development area. Public hearings will be held prior to the levy of assessments. STAFF RECOMMENDATION: Adopt the Resolutions (five) Directing Preparation of the Annual Engineer's Reports for Citywide Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District No. 86-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area); and Street Lighting Maintenance Assessment District 99-1. 4.5. City Treasurer's Informational Report of Investments for the Quarter Ending December 31,2014 The City of Dublin's Investment Policy calls for a semi-annual report of investments. This report is for the quarter ending December 31, 2014, and includes a monthly transaction ledger. The City's investment portfolio for this period totaled $176,234,415 (book value) with an average market of 0.72%. All investment transactions continue to comply with the City's Investment Policy and the California Government Code. As required by the Policy, the City Treasurer (Administrative Services Director) affirms that the City is able to meet its expenditure requirements for the next six months. STAFF RECOMMENDATION: Receive the report. February 17,2015 Dublin City Council Agenda Page 2 of 5 4.6. Drought Emergency Continuance On March 18, 2014, the City Council adopted a Resolution declaring a State of Emergency in the City of Dublin due to extreme drought conditions within the State and City. The City Council will consider continuing extending the State of Emergency for an additional 30 days. STAFF RECOMMENDATION: By motion, as required by Government Code Section 8630(c), which states that the City Council shall review the need for continuing a local emergency at least once every 30 days until the governing body terminates the local emergency, continue the State of Emergency that was declared on March 18, 2014, based on the fact that extreme drought conditions continue to exist within both the State of California and City of Dublin, and the threat to the safety and welfare of Dublin residents remains. 4.7. Appointment to Dublin Unified School District (DUSD) Liaison Committee Each member of the City Council represents the City on various local and regional Boards/Committees/Commissions. Mayor Haubert is recommending the appointment of Cm. Hart as the second member on the City/DUSD Liaison Committee. STAFF RECOMMENDATION: Approve the Mayor Haubert's recommendation of the appointment of Cm. Hart as the second City Council member on the City of Dublin/DUSD Liaison Committee. 4.8. Approval of a New Capital Improvement (CIP) Project- Civic Center Police Wing Renovation The City Council will consider a new Capital Improvement Program (CIP) Project to renovate the Police Wing at the Dublin Civic Center. The City Council will also consider entering into an Agreement with Indigo / Hammond + Playle Architects to complete the design and construction documents for the project; and approving a Budget Change to allocate $2,000,000 from General Fund Assigned Reserves to the CIP project budget. STAFF RECOMMENDATION: Approve the addition of the Civic Center Police Wing Renovation Project to the Five Year CIP; approve the Budget Change in the amount of$2.0 million; and, adopt the Resolution Approving the Agreement with Indigo /Hammond + Playle Architects, LLP in the amount of$227,600. 4.9. Human Services Commission Fiscal Year 2015-2016 Community Grants Program Funding Recommendations The Human Services Commission is responsible for providing Community Grants Program funding recommendations to the City Council each year. On January 22, 2015, the Commission held a public meeting related to the Fiscal Year 2015-2016 Community Grants Program. The Commission received presentations from community organizations that submitted funding applications and reviewed Staff funding recommendations. After deliberation, the Commission recommended 22 projects / programs receive grant funding in the upcoming cycle. STAFF RECOMMENDATION: Adopt the Resolution Approving Funding Recommendations for Fiscal Year 2015-2016 Community Grants Program. 4.10 Human Services Commission Fiscal Year 2015-2016 Community Grants Program Recommendation for Dublin Partnerships in Education The Human Services Commission is responsible for providing Community Grant Program funding recommendations to the City Council each year. On January 22, 2015, the Commission held a public meeting related to the Fiscal Year 2015-2016 Community Grants Program. This second report about the program addresses a proposed allocation to Dublin Partnerships in Education (DPIE). This recommendation is presented as a separate item as a Councilmember is also a member of the organization's Board of Directors. STAFF RECOMMENDATION: Adopt the Resolution Approving Funding Recommendation for a Fiscal Year 2015-2016 Community Grants Program Contribution to Dublin Partnerships in Education. February 17,2015 Dublin City Council Agenda Page 3 of 5 4.11 Acceptance of Work—Contract No. 14-09,2014 Annual Slurry Seal Program The City Council will consider accepting the improvements under Contract No. 14-09, 2014 Annual Slurry Seal Program and GI4099 — Civic Center Modification Design & Construction. The Annual Slurry Seal Program (CIP No ST5114) resurfaced several City streets and the Civic Center parking lot with a slurry seal that prolongs the life of the existing pavement surface. STAFF RECOMMENDATION: Adopt the Resolution Accepting Improvements Under Contract No. 14-09, 2014 Annual Slurry Seal Program and GI4099 — Civic Center Modification Design & Construction; approve the budget change; and authorize the City Manager or his designee to approve Change Orders for the project and release retention after 35 days if there are no subcontractor claims. 5. WRITTEN COMMUNICATION—None. 6. PUBLIC HEARINGS—None. 7. UNFINISHED BUSINESS 7.1. Marketing and Branding Presentation by North Star Destination Services The City Council will receive a presentation from North Star Destination Strategies about the City's selected brand concept, "New American Backyard," and recommendations to implement a marketing and branding plan for the concept. STAFF RECOMMENDATION: Receive the City Marketing and Branding Plan presentation by North Star Destination Strategies. 8. NEW BUSINESS 8.1. Cooperative Agreement with the Dublin Unified School District(DUSD) Staff is seeking City Council authorization to execute a Cooperative Agreement with the DUSD to fund various technology upgrades at the DUSD Board Room. STAFF RECOMMENDATION: Adopt the Resolution Approving Cooperative Agreement between the City of Dublin and the Dublin Unified School District for Technological Upgrades to the DUSD Board Room; and approve the Budget Change. 8.2. Approval of Memorandum of Understanding(MOU) between the City of Dublin and the Dublin Unified School District(DUSD), and Initiation of General Plan and Eastern Dublin Specific Plan Amendment Study, and Other Required Entitlements, to Allow use of Approximately 10 Acres of Property Currently Designated as Parks/Public Recreation (Community Park) for Both School and Park Purposes The City Council will consider a Memorandum of Understanding (MOU) between the City of Dublin and DUSD to help DUSD obtain the rights to a site to build a school, at minimal cost, while maintaining the ability of the public to use the site for parks and recreation programs and services. To facilitate the transaction contemplated by the MOU, the City Council will also consider directing Staff to initiate a General Plan and Eastern Dublin Specific Plan Amendment Study, and other required entitlements, to allow use of approximately 10 acres of property currently designated as Parks/Public Recreation (Community Park) for both school and park purposes. STAFF RECOMMENDATION: Adopt the Resolution Approving the Memorandum of Understanding between the City of Dublin and the Dublin Unified School District to obtain the rights to a site to build a school while maintaining the ability of the public to use the site for parks and recreation programs and services; and approving the initiation of a General Plan and Eastern Dublin Specific Plan Amendment Study, and other required entitlements, to consider allowing the use of approximately 10 acres of property currently designated as Parks/Public Recreation (Community Park) for both school and park purposes. February 17,2015 Dublin City Council Agenda Page 4 of 5 8.3. Appointments to the Standing City Council Federal and Military Communities Committee The City Council will consider the Mayor's appointments to the Standing City Council Federal and Military Communities Committee. STAFF RECOMMENDATION: Approve the Mayor's appointments of Councilmembers Hart and Wehrenberg to the Standing City Council Federal and Military Communities Committee. 8.4. General Plan and Dublin Crossing Specific Plan Amendment Study Initiation Request This item has been moved to the March 3, 2015 City Council meeting. 9. OTHER BUSINESS - Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234). 10. ADJOURNMENT - In memory of Staff Sgt. Sean Diamond and our fallen troops. This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested,pursuant to Government Code Section 54953.2,this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation,please contact the City Clerk's Office(925)833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities,facilities and programs. February 17,2015 Dublin City Council Agenda Page 5 of 5