HomeMy WebLinkAbout*01-20-2015 CC Agenda REGULAR MEETING
Tuesday,January 20, 2015
DUBLIN CIVIC CENTER, 100 Civic Plaza
CITY COUNCIL CHAMBERS
AND
TELECONFERENCE LOCATION
Capital Hilton
1001 16th Street NW,Lobby Area
Washington,DC 20036,US
DUBLIN CITY COUNCIL
AGENDA
• Agendas and Staff Reports are posted on the City's Internet Website (www.dublin.ca.gov)
• Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being
placed on the annual subscription list,please call 833-6650.
• A complete packet of information containing Staff Reports and exhibits related to each item is available
for public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to
City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered.
The packet is available in the City Clerk's Office and also at the Dublin Library.
Pursuant to Government Code §54953(b), this meeting will include a teleconference location at The Capital
Hilton, 1001 16th Street NW, Lobby Area, Washington, DC 20036, US. Mayor David Haubert will be
attending the Regular Meeting via teleconference. The public shall have the opportunity to address the City
Council at this teleconference location pursuant to Government Code Section §54954.3. All votes during the
teleconferencing session will be conducted by roll call vote. The teleconference location is accessible to the
public and the agenda will be posted at the teleconference location 72 hours before the meeting.
CALL TO ORDER AND CLOSED SESSION 6:30
I. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or(3) of subdivision (d) of Section
54956.9: 2 cases
Facts & Circumstances: Letter from Zovich Construction, dated December 23, 2014; Letter from
F&H Construction, dated December 22, 2014
REGULAR MEETING 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1. Introduction of New Employees
New members of City Staff will be introduced: Kim Obstfeld, Housing Specialist, Community
Development; and Erica Naranjo and Ashley Minkin, Crime Technicians, Police Services.
STAFF RECOMMENDATION:
Welcome new City of Dublin Staff members.
3.2. Acceptance of Donations from the Valley Spokesmen Touring Club,Altamont Cruisers Car Club
& the Bilich Family
The City Council will accept generous donations from Valley Spokesmen Touring Club, the Altamont
Cruisers Car Club, and Anthony, Angie and Lauren Bilich, to be used to expand crime prevention
programs and services for Dublin Police Services' Crime Prevention Unit. The City Council will
January 20,2015 Dublin City Council Agenda Page 1 of 5
present these donors with Certificates of Appreciation for their gifts of funds.
STAFF RECOMMENDATION:
Accept the donations and formally recognize the donors through Certificates of Appreciation.
3.3. Acceptance of Gifts to City from Dublin Senior Center Sponsors
The City Council will receive a report on the various donors and sponsors that provided monetary
donations to support the City of Dublin Senior Center programs and events over the past year.
STAFF RECOMMENDATION:
Recognize the sponsors and formally accept the contributions.
3.4. Proclamation for Yoga Awareness Day
The City Council will present a proclamation for Yoga Awareness Day, February 1, 2015.
STAFF RECOMMENDATION:
Present the proclamation proclaiming February 1, 2015, as Yoga Awareness Day in Dublin.
3.5. Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or
discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions
asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City
Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City
Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single
action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of
public input may request the Mayor to remove the item.
4.1. Minutes of the Adjourned Regular City Council Meetings of December 16, 2014 and
December 18, 2014
The City Council will consider approval of the minutes of the Adjourned Regular City Council
meetings of December 16, 2014, and December 18, 2014.
STAFF RECOMMENDATION:
Approve the minutes of the Adjourned Regular City Council meetings of December 16, 2014 and
December 18, 2014.
4.2. StopWaste's Recycled Product Purchase Preference Program - Acceptance of Grant Funds
Staff is seeking City Council approval to accept grant funds from StopWaste's Recycled Product
Purchase Preference (RPPP) Program. The funds will be used to purchase equipment for use in the
City's parks and at special events.
STAFF RECOMMENDATION:
Adopt the Resolution for Acceptance of Grant Funds from StopWaste's Recycled Product Purchase
Preference Program.
4.3. Housing Related Parks Grant 2014 Program Year Application
The California Department of Housing and Community Development Housing-Related Parks (HRP)
Program provides non-competitive grant funding for parks and recreation facilities to cities that develop
housing that is affordable to very low- and low-income households. City staff is preparing an
application for the 2014 designated program year, seeking funds to improve the Dublin Sports Grounds.
The application must include a City Council resolution supporting the application and naming an
authorized person to execute grant-related documents if funds are awarded.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing an Application for Housing-Related Parks Grant Funds for the 2014
Designated Program Year.
January 20,2015 Dublin City Council Agenda Page 2 of 5
4.4. Payment Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from December 1, 2014 — December 31,
2014 totaling $6,400,458.07.
STAFF RECOMMENDATION:
Receive the report.
4.5. Request for Authorization to Use ECS Refining for the Recycling of City Electronic Waste and
Surplus Computer Equipment
The City generates electronic waste in the form of surplus computers, monitors,printers and other items
of these items
in an environmentally
i strives to dispose
that have reached the end of useful life. The City
Y
responsible manner. It is proposed to use ECS Refining for the recycling of electronic waste identified
as beyond the useful life.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing the Use of ECS Refining for the Recycling of City Electronic Waste
and Surplus Computer Equipment.
4.6. Award of Bid - Contract No. 14-12, Striping and Marking Contract
The City Council will consider award of Contract No. 14-12 Striping and Marking Contract which will
allow for the installation and replacement of pavement striping and markings throughout the City on an
as-needed basis. Sierra Traffic Markings submitted the low bid of $212,710, which is based on
estimated quantities over the duration of the contract(expires June 30, 2017).
STAFF RECOMMENDATION:
Adopt the Resolution Awarding Contract No. 14-12, Striping and Marking Contract to Sierra Traffic
Markings.
4.7. Drought Emergency Continuance
On March 18, 2014, the City Council adopted a resolution declaring a State of Emergency in the City of
Dublin due to extreme drought conditions within the State and City. The City Council will consider
continuing extending the State of Emergency for an additional 30 days.
STAFF RECOMMENDATION:
By motion, as required by Government Code Section 8630(c), which states that the City Council shall
review the need for continuing a local emergency at least once every 30 days until the governing body
terminates the local emergency, continue the State of Emergency that was declared on March 18, 2014,
based on the fact that extreme drought conditions continue to exist within both the State of California
and City of Dublin, and the threat to the safety and welfare of Dublin residents remains.
4.8. Predevelopment Loan Agreement with Corona Crescent,Inc. (an affiliate of Eden Housing, Inc.)
for Veterans Family Apartments Development
The City Council will consider a resolution approving a Predevelopment Loan Agreement in the
amount of $1.4 million to Corona Crescent, Inc. (an affiliate of Eden Housing, Inc.) for a Veterans
Family Apartments development. On November 18, 2014, the City Council committed a total of$6.4
million to the Veterans Family Apartments and authorized staff to negotiate the necessary agreements to
develop the project. This Predevelopment Loan Agreement will provide initial funding to Corona
Crescent, Inc. to begin work on the project.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Predevelopment Loan Agreement between the City of Dublin and
Corona Crescent, Inc., Relating to the Development of an Affordable Housing Project with Veterans
Preference; and approve the budget change to allocate adequate funding for the Predevelopment Loan.
January 20,2015 Dublin City Council Agenda Page 3 of 5
4.9. Tennis Court Renovation Projects at Emerald Glen Park and Kolb Park
On August 19, 2014, the City Council awarded Contract No. 14-08 to Vintage Contractors to construct
the Tennis Court Resurfacing Projects at Emerald Glen Park and Kolb Park. The work is now complete
and ready for City Council acceptance.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting Improvements to the Tennis Courts at Emerald Glen Park and Kolb
Park Construction Contract No. 14-08; and authorize Staff to accept a maintenance bond in the amount
of $22,770 which is 10% of the construction contract amount, and is sufficient to cover the one-year
guarantee period.
4.10. Time Extension for the City's Traffic Impact Fee Deferral Program and the Transit District
Multi-Family Residential Development Fee Deferral Program
The City Council will consider extending the termination date of the City's Traffic Impact Fee Deferral
Program and the Transit District Multi-Family Residential Development Fee Deferral Program from
June 30, 2015 to June 30, 2020, and that the TIF fee payment date be changed to June 30, 2022 (two
years following the completion of the program).
STAFF RECOMMENDATION:
Adopt the Resolution Extending the Time Period for the Traffic Impact Fee Deferral Program, and
adopt the Resolution Extending the Time Period for the Transit District Multi-Family Residential
Development Fee Deferral Program.
4.11. Approval of Agreement with ICMA-RC to Administer the City's Deferred Compensation Plan
The City Council will consider a contract renewal with International City Management Association
Retirement Corporation (ICMA-RC) to administer its deferred compensation plan.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing the City Manager to Execute a Contract Renewal With International
City Management Association Retirement Corporation to Provide Third Party Administrator Services
for the City's Deferred Compensation Plan.
4.12. Donation of Surplus Fire Engine
The City Council will consider a donation of an out-of-service fire engine to the Alameda County Fire
Department (ACFD)to support the Reserve Firefighter training efforts.
STAFF RECOMMENDATION:
Approve, by motion, the donation of the out-of-service Fire Engine to the Alameda County Fire
Department.
5. WRITTEN COMMUNICATION—None.
6. PUBLIC HEARINGS
6.1. Group Picnic Area Use Policy and Fee Schedule
The City Council will consider revisions to the Emerald Glen Group Picnic Area Use Policy and Fee
Schedule, which was last updated on February 16, 2010. Staff is proposing amendments to the Policy
to include four additional picnic areas that can be reserved by the public: two additional areas at
Emerald Glen Park, one additional area at Kolb Park, and one additional area at Schaefer Ranch Park.
In addition, the policy language would be updated to reflect the additional picnic sites and to make it
consistent with other City rental policies. There are no fee increases proposed for the picnic areas.
STAFF RECOMMENDATION:
Conduct the public hearing, deliberate and adopt the Resolution Establishing the Group Picnic Area
Use Policy and Fee Schedule.
7. UNFINISHED BUSINESS
7.1. Public Art for Fallon Sports Park
The City Council will consider entering into an Agreement for public art recommended for Fallon
Sports Park.
January 20,2015 Dublin City Council Agenda Page 4 of 5
STAFF RECOMMENDATION:
Approve the proposed artwork by artist Heath Satow, and authorize Staff to negotiate an Agreement
with the artist for the design, fabrication and installation of the public artwork at Fallon Sports Park.
7.2. Automatic External Defibrillator Program Update
In July of 2011, the City Council directed Staff to proceed with implementing a multiple-step process to
increase the number of Public Access Automatic External Defibrillators (AEDs) within the City of
Dublin. Since then, Staff has used a variety of strategies which have resulted in the number of AEDs
doubling within the community. Staff would like to continue with the efforts to increase the availability
of AEDs by focusing on partnerships with the schools who would like an AED.
STAFF RECOMMENDATION:
Receive the report and provide Staff with direction on possible program implementation.
7.3. Mayor's Recommendation for Appointment to Planning Commission
At the December 16, 2014, City Council meeting, the City Council approved the Mayor's appointments
to the City's Commissions and Committees, with the exception of one appointment to the Planning
Commission. The City Council will consider the Mayor's recommendation for appointment to fill that
vacancy.
STAFF RECOMMENDATION:
Confirm the Mayor's recommendation of appointment to the Planning Commission or provide other
appropriate direction.
8. NEW BUSINESS
8.1. Mello-Roos Community Facilities District Formation—Adoption of Local Goals and Policies, and
Approval of Deposit and Reimbursement Agreement
The City Council will consider administrative actions in preparation for the possible formation of a
Community Facilities District at the Dublin Crossing project location.
STAFF RECOMMENDATION:
Adopt the Resolution Adopting Local Goals and Policies for the City of Dublin's Use of the Mello
Roos Community Facilities Act of 1982; and, adopt the Resolution Authorizing the City Manager to
Execute a Deposit and Reimbursement Agreement With Dublin Crossing Venture LLC.
9. OTHER BUSINESS - Brief INFORMATION ONLY reports from Council and/or Staff, including
Committee Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234).
10. ADJOURNMENT - In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested,pursuant to Government Code Section 54953.2,this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation,please contact the City Clerk's Office(925)833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new
opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history
with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including
programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation
of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation offirst-class
recreational opportunities,facilities and programs.
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