HomeMy WebLinkAbout4.05 Award Bid 2013 Slurry Seal Programor
19 82
/ii � 111
DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
August 20, 2013
Honorable Mayor and City Councilmembers
Joni Pattillo City Manager""'
CITY CLERK
File #600 -60
Award of Bid — Contract No. 13 -09, 2013 Annual Slurry Seal Program
Prepared by Steven Yee, Public Works Manager
EXECUTIVE SUMMARY:
The Annual Slurry Seal Program (CIP No. 969204) will resurface several City streets with a
slurry seal that will prolong the life of the existing pavement surface. As streets begin showing
wear and stress cracking, it is important to seal the cracks to keep water from getting under the
roadway pavement.
FINANCIAL IMPACT:
The adopted Fiscal Year 2013 -2014 Budget includes $657,104 in funding for the 2013 -2014
Slurry Seal Maintenance Project (CIP No. 969204). The total project funding includes $ 72,104
for project design, inspection and administration; and $555,000 for improvements. In addition,
there is $30,000 of improvements for bike lane striping. The total amount of the base bid to be
awarded is $341,000.00 and allowing for a 10% contingency would create total contract costs
that are below the amount budgeted.
RECOMMENDATION:
Staff recommends that that the City Council adopt the Resolution awarding Contract No. 13 -09,
2013 Annual Slurry Seal Program, to VSS International Inc.
Page 1 of 2 ITEM NO. 4.5
Budget For
Improvements'
C.o�r Bid With 10%'
Contingency
Gas Tax Fund 2201
Improvements (Slurry Seal ; Traffic
Striping)
$ 555,000
$ 341,000
10% Contingency:
Included
$ 34,100
Subtotal:
$ 555,000
$ 375,100
TOTAL IMPROVEMENT (CONTRACT):
$ 555,000
$ 375,100
RECOMMENDATION:
Staff recommends that that the City Council adopt the Resolution awarding Contract No. 13 -09,
2013 Annual Slurry Seal Program, to VSS International Inc.
Page 1 of 2 ITEM NO. 4.5
Submitted By
Director of Public Works
DESCRIPTION:
Reviewed By
Assistant City Manager
On June 4, 2013, the City Council approved the Five -Year Capital Improvement Program (CIP)
2012 -2017, Fiscal Year 2013 -2014 Update, which included the Annual Slurry Seal Program.
Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete
surfacing. As streets begin showing wear and stress cracking, it is important to seal the cracks
to keep water from getting under the roadway pavement. Slurry consists of a sand /oil mixture
which seals cracks and provides a new uniform wearing surface. Forty -three streets (as shown
on the Location Map - Attachment 1) are scheduled to be slurry sealed as part of the 2013
Annual Slurry Seal Program. The total slurry seal area in the project is approximately 1.5 million
square feet.
A total of six (6) bids were received on July 25, 2013 and a summary of the bids is provided as
Attachment 2. The low bid of $341,000.00 was submitted by VSS International Inc. Staff has
reviewed the bid results, checked references and necessary licenses, and recommends that the
City Council adopt the Resolution (Attachment 3) awarding Contract No. 13 -09, 2013 Annual
Slurry Seal Program to VSS International Inc. as the lowest responsive bidder.
Staff expects the project to begin September and anticipates completion of the majority of the
improvements by end of October 2013.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
As required by the specification, the Contractor will notify all affected residents and businesses
one week in advance of the slurry seal improvements.
ATTACHMENTS: 1. Location Map
2. Bid Results
3. Resolution Awarding Contract 13 -09, 2013 Annual Slurry Seal
Program, to VSS International Inc.
Page 2 of 2
............
O
I
INW,
T
Ln
co
<
ry)
AV
N
0
W
O
O
O
O
O
00
0
0
0
0
0
0
0
LC)
O
00
O
O
O
O
O
O
O
O
O
O
O
O
()
00
O
O
O
O
N
N
O
O
V
N1
N1
O
LC)
V
(9
0
0
0
0
0
0
0
0
0
0
N
Z
V
LC)
O
O
O
V
(A
(9
O
O
LC)
O
O
V
CO
O
V
N
00
0
0
00
0
M
O
V
O
O
0
O
W
fl
0
N
0
0
0
00
O
O
0
m
('7
O
0
m
LC)
0
0
m
O
O
LC)
V
00
(C)
(h
M-
V
O
O
O
00
M-
1--
N
(h
V
L(7
(9
N
C7
(9
CO
N
CO
(9
N
V
LO
(O
LO
('7
LJ V
Q
O
O
LC)
m�
LO
V
1—
1—
(C)
_
(h
00
N
Q Z
L-
s1
O-
N
m
a z
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
Q w
z z
W
CO
O
O
O
O
O
00
O
O
00
00
(9
00
(A
O
V
V
00
0
0
0
0
0
0
0
0
0
0
V
O
O
O
O
M
0
==
0
0
N
0
00
=
M
M
00
0
0
0
0
0
0
0
0
0
0
O Q
LO)
LC)
6
6
LO
N
C
O
O
O
N
C7
C7
r-�
V
00
00
N
N
6
6
07
(9
LL
d
O
N
O
O
O
M
00
LC)
LC)
LC)
LC)
1—
00
1—
J
V
O
O
Q
O
L(7
C7
U
z
CO
W
O
O
O
O
(A
0
0
0
0
0
0
0
LC)
O
00
C)
C)
C)
C)
C)
C)
C)
C)
C)
LC)
O
LC)
CO
()
(A
0
0
0
0=
N
O
O
V
N�
Nrl�
O
LC)
V
(9
O
O
O
LC)
O
O
O
N
C?
11-7
(9
J
1—
LC)
O
O
O
LC)
(A
(9
O
O
LC)
(A
(3)
=
V
CO
O
V
V
00
LC)
N
N
V
CO
(A
N
00
O
Q
fl
M
N
O
O
O
1—
O
O
=
0
M
=
M
O
0
M
LC)
0
(9
=
O
=
N
LC)
LC)
(A
CO
V
}
=
LO-
V
O
O
O
C7
M-
�
N
CO
V
LO-
(D
N
C7
(9
CO
N
CO
(9
_
N
V
LO
(O
LO
CO-
N
J M
Q
LC)
(A
N
CO
V
00
LC)
V
1—
1—
(C)
(h
1—
CO
CO
CO
(9
Q Q
O
N
co
> d
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
J Z
rx
W
00
O
O
O
O
(h
00
O
O
00
00
(9
00
(A
O
V
V
00
0
0
0
0
0
0
0
LC)
O
LC)
W
V
L(7
O
O
O
O
(9
(9
=
=
(9
(9
N
(9
00
=
0
0
00
O
O
LC)
LC)
O
O
O
N
O
1—
W z
L
L(7
6
6�
N
N
O
O
O
N
07
07
�
N
V
C7
07
O
O
V
LC)
L)
fl
O
V
O
C:)
O
M
00
LC)
LC)
LC)
LC)
1—
00
1—
z
rn
(6
v
w
z
=
CO
w
C)
C)
C)
C)
C)
C)
C)
C)
C)
C)
C)
C)
C)
C)
C)
C)
C)
0
0
0
0
0
0
0
0
0
0
0
O
U
()
0
0
0
0
0
0
00
0
0
0
0
0
0
0
(h
O
O
0
0
0
0
0
0
0
0
0
0
O
J
00
O
O
O
0
00
C7
O
O
00
O
C7
(9
O
r-�
V
O
O
V
N
N
00
(9
O
00
V
O
O
Q
fl
0
0
0
O
O
M
N
V
O
1—
V
O
1—
V
N
00
N
(9
(9
(9
LC)
O
C)
=
(9
O
00
0
O
Z
J
0
=
O_
O
O
V
O1—
M
M
V
=
LO)
LO)
V
=
(9
C7
N
C7
LO)
O
-
N
V
LC)
(0
LC)
C7
-
O
-
O
C7
O
LC)
O
1—
N
LC)
V
1—
1—
(0
C7
N
N
�
H
Q
Z
�
Ef)
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
W
C)
C)
C)
C)
C)
C)
C)
00
O
O
O
O
O
00
O
O
O
O
O
O
O
O
O
O
O
O
O
O
H
U
LC)
O
LC)
O
O
LC)
`
O
O`7
`
O
OR
O
(A
(A
0
0
0
0
0
0
0
0
0
0
0
z
O
O
O
(9
O
N
C7
O
O
N
O
C7
C7
C7
00
O
N
(C)
(C)
N
N
O
00
C7
(9
O
O
O
O
CO
00
LC)
LC)
LC)
LC)
00
00
1—
a
O
O
>
H
Oi
L(i
O
z
�
N
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
W
V
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
V
0
0
0
0
O
O
O
O
O
O
O
O
O
O
LC)
O
O
O
O
O
O
O
O
O
O
O
O
O
O
V
W
m
O
O
O
O
(b
0
0
0
0
0
0
(9
N
O
O
O
O
O
O
O
O
O
O
O
O
O
H
d
O
O
O
O
M
00
00
O
M
V
O
0
00
O
V
00
O
O
O
LC)
O
O
O
O
O
N
N
Q
('7
O
O
LC)
O
V
M
N
V
LC)
0=
1
O
N
V
0=
V
V
V
O
V
V
1—
=
N
O_
O
J
C7
LC)
1-
(9
O
1-
N
00
C7
C)
V
00
V
00
9
N
(h
V
c7
V
W
6,) H)
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
EA
EA
EA
EA
EA
EA
EA
EA
m
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
W
U
O
O
LC)
O
O
LC)
0
0
0
0
0
0
V
LC)
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Z
O
C7
O
O
O
N
C7
V
N
C7
N
V
V
6
0
0
0
0
0
6
6
LC)
N
(�
fl
O
O
O
O
LO
O
C)
O
N
O
N
O
N
LC)
O
LC)
O
O
N
Z
H
Lf)
(9
O
W
z
co
Na-
=
C?
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
fA
M
(9
O
(9
O
O
O
O
O
LC)
O
LC)
O
1—
O
LC)
N
N
N�
V
00
1—
00
LC)
0
N
O
1—
O
(9
O
(h
V
(A
(A
1—
Na-
O
(9
Na-
Na-
Na-
00
Z
O
CO
1—
=
LC)
0
(9
Lo-
=
V
�
F-
F
N
V
N
N
00
V
H
Z
O
LL Q
LL
(n
LL
(n
(n
LL
LL
LL,
LL
LL
LL
LL
LL
LL
LL
LL
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
U
O W
Cl)
J
Cl)
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
W
W
W
W
W
W
W
W
W
W
J
�
W
C
co
}
C7
O
m
O
C
N
Co
O
M
J
Z
C
C
O
H
CO
L(')
N
O
H
t�
C
O
N
m
N
C
'�
J
a)
>
i
N
O
H
C
>}
Q
J
t1
Q
a
t�
O
C
C
-
C
'N
W
Z
U=
(n
�
C
n
N
n
N
n
o°
W
p
a)
a)
a)
a)
0-
J
J
J
J
Z
i
W
Q
(06
(6
(06
W
L
?�
(6
(")
LLJ
H
in
p
O
O
C
E
O
Q
—
a)
O
O
O
L
Y
>
W
`)
U
Z
Z
Z
U
m
-
N
p
m
a)
W
O
H
m
a)
m
m
�--
-,z
V
Q
Q
a) a)
a)
a)
��
co
O
a)
U
O
N
(h
V
(b
O
O
(6
(6
(6
Q
N—
N
N
N
N
N
('7
('7
C7
V
-
U(6
—
—
—
—
—
—
—
—
—_
a)
Q
J
Z
E
E
(6
(6
(6
(6
(6
(6
(6
(6
(6
O
O
O
a)
a)
a)
a)
O
N
Y
O
a)
M
W
a)
a)
7
N
N
N
N
N
N
N
N
N
N
>
>
>
>
Y
Y
m
(n
L(7
CO
p
p
p
p
U
U
U
H
H
H
H
m
m
N
m
0
0
O
N
C7
V
L(7
(9
(O
O
V
(9
O
p
N
(h
V
(9
0
N
N
Tcc,
N
N
N
N
N
m�
F5
m
—
}
Lu
0
0
0
0
00
0
0
0
0
0
0
0
0
LOS
O
1—
0
0
0
0
0
0
0
0
0
0
0
0
O
U
N
O
O
O
LO)
V
OA
O
O
00
O
O
O
I--
V
I--
O
O
O
O
O
O
O
O
O
O
O
O
O
N
LO)
O
O
O
N
O
V
N
O
V
c7
O
V
O
LO)
[--�
O
O
O
N[--�
Ob
O
O
V
O
0
M
fl
N
O
O
O
=
LO)
V
O
1—
O
N
00
00
V
LO)
O
O
O
O
00
00
=
00
1—
V
O
N
N
J
J
N
O
LO)
O
LO)
O
00
O
N
co
LO)
1—
V
O
N
N
O
V
1—
O
O_
V
N
U
00
O
LO)
co
LO)
V
LO)
V
co
�
N
1—
rn
N
N
V
fl
Z Q
Q
O
Ef)
EA
EA
EA
EA
EA
EA
EA
EA
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
W
Z CO
W
O
O
LO)
O
00
O
LO)
O
LO)
00
O
M
O
O
O
O
O
O
O
O
O
O
O
O
U
N
O
N
O
LO)
O
1—
V
1—
c7
c7
00
O
LO)
CO
0
0
0
0
0
0
0
0
0
0
0
0
O
O
O
O
N
V
O
O
O
O
N
O
O
c7
c7
O
O
O
N
N
c7
O
00
N
d
O
O
O
O
=
LO)
O
N
O
V
1—
M
N
N
O
O
1—
W
H
O
LO)
c7
F
Z
N
V
z
=
(A
(A
(A
(A
(A
(A
(A
EA
EA
EA
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
(A
W
00
O
O
O
O
O
O
O
O
O
O
O
O
LO)
O
LO)
O
O
O
O
O
O
O
O
O
O
O
O
00
U
(O
O
O
O
O
O
O
O
O
LO)
O
O
O
I--
O
N
O
LO)
O
O
O
O
O
O
O
O
O
O
O
F-
N
O
O
O
O
00
V
O
O
V
O
V
V
Ob
O
O
O[--�
O
O
O
O
O
O
6
6
O
6
O
J
fl
O
O
O
O
O
M
O
N
O
V
=
=
O
00
00
N
O
M
LO)
LO)
O
LO)
O
O
N
00
O
1—
1—
Q
J
V
OA
LO-
LO-
O
V
OA
LO-
N
M
V
=
c7
N
N
LO-
O
M
N
M
Cl)-
O_
N
V
LO
V
LO
N_
O
Q
Ob
1—
O
c7
LO)
1—
=
LO)
V
1—
O
O
c7
O
a
o
N
N
V
IT
z
Q
U
W
00
O
O
LO)
O
O
O
O
O
LO)
O
O
O
O
O
LO)
LO)
O
O
LO)
00
O
O
LO)
IZ-
LO)
IZ-
O
LO)
O
0
O
0
O
0
O
0
O
0
O
0
O
0
O
0
O
0
O
0
U
N
O
O
O
N
O
2
O
O
c7
O
O
O
N
N
O
O
O
N
c7
c7
[--�
LO)
LO)
O
O
O
O
LO)
LO)
O
LO)
W
t1
O
M-
O
O
O
N
L07
L07
LO)
LO)
1—
CO
1—
Q
H
1-
c7
LO)
z
N
V
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
U
W
O
O
O
O
O
O
O
O
O
O
O
O
O
LO)
O
LO)
O
O
O
O
O
O
O
O
O
O
O
O
O
O
H
()
O
0
O
0
O
0
O
0
O
0
O
Ob
O
V
O
O
O
O
LO)
V
O
O
O
V
O
V
1—
Ob
O
O
N
O
O
O[--�
LO)
O
O
O
O
O
O
O
O
O
O
O
O
O
6
O
6
O
O
O
6
O
i
fl
1—
CO
0
LO)
0
O
0
LO)
O
O
M
V
O
O
N
LO)
O
N
V
m
=
a-
=
=
O
M
CO
N
CO
N
N
LO)
O
O
M
M
LO)
N
LO)
M
O
M
LO)
O_
O
N
O
V
N
LO)
CO
a-
O1—
LO)
N
,a-
LO)
Q
N
LOS
1-
N1-
LOS
V
O
O
c7
00
N
N
V
O
z
O
0
H
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
(»
U
W
m
O
O
O
O
O
O
O
O
LO)
LO)
O
O
LO)
O
LO)
LO)
0
0
0
0
0
0
0
0
0
0
0
U
00
O
LO)
O
O
LO)
O
O
O
O
O
N
O
OR
O�rl�
LO)
0
0
0
0
0
0
0
0
0
0
O
N
O
O
O
N
N
O
O
O
N
c7
c7
1—
LO)
LO)
O
O
O
O
LO)
LO)
O
LO)
Q
t1
O
O
LO
O
LO
O
O
N
1—
LO)
LO)
LO)
LO)
1—
00
1—
q
Z
N
V
(O
O
(O
O
O
O
O
O
LO)
O
LO)
O
1—
O
LO)
N
N
N�
V
00
1—
00
LO)
N
O
1—
OA
O
O
co
V
OA
OA
1—
Na-
O
(O
Na-
Na-
Na-
co
}
O
CO
1—
=
LO)
(O
(O
LO)
=
"T-
N
00
V
Na
LL Q
LL
Cl)
LL
CO
CO
LL
LL
LL
LL
LL
LL
LL
LL
LL
LL
LL
LL
LL
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
O W
Cl)
J
Cl)
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
W
W
W
W
W
W
W
W
W
W
E
O
O
m
n
c
C
O
O
J
H
Z
O
t�
c �
O
�
C
J
a)
=>
i
O
H
.Q
N
c
m
N
Z
Q
s�
�>
a)
H
M
a
i0)
C
O
N
C
N
C
'�
-a
°
C
.N
a
W
a>
--
m
--
m
a)
i
U=
Cl)
Un
0)
S
n
rn
U)
W
W
Q
Q
.0
(06
m
M
W
L
O
C
J
J
J
J�
?�
m
o
p
O
O
C
E
0
Q
E
O�
0)
ff
n
a)
U
O
Z
O
Z
O*�
Z-
J
L
U
Y
Co
°
°°
Cl)
Q-
Y
C:
m
W
~
m
N
W
O
H
m
O
m
m
—1
V
Q
Q
m
m
°�
m
(n
a)
>
a)
>
W
O
_
N
N
N
c7
N
V
N
F-
N
F-
co
00
co
O
co
O
V
m
3i
m
�
m
N
Q
——
C
m
C
m
(C6
a>
C
_
'm
_
_
_
_
_
_
_
_
_
vi
vi
vi
J
J
=
E
E
m
m
m
m
m
m
m
m
m
O
O
O
m
m
m
m
m
m
Y
o
Lo
m
cn
a)
a)
7
N
N
N
N
N
N
N
N
N
N
U
U
>,
H
>,
H
>,
H
>,
H
Y
m
Y
m
m
(n
N
Z)
m
m L
N
CO
V
L07
O
(b
O
O
N
('7
V
L07
O
(b
O
O
N
CO,
V
L07
O
(b
N
N
N
N
N
N
N
N
N
RESOLUTION NO. - 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 13 -09,
2013 ANNUAL SLURRY SEAL PROGRAM,
TO VSS INTERNATIONAL INC.
WHEREAS, the City of Dublin did, on July 25, 2013, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 13 -09, 2013 Annual Slurry Seal Program, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 13 -09, 2013 Annual Slurry Seal Program, to the lowest responsible
bidder therefore, to wit, VSS International Inc., at a bid of Three Hundred Forty One Thousand
Dollars and no cents ($341,000.00), the particulars of which bid are on file in the Office of the
Public Works Director.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 20th day of August, 2013, by the following
vote:
AYES-
NOES-
ABSENT-
ABSTAIN-
ATTEST-
City Clerk
Mayor
G: \CIP \SLURRY SEAL \2013 \Resolution of Award.doc