HomeMy WebLinkAbout*February 2, 2021 Regular City Council Meeting Agenda - Kiosk (2)February 02, 2021 Dublin City Council Agenda
COUNCILMEMBERS Council Chamber
Melissa Hernandez, Mayor Dublin Civic Center
Shawn Kumagai, Vice Mayor 100 Civic Plaza
Jean Josey, Councilmember Dublin, CA 94568
Sherry Hu, Councilmember www.dublin.ca.gov
Michael McCorriston, Councilmember
Regular Meeting of the DUBLIN CITY COUNCIL
Tuesday, February 2, 2021 Location: Electronic Methods
REGULAR MEETING 7:00 PM
Meeting Procedure During Coronavirus (COVID-19) Outbreak: In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will adopt the following practices during upcoming City Council meetings:
• The Dublin City Council will hold the meetings remotely via Zoom Video Communications.
• Per normal practice, the meeting will be livestreamed and available at www.TV30.org for viewing and also broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. The meeting will also be available on City’s website: www.dublin.ca.gov
• Online speaker slips will be available at 10:00 a.m. at www.dublin.ca.gov, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available.
• Once connected, the public speaker will be connected to the Zoom webinar as an attendee and muted. The speaker will be able to see the meeting from inside Zoom.
• When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the City Council. The speaker will then be unmuted for comment.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
3.1 Employee Introduction: Michelle Sung New City of Dublin Staff member, Michelle Sung, Environmental Technician in the Public Works Department, will be introduced.
STAFF RECOMMENDATION: Welcome the new City of Dublin Staff member. Staff Report
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February 02, 2021 Dublin City Council Agenda
3.2 Recognition of Dublin Rotary on its 50th Anniversary The City Council will recognize the Rotary Club of Dublin in celebration of its 50th anniversary.
STAFF RECOMMENDATION: Recognize the Rotary Club of Dublin's 50th Anniversary. Staff Report
3.3 Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Approval of the January 12, 2021 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the January 12, 2021 Regular City Council Meeting.
STAFF RECOMMENDATION: Approve the minutes of the January 12, 2021 Regular City Council Meeting Minutes. Staff Report Attachment 1 - January 12, 2021 Regular City Council Meeting Minutes
4.2 Declaration of Weeds and Combustible Debris Abatement The City Council will consider declaring that there is a public nuisance created by weeds and combustible debris growing and accumulating upon the streets, sidewalks, and property within the City of Dublin.
STAFF RECOMMENDATION: Adopt the Resolution Declaring Weeds and Combustible Refuse a Public Nuisance and Ordering the Abatement Thereof; direct Staff to notify the public of the adoption of this Resolution; and schedule a public hearing for the April 6, 2021 City Council meeting at which time the City Council will hear and consider objections to this abatement order. Staff Report Attachment 1 - Resolution Declaring Weeds and Combustible Refuse a Public Nuisance and Ordering the Abatement Thereof
4.3 Annual Fire Inspection Compliance - SB1205 Report for Fiscal Year 2019-20
The City Council will receive a report outlining Alameda County Fire Department’s compliance with the annual inspection requirements set forth in California Health and Safety Code Sections 13146.2 and 13146.3. This report serves to meet the reporting requirements set forth in Senate Bill No. 1205.
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February 02, 2021 Dublin City Council Agenda
STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - SB1205 Compliance Report
4.4 Authorization to Purchase Marked Police Vehicles The City Council will consider authorizing the purchase of two 2021 Chevrolet Tahoe 2WD PPV vehicles for patrol services. Pricing has been obtained for both vehicles by piggybacking on the current Alameda County General Services Agency contract for vehicle purchases. Two marked police vehicles were scheduled for replacement during Fiscal Year 2020-21 based upon general vehicle condition and history of maintenance and repair expenses.
STAFF RECOMMENDATION: Adopt the Resolution Authorizing the Purchase of Two Marked Police Vehicles from Dublin Chevrolet and Declaring Replaced Vehicles as Surplus Property. Staff Report Attachment 1 - Resolution Authorizing the Purchase of Two Marked Police Vehicles from Dublin Chevrolet and Declaring Replaced Vehicles as Surplus Property Attachment 2 - Dublin Chevrolet Quote for Two 2021 Chevrolet Tahoe 2WD PPV Vehicles Attachment 3 - Alameda County General Services Agency Contract for Vehicle Purchasing
4.5 Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from December 1, 2020 - December 31, 2020 totaling $6,893,382.67.
STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Payment Issuance Report for December 2020
4.6 City Proclamations for the Month of February The City Council will consider the following proclamations for the month of February in the City of Dublin: American Heart Month, African American History Month, and National Teen Dating Violence Awareness and Prevention Month.
STAFF RECOMMENDATION: Approve the proclamations. Staff Report Attachment 1 - American Heart Month Attachment 2 - African American History Month Attachment 3 - National Teen Dating Violence Awareness and Prevention Month
4.7 Approval of 2021 City of Dublin Legislative Platform The City Council will consider approving the 2021 Legislative Platform. The Legislative Platform guides the City’s response to pending and potential legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgets at all levels of government.
STAFF RECOMMENDATION: Adopt the Resolution Approving the 2021 City of Dublin Legislative Platform. Staff Report Attachment 1 - Resolution Approving the 2021 City of Dublin Legislative Platform Attachment 2 - Exhibit A to the Resolution - 2021 City of Dublin Legislative Platform
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February 02, 2021 Dublin City Council Agenda
4.8 Upgrade from Laserfiche Avante to Laserfiche Rio The City Council will consider upgrading the Laserfiche records management system and approving the future purchase of Laserfiche’s licenses and ECS Imaging, Inc. professional services in excess of $45,000.
STAFF RECOMMENDATION: Adopt the Resolution Approving an Upgrade from Laserfiche Avante to Laserfiche Rio and Approve the Future Purchase of Laserfiche Licenses and ECS Professional Services. Staff Report Attachment 1 - Resolution Approving the Upgrade from Laserfiche Avante to Laserfiche Rio Attachment 2 - Exhibit A to the Resolution - Quote for Upgrade to Laserfiche Rio Attachment 3 - ECS Imaging, Inc. Support Agreement Terms and Conditions
4.9 Reimbursement Agreement with SFPP L.P. for Pipeline Relocation for the Scarlett
Drive Extension Project The City Council will consider approving the Reimbursement Agreement with SFPP L.P. for the relocation and lowering of an existing pipeline to allow for the construction of the Scarlett Drive extension project.
STAFF RECOMMENDATION: Adopt the Resolution Approving the Reimbursement Agreement with SFPP L.P. for Pipeline Relocation for the Scarlett Drive Extension Project. Staff Report Attachment 1 - Resolution Approving the Reimbursement Agreement with SFPP L.P. for Pipeline Relocation for the Scarlett Drive Extension Project Attachment 2 - Exhibit A to Resolution - Reimbursement Agreement
4.10 Resolution Amending Bylaws and Rules of Procedure for City Commissions and
Committees The City Council will consider amending the Bylaws and Rules of Procedure to update language for the Human Services Commission, Parks and Community Services Commission, Heritage and Cultural Arts Commission, Senior Center Advisory Committee, and Youth Advisory Committee, to address timing of the selection of the Chairperson and Vice Chairperson, meeting frequency, and other non-substantive changes.
STAFF RECOMMENDATION: Adopt the Resolution Amending and Restating the Bylaws and Rules of Procedure for the Human Services Commission, Parks and Community Services Commission, Heritage and Cultural Arts Commission, Senior Center Advisory Committee, the Youth Advisory Committee, and Rescinding Resolutions 101-20 and 19-16. Staff Report Attachment 1 - Resolution Amending and Restating the Bylaws and Rules of Procedure Attachment 2 - Exhibit A to the Resolution - Human Services Commission Attachment 3 - Exhibit B to the Resolution - Parks and Community Services Commission Attachment 4 - Exhibit C to the Resolution - Heritage and Cultural Arts Commission Attachment 5 - Exhibit D to the Resolution - Senior Center Advisory Committee Attachment 6 - Exhibit E to the Resolution - Youth Advisory Committee Attachment 7 - Bylaws and Rules of Procedure (Redlined) Item 4.10 - SB343
5. WRITTEN COMMUNICATION – None.
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February 02, 2021 Dublin City Council Agenda
6. PUBLIC HEARING – None.
7. UNFINISHED BUSINESS – None.
8. NEW BUSINESS
8.1 Semi-Public Sites and New Dublin High School General Plan Amendment Study
Initiation Request (PLPA-2020-00054) The City Council will consider initiating a General Plan Amendment Study for three sites, including 2.5 acres on the GH PacVest property and 2.0 acres on the East Ranch property in Eastern Dublin, as well as the future Emerald High School site, totaling approximately 23.46 acres, located at 3501 Dublin Boulevard. The Study would evaluate a proposal to change the existing General Plan land use designation for the former two sites from Semi-Public to Public/Semi-Public to allow a broader range of uses, including the potential for affordable housing developed by a non-profit entity. The General Plan would also be updated to change the future high school site from Neighborhood Commercial to Public/Semi-Public consistent with the planned use of the property as a high school site.
STAFF RECOMMENDATION: Adopt the Resolution Approving the Initiation of a General Plan Amendment Study to Evaluate Changing the Land Use Designation from Semi- Public to Public/Semi -Public for 2.5 acres of the GH PacVest property and 2.0 acres of the East Ranch property, and the Emerald High School Site from Neighborhood Commercial to Public/Semi-Public. Staff Report Attachment 1 - Resolution Approving the Initiation of a General Plan Amendment Study Item 8.1 PowerPoint Presentation
9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in
appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans
with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in
implementation thereof. To make a request for disability-related modification or accommodation, please
contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment,
fosters new opportunities, provides equity across all programs, and champions a culture of diversity and
inclusion.
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Agenda Item 3.1
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Employee Introduction: Michelle Sung
Prepared by: Andrew Russell, Public Works Director
EXECUTIVE SUMMARY:
New City of Dublin Staff member, Michelle Sung, Environmental Technician with Public Works,
will be introduced.
STAFF RECOMMENDATION:
Welcome the City of Dublin Staff member.
FINANCIAL IMPACT:
None.
DESCRIPTION:
New City of Dublin Staff member, Michelle Sung, Environmental Technician with Public Works,
will be introduced to the City Council.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
None.
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Agenda Item 3.2
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Recognition of Dublin Rotary on its 50th Anniversary
Prepared by: Colleen Tribby, Assistant City Manager
EXECUTIVE SUMMARY:
The City Council will recognize the Rotary Club of Dublin in celebration of its 50
th anniversary.
STAFF RECOMMENDATION:
Recognize the Rotary Club of Dublin’s 50
th anniversary.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On Thursday, January 21 the Rotary Club of Dublin marked its 50th anniversary in an online
celebration that was attended by many past and present Rotarians. The City Council wishes to
recognize the Club for its contributions over the years and history of service to the community.
The Rotary Club of Dublin was established in 1971 as part of the global network of Rotary clubs
across the world. Since then, it has brought together local businesses, professionals, and civic
leaders who aim to make a difference in the community by supporting and participating
in programs and service projects that improve lives.
In addition to partnering with charitable groups, schools, and the City each year to support
projects in our community,Dublin Rotary participates in efforts outside Dublin and even at the
international level that support its mission. Over the last year Dublin Rotary continued its
community service through a variety of projects supporting the COVID-19 healthcare response in
Alameda County, including partnering with Meals on Wheels and the Tri-Valley Haven Food
Pantry to deliver food to those in need.
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Some of the many ongoing community-wide service projects, activities, and groups supported by
Dublin Rotary over the years include:
Alameda County Stand Down Event (volunteering services to honor veterans)
Dublin Fire Department (providing training supplies)
Veteran's Day Recognition Luncheon
Community All Stars Recognition Event (to honor local police, fire, City, and education
professionals)
Recognition of Dublin’s Educators of the Year
Let's Go Fishing (volunteer at annual event for children with disabilities)
Free Fingerprinting of Children (for parent's records)
Holiday Giving Initiatives to Needy Families (bicycles, food, and gift certificates)
Contributions to further the work of Local Charities (e.g., Hope Hospice, Eric's Corner, and
the School of Imagination)
Annual Bike Assembly Event
Dublin Rotary also supports youth-focused programs such as:
Dublin High School Speech Contest
Rotary Youth Leadership Awards to Interactors (High School-aged Rotarians)
Recognition of Dublin Students of the Month and Year
Donation of Books to Dublin High School Library
Dublin Rotary participates in international service projects that that make a difference in people’s
lives, including:
End Polio Now (Rotary International Campaign for the Eradication of Polio)
Coaniquem Burn Center, Chile (financial contributions and wheelchair donations)
Worldwide Disaster Relief (aid to fund water purification systems and medical equipment)
Tsunami Relief, Thailand 2004 (hands-on assistance in rebuilding the fishing fleet of an
entire village)
Finally, the City would like to recognize Dublin Rotary for its continued involvement in annual City
events, including hosting the beer booth at the St Patrick’s Day Festival and the wine booth at
Splatter.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
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Page 3 of 3
ATTACHMENTS:
None.
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Agenda Item 4.1
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Approval of the January 12, 2021 Regular City Council Meeting Minutes
Prepared by: Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:
The City Council will consider approval of the minutes of the January 12, 2021 Regular City
Council meeting.
STAFF RECOMMENDATION:
Approve the minutes of the January 12, 2021 Regular City Council meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will consider approval of the minutes of the January 12, 2021, Regular City
Council meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) January 12, 2021 Regular City Council Meeting Minutes
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MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
Regular Meeting: January 12, 2021
DUBLIN CITY COUNCIL MINUTES 1
REGULAR MEETING
JANUARY 12, 2021
Closed Session 6:30 P.M.
I.CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section
54956.9: 1 case
Regular Meeting
A Regular Meeting of the Dublin City Council was held on Tuesday, January 12, 2021,
remotely via Zoom Video Communications. The meeting was called to order at 7:00 PM,
by Mayor Hernandez.
1. Call to Order & Pledge of Allegiance
Attendee Name Title Status
Melissa Hernandez Mayor Present
Shawn Kumagai Vice Mayor Present
Jean Josey Councilmember Present
Michael McCorriston Councilmember Present
Sherry Hu Councilmember Present
2. Report on Closed Session
City Attorney John Bakker reported that the City Council unanimously authorized the
initiation of litigation. The action, the defendants, and the other particulars shall, once
formally commenced, be disclosed to any person upon inquiry.
3. Oral Communications
3.1.2020 Sponsor Recognition
The City Council recognized sponsors who contributed to City events, programs,
and facilities in 2020.
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DUBLIN CITY COUNCIL MINUTES 2
REGULAR MEETING
JANUARY 12, 2021
3.2.Recognition of the 2020 “Deck the Homes” Holiday Home Decorating
Contest Winners
The City Council presented Certificates of Recognition to the 2020 “Deck the
Homes” Holiday Home Decorating Contest winners.
3.3. 2020 Dublin Pride Week - Nature In Our Backyard Photography Contest
Winners
The City Council recognized the winners of the “Nature In Our Backyard 2020”
Photography Contest and the contributions made by Staff, judges, and sponsors.
3.4. Employee Introductions: William Wahbeh and Steve Windsor
New City of Dublin Staff member, William Wahbeh, Associate Civil Engineer with
Public Works, was introduced, and Steve Windsor, Chief Information Security
Officer, was re-introduced.
3.5. Public Comment
Shawn Costello provided public comment.
4. Consent Calendar
4.1.Approved the December 15, 2020 Regular City Council Meeting Minutes.
4.2. Confirmed the Mayor’s appointment of Steve Minniear to serve as City Historian
for a four-year term beginning January 2021.
Mayor Hernandez recognized Mr. Minniear and invited him to say a few words.
4.3.Approved the proclamations for the month of January in the City of Dublin: National
Mentoring Month, National Slavery and Human Trafficking Prevention Month, and
National Stalking Awareness Month.
4.4.Received the report and approved the updated Cricket Batting Cage Facility Rental
Policy.
Rameshu Immadi provided public comment.
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DUBLIN CITY COUNCIL MINUTES 3
REGULAR MEETING
JANUARY 12, 2021
4.5.Adopted
RESOLUTION NO. 01 – 21
APPROVING FUNDING RECOMMENDATIONS FOR
FISCAL YEAR 2020-21 YOUTH ADVISORY COMMITTEE MINI GRANT PROGRAM
4.6.Adopted
RESOLUTION NO. 02 – 21
APPROVING A COMMERCIAL FAÇADE IMPROVEMENT GRANT PROGRAM
AGREEMENT BETWEEN THE CITY OF DUBLIN, BROOKS MOTOR CARS, LLC
AND DAVIS ENTERPRISES, LLC
4.7.Adopted
RESOLUTION NO. 03 – 21
APPROVING THE AMENDED AND RESTATED AGREEMENT FOR LONG TERM
ENCROACHMENT FOR LANDSCAPE FEATURES WITHIN PUBLIC STREET
RIGHTS-OF-WAY WITHIN THE BOULEVARD DEVELOPMENT
RESULT:ADOPTED [UNANIMOUS]
MOVED BY:Councilmember Josey
SECOND:Vice Mayor Kumagai
AYES:Hernandez, Hu, Josey, Kumagai, McCorriston
5. Written Communication – None.
6. Public Hearing – None.
7. Unfinished Business
7.1. East Bay Community Energy Renewable and Carbon-Free Electricity
On motion by Vice Mayor Kumagai, seconded by Councilmember Josey, the City
Council adopted the Resolution Requesting East Bay Community Energy Enroll
City of Dublin Residential Accounts in Renewable 100 as the Default Electricity
Product.
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DUBLIN CITY COUNCIL MINUTES 4
REGULAR MEETING
JANUARY 12, 2021
RESOLUTION NO. 04 – 21
REQUESTING EAST BAY COMMUNITY ENERGY ENROLL CITY OF DUBLIN
RESIDENTIAL ACCOUNTS IN RENEWABLE 100 AS THE DEFAULT ELECTRICITY
PRODUCT
RESULT:ADOPTED [UNANIMOUS]
MOVED BY:Vice Mayor Kumagai
SECOND:Councilmember Josey
AYES:Hernandez, Hu, Josey, Kumagai, McCorriston
8. New Business
8.1. Mayor’s Appointments to City Commissions and Committees
Mayor Hernandez recommended the following appointments:
Planning Commission
The re-appointment of Stephen Wright and Dawn Benson and the appointment of
Renata Tyler, each to four-year terms which expire in December 2024; and the
appointment of alternates Kashef Qaadri (Alternate 1) and Elaine Bagwell (Alternate 2),
each for two-year terms which expire in December 2022.
Heritage and Cultural Arts Commission
The re-appointment of Robert Bennett and Shweta Agrawal and the appointment of
Margaret Liang and Julia Tomtania, each to four-year terms which expire in December
2024; and the appointment of alternate David Hess to a two-year term which expires in
December 2022.
Human Services Commission
The re-appointment of Shawn Costello and the appointment of Regis Harvey and
Adam Lumia, each to four-year terms which expire in December 2024; and the
appointment of alternates Rose Hunt (Alternate 1) and Baljeet Sangha (Alternate 2),
each to two-year terms which expire in December 2022.
Parks and Community Services Commission
The re-appointment of Matthew Giller and Vimal Pannala, each to four-year terms
which expire in December 2024; and the appointment of alternates Daniel Colley
(Alternate 1) and Richard Thornbury (Alternate 2) to two-year terms which expire in
December 2022.
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DUBLIN CITY COUNCIL MINUTES 5
REGULAR MEETING
JANUARY 12, 2021
Senior Center Advisory Committee
The appointment of Susan Bostwick and Eugene Daszko, each for four-year terms
which expire in December 2024; the appointment of Kebin Lu to the unscheduled
vacancy for a two-year term which expires in December 2022; and the appointment of
alternate Christy Li to a two-year term which expires in December 2022.
Shawn Costello provided public comment.
The City Council confirmed the Mayor’s appointments to the various Commissions and
Committees.
RESULT:ADOPTED [UNANIMOUS]
MOVED BY:Vice Mayor Kumagai
SECOND:Mayor Hernandez
AYES:Hernandez, Hu, Josey, Kumagai, McCorriston
8.2. City Council Committee Appointments and Assignments
Each member of the City Council represents the City of Dublin on various local and
regional Boards, Committees, and Commissions. The City Council considered
confirming the Mayor’s proposed appointments.
Committee or Organization Member ALTERNATE
Alameda County Fire Department Advisory Committee Kumagai Josey
Alameda County Housing Authority Kumagai McCorriston
Alameda County Library Advisory Commission Hu McCorriston
Alameda County Mayors’ Conference Hernandez
Alameda County Transportation Commission/Sunol
JPA
Hernandez Josey
Alameda County Waste Management Authority/Stop
Waste
Hernandez Josey
ABAG General Assembly Kumagai Josey
DSRSD Liaison Committee Hernandez
McCorriston
Dublin Pride – Integrity in Action Hu
McCorriston
DUSD Liaison Committee Hernandez
Josey
East Bay Community Energy JPA/WeWork Hernandez
(2021)
Kumagai
(2022)
Kumagai (2021)
Hu (2022)
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DUBLIN CITY COUNCIL MINUTES 6
REGULAR MEETING
JANUARY 12, 2021
Committee or Organization Member ALTERNATE
East Bay Division/League of CA Cities Hernandez Kumagai
East Bay Regional Park District Liaison Committee Kumagai
Hu
Economic Development Committee Hernandez
Kumagai
Federal and Military Communities Committee Kumagai
McCorriston
i-GATE Board Hernandez
League of CA Cities Voting Delegate & Alternate Hernandez Josey
Livermore-Amador Valley Transit Authority
(LAVTA)
Hernandez
Josey
Kumagai
Livermore City Liaison Committee Josey
McCorriston
Pleasanton City Liaison Committee Josey
Kumagai
San Ramon City Liaison Committee Kumagai
Hu
Sister City International Committee Josey Hu
Tri-Valley Affordable Housing Committee Kumagai McCorriston
Tri-Valley Transportation Council Josey Kumagai
Tri-Valley/San Joaquin Valley Regional Authority
(Valley Link)
Hernandez Josey
Tri-Valley Water Liaison Committee Kumagai McCorriston
Zone 7 Liaison Committee Hu
McCorriston
Mayor Hernandez committed to serve one year of a two-year term on the East Bay
Community Energy (EBCE) Committee, and as her alternate, selected Vice Mayor
Kumagai to serve as the member in year two. An alternate was selected to replace
the current alternate position when the one-year period is complete. Vice Mayor
Kumagai will be the member in year two (2022) and Councilmember Hu will serve as
the alternate in year two (2022).
Councilmember Josey expressed her interest in serving on the Alameda County
Transportation Commission (ACTC). After brief discussion, Vice Mayor Kumagai
offered to remove himself as the current alternate to allow Councilmember Josey to
participate in this Committee.
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DUBLIN CITY COUNCIL MINUTES 7
REGULAR MEETING
JANUARY 12, 2021
On Motion by Councilmember Josey, seconded by Mayor Hernandez, the City
Council adopted the Resolution Confirming the Mayor’s Appointments to Various
Local and Regional Boards, Committees, and Commissions as amended; and
directed Staff to notify affected agencies, as appropriate.
RESOLUTION NO. 05 – 21
CONFIRMING THE MAYOR’S APPOINTMENTS TO VARIOUS LOCAL AND
REGIONAL BOARDS, COMMITTEES, AND COMMISSIONS
RESULT:ADOPTED [UNANIMOUS]
MOVED BY:Councilmember Josey
SECOND:Mayor Hernandez
AYES:Hernandez, Hu, Josey, Kumagai, McCorriston
9. Other Business
Brief information only reports from City Council and/or Staff, including committee
reports and reports by City Council related to meetings attended at City expense
(AB1234).
Mayor Hernandez informed the public they could go to covid-19.acgov.org and submit
an Alameda County Resident Vaccine Notification Form.
10.Adjournment
The meeting was adjourned at 9:08 p.m. in memory of the three Dublin High School
students that passed away in December 2019.
Mayor
ATTEST:
City Clerk
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Agenda Item 4.2
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Declaration of Weeds and Combustible Debris Abatement
Prepared by: Bonnie Terra, Division Chief
EXECUTIVE SUMMARY:
The City Council will consider declaring that there is a public nuisance created by weeds and
combustible debris growing and accumulating upon the streets, sidewalks, and property within
the City of Dublin.
STAFF RECOMMENDATION:
Adopt the Resolution Declaring Weeds and Combustible Refuse a Public Nuisance and Ordering
the Abatement Thereof; direct Staff to notify the public of the adoption of this Resolution; and
schedule a public hearing for the April 6, 2021 City Council meeting at which time the City Council
will hear and consider objections to this abatement order.
FINANCIAL IMPACT:
None.
DESCRIPTION:
In accordance with Dublin Municipal Code section 5.7.030, the City Council may declare that there
is a public nuisance created by weeds and combustible debris growing or accumulating upon the
streets, sidewalks, and property within the City of Dublin. With this declaration, the Fire Chief or
his designee is required to notify property owners of the nuisance conditions and demand that the
conditions be abated without delay. If the abatement is not completed, the City of Dublin shall, at
the expense of the owner, have the weeds and refuse removed.
The proposed public hearing date will be April 6, 2021 with the intention on allowing for the
abatement process to be completed prior to June 26, 2021. Starting the process at this time will
allow for Staff to complete the process within the time frame while still abiding by the City’s
applicable ordinances.
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STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Declaring Weeds and Combustible Refuse a Public Nuisance and Ordering the
Abatement Thereof
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Attachment 1
RESOLUTION NO. XX – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DECLARING WEEDS AND COMBUSTIBLE REFUSE A PUBLIC NUISANCE AND
ORDERING THE ABATEMENT THEREOF
WHEREAS,Government Code Section 39502 et. Seq. authorizes the legislative body of
a city to adopt an Ordinance to provide for the abatement of weeds and combustible refuse; and
WHEREAS,the Alameda County Fire Department is under contract to provide services
and exercise the powers common to the City of Dublin; and
WHEREAS,The City of Dublin did adopt Ordinance No. 13-97, adding Chapter 5.70 of
the Dublin Municipal Code [Weeds and Refuse] providing for the abatement of weeds and
refuse.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
Pursuant to section 5.70.030 of the Dublin Municipal Code, the Alameda County Fire
Department and the City of Dublin hereby declare as public nuisances all weeds and refuse
growing or accumulating upon the streets, sidewalks, and property as defined in section
5.70.030, in the City of Dublin.
BE IT FURTHER RESOLVED that the fire Chief, or his designee, shall cause notice to be
given to the public in the form and manner provided in sections 5.70.030 and 5.70.040 of the
Dublin Municipal Code, notifying said public of the passage of this Resolution and further that on
April 6, 2021 at 7:00 p.m., the City Council of the City of Dublin will conduct a public hearing to
hear and consider objections to this abatement order.
PASSED, APPROVED AND ADOPTED this 2nd day of February 2021, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
20
STAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 4.3
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Annual Fire Inspection Compliance – SB1205 Report for Fiscal Year 2019-20
Prepared by: Bonnie S. Terra, Division Chief
EXECUTIVE SUMMARY:
The City Council will receive a report outlining Alameda County Fire Department’s compliance
with the annual inspection requirements set forth in California Health and Safety Code Sections
13146.2 and 13146.3. This report serves to meet the reporting requirements set forth in Senate
Bill No. 1205.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Alameda County Fire Department personnel completed 35 inspections of educational Group E
occupancies and 223 inspections of residential Group R occupancies. This represents a 100%
compliance rate for known occupancies for this reporting period. A list of the inspections
including inspection dates in included as Attachment 1.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
21
Page 2 of 2
ATTACHMENTS:
1) SB1205 Compliance Report for Fiscal Year 2019-20
22
Attachment 1 SB1205 Compliance Report Fiscal 19-20 Dublin
Address#Street Occupancy Insp. Date
6665 Amador Plaza Rd Fountainhead Montessori 4/23/2020
6670 Amador Plaza Rd Fountainhead Montessori 4/23/2020
6837 Amador Valley Blvd Nurture Kids Montessori 12/11/2019
7606 Amador Valley Blvd Wicklow Square 7/2/2019
7571-7585 Amador Valley Blvd Amador Valley Apartments 8/28/2019
11925 Amador Valley Ct Kindercare Learning Center 6/10/2020
7250 Amador Valley Blvd Joyful Kids Academy 4/21/2020
3300 Antone Wy John Green Elementary 9/16/2019
3106 Aran Wy Westport Village Bldg. 4 9/10/2019
3122 Aran Wy Westport Village Bldg. 5 9/10/2019
3150 Aran Wy Westport Village Bldg. 6 9/10/2019
3168 Aran Wy Westport Village Bldg. 7 9/10/2019
3643 Aviano Wy Sorrento-Multi-Family 9/10/2019
3677 Aviano Wy Sorrento-Multi-Family 9/10/2019
3697 Aviano Wy Sorrento-Multi-Family 9/10/2019
3729 Aviano Wy Sorrento-Multi-Family 9/10/2019
4151 Blackrock Rd Trio Bldg. 5 9/16/2019
4199 Blackrock Rd Trio Bldg. 4 9/16/2019
3640 Branding Iron Pl Silvera Ranch-Multi-Family 9/16/2019
3662 Branding Iron Pl Silvera Ranch-Multi-Family 12/2/2019
3745 Branding Iron Pl Silvera Ranch-Multi-Family 12/2/2019
3774 Branding Iron Pl Silvera Ranch-Multi-Family 12/3/2019
3802 Branding Iron Pl Silvera Ranch-Multi-Family 12/3/2019
3819 Branding Iron Pl Silvera Ranch-Multi-Family 3/2/2020
3645-3357 Branding Iron Pl Silvera Ranch-Multi-Family 12/3/2019
3663-3677 Branding Iron Pl Silvera Ranch-Multi-Family 12/3/2019
3682-3698 Branding Iron Pl Silvera Ranch-Multi-Family 12/3/2019
3685-3699 Branding Iron Pl Silvera Ranch-Multi-Family 12/3/2019
3713-3727 Branding Iron Pl Silvera Ranch-Multi-Family 12/3/2019
3728-3744 Branding Iron Pl Silvera Ranch-Multi-Family 12/3/2019
3761-3773 Branding Iron Pl Silvera Ranch-Multi-Family 12/3/2019
3801-3813 Branding Iron Pl Silvera Ranch-Multi-Family 3/2/2020
5100 Brannigan St Springfield Montessori 6/16/2020
3800 Camino Loop Kingswood Bldg. 13 8/7/2019
3819 Camino Loop Kingswood Bldg. 15 8/7/2019
3820 Camino Loop Kingswood Bldg. 14 8/7/2019
3859 Camino Loop Kingswood Bldg. 20 8/7/2019
3879 Camino Loop Kingswood Bldg. 19 8/7/2019
3886 Camino Loop Kingswood Bldg. 17 8/23/2019
5550 Campbell Ln Tribeca Bldg 8 8/23/2019
5600 Campbell Ln Tribeca Bldg 6 8/23/2019
5250 Campus Dr Esprit Bldg 6 8/23/2019
5312 Campus Dr Esprit Bldg 7 6/12/2020
3450 Capoterra Wy Sorrento-Multi-Family 8/18/2019
3506 Capoterra Wy Sorrento-Multi-Family 8/18/2019
3550 Capoterra Wy Sorrento-Multi-Family 8/18/2019
3574 Capoterra Wy Sorrento-Multi-Family 8/18/2019
2216 Carbondale Wy Trio Bldg. 22 8/18/2019
2236 Carbondale Wy Trio Bldg. 15 8/18/2019
2256 Carbondale Wy Trio Bldg. 13 10/24/2019
2282 Carbondale Wy Trio Bldg. 11 10/24/2019
2318 Carbondale Wy Trio Bldg. 10 10/24/2019
2378 Carbondale Wy Trio Bldg. 3 10/24/2019
4000 Cashel Rd Westport Village Bldg. 8 6/10/2020
4012 Cashel Rd Westport Village Bldg. 9 9/14/2019
4026 Cashel Rd Westport Village Bldg. 10 8/26/2019
2010 Central Pkwy Kingswood Bldg. 11 8/8/2019
2050 Central Pkwy Kingswood Bldg. 10 8/8/2019
2076 Central Pkwy Kingswood Bldg. 9 8/8/2019
2178 Central Pkwy Kingswood Bldg. 2 8/8/2019
2200 Central Pkwy Kingswood Bldg. 1 8/8/2019
2201 Central Pkwy Trio Bldg. 19 8/26/2019
2221 Central Pkwy Trio Bldg. 18 8/26/2019
2267 Central Pkwy Trio Bldg. 13 8/26/2019
2301 Central Pkwy Trio Bldg. 12 8/26/2019
2321 Central Pkwy Trio Bldg. 7 8/26/2019
2399 Central Pkwy Trio Bldg. 6 8/26/2019
3201 Central Pkwy Ravello @ Sorrento 10/31/2019
1
23
SB1205 Compliance Report Fiscal 19-20 Dublin
Address#Street Occupancy Insp. Date
3237 Central Pkwy Ravello @ Sorrento 10/31/2019
3273 Central Pkwy Ravello @ Sorrento 10/31/2019
3303 Central Pkwy Ravello @ Sorrento 10/31/2019
3335 Central Pkwy Ravello @ Sorrento 10/31/2019
3369 Central Pkwy Ravello @ Sorrento 10/31/2019
3551 Central Pkwy Sorrento-Multi-Family 6/23/2020
3607 Central Pkwy Sorrento-Multi-Family 6/23/2020
3639 Central Pkwy Sorrento-Multi-Family 6/23/2020
3701 Central Pkwy Sorrento-Multi-Family 6/23/2020
3713 Central Pkwy Sorrento-Multi-Family 6/23/2020
3731 Central Pkwy Sorrento-Multi-Family 6/23/2020
3749 Central Pkwy Sorrento-Multi-Family 6/23/2020
3951 Clare St Westport Village Bldg. 1 10/24/2019
3967 Clare St Westport Village Bldg. 2 10/24/2019
3987 Clare St Westport Village Bldg. 3 10/24/2019
4023 Clare St Westport Village Bldg. 16 10/24/2019
4053 Clare St Westport Village Bldg. 15 10/24/2019
4301 Clarinbridge Cir The Villas 12/3/2019
6500 Cottonwood Cir Cottonwood Apts.1/10/2020
8435 Davona Dr Murray Elementary 4/20/2020
8850 Davona Dr St. Phillip's Lutheran Church 4/7/2020
5450 Demarcus Blvd Camellia Place 6/19/2020
5501 Demarcus Blvd Elan 1/28/2020
3979 Dobbins Loop Kingswood Bldg. 7 6/23/2020
4019 Dobbins Loop Kingswood Bldg. 5 6/23/2020
4051 Dobbins Loop Kingswood Bldg. 3 6/23/2020
7495 Donohue Dr Evan Alan 8/26/2019
6044 Dougherty Rd Genius Kids Club 6/17/2020
6233 Dougherty Rd Iron Horse Trail Apts.12/3/2019
6450 Dougherty Rd Park Sierra Apts 6/10/2020
3255-3475 Dublin Blvd The Terraces 11/13/2019
4500 Dublin Blvd Extended Stay 6/11/2020
4556 Dublin Blvd Little Hearts Learning Center 6/10/2020
4564 Dublin Blvd Little Hearts Learning Center 6/10/2020
5562 Dublin Blvd Esprit Bldg 12 8/23/2019
5582 Dublin Blvd Esprit Bldg 13 8/23/2019
5850 Dublin Blvd Tribeca Bldg 4 8/23/2019
5900 Dublin Blvd Tribeca Bldg 3 8/23/2019
6275 Dublin Blvd La Quinta Inn 4/24/2020
6599 Dublin Blvd Tralee Village Apartments 8/28/2019
6601 Dublin Blvd Tralee Village Apartments 8/28/2019
7035 Dublin Blvd Bright Horizons Children's Center 5/1/2020
9801 Dublin Blvd School of Imagination 6/17/2020
11760 Dublin Blvd Genius Kids 3/2/2020
2100 E. Cantara Dr Amador Elementary 12/11/2019
5500 Esprit Wy Esprit Bldg 5 11/22/2019
5503 Esprit Wy Esprit Bldg 8 1/28/2020
7904 Fall Creek Rd Avalon Dublin 6/9/2020
3115 Finnian Wy The Groves Senior Apts 6/24/2020
4348 Fitzwilliam Courtyards 6/24/2020
4152 Forest Springs Rd Trio Bldg. 8 6/24/2020
4180 Forest Springs Rd Trio Bldg. 9 6/24/2020
3250 Giovanni Ravello @ Sorrento 6/24/2020
3276 Giovanni Ravello @ Sorrento 10/24/2019
3300 Giovanni Ravello @ Sorrento 12/22/2019
3330 Giovanni Ravello @ Sorrento 12/22/2019
3356 Giovanni Ravello @ Sorrento 12/22/2019
3378 Giovanni Ravello @ Sorrento 12/22/2019
4163 Goodyears Rd Trio Bldg. 17 6/24/2020
4181 Goodyears Rd Trio Bldg. 16 6/24/2020
4078 Grafton St Tulip Afterschool 6/9/2020
4075 Grafton St Aloft 4/21/2020
4950 Hacienda Dr Hyatt Place 4/8/2020
5050 Hacienda Dr Emerald Park Luxury Apts 6/10/2020
5095 Haven Pl Fountain Emerald Park 6/19/2020
5301 Hibernia Dr Dougherty Elementary 4/30/2020
7500 Inspiration Dr Vally Christian Center 4/21/2020
5286 Iron Horse Pkwy, #D Genius Kids 6/12/2020
2
24
SB1205 Compliance Report Fiscal 19-20 Dublin
Address#Street Occupancy Insp. Date
5200 Iron Horse Pkwy Avalon @ Dublin Station 6/12/2020
5265 Iron Horse Pkwy Esprit Bldg 1 11/22/2019
5300 Iron Horse Pkwy Eclipse 6/10/2020
4161 Keegan St Oak Groves- Multi Fam 6/10/2020
4050 Kinsale St Westport Village Bldg. 17 11/19/2019
4051 Kinsale St Westport Village Bldg. 13 11/19/2019
4075 Kinsale St Westport Village Bldg. 12 6/10/2020
4076 Kinsale St Westport Village Bldg. 18 6/10/2020
3601 Kohnen Wy Fallon Middle School 5/11/2020
3062 Maguire Wy Westport Village Bldg. 14 6/10/2020
3102 Maguire Wy Westport Village Bldg. 11 6/10/2020
3156 Maguire Wy Westport Village Bldg. 19 6/10/2020
6880 Mariposa Cir Carlow Court 10/18/2019
6900 Mariposa Cir Wexford Wy @ Emerald Vista 9/4/2019
6871 Mariposa Cir Emerald Vista- Multi-Family 2/24/2020
6890 Mariposa Cir Emerald Vista- Multi-Family 5/19/2020
6910 Mariposa Cir Emerald Vista- Multi-Family 5/19/2020
6911 Mariposa Cir Emerald Vista- Multi-Family 8/28/2019
6920 Mariposa Cir Emerald Vista- Multi-Family 12/2/2019
6921 Mariposa Cir Emerald Vista- Multi-Family 12/2/2019
6930 Mariposa Cir Emerald Vista- Multi-Family 12/2/2019
6931 Mariposa Cir Emerald Vista- Multi-Family 2/24/2020
6936 Mariposa Cir Emerald Vista- Multi-Family 2/24/2020
6940 Mariposa Cir Emerald Vista- Multi-Family 2/24/2020
6950 Mariposa Cir Emerald Vista- Multi-Family 2/24/2020
6960 Mariposa Cir Emerald Vista- Multi-Family 2/24/2020
5551 Martinelli Wy Esprit Bldg 2 11/22/2019
4150 Meadow Vista Rd Trio Bldg 20 6/21/2020
4172 Meadow Vista Rd Trio Bldg.21 6/21/2020
5601 Melodia Cir Tribeca Bldg 9 11/22/2019
5651 Melodia Cir Tribeca Bldg 2 11/19/2019
5675 Melodia Cir Tribeca Bldg 1 11/19/2019
5613-29 Melodia Cir Tribeca Bldg 7 8/7/2019
5631-39 Melodia Cir Tribeca Bldg 5 8/7/2019
4500 Mirano Ct Sorrento-Multi-Family 12/22/2019
4501 Mirano Ct Sorrento-Multi-Family 12/22/2019
4516 Mirano Ct Sorrento-Multi-Family 12/22/2019
6350 Monterey Wy Emerald Vista- Multi-Family 5/19/2020
6351 Monterey Wy Emerald Vista- Multi-Family 1/10/2020
5300 N. Esprit Lp Esprit Bldg 9 7/3/2019
5301 N. Esprit Lp Esprit Bldg 11 7/3/2019
5351 N. Esprit Lp Esprit Bldg 10 7/3/2019
8105 N. Lake Dr Amador Lakes Apts 1/10/2020
6951-6959 N. Mariposa Ln Emerald Vista- Multi-Family 10/11/2019
6961-6969 N. Mariposa Ln Emerald Vista- Multi-Family 10/11/2019
3150 Palermo Wy Kolb Elementary School 6/10/2020
3464 Palermo Wy Sorrento-Multi-Family 12/22/2019
3468 Palermo Wy Sorrento-Multi-Family 12/22/2019
3512 Palermo Wy Sorrento-Multi-Family 12/22/2019
3520 Palermo Wy Sorrento-Multi-Family 12/22/2019
4068 Panorama Dr Trio Bldg 24 6/24/2020
4106 Panorama Dr Trio Bldg 23 6/24/2020
7300-7331 Parkwood Cir Parkwood Luxury Apartments 10/18/2019
6800 Penn Dr Wells Middle School 5/12/2020
4683 Perugia St Sorrento-Multi-Family 6/10/2020
4731 Perugia St Sorrento-Multi-Family 6/10/2020
4759 Perugia St Sorrento-Multi-Family 6/10/2020
4817 Perugia St Sorrento-Multi-Family 6/10/2020
4845 Perugia St Sorrento-Multi-Family 6/10/2020
3970 Pino Grande Rd Kingswood Bldg. 8 6/21/2020
3990 Pino Grande Rd Kingswood Bldg. 6 6/21/2020
4000 Pino Grande Rd Kingswood Bldg. 4 6/21/2020
6680 Regional St Holiday Inn Dublin 4/9/2020
7156 Regional St Shooting Star Preschool 6/11/2020
3662 Rimini Ct Sorrento-Multi-Family 6/19/2020
3721 Rimini Ct Sorrento-Multi-Family 6/19/2020
4593 Rimini Ct Sorrento-Multi-Family 6/20/2020
4603 Rimini Ct Sorrento-Multi-Family 6/20/2020
3
25
SB1205 Compliance Report Fiscal 19-20 Dublin
Address#Street Occupancy Insp. Date
4613 Rimini Ct Sorrento-Multi-Family 6/20/2020
4623 Rimini Ct Sorrento-Multi-Family 6/20/2020
4642 Rimini Ct Sorrento-Multi-Family 6/19/2020
4657 Rimini Ct Sorrento-Multi-Family 6/19/2020
4661 Rimini Ct Sorrento-Multi-Family 6/20/2020
4622-4658 Rimini Ct Sorrento-Multi-Family 6/19/2020
5200 S. Esprit Lp Esprit Bldg 4 7/3/2019
5201 S. Esprit Lp Esprit Bldg 3 7/3/2019
6570 S. Mariposa Ct Emerald Vista- Multi-Family 7/2/2019
6551-6557 S. Mariposa Ct Emerald Vista- Multi-Family 10/18/2019
6559-6567 S. Mariposa Ct Emerald Vista- Multi-Family 10/18/2019
6580 S. Mariposa Ln Emerald Vista- Multi-Family 7/2/2019
6600 S. Mariposa Ln Emerald Vista- Multi-Family 7/2/2019
6632 S. Mariposa Ln Emerald Vista- Multi-Family 7/2/2019
6651 S. Mariposa Ln Emerald Vista- Multi-Family 7/2/2019
6671 S. Mariposa Ln Emerald Vista- Multi-Family 7/2/2019
6690 S. Mariposa Ln Emerald Vista- Multi-Family 7/2/2019
6730 S. Mariposa Ln Emerald Vista- Multi-Family 7/2/2019
6751 S. Mariposa Ln Emerald Vista- Multi-Family 7/8/2019
6761 S. Mariposa Ln Emerald Vista- Multi-Family 6/9/2020
6772 S. Mariposa Ln Emerald Vista- Multi-Family 10/7/2019
6800 S. Mariposa Ln Emerald Vista- Multi-Family 10/7/2019
6801 S. Mariposa Ln Emerald Vista- Multi-Family 10/7/2019
6810 S. Mariposa Ln Emerald Vista- Multi-Family 10/7/2019
6820 S. Mariposa Ln Emerald Vista- Multi-Family 10/7/2019
6821 S. Mariposa Ln Emerald Vista- Multi-Family 10/7/2019
6830 S. Mariposa Ln Emerald Vista- Multi-Family 2/4/2020
6840 S. Mariposa Ln Emerald Vista- Multi-Family 2/4/2020
6850 S. Mariposa Ln Emerald Vista- Multi-Family 2/4/2020
6851 S. Mariposa Ln Emerald Vista- Multi-Family 2/4/2020
6860 S. Mariposa Ln Kidango 6/18/2020
6861 S. Mariposa Ln Emerald Vista- Multi-Family 2/4/2020
6870 S. Mariposa Ln Emerald Vista- Multi-Family 6/9/2020
6970 S. Mariposa Ln Emerald Vista- Multi-Family 6/9/2020
7100 San Ramon Rd Sofi Dublin 12/8/2019
7260 San Ramon Rd Beyond Montessori School 3/5/2020
11557 Shannon Ave St. Raymond's School 4/8/2020
6805 Sierra Ct, #A CAMP-Sierra Day Program 4/8/2020
6680 Sierra Ln Learning Grove Academy 6/22/2020
11900 Silvergate Dr Learn & Play Montessori 12/16/2019
7500 St. Patrick Wy Valor Crossing 1/10/2020
7550 St. Patrick Wy Connolly Station 12/8/2019
7315-7323 Starward Dr The Green Condos 8/26/2019
4201 Sunset View Dr Trio Bldg.1 6/21/2020
4239 Sunset View Dr Trio Bldg. 2 6/21/2020
7243 Tamarack Dr Frederiksen Elementary 7/2/2019
4800 Tassajara Rd Waterford Place Apts 6/23/2020
6363 Tassajara Rd Quarry Lane School 3/3/2020
3919 Twain Harte Rd Kingswood Bldg. 18 6/21/2020
3953 Twain Harte Rd Kingswood Bldg. 16 6/21/2020
3977 Twain Harte Rd Kingswood Bldg. 12 6/21/2020
8151 Village Pkwy Dublin High 4/27/2020
7997 Vomac Rd Dublin Elementary 9/19/2019
6901 York Dr Valley High School 9/19/2019
4
26
STAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 4.4
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Authorization to Purchase Marked Police Vehicles
Prepared by: Nate Schmidt, Captain Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider authorizing the purchase of two 2021 Chevrolet Tahoe 2WD PPV
Vehicles for patrol services. Pricing has been obtained for both vehicles by piggybacking on the
current Alameda County General Services Agency contract for vehicle purchases. Two marked
police vehicles were scheduled for replacement during Fiscal Year 2020-21 based upon general
vehicle condition and history of maintenance and repair expenses.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing the Purchase of Two Marked Police Vehicles from Dublin
Chevrolet and Declaring Replaced Vehicles as Surplus Property.
FINANCIAL IMPACT:
The Fiscal Year 2020-21 Internal Service Fund Budget includes funding for the purchase of two
marked police vehicles. Any revenue generated from the auction of the retired vehicles is also
deposited into the fund to offset future replacement costs.
DESCRIPTION:
The City currently has 22 marked police vehicles which are used by Dublin Police Services Patrol
Unit, Crime Prevention Unit, and School Resource Officers. In order to ensure reliability and to
minimize repair expenses, the City reviews replacement of these vehicles after three years of
service and/or 75,000 miles.
Based upon general vehicle condition and the age of the units currently in the fleet, Staff has
identified two existing marked police vehicles for replacement during Fiscal Year 2020-21: a 2015
Ford Explorer with over 78,000 miles (Vehicle #15D05) and a 2015 Ford Explorer with over
80,000 miles (Vehicle #15D09).
27
Page 2 of 2
On October 8, 2020, Alameda County General Services Agency approved a contract identifying
Dublin Chevrolet as an approved vehicle vendor for Alameda County. The contract has an
expiration date of October 8, 2021.
Staff conducted research to determine which available marked police vehicles would best meet
the needs of Dublin Police Services and is recommending the purchase of two 2021 Chevrolet
Tahoe 2WD PPV vehicles.
Utilizing the aforementioned contract, Staff has obtained the following pricing:
2021 Chevrolet Tahoe 2WD PPV from Dublin Chevrolet: $41,185.38
2021 Chevrolet Tahoe 2WD PPV from Dublin Chevrolet: $41,185.38
The current Internal Service Fund Budget contains funding to purchase these vehicles. Staff is also
requesting that the City Council authorize the disposal of the replaced vehicles by transferring
them to a professional auction company for sale. Any revenue generated from the auction of the
retired vehicles will be deposited into the fund to offset future replacement costs.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Authorizing the Purchase of Two Marked Police Vehicles from Dublin
Chevrolet and Declaring Replaced Vehicles as Surplus Property
2) Dublin Chevrolet Quote for Two 2021 Chevrolet Tahoe 2WD PPV Vehicles
3)Alameda County General Services Agency Contract for Vehicle Purchasing
28
Attachment 1
RESOLUTION NO. xx – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE PURCHASE OF TWO MARKED POLICE VEHICLES FROM DUBLIN
CHEVROLET AND DECLARING REPLACED VEHICLES AS SURPLUS PROPERTY
WHEREAS, the City requires marked vehicles for Dublin Police Services patrol operations;
and
WHEREAS, the City follows a process of periodically replacing marked police vehicles based
upon the age of the vehicle and its condition; and
WHEREAS, in the Fiscal Year 2020-21 Internal Service Fund Budget funding was included for
the replacement of two marked vehicles; and
WHEREAS,on October 8, 2020, Alameda County General Services Agency approved a
contract identifying Dublin Chevrolet as an approved vehicle vendor for Alameda County with an
expiration date of October 8, 2021; and
WHEREAS,utilizing the Alameda County General Services Agency contract, Staff has
obtained pricing for two 2021 Chevrolet Tahoe 2WD PPV vehicles from Dublin Chevrolet at a cost of
$41,185.38 each for a total amount of $82,370.75.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager, as Purchasing Agent, to procure two replacement marked police
vehicles from Dublin Chevrolet as described to the City Council on February 2, 2021.
BE IT FURTHER RESOLVED that upon placing the new vehicles in service, the replaced
vehicles are declared surplus property to be sold at auction.
BE IT FURTHER RESOLVED that the City Manager and/or her designee shall be authorized
to arrange for the auction of surplus City property in accordance with state and local laws and
regulations.
PASSED, APPROVED AND ADOPTED this 2nd day of February 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
29
Attachment 1
City Clerk
30
Attachment 231
Attachment 332
33
STAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 4.5
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Payment Issuance Report and Electronic Funds Transfers
Prepared by: Veronica Briggs, Senior Finance Technician
EXECUTIVE SUMMARY:
The City Council will receive a listing of payments issued from December 1, 2020 -December 31, 2020
totaling $6,893,382.67.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
SUMMARY OF PAYMENTS ISSUED
December 1, 2020 through December 31, 2020
Total Number of Payments: 336
Total Amount of Payments: $6,893,382.67
DESCRIPTION:
The Payment Issuance Report (Attachment 1) provides a listing of all payments for the period
beginning December 1, 2020 through December 31, 2020. This report is provided in accordance
with the policy adopted November 15, 2011, in Resolution No.189-11. The listing of payments has
been reviewed in accordance with the policies for processing payments and expenditures.
The City’s practice of reporting payments to the City Council after the payments have been made is
in compliance with California Government Code Sections 37208 (b) and (c), which allow for an
agency to make payments without first being audited by the legislative body, as long as such
payments are: 1) conforming to a budget approved by ordinance or resolution of the legislative
body; and 2) presented to the legislative body for ratification and approval in the form of an
audited comprehensive annual financial report.
34
Page 2 of 2
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council agenda was posted.
ATTACHMENTS:
1) Payment Issuance Report for December 2020
35
Print Date: 01/08/2021 City of Dublin
Page 1 of 10 Payment Issuance Report
Payments Dated 12/1/2020 through 12/31/2020
Date Issued Payee Amount Description
12/02/2020 PLEASANTON, CITY OF 58,903.76 TVBID FEES COLLECTED FOR JUL-SEP 2020
Payments Issued 12/2/2020 Total: 58,903.76
12/07/2020 ALAMEDA COUNTY LIBRARY 114,174.75 DUBLIN LIBRARY SERVICES JUL-SEP 2020
12/07/2020 AMADOR VALLEY INDUSTRIES LLC 24,937.02 CAMPS PARKS WASTE SERVICES OCT 2020
12/07/2020 AT&T 428.50 PUBLIC SAFETY COMPLEX DATA SVCS TO 12/10/20
0.24 SERVICE FOR TOLL FREE NUMBER TO 12/10/20
Check Total: 428.74
12/07/2020 BARBARA GRYGUTIS SCULPTURE LLC 70,500.00 ALL-ABILITIES PLAYGROUND PUBLIC ART
12/07/2020 BENNETT, NANCY 17.50 REC CLASS INSTRUCTOR
12/07/2020 BIG O'TIRES #7 80.97 POLICE VEHICLE TIRES & MAINTENANCE
12/07/2020 BKF ENGINEERS 1,115.00 PRELIMINARY ENGINEERING STUDY DUBLIN BLVD
12/07/2020 BLAISDELL'S BUSINESS PRODUCTS 1,124.93 OFFICE SUPPLIES
12/07/2020 BLUELINE ASSOCIATES 21,636.95 REFUND OF PERFORMANCE SECURITY DEPOSIT
12/07/2020 BROOKFIELD RESIDENTIAL 19,061.30 REFUND OF PERFORMANCE SECURITY DEPOSIT
12/07/2020 CINTAS CORP 281.42 FIRST AID KIT SUPPLIES
12/07/2020 CODE PUBLISHING COMPANY 127.50 MUNICIPAL CODE WEB UPDATES
12/07/2020 COMCAST 1,570.89 INTERNET/CABLE SVCS VARIOUS CITY DEPTS-OCT 2020
12/07/2020 CONTRACT SWEEPING SERVICES 26,539.59 STREET SWEEPING SERVICES NOV 2020
12/07/2020 CONVERGEONE, INC. 22,691.55 PHONE SYSTEM MAINT & HARDWARE REPLACEMENT
12/07/2020 COUNTY OF ALAMEDA 200,000.00 CITY MATCHING FUNDS- ALCO CARES GRANT
12/07/2020 DELL MARKETING L.P. 42,475.59 ISF COMPUTER AND MONITOR REPLACEMENTS FY20-21
12/07/2020 DUBLIN SAN RAMON SERVICES 52,433.60 PLANNING & PERMITTING FEES-DON BIDDLE PARK
12/07/2020 EAST BAY POOL SERVICE, INC. 10,626.00 THE WAVE POOL MAINTENANCE & REPAIRS
12/07/2020 ENTERPRISE RENT A CAR 1,878.11 VEHICLE RENTAL-SPECIAL INVESTIGATIONS UNIT
12/07/2020 EVERYTHING GROWS INTERIOR 198.55 PLANT SERVICES DEC 2020
12/07/2020 GEOSYNTEC CONSULTANTS, INC. 482.56 GREEN INFRASTRUCTURE/STRMWTR RESOURCE PLAN
12/07/2020 GRAY-BOWEN-SCOTT 580.00 ENGINEERING SERVICES-AUG 2020
507.50 ENGINEERING SERVICES-SEP 2020
Check Total: 1,087.50
12/07/2020 IRON MOUNTAIN 261.30 ACAP RECORDS STORAGE DEC 2020
12/07/2020 JOHNSON CONTROLS SECURITY 443.50 FIRE ALARM MONITORING-CIVIC CENTER
12/07/2020 KIMLEY-HORN AND ASSOC. INC. 1,210.75 CITY MODEL UPDATE - PEER REVIEW SCOPE
6,948.06 HOUSING ELEMENT UPDATE CONSULTING SERVICES
Check Total: 8,158.81
12/07/2020 KITTELSON & ASSOCIATES, INC. 3,571.00 CITYWIDE BIKE/PED MASTER PLAN UPDATE
15,627.50 SB 743 VMT IMPLEMENTATION & MODEL
Check Total: 19,198.50
12/07/2020 LIVERMORE AUTO GROUP 78.20 POLICE VEHICLE MAINTENANCE & REPAIR
12/07/2020 MANAGEMENT PARTNERS INC. 427.50 EXECUTIVE COACHING SERVICES NOV 2020
12/07/2020 MCE CORPORATION 574,460.06 BUILDING MAINTENANCE OCT 2020
9,497.42 LANDSCAPE MAINTENANCE DSRSD NOV 2020
Check Total: 583,957.48
12/07/2020 MEYERS NAVE 47,585.11 LEGAL SERVICES OCT 2020
12/07/2020 MICHAEL BAKER INT'L, INC. 725.00 HOUSING CONSULTING SERVICES NOV 2020
12/07/2020 MNS ENGINEERS, INC. 871.50 PEDESTRIAN IMPROVEMENTS AMADOR VALLEY BLVD
12/07/2020 OFFICE TEAM 1,410.63 TEMPORARY CLERICAL SUPPORT
12/07/2020 ONE WORKPLACE L. FERRARI LLC 7,689.05 OFFICE FURNITURE-CITY CLERK
12/07/2020 OPEN HEART KITCHEN 22,000.00 CARES COVID-19 GRANT-SUPPLEMENTAL LUNCHES
Attachment 1
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Page 2 of 10 Payment Issuance Report
Payments Dated 12/1/2020 through 12/31/2020
Date Issued Payee Amount Description
12/07/2020 PARS 910.00 TRUSTEE AND ADMINISTRATIVE FEES FY 19-20
12/07/2020 PG&E 8,363.98 SERVICE TO 11/03/2020 1,159.70 SERVICE TO 11/11/2020 191.96 SERVICE TO 11/12/2020 2,392.28 SERVICE TO 11/13/2020 25,937.37 SERVICE TO 11/14/2020
Check Total: 38,045.29
12/07/2020 PLAN JPA 3,985.71 GENERAL LIABILITY CLAIMS-JUN 2020
12/07/2020 QUENCH USA, INC. 544.07 WATER FILTER SYSTEM SERVICES-PUBLIC SAFETY
12/07/2020 RAYNE OF SAN JOSE 169.64 WATER SOFTENER SERVICES FIRE STATION 16
12/07/2020 RINCON CONSULTANTS, INC. 3,134.61 DEVELOPMENT OF CLIMATE ACTION PLAN 2.0
12/07/2020 SAN FRANCISCO ELEVATOR SVC INC 347.55 ELEVATOR MAINTENANCE INSPECTIONS DEC 2020
12/07/2020 SHAMROCK OFFICE SOLUTIONS, LLC 1,910.99 COPIER CHARGES
12/07/2020 STONERIDGE CHRYSLER JEEP DODGE 1,150.35 POLICE VEHICLE MAINTENCE & REPAIR
12/07/2020 SURF TO SNOW ENVIRONMENTAL 180.00 SPILL RESPONSE ASSISTANCE & MRP INSPECTION
12/07/2020 T-MOBILE USA, INC. 504.05 CELL PHONE SERVICES NOV 2020
12/07/2020 TREASURER ALAMEDA COUNTY 32,274.76 ANIMAL SHELTER DEBT SERVICE PAYMENT FY19-20
12/07/2020 TRI-SIGNAL INTEGRATION INC 126.00 QUARTERLY FIRE ALARM TESTING ALL FIRE STATIONS
12/07/2020 TRI-VALLEY COMMUNITY TV 1,308.44 RECORD/TELEVISE CITY COUNCIL & PLNG COMM
Payments Issued 12/7/2020 Total: 1,390,868.06
12/08/2020 FABRIGAS, CIERRA L. 60.03 MILEAGE REIMBURSEMENT NOV 2020 21.51 MILEAGE REIMBURSEMENT OCT 2020
Check Total: 81.54
12/08/2020 FARAHMAND, AMIR 153.76 MILEAGE REIMBURSEMENT NOV 2020
12/08/2020 U.S. BANK CORPORATE PMT SYSTEM 1,071.00 CLOVER PARK GRAND OPENING SIGNS & SUPPLIES 6,627.58 COMPUTER EQUIPMENT AND ACCESSORIES 43.65 DISC TRAINING SUPPLIES 1,890.00 EMAIL MARKETING SERVICE SUBSCRIPTION 1,673.00 EMPLOYMENT AD POSTINGS 1,613.02 FRAME WRAPPED CANVASES - CIVIC CENTER 85.00 GREEN BLDG COUNCIL LEED CREDENTIAL-YOUNG 42.76 HERITAGE CENTER SUPPLIES 269.00 INT'L CODE COUNCIL DUES & CERTIFICATION 1,509.99 MICROSOFT E5 LICENSES FOR TEAMS CALL BRIDGE 135.00 MMANC MEMBERSHIP & CONFERENCE REG-NELSON 160.00 MMANC MEMBERSHIP & VIRTUAL CONF REG-MOORE 100.00 MMANC VIRTUAL CONFERENCE REG-MENDEZ 364.50 NAT'L PARK & REC VIRTUAL CONF REG-CHILKOTOWSKY 840.34 NAT'L REC & PARK DUES-3 MEMBERS & REC SUPPLIES 946.16 OFFICE & EMPLOYEE APPRECIATION SUPPLIES 549.25 OFFICE CHAIR AND WEBCAM 425.20 OFFICE SUPPLIES 948.89 OFFICE SUPPLIES & HAND SANITIZERS 1,387.21 OFFICE SUPPLIES & NLC CONF REG-KUMAGAI/JOSEY 3,255.40 POLICE EQUIPMENT AND RADIO BATTERIES
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Page 3 of 10 Payment Issuance Report
Payments Dated 12/1/2020 through 12/31/2020
Date Issued Payee Amount Description
2,172.48 POLICE EVIDENCE SUPPLIES 279.93 POLICE SUPPLIES 200.00 PRESCHOOL SUPPLIES 1,043.99 PUBLIC WORKS SUPPLIES, ADA RESTROOM SIGN 692.12 PW SUPPLIES & DUBLIN PRIDE PHOTO CONTEST 366.05 RECREATION SUPPLIES 130.00 SF BUSINESS TIMES SUBSCRIPTION-BAKER 162.27 SUPPLIES FOR DRIVE-THRU HALLOWEEN 862.55 OFFICE SUPPLIES/WATERPARK ASN DUES-6 MEMBERS 571.50 TRANS ENG & PROJ MGMT INSTITUTE DUES-BHATIA 315.00 VALLEY BUSINESS JOURNAL/ICMA DUES-WETHERFORD 50.00 VIRTUAL HOUSING CONFERENCE - BERGDOLL 100.00 VIRTUAL PUBLIC WORKS ASSN CONF REG-RUSSELL 757.05 VIRTUAL TOUR SOFTWARE FOR FACILITIES 2,755.79 WEBCAMS FOR STAFF 156.33 WIRELESS MOUSE & MMANC CONF REG-IARLA
Check Total: 34,552.01
Payments Issued 12/8/2020 Total: 34,787.31
12/11/2020 CAL PERS 78,239.02 PERS RETIREMENT PLAN: PE 12/4/20
12/11/2020 EMPLOYMENT DEVELOPMENT DEPT 21,354.31 CA STATE WITHHOLDING: PE 12/4/20
12/11/2020 I C M A 401 PLAN 1,610.60 DEFERRED COMP 401A: PE 12/4/20
12/11/2020 I C M A 457 PLAN 25,996.08 DEFERRED COMP 457: PE 12/4/20
12/11/2020 INTERNAL REVENUE SERVICE 68,588.77 FEDERAL WITHHOLDING: PE 12/4/20
12/11/2020 US BANK - PARS 1,171.16 PARS: PE 12/4/20
12/11/2020 WAGEWORKS, INC. 3,016.45 WAGEWORKS: PE 12/4/20
Payments Issued 12/11/2020 Total: 199,976.39
12/14/2020 ADC CONSTRUCTION MANAGEMENT 161,807.74 CIVIC CENTER HVAC & ROOF REPLACEMENT
12/14/2020 ALEX, ROSEMARY 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 AMADOR VALLEY INDUSTRIES LLC 3,397,380.36 PROPERTY TAX REVENUE COLLECTED JUL-DEC 2020
12/14/2020 AMY'S ENGRAVED SIGNS & AWARDS 54.63 NEW COUNCILMEMBER NAME PLATES
12/14/2020 AT&T - CALNET 3 304.14 SERVICE TO 11/26/2020 141.97 SERVICE TO 11/27/2020 134.27 SERVICE TO 12/01/2020
Check Total: 580.38
12/14/2020 BAKSA, JAY 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 BAY AREA NEWS GROUP 178.74 PLANNING LEGAL NOTICES
12/14/2020 BERGDOLL, JIM 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 BFS LANDSCAPE ARCHITECTURE 54,187.10 FALLON SPORTS PARK DESIGN SVCS - PHASE 3
12/14/2020 BHATIA, PRATYUSH 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 BKF ENGINEERS 1,115.00 PRELIMINARY ENGINEERING STUDY DUBLIN BLVD 3,315.50 TASSAJARA RD GAP CLOSURE PROJECT
Check Total: 4,430.50
12/14/2020 BLANCO, ROEL 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 BRINKS, INC. 203.53 ARMORED CAR SERVICE DEC 2020
12/14/2020 BSK ASSOCIATES INC. 1,257.00 CONSTR INSPECTION/TESTING-IMAGINE PLAYGROUND
38
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Page 4 of 10 Payment Issuance Report
Payments Dated 12/1/2020 through 12/31/2020
Date Issued Payee Amount Description
1,789.25 MATERIAL TESTING 2020 SLURRY SEAL PROJ
Check Total: 3,046.25
12/14/2020 CAIRES, SANDRA 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 CARTER, JULIE 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 CHANDLER ASSET MANAGEMENT 12,366.40 INVESTMENT CONSULTING SERVICES NOV 2020
12/14/2020 CHING, ERWIN 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 CLEVENGER, MARISSA 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 COGENT COMMUNICATIONS, INC 2,219.00 CIVIC CENTER INTERNET SERVICE NOV 2020
12/14/2020 CONVERGEONE, INC. 18,726.96 PHONE SYSTEM MAINT & HARDWARE REPLACEMENT
12/14/2020 CPRS DISTRICT III 150.00 PARKS & REC ASSO MEMBERSHIP RENEWAL-ALEX
12/14/2020 DENALECT ALARM COMPANY 336.00 QUARTERLY FIRE ALARM SERVICE FIRE STATION
12/14/2020 DEPT OF INDUSTRIAL RELATIONS 675.00 ELEVATOR PERMIT
12/14/2020 DETERMAN, EMILY 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 DHADWAL, RENUKA 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 DUTCHOVER & ASSOCIATES 1,833.75 LANDSCAPE PLAN CHECK & INSPECTION SVCS
12/14/2020 EAST BAY POOL SERVICE, INC. 9,432.00 THE WAVE POOL MAINTENANCE & REPAIRS
12/14/2020 EAST BAY REGIONAL 46,800.00 MOBILE RADIO REGIONAL CONNECTIVITY FY20-21
12/14/2020 EDEN I & R INC 12,605.00 2-1-1 ALAMEDA COUNTY SERVICES
12/14/2020 EISENHART, ALEX 46.83 MILEAGE REIMBURSEMENT - NOV 2020 16.39 REIMBURSEMENT FOR VIDEO EQUIP PURCHASE
Check Total: 63.22
12/14/2020 ENGIE SERVICES U.S. INC. 98.00 REFUND OF BUSINESS LICENSE APP FEE PAID
12/14/2020 FABRIGAS, CIERRA L. 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 FEHR & PEERS 4,210.00 PARKING ASSESSMENT SERVICES
12/14/2020 FRANKLIN, RHONDA 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 GARTNER, ALESHA 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 GEOSYNTEC CONSULTANTS, INC. 9,529.05 GREEN INFRASTRUCTURE/STRMWTR RESOURCE PLAN
12/14/2020 GOLDEN STATE FLEET SVCS INC 225.00 POLICE VEHICLE TOW
12/14/2020 GOODWIN CONSULTING GROUP, INC. 1,971.25 SPECIAL TAX CONSULTING SVCS-DUBLIN CFD 2015-1
12/14/2020 GROUP 4 ARCHITECTURE, 108,167.71 DESIGN OF CULTURAL ARTS CENTER TASKS 1 & 2
12/14/2020 HANCHER, EVAN 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 HATZIKOKOLAKIS, JACQUI 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 HD SUPPLY CONST & INDUSTRIAL 324.80 SUPPLIES FOR ALL ABILITIES PLAYGROUND PROJ
12/14/2020 HISATOMI, LISA 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 HORIZON DISTRIBUTORS, INC. 81.30 SUPPLIES FOR ALL ABILITIES PLAYGROUND PROJ
12/14/2020 IARLA, SUZANNE 48.99 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 IRON MOUNTAIN 373.01 POLICE RECORDS STORAGE DEC 2020
12/14/2020 JACKMAN, SHARLENE 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 KIER & WRIGHT CIVIL ENGINEERS 199.00 ENGINEERING SERVICES - SEP 2020
12/14/2020 KIMLEY-HORN AND ASSOC. INC. 6,746.29 ENGINEERING SERVICES - JUL 2020
12/14/2020 KLOSS, DAVID A. 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 KWON, OHSUNG 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 LI MARZI, JENNIFER 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 LI, CARY 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 LIVERMORE AUTO GROUP 473.61 POLICE VEHICLE MAINTENANCE & REPAIR
12/14/2020 LOEWKE PLANNING ASSOCIATES 1,260.00 PLAN CHECK & INSPECTION SERVICES
12/14/2020 MARRIOTT, LAUREN 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 MEIN, STEPHANIE 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 MENDEZ, JENNIFER 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
39
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Page 5 of 10 Payment Issuance Report
Payments Dated 12/1/2020 through 12/31/2020
Date Issued Payee Amount Description
12/14/2020 MEYERS NAVE 451.00 SCHAEFER RANCH GHAD LEGAL SVCS – JUL 2020 82.00 SCHAEFER RANCH GHAD LEGAL SVCS – SEP 2020
Check Total: 533.00
12/14/2020 MIDIDIDDI, SAI 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 MMANC 75.00 MEMBERSHIP RENEWAL-DHADWAL
12/14/2020 MOORE, MARSHA 78.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 MUTHER, DANIELLE 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 NATIONAL CIVIC LEAGUE 2,500.00 NAT'L CIVIC LEAGUE MEMBERSHIP DUES FY20-21
12/14/2020 NELSON, ANASTASIA 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 NORM'S TOWING SERVICE, LLC 393.75 POLICE EVIDENCE TOW
12/14/2020 NORTON, AMY 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 NOVANI, LLC. 3,821.25 TRAFFIC HARDWARE AND SOFTWARE
12/14/2020 OFFICE TEAM 2,314.88 TEMPORARY CLERICAL SUPPORT
12/14/2020 PARKWAY BODY SHOP 1,216.10 POLICE VEHICLE REPAIR
12/14/2020 PG&E 6,639.46 SERVICE TO 11/23/2020 484.00 SERVICE TO 12/01/2020
Check Total: 7,123.46
12/14/2020 PGADESIGN INC. 9,926.45 HERITAGE PARK IMPROVEMENTS DESIGN SVCS 325.33 LANDSCAPE ARCHITECTURE SVCS-CLOVER PARK
Check Total: 10,251.78
12/14/2020 PLEASANTON, CITY OF 11,450.80 HUD SECTION 108 LOAN PAYMENT-AXIS COMMUNITY
12/14/2020 RAMIREZ, DORA 149.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 RAYNE OF SAN JOSE 164.67 WATER SOFTENER SERVICES FIRE STATION 16 138.44 WATER SOFTENER SERVICES FIRE STATION 18
Check Total: 303.11
12/14/2020 REDWOOD TOXICOLOGY LAB. INC. 288.00 FORENSIC DRUG AND ALCOHOL EXAMS
12/14/2020 RHAA 1,200.00 DOWNTOWN STREETSCAPE MASTER PLAN
12/14/2020 RRM DESIGN GROUP, A CA CORP 1,731.25 LANDSCAPE PLAN CHECK & INSPECTION SVCS
12/14/2020 SANTA RITA TOW 225.00 POLICE EVIDENCE TOW
12/14/2020 SDI PRESENCE, LLC. 1,378.30 ENTERPRISE RSRCE PLNG SELECTION ASSISTANCE
12/14/2020 SIMPLER SYSTEMS, INC 1,500.00 SIMPLER SOFTWARE LICENSING SUPPORT DEC 2020
12/14/2020 SMITH, ROBERT 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 SWINERTON MANAGEMENT 12,172.00 PROJ MGMT CIVIC CTR HVAC/ROOF PRE-CONSTRUCT 44,443.00 PROJ MGMT/INSPECT-CIVIC CTR HVAC/ROOF PROJ
Check Total: 56,615.00
12/14/2020 THRELKELD, JEFF 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 TJENG, YULIANA 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 TRC ENGINEERS, INC 36,118.76 2020 SLURRY SEAL PROJECT MGMT/INSPECT SVCS
12/14/2020 TREASURER ALAMEDA COUNTY 7,765.29 ANIMAL CONTROL FIELD SERVICES JUL-SEP 2020 4,486.75 CRIME LAB SERVICES - NOV 2020 38,081.54 EAST COUNTY ANIMAL SHELTER SVCS JUL-SEP 2020
Check Total: 50,333.58
12/14/2020 TREASURER ALAMEDA COUNTY 10,589.24 FUEL OCT 2020
12/14/2020 TREASURER ALAMEDA COUNTY 36,670.93 TRAFFIC SIGNAL/ STREET LIGHT MAINT OCT 2020
12/14/2020 TRI-SIGNAL INTEGRATION INC 323.75 QUARTERLY FIRE ALARM TESTING-LIBRARY
12/14/2020 TRI-VALLEY COMMUNITY TV 54,020.50 OPERATING SUBSIDY FY 20-21 (PMT 2 OF 2) 14,716.50 TRI-VALLEY PEG CONTRIBUTION 20-21 (PMT 2 OF 2)
Check Total: 68,737.00
12/14/2020 TRI-VALLEY HAVEN, INC 2,390.60 CARES COVID-19 GRANT-SUPPLEMENTAL FOOD PRGRM
40
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Page 6 of 10 Payment Issuance Report
Payments Dated 12/1/2020 through 12/31/2020
Date Issued Payee Amount Description
1,747.24 HUMAN SERVICES GRANT FY20-21
Check Total: 4,137.84
12/14/2020 UNDERGROUND SERVICE ALERT 3,109.18 ANNUAL MEMBERSHIP FY20-21
12/14/2020 UNITED SITE SERVICES OF CA INC 1,331.14 INSPECTOR TRAILER SEPTIC TANK SERVICES 665.57 PD TRAILER SEPTIC TANK SERVICES
Check Total: 1,996.71
12/14/2020 UNIVERSAL BUILDING SERVICES & 1,350.00 CARPET CLEANING - CIVIC CENTER NOV 2020 240.00 CARPET CLEANING - LIBRARY NOV 2020 660.00 CARPET CLEANING - SENIOR CENTER NOV 2020
Check Total: 2,250.00
12/14/2020 WANZENRIED, NICOLE 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 WEBER, DANIEL 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 WEISS, ROBIN S. 35.00 REC CLASS INSTRUCTOR
12/14/2020 WELLO, INC. 17,168.00 WELLNESS STATION KIOSK PURCHASE
12/14/2020 WELLS, CATHY 101.18 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 WESTERN PACIFIC SIGNAL LLC 8,967.24 TRAFFIC SIGNAL EQUIPMENT
12/14/2020 WETHERFORD, HAZEL 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 WHEELER, KRISTIE 150.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
12/14/2020 YOUNG, SHANNAN 118.00 WELLNESS REIMBURSEMENT 07/01/20-12/04/20
Payments Issued 12/14/2020 Total: 4,209,988.66
12/15/2020 ALEX, ROSEMARY 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 AMAYA, BRIDGET 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 ASH, RICH 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 BAKER, JEFF 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 BAKSA, JAY 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 BAXLEY, DEAN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 BERGDOLL, JIM 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 BHATIA, PRATYUSH 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 BLANCO, ROEL 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 BOITNOTT, MICHAEL 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 BORJON, LAURA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 BRIGGS, VERONICA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 BUTLER, LA SHAWN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 CAIRES, SANDRA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 CARTER, JULIE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 CASS, MICHAEL 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 CENTENO, CAMILLE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 CHILKOTOWSKY, SHAUN M 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 CHING, ERWIN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 CLEVENGER, MARISSA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 DETERMAN, EMILY 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 DHADWAL, RENUKA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 DIAZ, DANIELLE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 DSRSD 10,238.06 SERVICE TO 11/14/2020
12/15/2020 EISENHART, ALEX 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 EISLER, TIMOTHY 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 ELLIOTT, ELIZABETH 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 FABRIGAS, CIERRA L. 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
41
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Page 7 of 10 Payment Issuance Report
Payments Dated 12/1/2020 through 12/31/2020
Date Issued Payee Amount Description
12/15/2020 FRANKLIN, RHONDA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 GARTNER, ALESHA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 HANNA, MEAGAN C. 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 HATZIKOKOLAKIS, JACQUI 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 HISATOMI, LISA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 IARLA, SUZANNE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 JACKMAN, SHARLENE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 JAMES, NATHAN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 JAMMAL, LAURA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 KLOSS, DAVID A. 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 KWON, OHSUNG 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 LI MARZI, JENNIFER 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 LI, CARY 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 MARRIOTT, LAUREN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 MCDONALD, LOWELL DEAN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 MENDEZ, ANDREA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 MENDEZ, JENNIFER 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 MIDIDIDDI, SAI 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 MOORE, MARSHA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 MOYA, CARLOS 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 MUTHER, DANIELLE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 NELSON, ANASTASIA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 NELSON, NANCY 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 NORTON, AMY 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 PADUA, SERRIE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 PHILLIPS, TYLER 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 PRASAD, AACHAL 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 PURECO, NELSON 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 RAMIREZ, DORA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 RHOADES, CHRISTOPHER 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 RUSSELL, ANDREW 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 SHREEVE, GREGORY 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 SIU, HENRY 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 SMITH, ANGELICA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 SMITH, ROBERT 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 SOLIS, LISA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 STATZELL, ERIK 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 STEFANSKI, JOHN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 STONE, ROBERT 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 SUCGANG, LAURIE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 THRELKELD, JEFF 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 TJENG, YULIANA 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 TORRES, TARALYN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 TRIBBY, COLLEEN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 UNUM LIFE INS CO OF AMERICA 11,867.24 LIFE AND AD&D PREMIUM - DEC 2020
12/15/2020 VONG, KAREN VAY MAN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 WAHBEH, WILLIAM 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 WANZENRIED, NICOLE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 WEBER, DANIEL 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 WELLS, CATHY 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
42
Print Date: 01/08/2021 City of Dublin
Page 8 of 10 Payment Issuance Report
Payments Dated 12/1/2020 through 12/31/2020
Date Issued Payee Amount Description
12/15/2020 WETHERFORD, HAZEL 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 WHEELER, KRISTIE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 WINDSOR, STEVE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 WOLFENBERGER, KATIE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 WONG, ANNE 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 YIP, KA WUN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
12/15/2020 YOUNG, SHANNAN 75.00 TECH REIMB - COVID-19 SIP 12/7/20-1/7/21
Payments Issued 12/15/2020 Total: 28,330.30
12/21/2020 ADVANCED INTEGRATED PEST 4,325.00 PEST CONTROL SERVICES AUG 2020 4,325.00 PEST CONTROL SERVICES JUL 2020 4,830.00 PEST CONTROL SERVICES OCT 2020 5,200.00 PEST CONTROL SERVICES SEP 2020 140.00 PEST CONTROL SERVICES-CAMP PARKS
Check Total: 18,820.00
12/21/2020 AMADOR VALLEY INDUSTRIES LLC 24,457.72 CAMPS PARKS WASTE SERVICES NOV 2020
12/21/2020 APEX GRADING 60,000.00 FALLON VILLAGE GHAD MAINTENANCE AUG 2020 29,563.14 FALLON VILLAGE GHAD MAINTENANCE SEP 2020 884.00 SCHAEFER RANCH GHAD MAINTENANCE AUG 2020
Check Total: 90,447.14
12/21/2020 ARORA, AKSHAY 2,884.00 REC CLASS INSTRUCTOR
12/21/2020 BALDANZI, ROSEMARY 21.91 MILEAGE REIMBURSEMENT NOV 2020
12/21/2020 BERGDOLL, JIM 813.00 REIMB PLANNING ASSOC MEMBERSHIP DUES
12/21/2020 BRISSEY, ADAM 149.85 MILEAGE REIMBURSEMENT NOV 2020
12/21/2020 CARBONIC SERVICE 421.72 POOL CHEMICALS FOR THE WAVE
12/21/2020 CASTRO VALLEY PERFORMING ARTS 168.00 REC CLASS INSTRUCTOR
12/21/2020 CHESS WIZARDS, INC. 105.00 REC CLASS INSTRUCTOR
12/21/2020 DOWNTOWN DISPLAYS LLC 1,200.00 DOWNTOWN WI-FI TOWER 2021
12/21/2020 DUKE, JERRY 27.38 MILEAGE REIMBURSEMENT NOV 2020
12/21/2020 EAST BAY RESTAURANT SUPPLY,INC 9,793.23 SENIOR CENTER APPLIANCE REPLACEMENT
12/21/2020 GURUS EDUCATION EAST BAY 735.00 REC CLASS INSTRUCTOR
12/21/2020 ICC INC. 272.03 BUILDING CODE PUBLICATIONS
12/21/2020 INT'L ASSN OF ELECTRICAL INSP 120.00 INT'L ASSN OF ELECTRICAL INSPECTORS DUES
12/21/2020 JAVORSKY, KYLE 33.12 MILEAGE REIMBURSEMENT NOV 2020
12/21/2020 KLOSS, DAVID A. 1,768.50 EDUCATION REIMBURSEMENT
12/21/2020 KLUBER ASSOCIATES, INC 981.50 LANDSCAPE PLAN CHECK & INSPECTIONS NOV 2020 1,585.50 LANDSCAPE PLAN CHECK & INSPECTIONS OCT 2020
Check Total: 2,567.00
12/21/2020 LUM, MARVIN 134.32 MILEAGE REIMBURSEMENT NOV 2020
12/21/2020 MCCOLLIN, RYAN 39.22 REIMB STANDARDIZED FIELD SOBRIETY COURSE EXP
12/21/2020 M-GROUP 4,242.50 PLANNING SERVICES NOV 2020
12/21/2020 MICHAEL BAKER INT'L, INC. 680.00 HOUSING CONSULTING SERVICES NOV 2020
12/21/2020 NOVANI, LLC. 6,000.00 TRAFFIC OPERATIONS CENTERS MAINT/SUPPORT
12/21/2020 PARKWAY BODY SHOP 7,994.36 POLICE VEHICLE REPAIR - 16D18
12/21/2020 PETIT, CHRISTINE 374.40 REC CLASS INSTRUCTOR
12/21/2020 PG&E 2,067.93 SERVICE TO 12/01/2020 980.22 SERVICE TO 12/02/2020 22.56 SERVICE TO 12/01/2020 1,027.06 SERVICE TO12/02/2020
43
Print Date: 01/08/2021 City of Dublin
Page 9 of 10 Payment Issuance Report
Payments Dated 12/1/2020 through 12/31/2020
Date Issued Payee Amount Description
Check Total: 4,097.77
12/21/2020 PLAN JPA 5,519.97 GENERAL LIABILITY CLAIMS NOV 2020
12/21/2020 RAYNE OF SAN JOSE 184.75 WATER SOFTENER SERVICES DEC 2020 192.77 WATER SOFTENER SERVICES NOV 2020
Check Total: 377.52
12/21/2020 RRM DESIGN GROUP, A CA CORP 3,652.50 LANDSCAPE PLAN CHECK/INSPECTION SVCS NOV 2020
12/21/2020 SQUAD ESTATES 960.00 REC CLASS INSTRUCTOR
12/21/2020 STONERIDGE CHRYSLER JEEP DODGE 76.03 POLICE VEHICLE MAINTENCE & REPAIR
12/21/2020 TRB AND ASSOCIATES, INC. 1,687.50 PLAN CHECK SERVICES NOV 2020
12/21/2020 TRI-VALLEY JANITORIAL INC. 4,392.00 EXTRA JANITORIAL SERVICES-COVID DEC 2020 25,794.92 JANITORIAL SERVICES - CAMP PARKS DEC 2020 23,795.99 JANITORIAL SERVICES DEC 2020 2,229.19 JANITORIAL SUPPLIES NOV 2020
Check Total: 56,212.10
12/21/2020 UNIVERSAL BUILDING SERVICES & 558.00 CARPET CLEANING SERVICES THE WAVE NOV 2020
12/21/2020 VERIZON WIRELESS 1,763.70 POLICE SITCAM SERVICE TO 12/03/20
12/21/2020 VIVINT INC. 98.00 REFUND BUSINESS LICENSE APP FEE
12/21/2020 WC3-WEST COAST CODE CONSULTANT 6,851.25 PLAN CHECK SERVICES NOV 2020
12/21/2020 WORKBRIGHT 8,400.00 ONBOARDING SOFTWARE SUBSCRIPTION
Payments Issued 12/21/2020 Total: 264,523.74
12/24/2020 CAL PERS 77,125.11 PERS RETIREMENT PLAN: PE 12/18/20
12/24/2020 EMPLOYMENT DEVELOPMENT DEPT 20,769.23 CA STATE WITHHOLDING: PE 12/18/20
12/24/2020 I C M A 401 PLAN 1,610.60 DEFERRED COMP 401A: PE 12/18/20
12/24/2020 I C M A 457 PLAN 23,753.39 DEFERRED COMP 457: PE 12/18/20
12/24/2020 INTERNAL REVENUE SERVICE 65,412.08 FEDERAL WITHHOLDING: PE 12/18/20
12/24/2020 US BANK - PARS 1,665.80 PARS: PE 12/18/20
12/24/2020 WAGEWORKS, INC. 3,015.55 WAGEWORKS: PE 12/18/20
Payments Issued 12/24/2020 Total: 193,351.76
12/28/2020 ALCOR SOLUTIONS, INC. 98.00 REFUND BUSINESS LICENSE APP FEE
12/28/2020 AMP PRINTING, INC. 411.00 BUSINESS CARDS
12/28/2020 ARORA, AKSHAY 129.00 REC CLASS INSTRUCTOR
12/28/2020 AT&T - CALNET 3 1,219.20 SERVICE TO 12/12/2020 512.53 SERVICE TO 12/14/2020
Check Total: 1,731.73
12/28/2020 BIG O'TIRES #7 278.94 POLICE VEHICLE TIRES & MAINTENANCE
12/28/2020 CALIFORNIA SPIRIT ELITE, INC. 438.90 REC CLASS INSTRUCTOR
12/28/2020 CASTRO VALLEY PERFORMING ARTS 1,262.80 REC CLASS INSTRUCTOR
12/28/2020 COMCAST 2,300.00 CIVIC CENTER & FIRE STATION INTERNET NOV 2020
12/28/2020 COMCAST 1,572.04 INTERNET/CABLE SVCS VARIOUS CITY DEPTS NOV 2020
12/28/2020 CONSOLIDATED PRINTERS INC 3,781.10 VOTER INFORMATION GUIDE PRINTING 1,100.80 VOTER INFORMATION GUIDE- TRANSLATION SVCS
Check Total: 4,881.90
12/28/2020 CRANFORD, ROBIN 1,056.00 REC CLASS INSTRUCTOR
12/28/2020 GENERAL DYNAMICS INFORMATION 98.00 REFUND BUSINESS LICENSE APP FEE
12/28/2020 GRAY-BOWEN-SCOTT 435.00 ENGINEERING SERVICES NOV 2020
12/28/2020 HARRELL HARRIS PHOTOGRAPHY 2,700.00 PHOTOGRAPHY SERVICES
12/28/2020 HINDERLITER, DE LLAMAS & ASSOC 5,826.58 SALES TAX AUDIT CONSULTING SERVICES Q2
44
Print Date: 01/08/2021 City of Dublin
Page 10 of 10 Payment Issuance Report
Payments Dated 12/1/2020 through 12/31/2020
Date Issued Payee Amount Description
12/28/2020 KELLY'S KIDS DAY CARE 98.00 REFUND BUSINESS LICENSE APP FEE
12/28/2020 KIDZ LOVE SOCCER 128.80 REC CLASS INSTRUCTOR
12/28/2020 LANGUAGE LINE SERVICES 9.50 LANGUAGE LINE SERVICES NOV 2020
12/28/2020 LANLOGIC INC. 388.00 INFORMATION SYSTEMS CONSULTING SVCS NOV 2020 1,050.00 MALWARE SOFTWARE MAINTENANCE NOV 2020 425.00 NETWORK MONITORING SERVICES NOV 2020
Check Total: 1,863.00
12/28/2020 LASER TECHNOLOGY INC. 10,914.08 POLICE LASER TECH LIDAR UNITS
12/28/2020 LITTLE DREAMS PLAY SCHOOL 30.00 BUSINESS LICENSE FEE NO LONGER REQUIRED
12/28/2020 LOGOBOSS 151.15 RETIREMENT PLAQUE
12/28/2020 NETFILE INC. 6,000.00 ANNUAL SUBSCRIPTION FOR CAMPAIGN E-FILING FEE
12/28/2020 OFFICE TEAM 2,893.60 TEMPORARY CLERICAL SUPPORT
12/28/2020 OPEN HEART KITCHEN 25,686.00 CARES COVID-19 GRANT-SUPPLEMENTAL LUNCHES
12/28/2020 PETIT, CHRISTINE 91.20 REC CLASS INSTRUCTOR
12/28/2020 PG&E 1,171.77 SERVICE TO 11/11/2020 9,834.82 SERVICE TO 11/13/2020 112.16 SERVICE TO 11/24/2020 143.99 SERVICE TO 11/29/2020 2,837.86 SERVICE TO 11/30/2020 4,044.45 SERVICE TO 12/01/2020 248.22 SERVICE TO 12/02/2020 62.87 SERVICE TO 12/05/2020 24,542.27 SERVICE TO 12/06/2020 1,485.71 SERVICE TO 12/07/2020
Check Total: 44,484.12
12/28/2020 QUADIENT LEASING USA, INC. 1,066.39 NEOPOST MAIL MACHINE LEASE
12/28/2020 RRM DESIGN GROUP, A CA CORP 23,410.00 CONSULTING SVCS-MULTI-FAM DEV & ADU'S
12/28/2020 SAFE STEP WALK-IN TUB CO. INC. 98.00 REFUND BUSINESS LICENSE APP FEE
12/28/2020 SELECT IMAGING 146.64 NAME & DAIS PLATES-HERNANDEZ, HU, MCCORRISTON
12/28/2020 SPECTRUM COMMUNITY SVCS INC. 16,223.69 CARES COVID-19 PROGRAM GRANT
12/28/2020 STANFORD HEALTH -VALLEYCARE 1,435.00 EMPLOYEE COVID-19 TESTING
12/28/2020 STARLITE CHILDCARE 30.00 REFUND BUSINESS LICENSE APP FEE
12/28/2020 TRC ENGINEERS, INC 15,315.67 2020 SLURRY SEAL PROJECT MGMT/INSPECT SVCS
12/28/2020 TRI-VALLEY JANITORIAL INC. 5,304.00 EXTRA JANITORIAL SERVICES NOV 2020
12/28/2020 TYLER TECHNOLOGIES, INC. 90,641.14 EDEN SOFTWARE SUPPORT 2021
12/28/2020 WESCO GRAPHICS INC 6,714.79 CITY REPORT & ACTIVITY GUIDE PRINTING
Payments Issued 12/28/2020 Total: 275,954.66
12/30/2020 DSRSD 236,698.03 SERVICE TO 11/30/2020
Payments Issued 12/30/2020 Total: 236,698.03
Grand Total for Payments Dated 12/1/2020 through 12/31/2020: 6,893,382.67 Total Number of Payments Issued: 336
45
STAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 4.6
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:City Proclamations for the Month of February
Prepared by: Cierra Fabrigas, Executive Aide
EXECUTIVE SUMMARY:
The City Council will consider the following proclamations for the month of February in the City of
Dublin: American Heart Month, African American History Month, and National Teen Dating
Violence Awareness and Prevention Month.
STAFF RECOMMENDATION:
Approve the proclamations.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will consider the following proclamations for the month of February 2021:
1. American Heart Month
February is American Heart Month and is recognized nationally to increase awareness of
cardiovascular health. Focusing on heart health has never been more important with the
spread of COVID-19 and the increased severity of the illness in people with poor
cardiovascular health.
2. African American History Month
African American History Month is a time in which all citizens are encouraged to reflect on
past successes and challenges of Black communities, and to look to the future to ensure
freedom, equity, and inclusiveness.
3. National Teen Dating Violence Awareness and Prevention Month
National Teen Dating Violence Awareness and Prevention Month highlights an issue that
impacts everyone—not just teens, but their parents, teachers, friends, and communities as
46
Page 2 of 2
well. Youth.gov aims to break the cycle of violence during this month by providing support
and services to victims and their supporters.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) American Heart Month
2) African American History Month
3) National Teen Dating Violence Awareness and Prevention Month
47
Attachment 1
A PROCLAMATION OF THE CITY COUNCIL
CITY OF DUBLIN, CALIFORNIA
“American Heart Month”
WHEREAS,February is designated as American Heart Month, to encourage Americans to focus on their hearts and encourage
them to get their families, friends, and communities involved; and
WHEREAS,the first American Heart Month was proclaimed by President Lyndon B. Johnson in February 1964; and
WHEREAS,Go Red for Women is the American Heart Association’s global initiative to end heart disease and stroke in women.
Launched in 2004 to close the gap in awareness, Go Red quickly expanded into a worldwide movement dedicated to removing the
barriers women face to achieving good health and wellbeing; and
WHEREAS,hospitals and health systems around the country celebrate American Heart Month by helping to raise awareness in
communities about heart disease; and
WHEREAS, focusing on your heart health has never been more important. People with poor cardiovascular health are also at
increased risk of severe illness from COVID-19.
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim February 2021, as “American
Heart Month” and encourages citizens to by spread the word about preventing heart disease and living heart healthy lives.
DATED: February 2, 2021
Mayor Melissa Hernandez Vice Mayor Shawn Kumagai
Councilmember Jean Josey Councilmember Sherry Hu Councilmember Michael McCorriston
48
Attachment 2
A PROCLAMATION OF THE CITY COUNCIL
CITY OF D U B L I N, C A L I F O R N I A
“National African American History Month”
WHEREAS,National African American History Month in February celebrates the contributions that African
Americans have made to American history in their struggles for freedom and equality and deepens our understanding
of our Nation’s history; and
WHEREAS,the City of Dublin recognizes and values diversity, equity, and inclusion within our community; and,
WHEREAS,the migration of African Americans to all parts of the United States and throughout the world has led to
countless indelible contributions in the fields of science, medicine, law, social justice, athletics, the arts, government, and
more; and
WHEREAS,the presence of African Americans in our community continues to enhance the quality of life in the City of
Dublin; and
WHEREAS,the City of Dublin understands that African Americans have endured egregious discrimination and
bigotry throughout the course of our Nation’s history, conflicting with the core values of the City of Dublin; and
WHEREAS,African American History Month calls on our collective need to recognize and combat racism, and to
continue to build a community that embraces all ages, races, religions, and genders; and
WHEREAS,African American History Month is a time in which all citizens are encouraged to reflect on past successes
and challenges of Black communities, and to look to the future to ensure freedom, equity, and inclusiveness.
NOW, THEREFORE, BE IT RESOLVED, that we, the Dublin City Council, do hereby proclaim February 2021 as
African American History Month in the City of Dublin.
DATED:February 2, 2021
Mayor Melissa Hernandez Vice Mayor Shawn Kumagai
Councilmember Jean Josey Councilmember Sherry Hu Councilmember Michael McCorriston
49
Attachment 3
A PROCLAMATION OF THE CITY COUNCIL
CITY OF DUBLIN, CALIFORNIA
“National Teen Dating Violence Awareness and Prevention Month”
WHEREAS,February is recognized as National Teen Dating Violence Awareness and Prevention Month; and
WHEREAS,Teen Dating Violence is an issue that impacts everyone – not just teens, but their parents, teachers, friends, and
communities as well; and
WHEREAS,during Teen Dating Violence Awareness and Prevention Month, youth.gov aims to break the cycle of violence by
providing support and services to victims, their families, and their communities; and
WHEREAS, everyone can make a difference by reaching out to young people; as we interact with teens in our work or personal
lives each of us can act on the President’s call to stand against teen dating violence by: discussing the warning signs of dating
abuse, creating a positive connection to the issue, talking about how the media portrays healthy and unhealthy relationships, and
getting involved even if you don’t have a lot of resources; and
WHEREAS,the City of Dublin is joining forces with victim and service providers, Dublin Police Services, and concerned citizens
throughout Dublin to observe National Teen Dating Violence Awareness and Prevention Month.
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim February 2021, as “National Teen
Dating Violence Awareness and Prevention Month”.
DATED: February 2, 2021
Mayor Melissa Hernandez Vice Mayor Shawn Kumagai
Councilmember Jean Josey Councilmember Sherry Hu Councilmember Michael McCorriston
50
STAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 4.7
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Approval of 2021 City of Dublin Legislative Platform
Prepared by: John Stefanski, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider approving the 2021 Legislative Platform. The Legislative Platform
guides the City’s response to pending and potential legislation, policies, programs, grant funding
opportunities, ballot measures, mandates, and budgets at all levels of government.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the 2021 City of Dublin Legislative Platform.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Each year the City Council approves a Legislative Platform that includes the goals, strategies, and
priorities for organizing the City’s legislative advocacy efforts. The proposed 2021 Legislative
Platform (Attachment 2) identifies the fundamental legislative issues deemed important to the
City, and upon City Council approval, will allow Staff to respond to the rapidly changing nature of
legislative items efficiently and without delay.
The City values its ability and authority to exercise local control and to protect and enhance the
quality of life for Dublin residents. To that end, the 2021 Legislative Platform maintains two
foundational General Legislative Principles:
1. Protecting Local Government Control and Authority
a. Support any legislation, policies, ballot measures, and budgets that maintain or
improve local regulatory control and authority.
b. Oppose any legislation, policies, ballot measures, and budgets that undermine or
circumvent local control or authority.
2. Promoting or Enhancing Revenue Sources
51
Page 2 of 2
a. Support the protection or expansion of federal, state, and local funding sources that
provide revenue to the City.
b. Oppose any federal or state legislation, policies, programs, ballot measures,
unfunded mandates, and budgets that would have a negative impact on the City’s
ability to provide adequate programs, projects, and services.
Furthermore, the Legislative Platform identifies specific Public Policy Priorities in the following
categories:
1. General Administration
2. Fiscal Sustainability
3. Community and Economic Development
4. Transportation and Public Works
5. Public Safety
6. Parks/Quality of Life
7. Climate and Environment
The Public Policy Priorities is by no means an exhaustive list. In those instances where potential
legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and
budgets do not fit with the specific Public Policy Priorities, the General Legislative Principals will
guide City action.
Lastly, the Platform details the process the City will implement. Once approved, the Legislative
Platform will allow the City Council and Staff to respond in a timely manner to pending and
potential legislation.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council agenda was posted.
ATTACHMENTS:
1) Resolution Approving the 2021 City of Dublin Legislative Platform
2) Exhibit A to the Resolution – 2021 City of Dublin Legislative Platform
52
Attachment 1
Reso. No. XX-21, Item X.X, Adopted XX/XX/21 Page 1 of 1
RESOLUTION NO. XX – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE 2021 CITY OF DUBLIN LEGISLATIVE PLATFORM
WHEREAS,the 2021 City of Dublin Legislative Platform (“Platform”) outlines the City’s
legislative priorities and positions to inform residents, representatives, and policy makers; and
WHEREAS, these legislative priorities are guided by the City’s Mission and identified
through General Legislative Principles and Public Policy Positions which will determine the City’s
position on various legislative proposals; and
WHEREAS, the Platform provides Staff with direction and authorizes them, on the City
Council’s behalf, to quickly respond in support or opposition to bills, and other legislative or
gubernatorial actions in time sensitive situations, in accordance with the processes identified in
the Platform.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin adopts
the 2021 City of Dublin Legislative Platform attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the Mayor or her designee is authorized to sign letters
of opposition or letters of support as drafted by City Staff for legislation as long as they are
consistent with the Platform.
PASSED, APPROVED AND ADOPTED this 2
nd day of February 2021, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
53
Attachment 2
2021 LEGISLATIVE PLATFORM
FEDERAL AND STATE POLICY PRIORITIES
FEBRUARY 2021
54
Attachment 2
Introduction
Many public policies intersect with City priorities, programs, and services. This 2021 Legislative
Platform (Platform) outlines the City of Dublin’s legislative priorities and positions on these policies
to inform residents, representatives, and policymakers. These priorities are applicable to all relevant
legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgets.
The Mission of the City of Dublin is to promote and support a high quality of life, ensure a safe and
secure environment, foster new opportunities, provide equity across all programs, and champion a
culture of diversity and inclusion. This Mission shall guide the City’s Legislative Platform.
This Platform provides Staff with direction and authorizes them, on the City Council’s behalf, to
quickly respond in support of or opposition to bills and other legislative or gubernatorial actions in
time-sensitive situations. Additionally, the Platform enables staff to communicate Dublin-specific
issues and impacts with state legislators. Staff may draft letters, direct our legislative advocates, or
speak on behalf of the City regarding the legislative priorities this document outlines.
Any correspondence signifying the City’s support or opposition of a given bill must be signed by the
Mayor and/or City Manager with notification to the City Council.
Any questions regarding this Legislative Platform can be directed to John Stefanski, Assistant to the
City Manager at John.Stefanski@dublin.ca.gov.
Platform Overview and Coordination
This Legislative Platform serves as the foundation for any City legislative advocacy at all levels of
government. It informs the City’s legislative representatives of the key issues and legislation that
could have a potential impact on the City and the process in which the City will participate in the
legislative process. The City will employ several strategies to advocate or advance the City’s public
policy interests. These strategies include:
Position Development
o Reviewing analyses and positions by the League of California Cities, legislative
advocates, and other local government / professional associations in formulating the
City’s position.
o Working with City departments, legislative advocate(s) to develop this platform and
identify positions on proposed legislative measures.
Status Tracking
o Tracking key bills through the legislative process.
Communication and Advocacy
o Communicating the City’s position, in accordance with this Platform, through
correspondence, testimony, and in-person meetings.
o Working cooperatively with other cities, associations, and the League of California
Cities on advocating the City’s legislative position.
o Meeting with legislators and their representatives, as well as other federal, state and
county government officials on a regular basis, to discuss local government issues,
proposed legislation, requests for funding assistance, and City programs and services.
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The City Manager’s Office will exercise day-to-day oversight of legislative matters. In addition to
coordinating formal action through the City Council, the City Manager and her designee will manage
the City’s Legislative Platform.
Staff will follow the process below when responding to all proposed and relevant legislation, polices,
programs, grant funding opportunities, ballot measures, mandates, and budgets.
1. Review and determine whether a proposal will impact the City.
2. Prepare a letter outlining the City’s position for the Mayor’s or City Manager’s signature.
3. Distribute the letter to the legislation’s author(s), the City Council, and other relevant parties.
In scenarios where a proposal or regulation arises that may impact the City and is not covered by
this Legislative Platform, Staff will prepare a draft position letter for the City Council to review prior
to distribution.
General Legislative Principles
The City values its ability and authority to exercise local control and to protect and enhance the
quality of life for Dublin residents. To that end, the City has two general legislative principles:
Protecting Local Government Control and Authority
Support any legislation, policies, ballot measures, and budgets that maintain or improve local
regulatory control and authority.
Oppose any legislation, policies, ballot measures, and budgets that undermine or circumvent
local control or authority
Promoting or Enhancing Revenue Sources
Support the protection or expansion of federal, state, and local funding sources that provide
revenue to the City.
Oppose any federal or state legislation, policies, programs, ballot measures, unfunded
mandates, and budgets that would have a negative impact on the City's ability to provide
adequate programs, projects, and services.
Public Policy Priorities
This legislative platform identifies specific public policy priorities by topic area. Informed by the
general legislative principles, these priorities will guide the positions the City will take on specific
legislation, policies, ballot measures, and budgets. The public policy priorities are categorized as
follows:
1. General Administration
2. Fiscal Sustainability
3. Community and Economic Development
4. Transportation and Public Works
5. Public Safety
6. Parks/Quality of Life
7. Climate and Environment
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1. General Administration
Staff recommends that the City Council support:
1. Legislation that enhances or streamlines local control and allows cities to address the
needs of local constituents within a framework of regional cooperation.
2. Legislation that streamlines the process to apply for, to receive approval of, and to
receive state or federal emergency funding.
3. Legislation that promotes the use of data and technologies to create efficiencies,
promote economic development, enhance public safety, improve transportation and
mobility, improve sustainability, increase transparency to public information, enhance
municipal quality of life factors and help solve other civic challenges.
4. Legislation that assures every person the right to equal treatment in and access to all
government-sponsored benefits or funded programs.
Staff recommends that the City Council oppose:
5. Legislation that attempts to restrict local authority or decision-making whether by state
or federal legislation or ballot propositions.
6. Legislation that would diminish or eliminate local governments’ ability to contract out
for the provision of services.
7. Legislation that requires cities to use district-based elections.
8. Legislation that limits or removes local review and permitting of emerging
telecommunications technologies, such as Small Cell technology.
2.Fiscal Sustainability
Staff recommends that the City Council support:
1. Legislation that maintains or enhances ongoing revenues to the City.
2. Legislation which updates the tax structure to enhance local government revenues that
have declined due to the expansion of e-commerce, increased consumption of services
rather than durable goods, and innovations in technology.
3. Legislation and regulatory actions that ensure timely distribution of mandated
reimbursements owed to the City.
4. Legislative reforms that would remove unnecessary state-imposed mandates.
5. Legislation that provides for the use of incentives for local government action rather
than mandates (funded or unfunded).
6. Legislation that establishes new and innovative revenue options and resources to finance
public infrastructure construction and maintenance.
7. Legislation that streamlines the establishment and utilization of infrastructure financing
districts or other funding mechanisms for infrastructure improvements.
8. Legislation that changes the Communications Act of 1934 that removes the distinction
between “capital” and “operating” funds to provide more local control for community
television stations in the use of their public, educational, and government (PEG) channel
fees.
9. Legislation that supports measures to increase transparency of all public employee
salaries and benefits.
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10. Legislation that supports measures to provide sustainable public pensions and other
post-retirement benefits.
Staff recommends that the City Council oppose:
11. Legislation that undermines and preempts local authority over local taxes and fees.
12. Legislation or budgets which shift funds from local governments to the state or federal
government.
13. Legislation that imposes unfunded or inadequately funded federal and state mandates on
local governments.
14. Legislation that eliminates development fees or limit the ability of cities to levy fees to
provide for infrastructure or services.
15. Legislation that requires or expands state involvement in City financial audits, fiscal
monitoring, general oversight, or assistance by the State Treasurer, State Controller, or
other state agencies.
16. Legislation that defers reimbursements for state mandated programs.
3.Public Works and Transportation
Staff recommends that the City Council support:
1. Legislation that ensures the City receive its fair share of transportation funding and that
keeps the funding decisions at the local level.
2. Legislation that supports a constitutional amendment to lower the two-thirds approval
threshold for sales and use tax measures for transportation purposes.
3. Legislation that supports reducing Vehicle Miles Traveled (VMT) and supports
developing and implementing Transportation Demand Management (TDM) plans and
strategies.
4. Legislation that supports reducing congestion and delay along freeways in the Tri-Valley
Area.
5. Legislation that supports multimodal freight movement between the San Francisco Bay
Area and the Central Valley and projects that reduce freight traffic on I-580.
6. Legislation that enhances the safety of all modes of transportation, particularly bicycles
and pedestrians, reduces traffic congestion, and supports regional transportation
improvements.
7. Legislation that supports Intelligent Transportation Systems (ITS), Connected, and
Automated Vehicles.
8. Legislation that supports local control and local regulation of shared mobility, micro
mobility, transportation network companies (TNCs), and other emerging industries that
use city infrastructure to offer private services.
9. Legislation that enables the sale of traffic data to recover the cost of data collection.
Staff recommends that the City Council oppose:
10. Legislation that infringes upon the ability of local governments to effectively administer
and modify state and local construction provisions and standards.
11. Legislation that takes away local control of managing and operating local streets.
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12. Legislation that reduces the City’s condemnation authority regarding acquisition of
properties required for public projects.
13. Legislation that seeks to repeal revenue collection or divert funds from the Road Repair
and Accountability Act of 2017 (SB1).
4. Community and Economic Development
Staff recommends that the City Council support:
1. Legislation that maintains the City’s authority over land use decisions.
2. Legislation that strengthens local regulatory authority and control over the siting of
medical or recreational marijuana dispensaries.
3. Legislation that would create a more equitable Regional Housing Needs Allocation
(RHNA) process.
4. Legislation that creates more flexibility for local jurisdictions to work together to provide
housing that counts toward RHNA requirements.
5. CEQA (California Environmental Quality Act) legislation that eliminates redundant,
costly, and cumbersome mandates and restrictions.
6. Legislation that provides incentives for affordable housing and transit-oriented
development.
7. Legislation that increases financial assistance to provide affordable, transitional, special
needs and emergency housing to the homeless, seniors, veterans, and people with special
needs.
8. Legislation encouraging the expansion of STEM (Science, Technology, Engineering and
Mathematics) programs in K-12, higher education, and libraries.
9. Legislation that enhances the City’s efforts to retain existing businesses and attract new
businesses.
10. Legislation that provides tangible and productive tools and incentives to support job
creation, business attraction, and business retention.
11. Legislation that advances or encourages innovation, entrepreneurship, start-ups, small
business opportunities, and/or workforce development.
Staff recommends that the City Council oppose:
12. Legislation that interferes or reduces local land use control and decision making.
13. Legislation and regulatory efforts that would diminish or eliminate the authority of cities
to zone and plan for the development of telecommunications infrastructure, including
the siting of cellular communications towers or transmission sites.
14. Legislation that would diminish or eliminate cities’ authority to regulate condominium
conversions.
15. Legislation that would interfere with the ability to provide productive incentives to
support job creation, business attraction, and business retention.
5. Public Safety
Staff recommends that the City Council support:
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1. Legislation and grant opportunities that increase funding for local law enforcement, fire
suppression and prevention, hazardous materials mitigation, and emergency medical
services.
2. Legislation that provides funding to local agencies for training, disaster preparedness,
crime prevention, public outreach, and emergency planning.
3. Legislation which ensures cities have control of regulating local medical marijuana
facilities, including but not limited to, regulating security requirements and health and
safety standards.
4. Legislation that improves data and information dissemination, preparedness funding, and
first-responder training for oil-by-rail shipments.
5. Legislation that maintains or increases grant funding for the Community Oriented Police
Services (COPS) program.
6. Legislation that provides a greater share of asset forfeiture funds for cities and increases
latitude for spending local funds.
7. Legislation that supports funding to prepare, mitigate, adapt, and respond to extreme
weather or emergency events.
6. Parks / Quality of Life
Staff recommends that the City Council support:
1. Legislation that creates new funding opportunities for parks and community facilities.
2. Legislation that provides funding for ADA (Americans with Disabilities Act) facility and
park upgrades.
7. Climate and Environment
Staff recommends that the City Council support:
1. Legislation that encourages manufacturers to include post-consumer recycled material in
their products and encourages state and local government agencies to use less toxic and
recycled content products.
2. Legislation that supports minimizing single-use disposables as well as minimizes product
packaging.
3. Legislation that supports the ability of the City to run efficient and effective waste
diversion programs.
4. Legislation and policies that assist the City in meeting or exceeding established goals of
reducing water consumption and increasing water supply without preempting local
planning decisions.
5. Legislation that supports reducing greenhouse gas emissions related to extracting,
transporting, and manufacturing materials.
6. Legislation protecting the interest of California’s Community Choice clean electricity
providers and their customers.
7. Legislation that assists regional and local governments in developing and implementing
energy efficiency and conservation strategies and that ensures that local governments can
continue, and not be preempted in, their efforts to achieve economic improvements
through increased energy efficiency and conservation plans that seek to decrease carbon
emissions.
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8. Legislation that supports regional and local government efforts to develop and
implement programs to reduce air pollution.
9. Legislation and grant opportunities for cities that provide funding for developing or
enhancing alternative vehicle fueling stations.
10. Legislation that provides funding and creates flexibility in the implementation of
mandatory storm water and solid waste programs.
11. Legislation to address litter control and abatement problems in California.
12. Legislation that would make it easier for the City to fund and comply with new and
increasingly stringent storm water quality permit requirements.
13. Legislation that lessens the financial impact of state and federal unfunded mandates
related to compliance with environmental programs and regulations.
14. Legislation that supports local solar generation, battery storage, microgrids, and the
electrification of California’s energy and fuel supply.
Staff recommends that the City Council oppose:
15. Legislation that preempts local planning decisions regarding solid waste facility sites.
16. Legislation that preempts local solid waste and AB 939 fee setting authority or imposes
taxes or fees on local solid waste programs to fund state programs not directly related to
solid waste management.
61
STAFF REPORT
CITY COUNCIL
Page 1 of 3
Agenda Item 4.8
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Upgrade from Laserfiche Avante to Laserfiche Rio
Prepared by: Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:
The City Council will consider upgrading the Laserfiche records management system and
approving the future purchase of Laserfiche’s licenses and ECS Imaging, Inc. professional services
in excess of $45,000.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Upgrade from Laserfiche Avante to Laserfiche Rio and
Approve the Future Purchase of Laserfiche Licenses and ECS Professional Services.
FINANCIAL IMPACT:
The upfront cost for the upgrade and first year of Annual Maintenance is estimated to be $46,652
and will come from the Financial System Replacement Project (CIP No. GI0319). The ongoing
annual maintenance and licensing costs will increase slightly from $24,210.90 to $28,670 and will
be incorporated into the future Information Technology Fund budget.
DESCRIPTION:
Background
On May 5, 2020, the City Council adopted its updated Strategic Plan for Fiscal Years 2020-21 and
2021-22. This plan includes Strategy #4: Become a 24/7 City Hall to enhance Resident and
Business Engagement; and Objects #4A and 4B: Reduce/eliminate the need for paper transactions
where feasible and provide more opportunities for residents to complete transactions with the
City online, with appropriate security measures.
The City utilizes ECS Imaging, Inc. (ECS) and Laserfiche as its main electronic document
repository, and since the Shelter-in-Place, Staff has looked at additional features within Laserfiche
to continue reducing the need for paper transactions and provide efficiencies while Staff work
remotely. In order to facilitate the processing of all internal and public facing forms, on September
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15, 2020, the City Council adopted Resolution No. 98-20 and approved the purchase of the
Laserfiche Forms Portal, DocuSign Integration, and additional related software licenses.
During the configuration of the Forms Portal, Staff learned that Laserfiche has new licensing
features that provide more audit functionality and enhanced user actions. To access these
elements, the City needs to change its Laserfiche licensing structure.
The current licensing runs on a shared access model whereby users log in with one of 15 common
user IDs, depending on their department, to perform individual functions. In some cases, as many
as five users share the same account ID. This model makes it impossible to attribute individual
Laserfiche actions to specific users and audit those actions should that become necessary in a
security event or audit. To provide for greater user access, auditability and increased data
security, Staff recommends migrating Laserfiche to an individual user model that is tied to City
centrally managed directory of user accounts.
Analysis
Staff looked at two options as provided by ECS and recommends the City upgrade from Laserfiche
Avante to Laserfiche Rio. This upgrade allows tiered pricing on the additional licenses the City will
need in order to provide the appropriate security measures to implement the Forms Portal. In
addition, the upgrade would:
Provide additional mobile and web access to official City records by Staff in the event of an
emergency and allow more reliable remote access to official records;
Provide the opportunity for unlimited databases;
Allow Information Services to have an advanced audit trail of additions, deletions, and
changes to the Laserfiche repository system; and
Allow bundling discounts on future enhancements.
The upgrade is estimated to cost $46,652 up front, including the first year of annual maintenance.
To account for the potential for slight modifications in the quote, potential trade-in credits, and
future Laserfiche updates, Staff is asking the City Council to approve purchases that exceed
$45,000, rather than for the exact amount of the current quote. The City currently operates under
the Terms and Conditions of a Priority Support Agreement (Attachment 3) with ECS Imaging, Inc.
and will continue to operate under this agreement.
Section 2.36.050(A)(6) of the Municipal Code allows for exceptions to the typical public bidding
process when a purchase involves goods of a technical nature, where it would be difficult for a
vendor to bid on a standard set of specifications, the Purchasing Agent shall undertake a thorough
review of known products and a comparison of features which would most closely meet the City’s
needs at the least cost. Purchases made in this manner that exceed $45,000 shall be approved by
the City Council (Section 2.36.050(6)). The Laserfiche system requires support from an authorized
reseller to comply with software licensing requirements. ECS Imaging, Inc. has been the City-
authorized Laserfiche reseller and technical support firm since 2004 and is the firm authorized by
Laserfiche to support the City’s use of Laserfiche products.
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Alternative
Staff also looked at not upgrading and adding the necessary licensing to the current Laserfiche
product. Staff does not recommend this because the tiered pricing on all licenses is not available
and adding licensing over time would be more expensive to the City. In addition, as the City moves
to increase security event detection, prevention, and recovery, the Lasefiche Rio model that
integrates user licenses with the City’s existing user directory will aid in that endeavor.
STRATEGIC PLAN INITIATIVE:
Strategy 4: Become a 24/7 City Hall to Enhance Resident and Business Engagement
Objects #4A and 4B: Reduce/eliminate the need for paper transactions where feasible and provide
more opportunities for residents to complete transactions with the City online, with appropriate
security measures.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving the Upgrade from Laserfiche Avante to Laserfiche Rio
2) Exhibit A to the Resolution - Quote for Upgrade
3) ECS Imaging, Inc. Support Agreement Terms and Conditions
64
Attachment 1
Reso. No. XX-21, Item X.X, Adopted XX/XX/21 Page 1 of 2
RESOLUTION NO. XX – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE UPGRADE FROM LASERFICHE AVANTE TO LASERFICHE RIO AND
APPROVING THE FUTURE PURCHASE OF LASERFICHE LICENSES AND ECS
PROFESSIONAL SERVICES
WHEREAS,the City has a Laserfiche electronic document management system for
centralized electronic record storage; and
WHEREAS,the City Council has established a strategic initiative to become a 24/7 City
Hall to Enhance Resident and Business Engagement; and
WHEREAS, Laserfiche has new licensing features that provide more audit functionality
and enhanced user actions to assist in this effort; and
WHEREAS, in order to access these elements, the City needs to change its Laserfiche
licensing structure; and
WHEREAS, ECS Imaging, Inc. is the City’s authorized Laserfiche reseller and support
form, and is solely authorized to implement solutions that integrate with the City’s Laserfiche
system; and
WHEREAS, Sections 2.36.050(A) and (B) of the Dublin Municipal Code allow for
exceptions to the typical public bidding process when a purchase involves goods of a technical
nature, where it would be difficult for a vendor to bid on a standard set of specifications, provided
that the City Council shall award purchases in excess of $45,000; and
WHEREAS, ECS Imaging, Inc. provides Annual Maintenance and Support to the City for
its Laserfiche products is uniquely qualified to configure and implement the upgrade to
Laserfiche Rio; and
WHEREAS, the cost of the Laserfiche upgrade, when added to the Annual Maintenance
paid to ECS Imaging, Inc. for Fiscal Year 2020-21 and the September 2020 addition of the
Forms Portal and DocuSign Integration, puts the total amount paid to ECS for Laserfiche
products over $45,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the purchase and authorizes the City Manager, as Purchasing Agent, to procure
Laserfiche Rio from ESC Imaging, Inc. as described to the City Council on February 2, 2021 and
attached hereto as Exhibit A;additional Laserfiche licensing and ECS professional services in
excess of $45,000, subject to available budget appropriated; and authorize the City Manager, or
her designee, to continue to approve the annual maintenance and licensing agreement terms as
long as the City continues to utilize Laserfiche.
PASSED, APPROVED AND ADOPTED this 2nd day of February 2021, by the following
vote:
65
Attachment 1
Reso. No. XX-21, Item X.X, Adopted XX/XX/21 Page 2 of 2
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
66
Quote
Q4 2020 V2 Quote Type Rio
Quotation For Quote Info
Name: Date: 12/6/2020
Company: Quote Number: 120620
Phone: Valid Through 2/28/2021
E-mail: Terms: net 15
Account Manager: Pete H
Phone: 925 586 7549
E-mail:
Description of Product and Services
Software
SKU Unit Price Quantity Line Total
ENFPL25 900.00$ 30 27,000.00$
EPLS1 45,000.00$ 1 45,000.00$
EFRM 83.00$ 30 2,490.00$
EPFRM 7,995.00$ 1 7,995.00$
IA 1,500.00$ 1 1,500.00$
EDCSI -$ 1 -$
EPAR 290.00$ 59 17,110.00$
$ (86,905.00)14,190.00$
Annual Maintenance and Licensing
SKU Unit Price Quantity Line Total
ENFPL25B 180.00$ 30 5,400.00$
EPLS1B 9,000.00$ 1 9,000.00$
EFRMB 16.70$ 30 501.00$
EPFRMB 1,600.00$ 1 1,600.00$
IAB 300.00$ 1 300.00$
EDCSIB 300.00$ 1 300.00$
EPARB 58.00$ 59 3,422.00$
ECSGOLD 175.00$ 20 3,500.00$
OSE-AS-ANX 4,448.00$ 1 4,448.00$
S7160-AEMYNBD-3 199.00$ 1 199.00$
$ (3,408.00)Annual Maintenance Subtotal 25,262.00$
Hardware
SKU Unit Price Quantity Line Total
Hardware Subtotal -$
Professional Services
SKU Rate Quantity Line Total
ECST 7,200.00$ 1.00 7,200.00$
Professional Services Subtotal 7,200.00$
Special Terms
Subtotal 46,652.00$
Tax Rate 0.000%Tax -$
Software is only available via download and is not subject to CA sales tax Shipping -$
Billing Terms: Total 46,652.00$
*Software & Maintenance billed 100% at project start. *Services billed 50% up front minimally w/ remaining Services as incurred. *Standard Processing fee added to credit card payments
Annual Priority Support Contract Includes
Trade in item Value Qty Total
Avante Server MSE30 5000 1 $5,000.00
Full User Licenses 600 25 $15,500.00
Forms Participan User Lic 350 30 10,500.00$
Forms Professional User Lic 50 25 1,250.00$
Web Portal Unlimited 45000 1 45,000.00$
Forms Portal 7,995.00$ 1 7,995.00$
1
Import Agent 1,495.00$ 1 1,495.00$
Scan Connect 165.00$ 1 165.00$
Assureon 8TB AX Appliance 1x - Single Site On Site Support NBD
*ECS GOLD Priority Support
Laserfiche Forms Professional Full User (50-99 users) LSAP
Laserfiche Forms Portal Add-on LSAP
Laserfiche Import Agent LSAP
Laserfiche Rio Forms Participant Users + Read Only (50-199 users)
Laserfiche Docusign Connector LSAP
Laserfiche Rio Public Portal for 1 Laserfiche Server LSAP
Laserfiche Forms Portal Add-on
Laserfiche Import Agent
Laserfiche Docusign Connector LSAP
Laserfiche Rio Forms Participant Users + Read Only (50-199 users)
Trade-in Credit
Description
Laserfiche Rio Pilot Named Full Users (25-49 users) LSAP
Hardware Return Policy:
Unopened boxed hardware may be exchanged for a full cash or credit refund within 7 days - a 15% restocking fee may apply. Defective hardware will be exchanged for a replacement per the
terms and conditions specified on the product warranty card.
Description
Trade-in Credit
Description
○ Maximum 4 Hour Response Time - Upgraded from 24 hours with traditional LSAP support
○ Live Hours of support are 7:30am - 5:00pm PST M-F
○ Unlimited Phone and E-mail Support
○ On-site time is calculated to the nearest half hour and minimum onsite calculation is
between 2-8 hours depending on the location
○ On-site time can be used for remedial training, installing updates, and consulting, in addition
to support
○ ECS may allow planned after hours support in rare circumstances. In these circumstances
Priority Support will be billed at double the hourly rate.
○ Two free admissions to the ECS Annual Customer Conference along with Free Admission to
Quarterly User Groups
○ Monthly E-Newsletter
○ On-site/remote support hours included as quoted. On-site within next business day as
needed. Additional hours of support purchased at a discounted hourly rate. Customers not
under this plan can purchase on-site hours at $250/hour with a 1 hour minimum for remote
support, and an 8 hour minimum onsite charge in addition to travel expenses.
Software Only (Download Only)
Professional Services : Install all user licenses & upgrade from Avante to RIO. User Training: train the trainer. Configure; Adv Audit Trail, metadata template for
Housing documents how to configure Addl Servers & repositories. Verify Assureon is properly functioning with RIO Upgrade.
ECS Turn-key Install, Configure, Consulting,Project Mgmt & Training
fi-7160 3 Year Adv Exchange
Phone: 951-787-8768
Fax: 951-787-0831
www.ecsimaging.com
ECS Imaging, Inc.
5905 Brockton Ave, Suite
C
Riverside CA, 92506
Description
Upgrade Existing Laserfiche Avante System to LF Rio Licenses & add Quick Fields
Rio includes Workflow, Web Access, Mobile, Adv. Audit Trail, Digital Signatures, Discussions, Unlimited Servers, Forms Essentials
Marsha Moore
City of Dublin
Laserfiche Rio Pilot Named Full Users (25-49 users)
Laserfiche Rio Public Portal for 1 Laserfiche Server
Laserfiche Forms Professional Full User (50-99 users)
Attachment 2
67
Page 1 of 2
ECS GOLD PRIORITY SUPPORT AGREEMENT - TERMS AND CONDITIONS
This ECS Gold Priority Support Agreement (the “Support Agreement”) is incorporated by this reference in the agreement to which it is
attached (the “Master Agreement”. Products covered by this Support Agreement (“Products”) are any item or group of items supplied
by ECS which are set forth in the Master Agreement or any corresponding ECS invoice for support services (each an “Invoice”). Unless
specified differently, defined terms herein shall have the same meaning as attributed to them in the Master Agreement. ECS Imaging,
Inc. (“ECS”), a Value-Added Reseller of Laserfiche, and the Client agree to be governed by this Support Agreement relative to the software
and/or hardware maintenance services (“Service” or “Services”) which ECS will provide relative to the Products. The terms and
provisions in this Support Agreement shall control over any inconsistent terms or provisions in the Master Agreement.
1)Software Maintenance/Priority Support Services: Based on the software provided as part of the Master Agreement or applicable
Invoice, ECS will supply the following software maintenance/support services:
(a)ECS shall provide all necessary telephone support for reporting and resolving problems with the software products covered by
this Support Agreement, and shall be available to receive notification by the Client of any software problem. The Client must provide
adequate information and documentation to enable ECS to recreate the reported problem. If it is determined that there is no problem
with the software products, ECS will so inform the Client and, in such case, ECS reserves the right to charge the Client for the
services provided at ECS 's then current standard rates plus reasonable associated expenses. Notwithstanding the provisions of this
section, ECS makes no warranties that the maintenance/support provided hereunder will be successful in resolving any problems or
in diagnosing faults.
(b)Service is available by calling 877-790-1600 or via E-mail at helpdesk@ecsimaging.com during Regular Business Hours, defined
as the hours between 7:30 a.m. and 5:00 p.m. PST, Monday through Friday (excluding ECS company holi days). ECS agrees to use
reasonable efforts to respond to the Client's service request within four (4) hours of receipt of notification. ECS shall first attempt to
diagnose the reported problem via telephone and/or e-mail, if considered appropriate, shall attempt to resolve the reported problem
by requesting that the Client perform any required/standard operational maintenance or simple adjustments which the Client ca n
reasonably be expected to conduct. If the reported problem is not resolved via telephone and/or e-mail, ECS shall arrange for a
system engineer to visit the Client's site during ECS's Regular Business Hours.
(c)The Client has purchased a fixed number of Gold Priority Support Hours per year as defined in the Invoice for support services.
Gold Priority Support Hours will be debited when ECS performs remote desktop support, on-site support, on-site and remote
upgrades, and on-site training. In addition, most services offered by ECS are included in Gold Priority Support including Laserfiche
tech support, installations, configurations of workflow and forms, and integration services are included. When Gold Priority Support
Hours are used for on-site activities, ECS will debit a minimum of two to twenty-four hours from the Gold Priority Support Agreement
based on the travel time of the support engineer or trainer. Scheduled After-Hours Support, defined as any time-period outside of
ECS’s Regular Business Hours, is available at the discretion of ECS. The Client will be debited double the total number of Gold
Priority Support Hours used for After-Hours Support. Gold Priority Support Hours expire one year from the annual renewal date and
do not roll-over to the next year period. Gold Priority Support services cannot be used for Professional Services for the development
of brand new Laserfiche implementations, initial data conversions, or major software development services. If insufficient Gold Priority
Support hours are available, you will be asked to increase your annual Gold Priority Support Hours at a cost or purchase additional
Professional Services Hours at a rate of $225/Hr.
2)Hardware Maintenance/Support Services: If applicable based on the above-described Products, ECS will supply the following
hardware maintenance/support services:
(a)Hardware maintenance will be covered if such hardware is covered by the manufacturer’s warranty and the warranty is
maintained through ECS.
3)Charges: ECS will invoice Client for the total software/hardware maintenance/support services cost, including any applicable taxes.
Client agrees to remit complete payment for such invoice in advance of the renewal date indicated. An interest payment of 1.5%
compounded monthly and any applicable software maintenance reinstatement fees imposed by the software manufacturer shall be added
to any such invoices not paid by the renewal date specified on the Master Agreement or Invoice.
4)Client Responsibility: Client is responsible for:
(a)Notifying ECS in advance of any material changes to the supported Products components, including, but not limited to, the
system's network, server/workstation hardware, operating system or security configuration.
(b)Having a valid backup of data at all times to maintain original operating system, data and application software.
(c)Promptly notifying ECS of any need for service and making product(s) available to ECS engineers.
(d)Running diagnostic tests on all non-supported system components (network, server/workstation hardware, operating system or
security configuration) before having a product serviced under this Support Agreement.
5)Limitations of Service: Maintenance/support services provided under this Support Agreement do not include:
(a)Cost of bringing product(s) to operational status prior to placing them under maintenance.
(b)Costs related to the resolution of software problems caused by unapproved changes to the supported system's network,
server/workstation hardware, operating system or security configuration.
(c)Repair of damage caused by; accidents, natural disaster, improper use, damage during transportation/relocation by Client, wor k
performed on software/hardware by personnel other than ECS employees/subcontractors, causes beyond ECS 's control.
Attachment 3
68
Page 2 of 2
(d) Furnishing consumable supplies or accessories as specified by the manufacturer.
(e) Hardware with missing or altered serial numbers.
(f) Repair of damage or increase in service time caused by the use of the product for purpose other than for which it was designed
or beyond the manufacturer's specifications.
If services are required due to the above causes, ECS will provide services at ECS's then current standard service rates.
6) Term: This Support Agreement shall be in effect beginning on the first data of support and continue for one year, unless sooner
terminated as provided in Section 7 of this Support Agreement.
7) Termination: Client may terminate this Support Agreement for any reason with sixty (60) days written notice prior to the annual
anniversary. Client may also terminate this Support Agreement if any material agreement or obligation contained or referred to in the
Support Agreement has been breached by ECS, provided that Client has given ECS notice of such breach and there has been a failure
to cure such breach, if curable, within thirty (30) days after receipt of such notice. Unless such breach has been cured, te rmination shall
be effective thirty (30) days after receipt of such notice, and shall be without prejudice to any other right or remedy to which Client may
be entitled either at law, in equity, or otherwise, including, without lim itation, under this Support Agreement, may terminate this Support
Agreement at any time for any reason with sixty (60) days written notice. Upon terminating the Support Agreement, ECS will issue a
prorated refund of any remaining prepaid Support Agreement coverage. The refund amount will be for the ECS Gold Priority Support
Hours only and will not include prepaid, non -refundable maintenance/support fees paid to the software manufacturer(s) or third -party
hardware service provider(s).
8) Rate Changes: The Gold Priority Support rates stated within this Support Agreement will not change during the for a period of one
year. All rates are adjustable for Gold Priority Support coverage periods after one year from the annual renewal date.
9) Limitation of Liability: Client must provide ECS with notice of claims of damage, improper service, or lawsuit within thirty (30) days
of service. ECS shall not be liable for performance delays or for nonperformance due to causes beyond its reasonable control. For any
material breach of this Support Agreement by ECS, Client's remedy and ECS's liability shall be limited to a refund of related
maintenance/support fees paid during the period of breach, up to a maximum of twelve (12) months. The remedies provided herein are
Client's sole and exclusive remedies. In no event will ECS be liable for special, punitive, incidental, or consequential damages, whethe r
based in contract, tort, or otherwise, including, without limitation, claims for loss or corruption of data or lost profit.
10) Entire Agreement: Client acknowledges that he/she/it has read this Support Agreement, understands it and agrees to be bound
by the terms and provisions set forth herein. This Support Agreement may not be modified or amended except by written instru ment
duly executed by the parties. This Support Agreement, contains the entire agreement and understanding between ECS and the Cl ient
respecting the subject matter hereof and it supersedes and replaces any prior or contemporaneous written or oral proposals or Support
Agreements relative to Support Agreement services.
11) Binding Effect: Subject to any prohibition against assignment contained herein, the within Support Agreement shall be binding on and
shall inure to the benefit of the heirs, executors, administrators, successors, and assigns of the parties hereto.
12) Governing Law - Venue: This Support Agreement shall be governed by and construed in accordance with the laws of the State of
California. It shall be deemed to have been made and entered into in the City of Riverside, State of California, and all legal actions or arbitrations
pertaining thereto shall occur with regard to such specification of venue.
13) Professional Services: ECS provides additional professional services not defined, or covered under the Gold Priority Support scope of
Services. If the client chooses, these services will be provided by ECS at the rate of $225 per hour with a two-hour minimum, portal-to-portal.
14) Acceptance: This Support Agreement is deemed accepted by and binding upon Client by virtue of any of the following: (i) Client’s
execution of the Master Agreement; or (ii) ECS receiving a Client generated purchase order at any time during the period specified for any
Services to be performed by ECS; or (iii) Client availing itself of the Services to be provided hereunder.
69
STAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 4.9
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Reimbursement Agreement with SFPP L.P. for Pipeline Relocation for the
Scarlett Drive Extension Project
Prepared by: Laurie Sucgang, City Engineer
EXECUTIVE SUMMARY:
The City Council will consider approving the Reimbursement Agreement with SFPP L.P. for the
relocation and lowering of an existing pipeline to allow for the construction of the Scarlett Drive
extension project.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Reimbursement Agreement with SFPP L.P. for Pipeline
Relocation for the Scarlett Drive Extension Project.
FINANCIAL IMPACT:
There is no impact to the General Fund to prepare and approve the agreement. All Staff time and
costs to prepare the agreement are borne by the developer of the Boulevard Development, as the
design and construction of the Scarlett Drive Extension Project is a condition of approval of the
development and requirement of the Development Agreement. The developer is responsible for
all costs associated with the extension of Scarlett Drive, but is, however, eligible for transportation
fee credits for the Scarlett Drive Extension Project, which includes the pipeline relocation.
DESCRIPTION:
Various environmental studies for development in the Eastern Dublin Specific Plan area have
recommended the connection of Dublin Boulevard and Dougherty Road and the need for the
Scarlett Drive/Iron Horse Trail Extension Project (“Project”). The right-of-way alignment,
preliminary engineering, and Mitigated Negative Declaration for the Project were approved in
2007 (Resolutions 29-07 and 82-07), and the Project was included in the Eastern Dublin Traffic
Impact Fee program and subsequent updates.
The Boulevard Development (formerly Dublin Crossing) received approval in March 2014
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Page 2 of 2
(Planning Commission Resolution 14-14) to subdivide 189 acres into five master parcels to
coincide with the five phases of development, located along the eastern right-of-way line of
Scarlett Drive between Dublin Boulevard and Dougherty Road. Conditions of approval and a
Development Agreement require the developer to design and construct the Project.
There is an existing 10-inch petroleum products pipeline, owned by SFPP L.P. (a.k.a. Kinder
Morgan), located within the existing alignment of the Iron Horse Trail and within the planned
alignment of the extension of Scarlett Drive. In order for the Project to be constructed, the existing
pipeline needs to be relocated and lowered to accommodate a storm drain culvert.
A portion of the cost to relocate and lower the existing pipeline is the responsibility of
KinderMorgan, while the portion necessary for the storm drain culvert work is the responsibility
of the developer, on behalf of the City, which is estimated at $738,000. The developer is eligible for
transportation fee credits for the Scarlett Drive Extension Project, which includes the pipeline
relocation.
If the City Council approves the Reimbursement Agreement, Kinder Morgan anticipates beginning
the relocation of their pipeline in Spring/Summer 2021.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving the Reimbursement Agreement with SFPP L.P. for Pipeline Relocation
for the Scarlett Drive Extension Project2)Exhibit A to Resolution - Reimbursement Agreement
71
Attachment 1
Reso. No. XX-21, Item X.X, Adopted 02/02/21 Page 1 of 2
RESOLUTION NO. XX – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE REIMBURSEMENT AGREEMENT WITH SFPP L.P. FOR PIPELINE
RELOCATION FOR THE SCARLETT DRIVE EXTENSION PROJECT
WHEREAS,on March 6, 2007 and June 5, 2007, the City Council adopted Resolution
Numbers 29-07 and 82-07, respectively, adopting the Mitigated Negative Declaration and
approving the right-of-way alignment for Scarlett Drive/Iron Horse Trail Extension; and
WHEREAS,on November 19, 2013, the City Council adopted Ordinance No. 08-13
approving a Development Agreement between the City and Dublin Crossing Venture LLC relating
to the Dublin Crossing project; and
WHEREAS, on March 25, 2014, the Planning Commission adopted Resolution No. 14-14
approving Vesting Tentative Map 8150 for the Boulevard (formerly Dublin Crossing) project to
subdivide 189 acres into five master parcels to coincide with the five phases of development; and
WHEREAS,Vesting Tentative Map condition of approval numbers 56, and 64 through 70
require the developer to construct all street, trail, and utility improvements and offer for dedication
to the City the public right-of-way for Scarlett Drive and the Iron Horse Trail between Dublin
Boulevard and Dougherty Road, as outlined in the Exhibit I of the Development Agreement; and
WHEREAS,SFPP L.P. has an existing 10-inch petroleum products pipeline located within
the approved alignment of the Scarlett Drive/Iron Horse Trail Extension Project (“Project”); and
WHEREAS, the City and SFPP L.P. desire to enter into a Reimbursement Agreement,
attached hereto as Exhibit A, for the cost of the relocation and lowering of the existing pipeline to
accommodate the street, trail, and utility improvements for the Project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves
the Reimbursement Agreement.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Reimbursement Agreement, attached hereto as Exhibit A, and make any necessary, non-
substantive changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 2nd day of February 2021, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
72
Reso. No. XX-21, Item X.X, Adopted 02/02/21 Page 2 of 2
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
73
1
Reimbursement Agreement
THIS REIMBURSEMENT AGREEMENT (“Agreement”) is made and entered into as of
this ______ day of ___________, 202__, by and between SFPP L.P., a Delaware limited liability
company (“SFPP”), with an office at 1001 Louisiana Street, Houston, TX 77002, and the City of
Dublin (“City”) whose address is: 100 Civic Plaza, Dublin, CA.
WHEREAS, the City is proposing to construct and improve Scarlett Drive, hereinafter
referred to as the “Project,” which will necessitate relocating and lowering a portion of the existing
LS-16 10 inch petroleum products pipeline (“KM Facility”), which is owned and operated by SFPP.
WHEREAS, the City and SFPP agree that the Project would best be facilitated and both
parties would best be served by SFPP relocating and lowering a segment of its KM Facility as
described herein to allow for the construction of the Project.
WHEREAS, the City has agreed to reimburse SFPP for a specific portion of the total cost
of such relocation, as described herein.
NOW THEREFORE, for and in consideration of the premises and the mutual benefits to all
parties, and intending hereby to be legally bound, it is understood and agreed as follows:
1.SFPP will relocate and lower specific segments of its existing KM Facility to accommodate
the proposed Project in a manner that will be sufficient for both SFPP and the City, as
depicted in in the drawing attached hereto as Exhibit A, all hereinafter referred to as the
“Work.” The City has agreed that it shall obtain all necessary City, County, and State
Environmental Permitting required for SFPP to perform the Work described herein.
2.City shall pay SFPP the actual costs and expenses incurred by SFPP to perform the Work
as shown in Exhibit “B-1” less actual costs and expenses incurred by SFPP to perform the
work described in Exhibit “B-2” (the difference being the “Reimbursement Expenses”).
Such Reimbursement Expenses, as indicated in Exhibits “B-1” and “B-2,” include allocable
overheads, taxes, including a tax gross-up amount, and fees incurred by SFPP.
3.City shall prepay SFPP an estimate of the Reimbursement Expenses to be incurred by
SFPP of $738,000 (“Estimated Amount”), as described in Exhibit B-1” and “B-2” attached
hereto. Such Estimated Amount is a budgetary estimate only, and neither it nor any of
the other estimated cost figures herein shall in any way constitute a limit upon the amount
of the total actual cost of the Work, including overheads and taxes, incurred by SFPP, for
which City shall be liable to pay hereunder. Such cost estimate is based on the costs of
materials and labor current at the time of preparation of the estimate, and is subject to
revision by and at the discretion of SFPP to reflect any changes in such cost that may
occur prior to the completion of the Work. Such cost estimate makes no provision of
encountering unforeseen rock, water, bad weather, or any other unforeseen contingencies
in connection with the Work and such contingencies will be included and accounted for in
the total actual cost of the Work, for which City agrees to reimburse SFPP in full.
Attachment 2
74
2
4. Upon full execution of this Agreement, City shall pay SFPP the Estimated Amount. SFPP
shall be under no obligation to commence any activities relative to the Work until City has
paid SFPP the Estimated Amount and all authorizations and permits, if any, necessary to
complete the Work have been received. Upon receipt of the Estimated Amount, SFPP will
make arrangements to begin the Work as soon thereafter as reasonably possible. All
payments due hereunder shall be in the form either of a check or a wire transfer.
5. As promptly as reasonably possible, but no sooner than ninety (90) days followi ng
completion of the Work, SFPP shall provide City an accounting for any variance between
the Estimated Amount and the total Reimbursement Expenses (“Final Accounting”);
provided, however, that City shall be obligated to pay SFPP for the total Reimbursement
Expenses regardless of whether the Reimbursement Expenses are more or less than the
Estimated Amount. SFPP will provide a final invoice to City within thirty (30) days after the
Final Accounting, which may indicate that either party owes the other for the difference
between the Estimated amount and the Reimbursement Expenses. Should either party
fail to make the payment of such invoice within (60) days after the City’s receipt of the
Final Accounting, the other party shall be entitled to collect the amount of said invoice
together with interest at a rate equal to the then-applicable Federal Energy Regulatory
Commission (“FERC”) refund interest rate as specified in Section 154.501(d) of FERC’s
regulations. Such interest shall accrue on unpaid amounts, including on unpaid interest,
compounded monthly, beginning on the payment due date of SFPP’s invoice to City and
terminating when such invoice is paid.
6. City agrees to perform the Project in accordance with the drawings for the Project as
provided to SFPP and in effect on the date this Agreement is executed. Neither party shall
make any changes to the Project where the KM Facility is involved without prior written
notification to the other party. If changes to the Project affect the KM Facility such that
additional adjustments are necessary within SFPP’s currently existing right of way or
otherwise affect the property interests of SFPP, then SFPP will make said adjustments at
the expense of City.
7. SFPP will keep all cost records pertaining to the Work in order to have them readily
available for City to audit, should it desire to do so. City has the right to audit the records
during the regular office hours of SFPP for a period of two years from the date the Work
is completed.
8. SFPP and City acknowledge and agree that nothing in this Agreement shall operate or be
construed as a representation or guarantee that the activities of SFPP shall result in the
Work being successful or completed, or that such activities will be completed by any
specific or anticipated date, and SFPP shall have no liability whatsoever to City for the
failure to complete the Work, provided however, while recognizing this is an
accommodation without financial incentive to SFPP, SFPP will undertake the Work in its
normal course of business. Notwithstanding anything to the contrary in the foregoing,
should the Work not be successful or completed the City shall not be obligated to pay the
Reimbursement Expenses and SFPP shall be obligated to return the Estimated Amount.
The Work undertaken by SFPP herein shall be provided with NO WARRANTY, EXPRESS
OR IMPLIED, AS IS, WHERE IS, WITH ALL FAULTS, AND SFPP DISCLAIMS ALL
OTHER WARRANTIES, EXPRESS OR IMPLIED, WITH REGARD TO ITS ACTIVITIES
OR ANY MATTER HEREUNDER, INCLUDING, BUT NOT LIMITED TO, ANY
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR USE OR
PURPOSE, OR CONFORMANCE TO MODELS OR SAMPLES OF MATERIAL. In no
75
3
event shall SFPP be liable to City with respect to SFPP’s Work or for any losses, costs,
liabilities, obligations, or damages arising out of or in connection with such Work, whether
arising in contract, tort, (including, but not limited to, negligence or strict liability) or
otherwise. IT IS SPECIFICALLY AGREED THAT SFPP SHALL HAVE NO OBLIGATION
WHATSOEVER FOR, AND CITY EXPRESSLY WAIVES, ANY LOST PROFITS,
CONSEQUENTIAL, INDIRECT, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES,
INCLUDING, WITHOUT LIMITATION, DELAY DAMAGES WITH RESPECT TO THE
WORK, OR THIS AGREEMENT, REGARDLESS OF HOW CAUSED.
9. By granting its consent to the Project in conjunction with the performance of the Work, it
is understood that SFPP does not assume any additional responsibility for the protection,
operation, and maintenance of its KM Facility because of the Project. In consideration of
such consent, City agrees to protect, indemnify, and hold harmless SFPP, its officers,
employees, representatives, agents, contractors, and subcontractors from and against
any and all claims, demands, actions, expenses (including court costs and attorneys’
fees), losses, damages, causes of action, and liability whether with respect to the parties
hereto or third parties, for damage to property or injury to or death of persons arising out
of or in connection with the performance of either the Work or the Project, except to the
extent said claims, demands, actions, expenses, losses, damages, causes of action, and
liabilities are caused by the negligence or willful misconduct of SFPP or its employees or
contractors.
10. City shall cause those undertaking to complete the Project to carry, and cause their
contractors and subcontractors to carry, at their own expense, in reliable insurance
companies satisfactory to SFPP, insurance to cover its obligations and liabilities under this
Agreement, including, but not limited to Worker’s Compensation Insurance with
Employer’s Liability coverage, General Liability Insurance with Contractual Liability and
Pollution Liability coverage, and Automobile Liability Insurance. City further agrees that it
shall cause Dublin Crossing LLC, and those undertaking to complete the Project and their
contractors and subcontractors to include SFPP as an additional insured (except Workers’
Compensation) and to waive the insurer’s rights of subrogation under all policies of
insurance that are intended to cover any liabilities, expenses, losses, claims, costs
(including attorneys’ fees), suits, and causes of action incurred hereunder.
11. This Agreement shall be effective as of the date first written above upon execution by both
Parties hereto and shall remain in full force and effect thereafter until the date that the
Parties’ rights and obligations under Sections 1-5 of this Agreement, including the right to
payment and refund, have been fully satisfied. SFPP shall have the right to terminate this
Agreement in the event City has failed to make timely payment of the Estimated Amount
in accordance with the payment provisions herein, and/or City causes the proposed
construction described herein to be delayed, such that the Work cannot reasonably be
completed within two (2) years of the date of this Agreement.
12. This Agreement shall be construed in accordance with the laws of the State of Texas, is
subject to all valid laws, rules or regulations of any governmental authority having
jurisdiction, incorporates the entire agreement between the parties, may only be changed
or amended by written agreement of the parties hereto, and shall be binding on the parties
hereto as well as their successors and assigns.
76
77
78
79
80
Cost Estimate Summary AFE (rev Dec 2018)
LS 16 (10” Concord Station – San Jose Terminal) Scarlett Drive Relocation Project
Cost Estimate Summary
Request Date: March 16, ‘20
Response Date: March 29, ’20 (rev 0)
Revised Date: May 4 , ’20 (Rev 1)
Requestor: Greg Shotts
Director: Greg Shotts
PM/Estimator: Seyed Moeel
Scope of Work
Base Scope:
On January 28, 2020, City of Dublin, CA, provided two drawings showing a proposed relocation of LS 16 at Northside of Dublin Blvd.
The City indicated that the pipeline profile is in conflict with new construction activities especially with a new 2 – 8’ x 8’ culvert system
designed for 333.5’ (top elevation) and 324.7’ invert (bottom elevation) where KM top pipeline elevation is approximately 326’.
The scope of this project will be providing engineering design, procurement, construction, a complete tie-in procedure including
product draining, product fill up, restart and commissioning for relocating (lowering) 500’ of pipeline segment at approximately PLMP
24, downstream of Dougherty MOV and north of Dublin Blvd at City of Dublin, CA.
o Will provide a basic design, detailed engineering, required hydrostatic testing and tie-in construction procedure.
o Prepare 30%, 60%, 90%, IFB and then IFC plans for construction.
o Work and coordinate with City of Dublin, KM Environmental, all stake holders including KM Operations,
Maintenance and Cathodic Protection on all project issues.
Capacity Assumptions (if applicable)
Product
Location
Max Rate
(BPH/BPD)
Gasoline/Diesel/Jet
Fuel 4,700 / 107,000
Note: Capacities assume 95% operating efficiency
Cost Summary
Description Amount
Project Management (KM Labor Only) $35,000
Engineering $33,000
Permitting $10,000
Right of Way $0.0
Materials and Equipment $114,750
Construction $821,000
Commissioning and Operations $0
AFUDC $0
Overhead $0
Contingency, 10% $101,375
Project Close-Out $2,875
Project Total $1,118,000
Schedule:
Key activities & associated durations:
• Engineering Design 3 months
• Land Acquisition NA
• Permitting NA (will work under 401 City of Dublin permit)
• Construction 3 months
• Pre-commissioning/Commissioning 1 month
EXHIBIT B-1
81
Cost Estimate Summary AFE (rev Dec 2018)
LS 16 (10” Concord Station – San Jose Terminal) Scarlett Drive Relocation Project
Cost Estimate Summary
Overall schedule duration: 7 months (Permits and right to construct is a critical path)
Assumptions/Risks:
Land Acquisition (if applicable)
• Land acquisition is not a concern for this project but working with Right Of Way Manager Ryan Dahl to resolve issues such as
potential conflict, pipe/ equipment lay down area for construction and negotiation of advanced payments from the City of Dublin.
Capacity (if applicable)
• Throughputs value mentioned above is based on Control Center estimation. The final product holding capacity of the
pipeline will be calculated and issued during a detailed design. It also requires a 24 hour shut down for the tie-in day.
Power (if applicable)
Facility Construction (if applicable)
• A preliminary coordination was completed with Maintenance Manager, David Devries, and Manager – Engineering, Patrick
Riban and Pipeline Designer, Steve Cochran.
Regulatory (if applicable)
• NA
Integrity (if applicable)
• Will coordinate with Integrity during the design phase.
Commercial (if applicable)
• NA
Operations:
Personnel impact:
• Design reviews are required. Coordination for placing the tie-in shut down in the Pipeline Calendar is required too.
Financial:
Energy Cost:
• Not available at this time
Annual Opex:
• TBD
Annual Sustaining Capex:
• TBD
• TBD
Note: Should this project progress, an in depth cost/schedule risk assessment will be performed prior to sanction. Durations and
referenced above are projections and dependent upon the final scope and timing of sanction and/or availability of funding. The
referenced durations are preliminary targets and the most likely in-service date will be derived from a risk assessment prior to seeking
final project sanction.
Codes & Standards:
Relevant sections of the following KM L-ENG procedures, other applicable KM standards & procedure, as well as applicable industry
codes & standards will be complied with during design, construction, and commissioning of the above-referenced facilities. This
list is not all inclusive:
• L-ENG1000 – General Conditions
• L-ENG1002 – Project Management
• L-ENG1003 – Construction Inspection Manual
• L-ENG1040 – Unloading, Hauling, and Stringing Materials
• L-ENG1110 – Tie-in
• L-ENG1160 – Horizontal Directional Drilling HDD Revised 7-10-19
• L-ENG1140 – Railway Highway and Road Crossing (NA)
• L-ENG1260 – Environmental Requirements
82
Cost Estimate Summary AFE (rev Dec 2018)
LS 16 (10” Concord Station – San Jose Terminal) Scarlett Drive Relocation Project
Cost Estimate Summary
• L-ENG1310 – Shop Fabricated Pipe Bends
• L-ENG1350 – Planning for Nitrogen Purge
• L-ENG1300 – ERW Line Pipe
• L-ENG2030 – Electrical Installation (NA)
• L-ENG2080 – Instrumentation Design (NA)
• L-ENG1085 – Cathodic Protection
• L-ENG2270 – PLC Control Panel Design (NA)
• L-ENG2445 – Piping Design Specifications
Attachments (to support estimate):
• KM Cost Estimate Template for Scarlett Drive Relocation, 4/7/2020
83
84
Cost Estimate Summary AFE (rev Dec 2018)
LS 16 (10” Concord Station – San Jose Terminal) Scarlett Drive Relocation Project
Cost Estimate Summary
Request Date: March 16, ‘20
Response Date: March 29, ’20 (rev 0)
Revised Date: May 27 , ’20 (Rev 2)
Requestor: Greg Shotts
Director: Greg Shotts
PM/Estimator: Seyed Moeel
Scope of Work
Base Scope:
On January 28, 2020, City of Dublin, CA, provided two drawings showing a proposed relocation of LS 16 at Northside of Dublin Blvd.
The City indicated that the pipeline profile is in conflict with new construction activities especially with a new 2 – 8’ x 8’ culvert system
designed for 333.5’ (top elevation) and 324.7’ invert (bottom elevation) where KM top pipeline elevation is approximately 326’.
The scope of this project will be providing engineering design, procurement, construction, a complete tie-in procedure including
product draining, product fill up, restart and commissioning for relocating (lowering) 60’ of pipeline segment at approximately PLMP
24, downstream of Dougherty MOV and north of Dublin Blvd at City of Dublin, CA using an open cut and shoring box sag method.
o Will provide a basic design, detailed engineering, required hydrostatic testing and tie-in construction procedure.
o Prepare 30%, 60%, 90%, IFB and then IFC plans for construction.
o Work and coordinate with City of Dublin, KM Environmental, all stake holders including KM Operations,
Maintenance and Cathodic Protection on all project issues.
Capacity Assumptions (if applicable)
Product
Location
Max Rate
(BPH/BPD)
Gasoline/Diesel/Jet
Fuel 4,700 / 107,000
Note: Capacities assume 95% operating efficiency
Cost Summary
Description Amount
Project Management (KM Labor Only) $25,000
Engineering $27,000
Permitting $5,000
Right of Way $0.0
Materials and Equipment $51,900
Construction $234,477
Commissioning and Operations $0
AFUDC $0
Overhead $0
Contingency, 10% $34,338
Project Close-Out $2,285
Project Total $380,000
Schedule:
Key activities & associated durations:
• Engineering Design 3 months
• Land Acquisition NA
• Permitting NA (will work under 401 City of Dublin permit)
• Construction 3 months
• Pre-commissioning/Commissioning 1 month
EXHIBIT B-2
85
Cost Estimate Summary AFE (rev Dec 2018)
LS 16 (10” Concord Station – San Jose Terminal) Scarlett Drive Relocation Project
Cost Estimate Summary
Overall schedule duration: 7 months (Permits and right to construct is a critical path)
Assumptions/Risks:
Land Acquisition (if applicable)
• Land acquisition is not a concern for this project but working with Right Of Way Manager Ryan Dahl to resolve issues such as
potential conflict, pipe/ equipment lay down area for construction and negotiation of advanced payments from the City of Dublin.
Capacity (if applicable)
• Throughputs value mentioned above is based on Control Center estimation. The final product holding capacity of the
pipeline will be calculated and issued during a detailed design. It also requires a 24 hour shut down for the tie-in day.
Power (if applicable)
Facility Construction (if applicable)
• A preliminary coordination was completed with Maintenance Manager, David Devries, and Manager – Engineering, Patrick
Riban and Pipeline Designer, Steve Cochran.
Regulatory (if applicable)
• NA
Integrity (if applicable)
• Will coordinate with Integrity during the design phase.
Commercial (if applicable)
• NA
Operations:
Personnel impact:
• Design reviews are required. Coordination for placing the tie-in shut down in the Pipeline Calendar is required too.
Financial:
Energy Cost:
• Not available at this time
Annual Opex:
• TBD
Annual Sustaining Capex:
• TBD
• TBD
Note: Should this project progress, an in depth cost/schedule risk assessment will be performed prior to sanction. Durations and
referenced above are projections and dependent upon the final scope and timing of sanction and/or availability of funding. The
referenced durations are preliminary targets and the most likely in-service date will be derived from a risk assessment prior to seeking
final project sanction.
Codes & Standards:
Relevant sections of the following KM L-ENG procedures, other applicable KM standards & procedure, as well as applicable industry
codes & standards will be complied with during design, construction, and commissioning of the above-referenced facilities. This
list is not all inclusive:
• L-ENG1000 – General Conditions
• L-ENG1002 – Project Management
• L-ENG1003 – Construction Inspection Manual
• L-ENG1040 – Unloading, Hauling, and Stringing Materials
• L-ENG1110 – Tie-in
• L-ENG1160 – Horizontal Directional Drilling HDD Revised 7-10-19
• L-ENG1140 – Railway Highway and Road Crossing (NA)
• L-ENG1260 – Environmental Requirements
86
Cost Estimate Summary AFE (rev Dec 2018)
LS 16 (10” Concord Station – San Jose Terminal) Scarlett Drive Relocation Project
Cost Estimate Summary
• L-ENG1310 – Shop Fabricated Pipe Bends
• L-ENG1350 – Planning for Nitrogen Purge
• L-ENG1300 – ERW Line Pipe
• L-ENG2030 – Electrical Installation (NA)
• L-ENG2080 – Instrumentation Design (NA)
• L-ENG1085 – Cathodic Protection
• L-ENG2270 – PLC Control Panel Design (NA)
• L-ENG2445 – Piping Design Specifications
Attachments (to support estimate):
• KM Cost Estimate Template for Scarlett Drive Relocation, 4/7/2020
87
STAFF REPORT
CITY COUNCIL
Page 1 of 3
Agenda Item 4.10
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Resolution Amending Bylaws and Rules of Procedure of the Human Services
Commission, Parks and Community Services Commission, Heritage and
Cultural Arts Commission, Senior Center Advisory Committee, and Youth
Advisory Committee
Prepared by: Colleen Tribby, Assistant City Manager
EXECUTIVE SUMMARY:
The City Council will consider amending the Bylaws and Rules of Procedure to update language for
the Human Services Commission, Parks and Community Services Commission, Heritage and
Cultural Arts Commission, Senior Center Advisory Committee, and Youth Advisory Committee, to
address timing of the selection of the Chairperson and Vice Chairperson, meeting frequency, and
other non-substantive changes.
STAFF RECOMMENDATION:
Adopt the Resolution Amending and Restating the Bylaws and Rules of Procedure for the Human
Services Commission, Parks and Community Services Commission, Heritage and Cultural Arts
Commission, Senior Center Advisory Committee, the Youth Advisory Committee, and Rescinding
Resolutions 101-20 and 19-16.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Background
At its October 6, 2020 meeting, the City Council approved Resolution 101-20 amending the Terms
of Office section of the Bylaws and Rules of Procedure of the Heritage and Cultural Arts
Commission (HCAC), Human Services Commission (HSC), Parks and Community Services
Commission (PCSC) and Senior Center Advisory Commission (SCAC). The approved changes
clarified that commission/committee terms would begin in January following an even-numbered
election year. This gives time for the new Mayor and Councilmembers to be sworn in at the second
88
Page 2 of 3
City Council meeting in December, if the certification of the election does not happen prior to the
first City Council meeting in December, and for the City Council to then make appointments to
commissions/committees at its January meeting.
The Youth Advisory Committee (YAC) bylaws were not amended with the Staff Report in October;
that document was last revised in February 2016 by Resolution 19-16.
New Changes Recommended
In preparation for terms beginning 2021, Staff completed another review of the collective bylaws
and has updated Article V, Section 1 to reflect that the selections of Chairperson and Vice
Chairperson for these bodies will occur at the “first meeting of each year” rather than specifically
at the first meeting in January.
Further, Article VI, Section 1 has been updated in the PCSC, HCAC, and SCAC to replace the
requirement to meet monthly with the charge to “endeavor to hold at least one meeting per
month”. This will formally allow for cancellations in the case that there is no business to conduct
in a particular month.
All other changes (other than minor corrections such as for capitalization) are described below.
The updated bylaws for each commission/committee are provided as Exhibits A-E (Attachments 2
- 6) to the Resolution (Attachment 1). A redlined version of the bylaws is provided as Attachment
7.
Human Services Commission (HSC)
Staff revisited the general responsibilities of the Commission and realigned the meeting calendar
to reflect the tasks. As such, Article VI, Section 1 has been updated to reflect that the frequency of
regular meetings will be “at least three times per year” (in January, March, and November) rather
than quarterly.
Parks and Community Services Commission (PCSC)
Article II, Section 1 was updated to include that the high school representative on the Commission
must reside in Dublin and be enrolled in a Dublin school.
Heritage and Cultural Arts Commission (HCAC)
Article II, Section 2 regarding the method of appointment has been updated to reflect the
dissolution of the Dublin Fine Arts Foundation, and the addition of “Dublin-based arts
organizations”, giving the Mayor and City Council a broader pool of potential appointees who have
involvement and experience in artistic and cultural activities.
Youth Advisory Committee (YAC)
Article II, Section I, has been updated to include language about alternates, making it consistent
with the other governing bodies. Additionally, Staff revisited the general responsibilities of the
YAC and removed the inclusion of adult non-voting members residing on the committee. Article II,
Section 3 was updated to clarify that the student representative on the Parks and Community
Services Commission shall serve as a non-voting member of the YAC.
89
Page 3 of 3
Article III, Section 1 was updated to state that during the months of July and August, meetings
would be held as necessary, making June a regularly scheduled meeting to allow for Elections and
Onboarding Training (Article VII, Section 1, was updated to reflect the same change).
Article IV, Section 1 was updated so that the vacancies verbiage was consistent with the Bylaws
and Rules of procedure of the other boards and commissions.
Article V, Section 3e, was updated to include the additional duty of the Chairperson to represent
the YAC at City Council meetings when necessary.
Article VIII, Sections 3 and 4 were updated to maintain consistency with the Bylaws and Rules and
procedures of the other boards and commissions.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The amended Bylaws and Rules of Procedure were distributed to the City Commissions and
Committees included in this Staff Report, and the City Council Agenda was posted.
ATTACHMENTS:
1)Resolution Amending and Restating the Bylaws and Rules of Procedure for the Human Services
Commission, Parks and Community Services Commission, Heritage and Cultural Arts
Commission, Senior Center Advisory Committee, the Youth Advisory Committee, and
Rescinding Resolutions 101-20 and 19-16
2)Exhibit A to the Resolution - Human Services Commission
3)Exhibit B to the Resolution - Parks and Community Services Commission
4)Exhibit C to the Resolution - Heritage and Cultural Arts Commission
5)Exhibit D to the Resolution - Senior Center Advisory Committee
6)Exhibit E to the Resolution - Youth Advisory Committee
7)Bylaws and Rules of Procedure (Redlined)
90
Attachment 1
RESOLUTION NO. xx-21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AMENDING AND RESTATING THE BYLAWS AND RULES OF PROCEDURE FOR THE
HUMAN SERVICES COMMISSION, PARKS AND COMMUNITY SERVICES COMMISSION,
HERITAGE AND CULTURAL ARTS COMMISSION, SENIOR CENTER ADVISORY
COMMITTEE, AND YOUTH ADVISORY COMMITTEE, AND RESCINDING RESOLUTIONS
101-20 and 19-16
WHEREAS,the Bylaws and Rules of Procedure for the Human Services Commission
were adopted by Resolution 142-13 and amended by Resolutions 15-16 and 101-20; and
WHEREAS,the Bylaws and Rules of Procedure for the Parks and Community
Services Commission were adopted by Resolution 57-83 and amended by Resolutions 137-
88, 135-90, 129-92, 137-92, 93-94, 130-98, 178-02, 160-08, 123-09, 16-16, and 101-20; and
WHEREAS,the Bylaws and Rules of Procedure for the Heritage and Cultural Arts
Commission were adopted by Resolution 132-99 and amended by Resolutions 219-02, 161-
08, 124-09, 17-16, and 101-20; and
WHEREAS,the Bylaws and Rules of Procedure for the Senior Center Advisory
Committee were adopted by Resolution 48-92 and amended by Resolutions 130-02, 138-92,
213-03, 162-08, 125-09, 18-16, and 101-20; and
WHEREAS,the Bylaws and Rules of Procedure for the Youth Advisory Committee
were adopted by Resolution 7-98 and amended by Resolutions 77-00, 159-08, 126-09, and
19-16; and
WHEREAS,it is necessary to periodically review the Bylaws and Rules of Procedure
to ensure that they are still reflective of the Commission’s charge and to make minor
clarifications if deemed necessary; and
WHEREAS,the Human Services Commission, Parks and Community Services
Commission, Heritage and Cultural Arts Commission, Senior Center Advisory Committee,
and Youth Advisory Committee have been notified of the recommended changes to the
bylaws.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council hereby adopts the
amended and restated Bylaws and Rules of Procedure for the Human Services Commission,
Parks and Community Services Commission, Heritage and Cultural Arts Commission, Senior
Center Advisory Committee, and Youth Advisory Committee as attached hereto as Exhibits
A – E.
BE IT FURTHER RESOLVED that the provisions contained in Resolutions 101-20 and
19-16 are hereby rescinded.
91
Attachment 1
PASSED, APPROVED AND ADOPTED this 2nd day of February 2021 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____
Mayor
ATTEST:
City Clerk
Page 2 of 2
92
CITY OF DUBLIN
HUMAN SERVICES COMMISSION
BYLAWS AND RULES OF PROCEDURE
Exhibit A
ARTICLE I
GENERAL PROVISIONS
Section 1.These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Human Services Commission of the City of Dublin. A copy of these Rules and
amendments thereto, shall be filed in the offices of the City Clerk for examination by the public.
Section 2. These Rules and any amendments hereto shall be effective on the date
of the adoption hereof, and shall govern the meetings and activities of theCommission.
ARTICLE II
COMMISSION COMPOSITION AND METHOD OF APPOINTMENT
Section 1.The Human Services Commission shall be composed of five members
(“members” or “Commissioners”) and two alternate members (“alternates” or “Alternate
Commissioners”). One alternate shall be designated as first alternate or “A1.” The other
alternate shall be designated as second alternate or “A2.”
Section 2.The Mayor shall make all appointments to the Commission, with the approval
of the City Council.
Section 3.Commission members and alternates may resign at any time by giving
written notice to the Mayor and City Clerk.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1.Commission members shall be appointed for terms which run four years.
Alternates shall be appointed for a term of two years. Terms shall begin in January following
even-numbered election years and end in December of an even-numbered election year (or
until successors are appointed). At the end of a Commissioner member's or alternate’s term, the
Commission member may be reappointed to the Commission in the same manner as the initial
appointment. Commission members shall be eligible to serve a maximum of eight years with two
four-year terms. No term limit shall apply to alternates.
Section 2. Any member or alternate of the Commission may be removed from office
with the approval of a majority of the City Council. Removal and appointment of Commissioners
and Alternate Commissioners shall be made only at a regularly scheduled meeting of the City
Council.
Section 3.Commission members and alternates should endeavor to attend all regular
and special meetings of the Commission. The Secretary to the Commission shall provide the
Mayor with quarterly reports of Commissioners and Alternate Commissioners attendance. After
the third absence from a regularly scheduled Commission meeting within any 12-month period,
said Commission member’s or alternate’s office shall be automatically declared vacant.
Attachment 2
93
Section 4.If a Commission member or alternate ceases to reside in the City of Dublin,
said Commissioner’s or Alternate Commissioner’s office shall be automatically declared vacant.
ARTICLE IV
VACANCIES
Section 1.Vacancies on the Commission occurring other than by expiration of term
shall be filled for the unexpired portion of the term in the same manner as the original
appointment. In the event of a Commission vacancy, alternates will be considered without
submitting a new application unless alternate notifies the Clerk that he or she does not want to
be considered for appointment to the vacancy.
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Commission shall elect, by majority vote,
a Chairperson and Vice Chairperson at the first meeting of each year. The Chairperson and
Vice Chairperson shall serve until their successors are elected, or until their terms as members
of the Commission expire, whichever is first. The Commission shall, unless no Commissioners
meet the criteria, elect Commissioners to the positions that have not previously served in the
position and that have not declined the appointment, with the intent that no one should serve in
the position for no more than two consecutive years. Alternates are not eligible to serve as
Chairperson or Vice Chairperson. The secretary to the Commission will be the City Manager or
his/herdesignee.
Section 2.Vacancies. In case of any vacancy in the Office of Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 3.Duties of Officers. The Chairperson performs the following duties:
(a)Presides at all meetings of the Commission.
(b)Appoints committee members and chairpersons of committees as necessary.
(c)Signs correspondence on behalf of theCommission.
(d)Represents the Commission before the CityCouncil.
(e)Performs other duties necessary or customary to the office.
Section 4. The Committees. The Commission or the Chairperson, upon direction of
the Commission, may appoint several of its members, but fewer than a quorum, to serve as a
committee. On certain occasions, such as when a particular kind of expertise or public
representation is desirable, the Commission may appoint non-members to a committee.
Committees make recommendations directly to the Commission.
A Committee may not represent the Commission before the Council or other bodies
unless it has first received the authorization of the Commission to do so.
94
ARTICLE VI
MEETINGS
Section 1. The Commission shall hold regular meetings at least three times per year,
in January, March, and November at a designated time and place which shall be fixed and
determined by the Commission and entered upon its minutes. All meetings of the Commission
shall be open to the public. Special meetings of the Commission may be called by a majority of
the members thereof, or by the Chairperson thereof. Notice of any such special meeting shall be
given as required bylaw.
Section 2.A majority of the voting members of the Commission shall constitute a
quorum for the purpose of transacting business. The secretary shall keep minutes of all regular
and special meetings of the Commission, and these shall be sent to all members and
administrative officers in advance of the meeting in which they are to be approved.
Section 3.Commissioners and Alternate Commissioners shall attend all regular and
special Commission meetings in person. Commissioners will not be permitted to use
teleconference as an option to attend any Commission meetings.
ARTICLE VII
GENERAL RESPONSIBILITIES OF THE COMMISSION
Section 1.The Commission shall consider and make recommendations as it deems
necessary to the City Council and to City Staff in all matters pertaining to human service needs
in the Tri-Valley. Such recommendations would include, but are not limited to the Community
Grants Program, the Tri-Valley Needs Assessment, and the federal Community Development
Block Grant Program.
Section 2.A majority vote of voting members is required to take action.
Section 3.Alternates shall participate in all Commission matters except that alternates
shall vote only in the event of an absence of a member or of a vacancy on the Commission. In
such event, the first alternate shall participate as a voting member for the duration of the first
occurring absence or vacancy. The second alternate shall participate as a voting member for
the duration of the second occurring absence or vacancy or for the duration of the first occurring
absence or vacancy if the first alternate is vacant orabsent.
ARTICLE VIII
DUTIES OF COMMISSION TO BE ADVISORY ONLY
Section 1.It is intended that the Commission shall be an advisory body to the City
Council. Nothing herein contained shall be construed as a limitation on the power of the City
Council or the Administrative Staff of the City or any other agency in their supervision, or
authority over property or personnel which are under their respective jurisdictions. Each
Commissioner and Alternate Commissioner is expected to serve the City and the residents of
the City of Dublin with professionalism and respect.
ARTICLE IX
STAFF ASSISTANCE
Section 1. The City Manager shall provide the Commission with such information
and Staff assistance as the Commission may, from time to time, request, subject to the
limitations imposed by the City Council.
ARTICLE X
AMENDMENTS
95
Section 1.These Bylaws and Rules of Procedure may be amended in the same
manner as originally adopted.
96
CITY OF DUBLIN
PARKS AND COMMUNITY SERVICES COMMISSION
BYLAWS AND RULES OF PROCEDURE
Exhibit B
ARTICLE I
GENERAL PROVISIONS
Section 1.These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Parks and Community Services Commission of the City of Dublin. A copy of
these Rules and amendments thereto, shall be filed in the offices of the City Clerk for
examination by the public.
Section 2. These Rules and any amendments hereto shall be effective on the date
of the adoption hereof, and shall govern the meetings and activities of theCommission.
ARTICLE II
COMMISSION COMPOSITION AND METHOD OF APPOINTMENT
Section 1. The Parks and Community Services Commission shall be composed of six
members (“members or Commissioners”) and two alternate members (“alternates” or “Alternate
Commissioners”). One member shall be a high school student residing in the City of Dublin or
enrolled in a Dublin school. One alternate shall be designated as first alternate or “A1.” The
other alternate shall be designated as second alternate or “A2.”
Section 2.The Mayor shall make all appointments to the Commission, with the approval
of the City Council.
Section 3.Commission members and alternates may resign at any time by giving
written notice to the Mayor and City Clerk.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1.Commission members shall be appointed for terms which run four years.
Alternates shall be appointed for a term of two years. Terms shall begin in January following
even-numbered election years and end in December of an even-numbered election year (or
until successors are appointed). At the end of a Commissioner member’s or alternate’s term, the
Commission member or alternate may be reappointed to the Commission in the same manner
as the initial appointment. Commission members shall be eligible to serve a maximum of eight
years with two four-year terms. No term limit shall apply to alternates.
Section 2. The term of the student member shall be for one year, commencing July 1st
and terminating on the following June 30
th.
Section 3. Any member or alternate of the Commission may be removed from the office
with the approval of a majority of the City Council. Removal and appointment of Commissioners
shall be made only at a regularly scheduled meeting of the CityCouncil.
Section 4.Commission members and alternates should endeavor to attend all regular
and special meetings of the Commission. The Secretary to the Commission shall provide the
Mayor with quarterly reports on Commissioners and Alternate
Attachment 3
97
Commissioners attendance. After the third absence from a regularly scheduled Commission
meeting within any 12-month period, said Commission member’s or alternate’s office shall be
automatically declared vacant.
Section 5.If a Commission member or alternate ceases to reside in the City of Dublin,
said Commissioner’s office shall be automatically declared vacant.
ARTICLE IV
VACANCIES
Section 1.Vacancies on the Commission occurring other than by expiration of term
shall be filled for the unexpired portion of the term in the same manner as the original
appointment. In the event of a Commission vacancy, alternates will be considered without
submitting a new application unless alternate notifies the Clerk that he or she does not want to
be considered for appointment to the vacancy.
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Commission shall elect, by majority
vote, a Chairperson and Vice Chairperson at the first meeting of each year. The Chairperson
and Vice Chairperson shall serve until their successors are elected, or until their terms as
members of the Commission expire, whichever is first. The Commission shall, unless no
Commissioners meet criteria, elect Commissioners to the positions that have not previously
served in the position and have not declined the appointment, with the intent that no one should
serve in the position for no more than two consecutive years. Alternates are not eligible to serve
as Chairperson or ViceChairperson.
Section 2.The Secretary to the Commission will be the City Manager or his/her
designee.
Section 3.Vacancies. In case of any vacancy in the Office of the Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of theterm.
Section 4.Duties of Officers. The Chairperson performs the following duties:
(a)Presides at all meeting of the Commission.
(b)Appoints committee members and chairpersons of committees as necessary.
(c)Signs correspondence on behalf of theCommission.
(d)Represents the Commission before the CityCouncil.
(e)Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairperson
presides in the place of the Chairperson. In the event of the absence of or the inability to act of
both the Chairperson and Vice Chairperson, the remaining members shall elect one of their
members to act as temporary Chairperson.
98
Section 5.The Committees. The Commission or Chairperson, upon direction of the
Commission, may appoint several of its members, but fewer than a quorum, to serve as a
committee. On certain occasions, such as when a particular kind of expertise or public
representation is desirable, the Commissions may appoint non-members to a committee.
Committees make recommendations directly to the Commission.
ARTICLE VI
MEETINGS
Section 1. The Commission shall hold at regular meetings at a designated time and
place, which shall be fixed and determined by the Commission and entered upon its minutes.
The Commission shall endeavor to hold at least one meeting per month. All meetings of the
Commission shall be open to the public. Special meetings of the Commission may be called by
a majority of the members thereof, or by the Chairperson thereof. Notice of any such special
meeting shall be given as required bylaw.
Section 2.A majority of the voting members of the Commission shall constitute a
quorum for the purpose of transacting business. The secretary shall keep minutes of all regular
and special meetings of the Commission, and these shall be sent to all members and
administrative officers in advance of the meeting in which they are to beapproved.
Section 3.Commissioners and Alternate Commissioners shall attend all regular and
special Commission meetings in person. Commissioners will not be permitted to use
teleconference as an option to attend any Commission meetings.
ARTICLE VII
GENERAL RESPONSIBILITIES OF THE COMMISSION
Section 1.The Commission shall consider and make recommendations as it deems
necessary to the City Council and to City Staff in all matters pertaining to the operation and
maintenance of an effective, efficient, and adequate program of parks, recreation, and
community services for the citizens of Dublin.
Such recommendations would include, but are not limited to the following:
(a)recommendations for the development, improvement and/or modification
of recreation of community services and facilities;
(b)future recreation and community service needs;
(c)conduct of persons using park and recreation facilities by the public;and
(d)annual review of the Parks and Community Services Strategic Plan.
Section 2. The Commission shall also accept and consider recommendations from
the Senior Center Advisory Committee and the Youth Advisory Committee, and forward the
recommendations to the City Council, as appropriate.
Section 3.A majority vote of voting members is required to take action.
Section 4.Alternates shall participate in all Commission matters except that alternates
shall vote only in the event of an absence of a member or of a vacancy on the Commission. In
such event, the first alternate shall participate as a voting member for the duration of the
99
first occurring absence or vacancy. The second alternate shall participate as a voting member
for the duration of the second occurring absence or vacancy or for the duration of the first
occurring absence or vacancy if the first alternate is vacant orabsent.
ARTICLE VIII
DUTIES OF COMMISSION TO BE ADVISORY ONLY
Section 1.It is intended that the Commission shall be an advisory body to the City
Council. Nothing herein contained shall be construed as a limitation on the power of the City
Council or the Administrative Staff of the City or any other agency in their supervision, or
authority over property or personnel which are under their respective jurisdiction. Each
Commissioner and Alternate Commissioner is expected to serve the City and the residents of
the City of Dublin with professionalism and respect.
ARTICLE IX
STAFF ASSISTANCE
Section 1. The City Manager shall provide the Commission with such information
and Staff assistance as the Commission may, from time to time request, subject to the
limitations imposed by the City Council.
ARTICLE X
AMENDMENTS
Section 1.These Bylaws and Rules of Procedure may be amended in the same manner
as originally adopted.
100
CITY OF DUBLIN
HERITAGE AND CULTURAL ARTS COMMISSION
BYLAWS AND RULES OF PROCEDURE
Exhibit C
ARTICLE I
GENERAL PROVISIONS
Section 1.These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Heritage and Cultural Arts Commission of the City of Dublin. A copy of these
Rules and amendments thereto, shall be filed in the offices of the City Clerk for examination by
the public.
Section 2. These Rules and any amendments hereto shall be effective on the date of
the adoption hereof, and shall govern the meetings and activities of theCommission.
ARTICLE II
COMMISSION COMPOSITION AND METHOD OF APPOINTMENT
Section 1.The Heritage and Cultural Arts Commission shall be composed of seven members
(“members or “Commissioners”) and one alternate member (“alternate” or “Alternate
Commissioner”).
Section 2.The Mayor shall make all appointments to the Commission, with the approval
of the City Council. When making appointments to the Commission, consideration shall be given
to members of the and Dublin Historical Preservation Association and Dublin-based (or similar
groups) and to persons who are specifically qualified by reason of training, experience, interest
or involvement in arts and/or heritage, particularly as related to artistic and cultural activities in
the City.
Section 3.All members shall be residents of the City and shall be committed to
furthering public art, and historical and cultural life in the community.
Section 4. Commission members and alternate may resign at any time by giving written
notice to the Mayor and City Clerk.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1.Commission members shall be appointed for terms which run four years.
Alternates shall be appointed for a term of two years. Terms shall begin in January following
even-numbered election years and end in December of an even-numbered election year (or
until successors are appointed). At the end of a Commission member's or alternate’s term, the
Commission member or alternate may be reappointed to the Commission in the same manner
as the initial appointment. Commission members shall be eligible to serve a maximum of eight
years with two four-year terms. No term limit shall apply to alternate.
Section 2. Any member or alternate of the Commission may be removed from office
with the approval of a majority of the City Council. Removal and appointment of Commissioners
and Alternate Commissioners shall be made only at a regularly scheduled meeting of the City
Council.
Attachment 4
101
Section 3.Commission members and alternates should endeavor to attend all regular
and special meetings of the Commission. The Secretary to the Commission shall provide the
Mayor with quarterly reports on attendance. After the third absence from a regularly scheduled
Commission meeting within any 12-month period, said Commissioner’s or Alternate
Commissioner’s office shall be automatically declared vacant.
Section 4.If a Commission member or alternate ceases to reside in the City of Dublin,
said Commissioner’s or Alternate Commissioner’s office shall be automatically declared vacant.
ARTICLE IV
VACANCIES
Section 1.Vacancies on the Commission occurring other than by expiration of term
shall be filled for the unexpired portion of the term in the same manner as the original
appointment. In the event of a Commission vacancy, the alternate will be considered without
submitting a new application unless the alternate notifies the Clerk that he or she does not want
to be considered for appointment to the vacancy.
ARTICLE V
OFFICERS
Section 1.Election and Term of Office. The Chairperson and Vice Chairperson are
elected by the majority of the Commission for a one-year term and hold office until their
successors are elected, or until their terms as members of the Commission expire. The officers
are elected at the first meeting of the Commission of each year. Elections, whether regular or to
fill vacancies shall be held only if a simple majority of the Commission members are present.
The Commission shall, unless no Commissioners meet the criteria, elect Commissioners to the
positions that have not previously served in the position and that have not declined the
appointment, with the intent that no one should serve in the position for two consecutive years.
Alternates are not eligible to serve as Chairperson or ViceChairperson.
The secretary to the Commission will be the City Manager or his/her designee.
Section 2.Vacancies. In case of any vacancy in the Office of Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 3.Duties of Officers. The Chairperson performs the following duties.
(a)Presides at all meetings of the Commission.
(b)Appoints committee members and chairpersons of committees as necessary.
(c)Signs correspondence on behalf of theCommission.
(d)Represents the Commission before the CityCouncil.
(e)Performs other duties necessary or customary to the office.
102
In the event of the absence of the Chairperson or his/her inability to act, the Vice
Chairperson presides in place of the Chairperson. In the event of the absence of or the inability
to act of both the Chairperson and the Vice Chairperson, the remaining members shall elect one
of their members to act as temporary Chairperson.
Section 4. The Committees. The Commission or the Chairperson, upon direction of the
Commission, may appoint several of its members, but less than a quorum, to serve as a
committee. On certain occasions, such as when a particular kind of expertise or public
representation is desirable, the Commission may appoint non-members to a committee.
Committees make recommendations directly to the Commission.
A Committee may not represent the Commission before the City Council or other bodies
unless it has first received the authorization of the Commission to do so.
ARTICLE VI
MEETINGS
Section 1.The Commission shall hold regular meetings at a designated time and place
which shall be fixed and determined by the Commission and entered upon its minutes. The
Commission shall endeavor to hold at least one meeting per month. All meetings of the
Commission shall be open to the public. Special meetings of the Commission may be called by
a majority of the members thereof, or by the Chairperson thereof. Notice of any such special
meeting shall be given as required by law.
Section 2.A majority of the voting members of the Commission shall constitute a
quorum for the purpose of transacting business. The secretary shall keep minutes of all regular
and special meetings of the Commission, and these shall be sent to all members and
administrative officers in advance of the meeting in which they are to be approved.
Section 3.Commissioners and Alternate Commissioners shall attend all regular and
special Commission meetings in person. Commissioners will not be permitted to use
teleconference as an option to attend any Commission meetings.
ARTICLE VII
GENERAL RESPONSIBILITIES OF THE COMMISSION
Section 1.The Commission shall consider and make recommendations, as it deems
necessary, to the City Council in all matters pertaining to:
(a)The promotion and support of history throughout the community. This
includes restoration, maintenance and operation of the Heritage Park and Museums and any
other similar City-sponsored locations promoting and supporting history. Such
recommendations would include, but are not limited to the following: recommendations for the
development, improvement and/or modification of history facilities or programs;
recommendations for policies on heritage preservation, artifact acquisition, or conduct of
persons using history facilities; and rules for the use of the Heritage Park and Museums and any
other City-sponsored history facilities by the public.
(b)The promotion and support of the arts within the community. Such
recommendations would include, but are not limited to the following: recommendations on art in
public places including City facilities and new developments within the City; exhibits at the Civic
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Center, Heritage Park and Museums, and Public Art venues; and recommendations for policies
on art, cultural activities, and facilities.
Section 2. A majority vote of voting members is required to take action.
Section 3.Alternates shall participate in all Commission matters except alternates shall
vote only in the event of an absence of a member or of a vacancy on the Commission. In such
event, the alternate shall participate as a voting member for the duration of the absence or
vacancy.
ARTICLE VIII
DUTIES OF COMMISSION TO BE ADVISORY ONLY
Section 1.The Commission shall be an advisory body to the City Council. Nothing
herein contained shall be construed as a limitation on the power of the City Council or the
Administrative Staff of the City or any other agency in their supervision, or authority over
property or personnel which are under their respective jurisdictions. Each Commissioner and
Alternate Commissioner is expected to serve the City and the residents of the City of Dublin with
professionalism and respect.
ARTICLE IX
STAFF ASSISTANCE
Section 1. The City Manager shall provide the Commission with such information and
Staff assistance as the Commission may, from time to time, request, subject to the limitations
imposed by the City Council.
ARTICLE X
AMENDMENTS
Section 1.These Bylaws and Rules of Procedure may be amended in the same
manner as originally adopted.
104
CITY OF DUBLIN
SENIOR CENTER ADVISORY COMMITTEE
BYLAWS AND RULES OF PROCEDURE
Exhibit D
ARTICLE I
GENERAL ROVISIONS
Section 1.These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Dublin Senior Center Advisory Committee of the City of Dublin. A copy of
these Rules and amendments thereto, shall be filed in the offices of the City Clerk for
examination by the public.
Section 2. These Rules and any amendments hereto shall be effective on the date
of the adoption hereof, and shall govern the meetings and activities of the AdvisoryCommittee.
ARTICLE II
COMMITTEE COMPOSITION AND METHOD OF APPOINTMENT
Section 1.The Advisory Committee shall be composed of five members (“members” or
“Committee Members”) and two alternate members (“alternates” or “Alternate Committee
Members”). One alternate shall be designated as first alternate or “A1.” The other alternate
shall be designated as second alternate or “A2.” The Mayor shall make all appointments to the
Commission, with the approval of the CityCouncil.
Section 2.Committee members and alternates may resign at any time giving written
notice to the Mayor, City Clerk, and Senior Center Staff.
Section 3.One member of the Parks and Community Services Commission shall
serve as a liaison to the Advisory Committee.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1.Committee members shall be appointed for terms which run four years.
Alternates shall be appointed for a term of two years. Terms shall begin in January following
even-numbered election years and end in December of an even-numbered election year (or
until successors are appointed). At the end of a Committee member's or alternate’s term, the
Committee member or alternate may be reappointed to the Committee in the same manner as
the initial appointment. Committee members shall be eligible to serve a maximum of eight
years with two four-year terms. No term limit shall apply to alternates.
Section 2. Any member or alternate of the Advisory Committee may be removed from
office with the approval of a majority of the City Council. Removal and appointment of Advisory
Committee Members and Alternate Committee Members shall be made only at a regularly
scheduled meeting of the City Council.
Section 3.Committee Members and Alternate Committee Members should endeavor
to attend all regular and special meetings of the Advisory Committee. The Secretary to the
Advisory Committee shall provide the Mayor with quarterly reports on Committee Members
Attachment 5
105
and Alternate Committee Members attendance. After the third absence from a regularly
scheduled Committee meeting within any 12-month period, said Committee Member’s or
Alternate Committee Member’s office shall be automatically declared vacant.
Section 4.If a Committee Member or alternate ceases to reside in the City of Dublin,
said Committee Member’s or alternate’s office shall be automatically declared vacant.
ARTICLE IV
VACANCIES
Section 1. Vacancies on the Advisory Committee occurring other than by expiration
of term shall be filled for the unexpired portion of the term in the same manner as the original
appointment. In the event of a Commission vacancy, alternates will be considered without
submitting a new application unless alternate notifies the Clerk that he or she does not want to
be considered for appointment to the vacancy.
ARTICLE V
OFFICERS
Section 1.Election and Term of Office. The Chairperson and Vice Chairperson are
elected by the majority of the Advisory Committee for a one-year term and hold office until
their successors are elected, or until their terms as members of the Advisory Committee
expire. The officers are elected at the first meeting of the Advisory Committee each year.
Elections, whether regular or to fill vacancies shall be held only if a simple majority of the
Advisory Committee Members are present. The Advisory Committee shall, unless no
Committee Members meet the criteria, elect Committee Members to the positions that have
not previously served in the position and that have not declined the appointment, with the
intent that no one should serve in the position for more than two consecutive years. Alternates
are not eligible to serve as Chairperson or Vice Chairperson.
Section 2.The secretary to the Advisory Committee will be the City Manager or his/her
designee.
Section 3.Vacancies. In case of any vacancy in the office of Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after
the occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 4.Duties of Officers. The Chairperson performs the following duties:
(a)Presides at all meetings of the Advisory Committee.
necessary.
(b)Appoints sub-committees and chairpersons of sub-committees as
(c)Signs correspondence on behalf of the Advisory Committee.
106
(d)Represents the Advisory Committee before the Parks and Services
Commission and City Council or designates a representative.
(e)Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her inability to act, the Vice- Chairperson
presides in place of the Chairperson. In the event of the absence of or the inability to act of both the
Chairperson and the Vice-Chairperson, the remaining members shall elect one of their members to
act as temporary Chairperson.
Section 5.The Sub-Committees. The Advisory Committee or the Chairperson, upon
direction of the Advisory Committee, may appoint several of its members, but less than a quorum,
to serve as a Sub-Committee. On certain occasions, such as when a particular kind of expertise
or public representation is desirable, the Advisory Committee may appoint non- members to the
Sub-Committee. Sub-Committees make recommendations directly to the Advisory Committee.
A Sub-Committee may not represent the Advisory Committee before the Parks and
Community Services Commission and the City Council or other bodies unless it has first received
the authorization of the Advisory Committee to do so.
ARTICLE VI
MEETINGS
Section 1.The Advisory Committee shall hold regular meetings at a designated time and
place, which shall be fixed and determined by the Advisory Committee and entered upon its
minutes. The Advisory Committee shall endeavor to hold at least one meeting per month. All
meetings of the Advisory Committee shall be open to the public. Special meetings of the Advisory
Committee may be called by a majority of the members thereof, or by the Chairperson thereof.
Notice of any such special meeting shall be given as required by law.
Section 2.A majority of the voting members of the Advisory Committee shall constitute a
quorum for the purpose of transacting business. The secretary shall keep minutes of all regular
and special meetings of the Advisory Committee, and these shall be sent to all members and
administrative officers in advance of the meeting in which they are to be approved.
Section 3.Advisory Committee Members and Alternate Committee Members shall attend
all regular and special Committee meetings in person. Committee Members will not be permitted
to use teleconferences as an option to attend Committeemeetings.
ARTICLE VII
GENERAL RESPONSIBILITIES OF THE COMMITTEE
Section 1.The Advisory Committee shall consider and make recommendations, as it
deems necessary to the City Parks and Community Services Commission, City Council, and City
Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and
adequate Senior Center for Dublin citizens. Such recommendations would include, but are not
limited to the following: recommendations for the development, improvement and/or modification
of senior services and facilities; future senior needs; conduct of persons using the Senior Center;
and rules for the use of the Senior Center by the public. A majority vote of voting members is
required to take action.
Section 2.Alternates shall participate in all Committee matters except that alternates
shall vote only in the event of an absence of a member or of a vacancy on the Committee. In
107
such event, the first alternate shall participate as a voting member for the duration of the first
occurring absence or vacancy. The second alternate shall participate as a voting member for the
duration of the second occurring absence or vacancy or for the duration of the first occurring
absence or vacancy if the first alternate is vacant or absent.
ARTICLE VIII
DUTIES OF COMMITTEE TO BE ADVISORY ONLY
Section 1. It is intended that the Advisory Committee shall be an advisory body to the
Parks and Community Services Commission and City Council. Nothing herein contained shall be
construed as a limitation on the power of the City Council or the Administrative Staff of the City or
any other agency in their supervision, or authority over property or personnel which are under
their respective jurisdictions. Each Committee Member and Alternate Committee Members is
expected to serve the City and the residents of the City of Dublin with professionalism and
respect.
ARTICLE IX
STAFF ASSISTANCE
Section 1.The City Manager shall provide the Advisory Committee with such information
and Staff assistance as the Advisory Committee may, from time to time request, subject to the
limitations imposed by the City Council.
ARTICLE X
AMENDMENTS
Section 1.These Bylaws and Rules of Procedure may be amended in the same manner
as originally adopted.
108
EXHIBIT E
ARTICLE I
GENERAL PROVISIONS
Section 1.These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Youth Advisory Committee of the City of Dublin. A copy of these Rules and
amendments thereto, shall be filed in the offices of the City Clerk for examination by the public.
Section 2. These Rules and any amendments hereto shall be effective on the date
of the adoption hereof, and shall govern the meetings and activities of the Advisory Committee.
ARTICLE II
COMMITTEE COMPOSITION AND METHOD OF APPOINTMENT
Section 1.The Youth Advisory Committee shall be composed of a minimum of nine
and a maximum of 13 youth members (“members” or “Committee Members”) and three youth
alternates (“alternates” or Alternate Committee Members”). At least three of the Committee
Members must be from middle school and six from high school.
Section 2. Committee Members may resign at any time by giving written notice to the
Mayor, City Clerk, and Parks and Community Services Director or his/her designee.
Section 3. The youth student representative serving on the Parks and Community
Services Commission shall serve as a non-voting member to the Advisory Committee.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1.Youth Advisory Committee Members shall serve a one-year term,
commencing June 1 and terminating on the following May 31 (or until their successors are
appointed). During the months of July and August, meetings will be held as necessary. At the
end of a Committee Member's term, the Committee Member may be reappointed to the
Advisory Committee in the same manner as the initial appointment. There shall be no limit to the
number of terms a Committee Member may serve, as long as they remain enrolled in middle or
high school.
Section 2.Any member of the Advisory Committee may be removed from office with the
approval of a majority of the City Council. Removal and appointment of Committee Members
shall be made only at a regularly scheduled meeting of the CityCouncil.
Section 3.Committee Members should endeavor to attend all regular and special
meetings of the Advisory Committee. The Secretary to the Advisory Committee shall provide
the Mayor with quarterly reports of Committee Members and Alternate Committee Members
attendance. After the third absence from a regularly scheduled Committee meeting within any
twelve (12) month period, said Committee Member’s office shall be automatically declared
vacant. Additionally, if a Committee Member is late by more than 20 minutes to two meetings
CITY OF DUBLIN
YOUTH ADVISORY COMMITTEE
BYLAWS AND RULES OF PROCEDURE
Attachment 6
109
without permission from said Advisory Committee, this shall constitute one absence.
Section 4. If a Committee Member ceases to reside in the City of Dublin or ceases to
be enrolled in middle or high school, said Committee Member’s office shall be automatically
declared vacant.
ARTICLE IV
VACANCIES
Section 1.Vacancies on the Youth Advisory Committee occurring other than by
expiration of term shall be filled for the unexpired portion of the term by the alternates without
submitting a new application unless alternate notifies the Clerk that he or she does not want to
be considered for appointment to the vacancy.In the event that there are more than three
vacancies on the Advisory Committee, vacancies shall be filled in the same manner as the
original appointment.
ARTICLE V
OFFICERS
Section 1.Election and Term of Office. The Chairperson and Vice Chairperson are
elected by the majority of the Youth Advisory Committee for a one-year term and hold office
until their successors are elected, or until their terms as members of the Advisory Committee
expire. The officers are elected each year at the June meeting of the Advisory Committee.
Elections, whether regular or to fill vacancies shall be held only if a simple majority of the
Advisory Committee Members are present. The Advisory Committee shall, unless no
Committee Members meet the criteria, elect Committee Members to the positions that have not
previously served in the position and that have not declined the appointment, with the intent that
no one should serve in the position for more than two consecutive years.
The secretary to the Advisory Committee will be the City Manager or his/her designee.
Section 2.Vacancies. In case of any vacancy in the office of Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 3.Duties of Officers. The Chairperson performs the following duties:
(a)Presides at all meetings of the Advisory Committee.
(b)Appoints sub-committees and chairpersons of sub-committees as
necessary.
(c)Signs correspondence on behalf of the Advisory Committee.
(d)Performs other duties necessary or customary to the office.
(e)Serves the City Council and the residents of the City of Dublin with
professionalism and respect.
(f)Represents the Advisory Committee before the City Council.
In the event of the absence of the Chairperson or his/her inability to act, the Vice Chairperson
110
presides in place of the Chairperson. In the event of the absence of or the inability to act of both
the Chairperson and the Vice Chairperson, the remaining members shall elect one of their
members to act as temporary Chairperson.
ARTICLE VI
SUB-COMMITTEES
Section 1.The Advisory Committee or the Chairperson, upon direction of the Advisory
Committee, may appoint several of its members, but fewer than a quorum, to serve as a sub-
committee. The Advisory Committee may appoint non-members to a sub-committee in an effort
to obtain additional public involvement as needed. Sub-committees make recommendations
directly to the Advisory Committee.
Section 2.A sub-committee may not represent the Advisory Committee before the City
Council or other bodies unless it has first received the authorization of the Advisory Committee
to do so.
ARTICLE VII
MEETINGS
Section 1. The Youth Advisory Committee shall hold regular meetings at least once
per month at a designated time and place, which shall be fixed and determined by the Advisory
Committee and entered upon its minutes, with the exception of the July and August meetings, to
be held as necessary. All meetings of the Advisory Committee shall be open to the public.
Special meetings of the Advisory Committee may be called by a majority of the members
thereof, or by the Chairperson thereof. Notice of any such special meeting shall be given as
required by law.
Section 2.A majority of the voting members of the Advisory Committee shall constitute
a quorum for the purpose of transacting business. The secretary shall keep minutes of all
regular and special meetings of the Advisory Committee, and these shall be sent to all members
and administrative officers in advance of the meeting in which they are to be approved.
Section 3.Committee Members shall attend all regular and special Committee meetings
in person. Committee Members will not be permitted to use teleconference as an option to
attend any Committee meetings.
ARTICLE VIII
GENERAL RESPONSIBILITIES OF THE COMMITTEE
Section 1.Provide input on youth services and programming to the Parks and
Community Services Commission, City Council and to City Staff, address issues that affect
youth in the community, assist with the promotion and implementation of youth activities,
generate an annual report on the progress of the Youth Advisory Committee.
Section 2.Committee members are expected to attend all regular meeting and
subcommittee meetings as assigned; attend the activities planned and sponsored by the
Advisory Committee; and promote youth activities and provide support for successful
implementation of youth activities and programs.
Section 3.A majority vote of voting members is required to take action.
Section 4.Alternates shall participate in all Commission matters except that alternates
111
shall vote only in the event of an absence of a member or of a vacancy on the Commission. In
such event, the first alternate shall participate as a voting member for the duration of the first
occurring absence or vacancy. The second alternate shall participate as a voting member for
the duration of the second occurring absence or vacancy or for the duration of the first occurring
absence or vacancy if the first alternate is vacant or absent. The third alternate shall participate
as a voting member for the duration of the third occurring absence or vacancy or for the duration
of the second occurring absence or vacancy if the second alternate is vacant or absent.
ARTICLE IX
DUTIES OF COMMITTEE TO BE ADVISORY ONLY
Section 1.It is intended that the Youth Advisory Committee shall be an advisory body to
the Parks and Community Services Commission and City Council. Nothing herein contained
shall be construed as a limitation on the power of the City Council or the Administrative Staff of
the City or any other agency in their supervision, or authority over property or personnel which
are under their respective jurisdictions. Each Committee Member is expected to serve the City
and the residents of the City of Dublin with professionalism and respect.
ARTICLE X
STAFF ASSISTANCE
Section 1.The City Manager shall provide the Youth Advisory Committee with such
information and Staff assistance as the Advisory Committee may, from time to time request,
subject to the limitations imposed by the City Council.
ARTICLE XI
AMENDMENTS
Section 1.These Bylaws and Rules of Procedure may be amended in the same manner
as originally adopted.
112
CITY OF DUBLIN
HUMAN SERVICES COMMISSION
BYLAWS AND RULES OF PROCEDURE
Exhibit A
ARTICLE I
GENERAL PROVISIONS
Section 1. These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Human Services Commission of the City of Dublin. A copy of these Rules and
amendments thereto, shall be filed in the offices of the City Clerk for examination by the public.
Section 2. These Rules and any amendments hereto shall be effective on the date
of the adoption hereof, and shall govern the meetings and activities of the Commission.
ARTICLE II
COMMISSION COMPOSITION AND METHOD OF APPOINTMENT
Section 1. The Human Services Commission shall be composed of five (5) members
(“members” or “Commissioners”) and two (2) alternate members (“alternates” or “Alternate
Commissioners”). One alternate shall be designated as first alternate or “A1.” The other
alternate shall be designated as second alternate or “A2.”
Section 2. The Mayor shall make all appointments to the Commission, with the approval
of the City Council.
Section 3. Commission members and alternates may resign at any time by giving
written notice to the Mayor and City Clerk.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1. Commission members shall be appointed for terms which run four (4) years.
Alternates shall be appointed for a term of two (2) years. Terms shall begin in January following
even-numbered election years and end in December of an even-numbered election year (or
until successors are appointed). At the end of a Commissioner member's or alternate’s term, the
Commission member may be reappointed to the Commission in the same manner as the initial
appointment. Commission members shall be eligible to serve a maximum of eight (8) years with
two four(2) 4-year terms. No term limit shall apply to alternates.
Section 2. Any member or alternate of the Commission may be removed from office
with the approval of a majority of the City Council. Removal and appointment of Commissioners
and Alternate Commissioners shall be made only at a regularly scheduled meeting of the City
Council.
Section 3. Commission members and alternates should endeavor to attend all regular
and special meetings of the Commission. The Secretary to the Commission shall provide the
Mayor with quarterly attendance reports ofby Commissioners and Alternate Commissioners
attendance. After the third absence from a regularly scheduled Commission meeting within any
12-twelve (12) month period, said Commission member’s or alternate’s office shall be
automatically declared vacant.
Attachment 7
113
Section 4. If a Commission member or alternate ceases to reside in the City of Dublin,
said Commissioner’s or Alternate Commissioner’s office shall be automatically declared vacant.
ARTICLE IV
VACANCIES
Section 1. Vacancies on the Commission occurring other than by expiration of term
shall be filled for the unexpired portion of the term in the same manner as the original
appointment. In the event of a Commission vacancy, alternates will be considered without
submitting a new application unless alternate notifies the Clerk that he or she does not want to
be considered for appointment to the vacancy.
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Commission shall elect, by majority vote,
a Chairperson and Vice Chairperson at the first meeting in January of each year. The
Chairperson and Vice Chairperson shall serve until their successors are elected, or until their
terms as members of the Commission expire, whichever is first. The Commission shall, unless
no Commissioners meet the criteria, elect Commissioners to the positions that have not
previously served in the position and that have not declined the appointment, with the intent that
no one should serve in the position for no more than two consecutive years. Alternates are not
eligible to serve as Chairperson or Vice Chairperson. The secretary to the Commission will be
the City Manager or his/her designee.
Section 2. Vacancies. In case of any vacancy in the Office of Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 3. Duties of Officers. The Chairpersonman performs the following duties:
(a) Presides at all meetings of the Commission.
(b) Appoints committee members and chairpersons of committees as necessary.
(c) Signs correspondence on behalf of the Commission.
(d) Represents the Commission before the City Council.
(e) Performs other duties necessary or customary to the office.
Section 4. The Committees. The Commission or the Chairperson, upon direction of
the Commission, may appoint several of its members, but fewer than a quorum, to serve as a
committee. On certain occasions, such as when a particular kind of expertise or public
representation is desirable, the Commission may appoint non-members to a committee.
Committees make recommendations directly to the Commission.
A Committee may not represent the Commission before the Council or other bodies
unless it has first received the authorization of the Commission to do so.
114
ARTICLE VI
MEETINGS
Section 1. The Commission shall hold regular meetings at least three times per year,
in January, March, and November once per quarter at a designated time and place, which shall
be fixed and determined by the Commission and entered upon its minutes. All meetings of the
Commission shall be open to the public. Special meetings of the Commission may be called by
a majority of the members thereof, or by the Chairperson thereof. Notice of any such special
meeting shall be given as required by law.
Section 2. A majority of the voting members of the Commission shall constitute a
quorum for the purpose of transacting business. The secretary shall keep minutes of all regular
and special meetings of the Commission, and these shall be sent to all members and
administrative officers in advance of the meeting in which they are to be approved.
Section 3. Commissioners and Alternate Commissioners shall attend all regular and
special Commission meetings in person. Commissioners will not be permitted to use
teleconference as an option to attend any Commission meetings.
ARTICLE VII
GENERAL RESPONSIBILITIES OF THE COMMISSION
Section 1. The Commission shall consider and make recommendations as it deems
necessary to the City Council and to City Staff in all matters pertaining to human service needs
in the Tri-Valley. Such recommendations would include, but are not limited to the Community
Grants Program, the Tri-Valley Needs Assessment, and the federal Community Development
Block Grant Program.
Section 2. A majority vote of voting members is required to take action.
Section 3. Alternates shall participate in all Commission matters except that alternates
shall vote only in the event of an absence of a member or of a vacancy on the Commission. In
such event, the first alternate shall participate as a voting member for the duration of the first
occurring absence or vacancy. The second alternate shall participate as a voting member for
the duration of the second occurring absence or vacancy or for the duration of the first occurring
absence or vacancy if the first alternate is vacant or absent.
ARTICLE VIII
DUTIES OF COMMISSION TO BE ADVISORY ONLY
Section 1. It is intended that the Commission shall be an advisory body to the City
Council. Nothing herein contained shall be construed as a limitation on the power of the City
Council or the Administrative Staff of the City or any other agency in their supervision, or
authority over property or personnel which are under their respective jurisdictions. Each
Commissioner and Alternate Commissioner is expected to serve the City and the residents of
the City of Dublin with professionalism and respect.
ARTICLE IX
STAFF ASSISTANCE
Section 1. The City Manager shall provide the Commission with such information
and Staff assistance as the Commission may, from time to time, request, subject to the
limitations imposed by the City Council.
115
ARTICLE X
AMENDMENTS
Section 1. These Bylaws and Rules of Procedure may be amended in the same
manner as originally adopted.
116
CITY OF DUBLIN
PARKS AND COMMUNITY SERVICES COMMISSION
BYLAWS AND RULES OF PROCEDURE
Exhibit B
ARTICLE I
GENERAL PROVISIONS
Section 1. These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Parks and Community Services Commission of the City of Dublin. A copy of
these Rules and amendments thereto, shall be filed in the offices of the City Clerk for
examination by the public.
Section 2. These Rules and any amendments hereto shall be effective on the date
of the adoption hereof, and shall govern the meetings and activities of the Commission.
ARTICLE II
COMMISSION COMPOSITION AND METHOD OF APPOINTMENT
Section 1. The Parks and Community Services Commission shall be composed of six
(6) members (“members or Commissioners”) and two (2) alternate members (“alternates” or
“Alternate Commissioners”). One member shall be a high school student residing in the City of
Dublin or enrolled in a Dublin school. One alternate shall be designated as first alternate or “A1.”
The other alternate shall be designated as second alternate or “A2.”
Section 2. The Mayor shall make all appointments to the Commission, with the approval
of the City Council.
Section 3. Commission members and alternates may resign at any time by giving
written notice to the Mayor and City Clerk.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1. Commission members shall be appointed for terms which run four (4) years.
Alternates shall be appointed for a term of two (2) years. Terms shall begin in January following
even-numbered election years and end in December of an even-numbered election year (or
until successors are appointed). At the end of a Commissioner member’s or alternate’s term, the
Commission member or alternate may be reappointed to the Commission in the same manner
as the initial appointment. Commission members shall be eligible to serve a maximum of eight
(8) years with two (2) 4 four-year terms. No term limit shall apply to alternates.
Section 2. The term of the student member shall be for one (1) year, commencing July
1st and terminating on the following June 30th.
Section 3. Any member or alternate of the Commission may be removed from the office
with the approval of a majority of the City Council. Removal and appointment of Commissioners
shall be made only at a regularly scheduled meeting of the City Council.
Section 4. Commission members and alternates should endeavor to attend all regular
and special meetings of the Commission. The Secretary to the Commission shall provide the
Mayor with quarterly attendance reports onby Commissioners and Alternate
117
Commissioners attendance. After the third absence from a regularly scheduled Commission
meeting within any twelve 12 month period, said Commission member’s or alternate’s office shall
be automatically declared vacant.
Section 5. If a Commission member or alternate ceases to reside in the City of Dublin,
said Commissioner’s office shall be automatically declared vacant.
ARTICLE IV
VACANCIES
Section 1. Vacancies on the Commission occurring other than by expiration of term
shall be filled for the unexpired portion of the term in the same manner as the original
appointment. In the event of a Commission vacancy, alternates will be considered without
submitting a new application unless alternate notifies the Clerk that he or she does no t want to
be considered for appointment to the vacancy.
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Commission shall elect, by majority
vote, a Chairperson and Vice Chairperson at the first meeting in January of each year., or if a
quorum is not present, at the next meeting at which a quorum is present. The Chairperson and
Vice Chairperson shall serve until their successors are elected, or until their terms as members
of the Commission expire, whichever is first. The Commission shall, unless no Commissioners
meet criteria, elect Commissioners to the positions that have not previously served in the
position and have not declined the appointment, with the intent that no one should serve in the
position for no more than two consecutive years. Alternates are not eligible to serve as
Chairperson or Vice Chairperson.
Section 2. The Secretary to the Commission will be the City Manager or his/her
designee.
Section 3. Vacancies. In case of any vacancy in the Office of the Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 4. Duties of Officers. The Chairperson performs the following duties:
(a) Presides at all meeting of the Commission.
(b) Appoints committee members and chairpersons of committees as necessary.
(c) Signs correspondence on behalf of the Commission.
(d) Represents the Commission before the City Council.
(e) Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairperson
presides in the place of the Chairperson. In the event of the absence of or the inability to act of
both the Chairperson and Vice Chairperson, the remaining members shall elect one of their
members to act as temporary Chairperson.
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Section 5. The Committees. The Commission or Chairperson, upon direction of the
Commission, may appoint several of its members, but fewer than a quorum, to serve as a
cCommittee. On certain occasions, such as when a particular kind of expertise or public
representation is desirable, the Commissions may appoint non-members to a cthe Committee.
Committees make recommendations directly to the Commission.
ARTICLE VI
MEETINGS
Section 1. The Commission shall hold at regular meetings at least once per month at
a designated time and place, which shall be fixed and determined by the Commission and
entered upon its minutes. The Commission shall endeavor to hold at least one meeting per
month. All meetings of the Commission shall be open to the public. Special meetings of the
Commission may be called by a majority of the members thereof, or by the Chairperson thereof.
Notice of any such special meeting shall be given as required by law.
Section 2. A majority of the voting members of the Commission shall constitute a
quorum for the purpose of transacting business. The secretary shall keep minutes of all regular
and special meetings of the Commission, and these shall be sent to all members and
administrative officers in advance of the meeting in which they are to be approved.
Section 3. Commissioners and Alternate Commissioners shall attend all regular and
special Commission meetings in person. Commissioners will not be permitted to use
teleconference as an option to attend any Commission meetings.
ARTICLE VII
GENERAL RESPONSIBILITIES OF THE COMMISSION
Section 1. The Commission shall consider and make recommendations as it deems
necessary to the City Council and to City Staff in all matters pertaining to the operation and
maintenance of an effective, efficient, and adequate program of parks, recreation, and
community services for the citizens of Dublin.
Such recommendations would include, but are not limited to the following:
(a) recommendations for the development, improvement and/or modification
of recreation of community services and facilities;
(b) future recreation and community service needs;
(c) conduct of persons using park and recreation facilities by the public; and
(d) annual review of the Parks and Community Services Strategic Plan.
Section 2. The Commission shall also accept and consider recommendations from
the Senior Center Advisory Committee and the Youth Advisory Committee, and forward the
recommendations to the City Council, as appropriate.
Section 3. A majority vote of voting members is required to take action.
Section 4. Alternates shall participate in all Commission matters except that alternates
shall vote only in the event of an absence of a member or of a vacancy on the Commission. In
such event, the first alternate shall participate as a voting member for the duration of the
119
first occurring absence or vacancy. The second alternate shall participate as a voting member
for the duration of the second occurring absence or vacancy or for the duration of the first
occurring absence or vacancy if the first alternate is vacant or absent.
ARTICLE VIII
DUTIES OF COMMISSION TO BE ADVISORY ONLY
Section 1. It is intended that the Commission shall be an advisory body to the City
Council. Nothing herein contained shall be construed as a limitation on the power of the City
Council or the Administrative Staff of the City or any other agency in their supervision, or
authority over property or personnel which are under their respective jurisdiction. Each
Commissioner and Alternate Commissioner is expected to serve the City and the residents of
the City of Dublin with professionalism and respect.
ARTICLE IX
STAFF ASSISTANCE
Section 1. The City Manager shall provide the Commission with such information
and Staff assistance as the Commission may, from time to time request, subject to the
limitations imposed by the City Council.
ARTICLE X
AMENDMENTS
Section 1. These Bylaws and Rules of Procedure may be amended in the same manner
as originally adopted.
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CITY OF DUBLIN
HERITAGE AND CULTURAL ARTS COMMISSION
BYLAWS AND RULES OF PROCEDURE
Exhibit C
ARTICLE I
GENERAL PROVISIONS
Section 1. These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Heritage and Cultural Arts Commission of the City of Dublin. A copy of these
Rules and amendments thereto, shall be filed in the offices of the City Clerk for examination by
the public.
Section 2. These Rules and any amendments hereto shall be effective on the date of
the adoption hereof, and shall govern the meetings and activities of the Commission.
ARTICLE II
COMMISSION COMPOSITION AND METHOD OF APPOINTMENT
Section 1. The Heritage and Cultural Arts Commission shall be composed of seven
(7) members (“members or “Commissioners”) and one (1) alternate member
(“alternate” or “Alternate Commissioner”).
Section 2. The Mayor shall make all appointments to the Commission, with the approval
of the City Council. When making appointments to the Commission, consideration shall be given
to members of the Dublin Fine Arts Foundation and Dublin Historical Preservation Association
and Dublin-based (or similar groups) and to persons who are specifically qualified by reason of
training, experience, interest or involvement in arts and/or heritage, particularly as related to
artistic and cultural activities in the City.
Section 3. All members shall be residents of the City and shall be committed to
furthering public art, and historical and cultural life in the community.
Section 4. Commission members and alternate may resign at any time by giving written
notice to the Mayor and City Clerk.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1. Commission members shall be appointed for terms which run four (4) years.
Alternates shall be appointed for a term of two (2) years. Terms shall begin in January following
even-numbered election years and end in December of an even-numbered election year (or
until successors are appointed). At the end of a Commissioner member's or alternate’s term, the
Commission member or alternate may be reappointed to the Commission in the same manner
as the initial appointment. Commission members shall be eligible to serve a maximum of eight
(8)years with two four(2) 4-year terms. No term limit shall apply to alternate.
Section 2. Any member or alternate of the Commission may be removed from office
with the approval of a majority of the City Council. Removal and appointment of Commissioners
and Alternate Commissioners shall be made only at a regularly scheduled meeting of the City
Council.
atted:Body Text, Indent: Left: 0.15", Right: 0.26",
spacing: Exactly 12.6 pt,No bullets or numbering,
ops: 1.65", Left + Not at 0.42"
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Section 3. Commission members and alternates should endeavor to attend all regular
and special meetings of the Commission. The Secretary to the Commission shall provide the
Mayor with quarterly attendance reports on by Commissioners and Alternate
Commissionerattendance. After the third absence from a regularly scheduled Commission
meeting within any twelve (12)12-month period, said Commissioner’s or Alternate
Commissioner’s office shall be automatically declared vacant.
Section 4. If a Commission member or alternate ceases to reside in the City of Dublin,
said Commissioner’s or Alternate Commissioner’s office shall be automatically declared vacant.
ARTICLE IV
VACANCIES
Section 1. Vacancies on the Commission occurring other than by expiration of term
shall be filled for the unexpired portion of the term in the same manner as the original
appointment. In the event of a Commission vacancy, the alternates will be considered without
submitting a new application unless the alternate notifies the Clerk that he or she does not want
to be considered for appointment to the vacancy.
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Chairperson and Vice Chairperson are
elected by the majority of the Commission for a one1-year term and hold office until their
successors are elected, or until their terms as members of the Commission expire. The officers
are elected at the first meeting of the Commission in January of each year. Elections, whether
regular or to fill vacancies shall be held only if a simple majority of the Commission members
are present. The Commission shall, unless no Commissioners meet the criteria, elect
Commissioners to the positions that have not previously served in the position and that have not
declined the appointment, with the intent that no one should serve in the position for two
consecutive years. Alternates areis not eligible to serve as Chairperson or Vice Chairperson.
The secretary to the Commission will be the City Manager or his/her designee.
Section 2. Vacancies. In case of any vacancy in the Office of Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 3. Duties of Officers. The Chairpersonman performs the following duties.
(a)Presides at all meetings of the Commission.
(b)Appoints ccommittee members and chairpersons of ccommittees as
necessary.
(c)Signs correspondence on behalf of the Commission.
(d)Represents the Commission before the City Council.
(e)Performs other duties necessary or customary to the office.
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In the event of the absence of the Chairperson or his/her inability to act, the Vice -
Chairperson presides in place of the Chairperson. In the event of the absence of or the inability
to act of both the Chairperson and the Vice -Chairperson, the remaining members shall elect
one of their members to act as temporary Chairperson.
Section 4. The Committees. The Commission or the Chairperson, upon direction of
the Commission, may appoint several of its members, but less than a quorum, to serve as a
committee. On certain occasions, such as when a particular kind of expertise or public
representation is desirable, the Commission may appoint non-members to athe committee.
Committees make recommendations directly to the Commission.
A Committee may not represent the Commission before the City Council or other bodies
unless it has first received the authorization of the Commission to do so.
ARTICLE VI
MEETINGS
Section 1. The Commission shall hold regular meetings meetings at least once per
month at a designated time and place, which shall be fixed and determined by the Commission
and entered upon its minutes. The Commission shall endeavor to hold at least one meeting per
month. All meetings of the Commission shall be open to the public. Special meetings of the
Commission may be called by a majority of the members thereof, or by the Chairperson thereof.
Notice of any such special meeting shall be given as required by law.
Section 2. A majority of the voting members of the Commission shall constitute a
quorum for the purpose of transacting business. The secretary shall keep minutes of all regular
and special meetings of the Commission, and these shall be sent to all members and
administrative officers in advance of the meeting in which they are to be approved.
Section 3. Commissioners and Alternate Commissioners shall attend all regular and
special Commission meetings in person. Commissioners will not be permitted to use
teleconference as an option to attend any Commission meetings.
ARTICLE VII
GENERAL RESPONSIBILITIES OF THE COMMISSION
Section 1. The Commission shall consider and make recommendations, as it deems
necessary, to the City Council in all matters pertaining to:
(a)The promotion and support of history throughout the community. This
includes restoration, maintenance and operation of the Heritage Park and& Museums and any
other similar City-sponsored locations promoting and supporting history. Such
recommendations would include, but are not limited to the following: recommendations for the
development, improvement and/or modification of history facilities or programs;
recommendations for policies on heritage preservation, artifact acquisition, or conduct of
persons using history facilities; and rules for the use of the Heritage Park and& Museums and
any other City-sponsored history facilities by the public.
(b)The promotion and support of the arts within the community. Such
recommendations would include, but are not limited to the following: recommendations on art in
public places including City facilities and new developments within the City; exhibits at the Civic
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Center, Heritage Park and& Museums, and Public Art vVenues; and recommendations for
policies on art, cultural activities, and facilities.
Section 2. A majority vote of voting members is required to take action.
Section 3. Alternates shall participate in all Commission matters except alternates shall
vote only in the event of an absence of a member or of a vacancy on the Commission. In such
event, the alternate shall participate as a voting member for the duration of the absence or
vacancy.
ARTICLE VIII
DUTIES OF COMMISSION TO BE ADVISORY ONLY
Section 1. The Commission shall be an advisory body to the City Council. Nothing
herein contained shall be construed as a limitation on the power of the City Council or the
Administrative Staff of the City or any other agency in their supervision, or authority over
property or personnel which are under their respective jurisdictions. Each Commissioner and
Alternate Commissioner is expected to serve the City and the residents of the City of Dublin with
professionalism and respect.
ARTICLE IX
STAFF ASSISTANCE
Section 1. The City Manager shall provide the Commission with such information and
Staff assistance as the Commission may, from time to time, request, subject to the limitations
imposed by the City Council.
ARTICLE X
AMENDMENTS
Section 1. These Bylaws and Rules of Procedure may be amended in the same
manner as originally adopted.
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CITY OF DUBLIN
SENIOR CENTER ADVISORY COMMITTEE
BYLAWS AND RULES OF PROCEDURE
Exhibit D
ARTICLE I
GENERAL ROVISIONS
Section 1. These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Dublin Senior Center Advisory Committee of the City of Dublin. A copy of
these Rules and amendments thereto, shall be filed in the offices of the City Clerk for
examination by the public.
Section 2. These Rules and any amendments hereto shall be effective on the date
of the adoption hereof, and shall govern the meetings and activities of the Advisory Committee.
ARTICLE II
COMMITTEE COMPOSITION AND METHOD OF APPOINTMENT
Section 1. The Advisory Committee shall be composed of five (5) members
(“members” or “Committee Members”) and two (2) alternate members (“alternates” or
“Alternate Committee Members”). One alternate shall be designated as first alternate or “A1.”
The other alternate shall be designated as second alternate or “A2.” The Mayor shall make all
appointments to the Commission, with the approval of the City Council.
Section 2. Committee members and alternates may resign at any time giving written
notice to the Mayor, City Clerk, and Senior Center Staff.
Section 3. One member of the Parks and Community Services Commission shall
serve as a liaison to the Advisory Committee.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1. Committee members shall be appointed for terms which run four (4) years.
Alternates shall be appointed for a term of two (2) years. Terms shall begin in January
following even-numbered election years and end in December of an even-numbered election
year (or until successors are appointed). At the end of a Committee membe r's or alternate’s
term, the Committee member or alternate may be reappointed to the Committee in the same
manner as the initial appointment. Committee members shall be eligible to serve a maximum
of eight (8) years with two (2) 4four-year terms. No term limit shall apply to alternates.
Section 2. Any member or alternate of the Advisory Committee may be removed from
office with the approval of a majority of the City Council. Removal and appointment of Senior
Center Advisory Committee Members and Alternate Committee Members shall be made only
at a regularly scheduled meeting of the City Council.
Section 3. Committee Members and Alternate Committee Members should endeavor
to attend all regular and special meetings of the Advisory Committee. The Secretary to the
Advisory Committee shall provide the Mayor with quarterly reports on attendance reports by
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Committee Members and Alternate Committee Members attendance. After the third absence
from a regularly scheduled Committee meeting within any 12-twelve (12) month period, said
Committee Member’s or Alternate Committee Member’s office shall be automatically declare d
vacant.
Section 4. If a Committee Mmember or alternate ceases to reside in the City of Dublin,
said Committee Mmember’s or alternate’s office shall be automatically declared vacant.
ARTICLE IV
VACANCIES
Section 1. Vacancies on the Advisory Committee occurring other than by expiration
of term shall be filled for the unexpired portion of the term in the same manner as the original
appointment. In the event of a Commission vacancy, alternates will be considered without
submitting a new application unless alternate notifies the Clerk that he or she does not want to
be considered for appointment to the vacancy.
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Chairperson and Vice Chairperson are
elected by the majority of the Advisory Committee for a one1-year term and hold office until
their successors are elected, or until their terms as members of the Advisory Committee
expire. The officers are elected at the first meeting of the Advisory Committee in January of
each year. Elections, whether regular or to fill vacancies shall be held only if a simple majority
of the Advisory Committee Mmembers are present. The Advisory Committee shall, unless no
Committee Members meet the criteria, elect Committee Members to the positions that have
not previously served in the position and that have not declined the appointment, with the
intent that no one should serve in the position for more than two consecutive years . Alternates
are not eligible to serve as Chairperson or Vice Chairperson.
Section 2. The secretary to the Advisory Committee will be the City Manager or his/her
designee.
Section 3. Vacancies. In case of any vacancy in the office of Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after
the occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 4. Duties of Officers. The Chairpersonman performs the following duties:
(a) Presides at all meetings of the Advisory Committee.
necessary.
(b) Appoints sub-committees and chairpersons of sub-committees as
(c) Signs correspondence on behalf of the Advisory Committee.
126
(d) Represents the Advisory Committee before the Parks and Services
Commission and City Council or designates a representative.
(e) Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her inability to act, the Vice- Chairperson
presides in place of the Chairperson. In the event of the absence of or the inability to act of both the
Chairperson and the Vice-Chairperson, the remaining members shall elect one of their members to
act as temporary Chairperson.
Section 5. The Sub-Committees. The Advisory Committee or the Chairperson, upon
direction of the Advisory Committee, may appoint several of its members, but less than a quorum,
to serve as a Sub-Committee. On certain occasions, such as when a particular kind of expertise
or public representation is desirable, the Advisory Committee may appoint non- members to the
Sub-Committee. Sub-Committees make recommendations directly to the Advisory Committee.
A Sub-Committee may not represent the Advisory Committee before the Parks and
Community Services Commission and the City Council or other bodies unless it has first received
the authorization of the Advisory Committee to do so.
ARTICLE VI
MEETINGS
Section 1. The Advisory Committee shall hold regular meetings at least once per month
at a designated time and place, which shall be fixed and determined by the Advisory Committee
and entered upon its minutes. The Advisory Committee shall endeavor to hold at least one
meeting per month. All meetings of the Advisory Committee shall be open to the public. Special
meetings of the Advisory Committee may be called by a majority of the members thereof, or by
the Chairperson thereof. Notice of any such special meeting shall be given as required by law.
Section 2. A majority of the voting members of the Advisory Committee shall constitute a
quorum for the purpose of transacting business. The secretary shall keep minutes of all regular
and special meetings of the Advisory Committee, and these shall be sent to all members and
administrative officers in advance of the meeting in which they are to be approved.
Section 3. Advisory Committee MMembers and Alternate Committee MMembers shall
attend all regular and special Committee meetings in person. Committee Members will not be
permitted to use teleconferences as an option to attend Committee meetings.
ARTICLE VII
GENERAL RESPONSIBILITIES OF THE COMMITTEE
Section 1. The Advisory Committee shall consider and make recommendations, as it
deems necessary to the City Parks and Community Services Commission, City Council, and City
Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and
adequate Senior Center for Dublin citizens. Such recommendations would include, but are not
limited to the following: recommendations for the development, improvement and/or modification
of senior services and facilities; future senior needs; conduct of persons using the Senior Center;
and rules for the use of the Senior Center by the public. A majority vote of voting members is
required to take action.
Section 2. Alternates shall participate in all Committee matters except that alternates
shall vote only in the event of an absence of a member or of a vacancy on the Committee. In
127
such event, the first alternate shall participate as a voting member for the duration of the first
occurring absence or vacancy. The second alternate shall participate as a voting member for the
duration of the second occurring absence or vacancy or for the duration of the first occurring
absence or vacancy if the first alternate is vacant or absent.
ARTICLE VIII
DUTIES OF COMMITTEE TO BE ADVISORY ONLY
Section 1. It is intended that the Advisory Committee shall be an advisory body to the
Parks and Community Services Commission and City Council. Nothing herein contained shall be
construed as a limitation on the power of the City Council or the Administrative Staff of the City or
any other agency in their supervision, or authority over property or personnel which are under
their respective jurisdictions. Each Committee Member and Alternate Committee Members is
expected to serve the City and the residents of the City of Dublin with professionalism and
respect.
ARTICLE IX
STAFF ASSISTANCE
Section 1. The City Manager shall provide the Advisory Committee with such information
and Staff assistance as the Advisory Committee may, from time to time request, subject to the
limitations imposed by the City Council.
ARTICLE X
AMENDMENTS
Section 1. These Bylaws and Rules of Procedure may be amended in the same manner
as originally adopted.
128
EXHIBIT E
ARTICLE I
GENERAL PROVISIONS
Section 1. These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Youth Advisory Committee of the City of Dublin. A copy of these Rules and
amendments thereto, shall be filed in the offices of the City Clerk for examination by the public.
Section 2. These Rules and any amendments hereto shall be effective on the date of
the adoption hereof, and shall govern the meetings and activities of the Advisory Committee.
ARTICLE II
COMMITTEE COMPOSITION AND METHOD OF APPOINTMENT
Section 1. The Youth Advisory Committee shall be composed of a minimum of nine
(9) and a maximum of thirteen (13) youth members (“members” or “Committee Members”) and
three (3) youth alternates (“alternates” or Alternate Committee Members”). At least three (3) of the
Committee Members must be from middle school and six (6) from high school.
Additionally, there shall be four (4) non-voting adult members representing Dublin Police Services,
Dublin Unified School District, Dublin Chamber of Commerce, and the At-large Community.
Section 2. Committee M members may resign at any time by giving written notice to the
Mayor, City Clerk, and Parks and Community Services Director or his/her designee.
Section 3. The youth student representative serving on the One member of the Parks
and Community Services Commission shall serve as a non-voting member to the Advisory
Committee.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1. Youth Advisory Committee Members shall serve a one- (1) year term,
commencing June 1 and terminating on the following May 31 (or until their successors are
appointed). During the months of July and June through August, meetings will be held as
necessary. At the end of a Committee Mmember's term, the Committee Mmember may be
reappointed to the Advisory Committee in the same manner as the initial appointment. There
shall be no limit to the number of terms a a Committee Mmember may serve, as long as
they remain enrolled in middle or high school.
Section 2. Any member of the Advisory Committee members may be removed from office
with the approval of a majority of the City Council. Removal and appointment of Committee
Members shall be made only at a regularly scheduled meeting of the City Council.
Section 3. Committee Members should endeavor to attend all regular and special
meetings of the Advisory Committee. The Secretary to the Advisory Committee shall provide the
Mayor with quarterly reports of attendance reports by Committee Mmembers and Alternate
CITY OF DUBLIN
YOUTH ADVISORY COMMITTEE
BYLAWS AND RULES OF PROCEDURE
129
Committee Members attendance. After the third absence from a regularly scheduled Committee
meeting within any twelve (12) month period, said Committee Member’s office shall be
automatically declared vacant. Additionally, if a Committee Member is late by more than twenty
(20 ) minutes to two meetings without permission from said Advisory Committee, this shall
constitute one absence.
Section 4. If a Committee Member ceases to reside in the City of Dublin, or in the case
of youth members, or ceases to be enrolled in school, said Committee Member’s office shall be
automatically declared vacant.
ARTICLE IV
VACANCIES
Section 1. Vacancies on the Youth Advisory Committee occurring other than by
expiration of term shall be filled for the unexpired portion of the term by the alternates. without
submitting a new application unless alternate notifies the Clerk that he or she does not want to be
considered for appointment to the vacancy. In the event that there are more than threewo
vacancies on the Advisory Committee, vacancies shall be filled in the same manner as the
original appointment.
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Chairperson and Vice Chairperson are
elected by the majority of the Youth Advisory Committee for a one-year term and hold office until
their successors are elected, or until their terms as members of the Advisory Committee expire.
The officers are elected each year at the June meeting of the Advisory Committee. Elections,
whether regular or to fill vacancies shall be held only if a simple majority of the Advisory
Committee Mmembers are present. The Advisory Committee shall, unless no Committee
Mmembers meet the criteria, elect Committee Mmembers to the positions that have not
previously served in the position and that have not declined the appointment, with the intent that
no one should serve in the position for more than two (2) consecutive years.
The secretary to the Advisory Committee will be the City Manager or his/her designee.
Section 2. Vacancies. In case of any vacancy in the office of Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 3. Duties of Officers. The Chairpersonman performs the following duties:
(a)Presides at all meetings of the Advisory Committee.
(b)Appoints sub-committees and chairpersons of sub-committees as
necessary.
(c)Signs correspondence on behalf of the Advisory Committee.
(d)Performs other duties necessary or customary to the office.
(e)Serves the City Council and the residents of the City of Dublin with
professionalism and respect.
130
(e)(f) Represents the Advisory Committee before the City Council.
In the event of the absence of the Chairperson or his/her inability to act, the Vice - Chairperson
presides in place of the Chairperson. In the event of the absence of or the inability to act of both
the Chairperson and the Vice -Chairperson, the remaining members shall elect one of their
members to act as temporary Chairperson.
ARTICLE VI
SUB-COMMITTEES
Section 1. The Advisory Committee or the Chairperson, upon direction of the Advisory
Committee, may appoint several of its members, but fewer than a quorum, to serve as a sSub-
cCommittee. The Advisory Committee may appoint non-members to a sthe Sub-cCommittee in
an effort to obtain additional public involvement as needed. Sub-cCommittees make
recommendations directly to the Advisory Committee.
Section 2. A sSub-cCommittee may not represent the Advisory Committee before the
Commission or City Council or other bodies unless it has first received the authorization of the
Advisory Committee to do so.
ARTICLE VII
MEETINGS
Section 1. The Youth Advisory Committee shall hold regular meetings at least once per
month at a designated time and place, which shall be fixed and determined by the Advisory
Committee and entered upon its minutes, with the exception of the July and August meetings , to
be held as necessary. which shall be fixed and determined by the Advisory Committee and
entered upon its minutes. All meetings of the Advisory Committee shall be open to the public.
Special meetings of the Advisory Committee may be called by a majority of the members thereof,
or by the Chairperson thereof. Notice of any such special meeting shall be given as required by
law.
Section 2. A majority of the voting members of the Advisory Committee shall constitute a
quorum for the purpose of transacting business. The secretary shall keep minutes of all regular
and special meetings of the Advisory Committee, and these shall be sent to all members and
administrative officers in advance of the meeting in which they are to be approved.
Section 3. Committee Members shall attend all regular and special Committee meetings
in person. Committee Members will not be permitted to use teleconference as an option to attend
any Committee meetings.
ARTICLE VIII
GENERAL RESPONSIBILITIES OF THE COMMITTEE
Section 1. Provide input on youth services and programming to the Parks and
Community Services Commission, City Council and to City Staff, address issues that affect
131
youth in the community, assist with the promotion and implementation of youth activities,
generate an annual report on the progress of the Youth Advisory Committee.
Section 2. Address issues that affect youth in the community.
Section 3. Assist with the promotion and implementation of youth activities.
Section 4. Generate an annual report on the progress of the Youth Advisory
Committee.
Additionally,Section 2. Committee members are expected to attend all regular meeting
and subcommittee meetings as assigned; attend the activities planned and sponsored by the
Advisory Committee; and promote youth activities and provide support for successful
implementation of youth activities and programs.
Section 3. A majority vote of voting members is required to take action.
Section 4. Alternates shall participate in all Commission matters except that alternates
shall vote only in the event of an absence of a member or of a vacancy on the Commission. In
such event, the first alternate shall participate as a voting member for the duration of the first
occurring absence or vacancy. The second alternate shall participate as a voting member for
the duration of the second occurring absence or vacancy or for the duration of the first occurring
absence or vacancy if the first alternate is vacant or absent. The third alternate shall participate
as a voting member for the duration of the third occurring absence or vacancy or for the duration
of the second occurring absence or vacancy if the second alternate is vacant or absent.
ARTICLE IX
DUTIES OF COMMITTEE TO BE ADVISORY ONLY
Section 1. It is intended that the Youth Advisory Committee shall be an advisory body to
the Parks and Community Services Commission and City Council. Nothing herein contained
shall be construed as a limitation on the power of the City Council or the Administrative Staff of
the City or any other agency in their supervision, or authority over property or personnel which
are under their respective jurisdictions. Each Committee Member is expected to serve the City
and the residents of the City of Dublin with professionalism and respect.
ARTICLE X
STAFF ASSISTANCE
Section 1. The City Manager shall provide the Youth Advisory Committee with such
information and Staff assistance as the Advisory Committee may, from time to time request,
subject to the limitations imposed by the City Council.
ARTICLE XI
AMENDMENTS
Section 1. These Bylaws and Rules of Procedure may be amended in the same manner
as originally adopted.
132
February 2, 2021
SB 343
Senate Bill 343 mandates supplemental materials
that have been received by the City Clerk’s office that
relate to an agenda item after the agenda packets
have been distributed to the City Council be available
to the public.
The attached documents were received in the City
Clerk’s office after distribution of the February 2,
2021, Regular City Council meeting agenda packet.
Item 4.10
133
CITY MANAGER’S OFFICE
MEMORANDUM
DATE: February 2, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Item 4.10: Resolution Amending Bylaws and Rules of Procedure for City
Commissions and Committees
The February 2, 2021 City Council meeting includes an item updating the Bylaws and Rules of Procedure
for the Human Services Commission, Parks and Community Services Commission, Heritage and Cultural
Arts Commission, Senior Center Advisory Committee, and Youth Advisory Committee. The amendments
are primarily to clarify the timing of the appointment of officers, allow for flexibility in meeting
frequency, and make other non-substantive corrections.
After the agenda was posted, Staff identified the need to make a slight revision to the proposed bylaws
of the Parks and Community Services Commission (PCSC), related to the requirement that the student
member be both a resident of Dublin and be enrolled in a Dublin school. It is Staff’s intention that for
appointment as the student member of the PCSC, priority is given to residents regardless of the location
of their schools, in providing input on park facilities and recreation programming.
Therefore, the PCSC bylaws have been updated to remove the requirement that the student member be
enrolled in a Dublin school. A redlined version of the document (Exhibit B to the Resolution) is attached
hereto, reflecting this change.
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CITY OF DUBLIN
PARKS AND COMMUNITY SERVICES COMMISSION
BYLAWS AND RULES OF PROCEDURE
Exhibit B
ARTICLE I
GENERAL PROVISIONS
Section 1. These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Parks and Community Services Commission of the City of Dublin. A copy of
these Rules and amendments thereto, shall be filed in the offices of the City Clerk for
examination by the public.
Section 2. These Rules and any amendments hereto shall be effective on the date
of the adoption hereof, and shall govern the meetings and activities of the Commission.
ARTICLE II
COMMISSION COMPOSITION AND METHOD OF APPOINTMENT
Section 1. The Parks and Community Services Commission shall be composed of six
members (“members or Commissioners”) and two alternate members (“alternates” or “Alternate
Commissioners”). One member shall be a high school student residing in the City of Dublin or
enrolled in a Dublin school. One alternate shall be designated as first alternate or “A1.” The
other alternate shall be designated as second alternate or “A2.”
Section 2. The Mayor shall make all appointments to the Commission, with the approval
of the City Council.
Section 3. Commission members and alternates may resign at any time by giving
written notice to the Mayor and City Clerk.
ARTICLE III
TERM OF OFFICE AND REMOVAL
Section 1. Commission members shall be appointed for terms which run four years.
Alternates shall be appointed for a term of two years. Terms shall begin in January following
even-numbered election years and end in December of an even-numbered election year (or
until successors are appointed). At the end of a Commissioner member’s or alternate’s term, the
Commission member or alternate may be reappointed to the Commission in the same manner
as the initial appointment. Commission members shall be eligible to serve a maximum of eight
years with two four-year terms. No term limit shall apply to alternates.
Section 2. The term of the student member shall be for one year, commencing July 1st
and terminating on the following June 30th.
Section 3. Any member or alternate of the Commission may be removed from the office
with the approval of a majority of the City Council. Removal and appointment of Commissioners
shall be made only at a regularly scheduled meeting of the City Council.
Section 4. Commission members and alternates should endeavor to attend all regular
and special meetings of the Commission. The Secretary to the Commission shall provide the
Mayor with quarterly reports on Commissioners and Alternate
Attachment 3
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Commissioners attendance. After the third absence from a regularly scheduled Commission
meeting within any 12-month period, said Commission member’s or alternate’s office shall be
automatically declared vacant.
Section 5. If a Commission member or alternate ceases to reside in the City of Dublin,
said Commissioner’s office shall be automatically declared vacant.
ARTICLE IV
VACANCIES
Section 1. Vacancies on the Commission occurring other than by expiration of term
shall be filled for the unexpired portion of the term in the same manner as the original
appointment. In the event of a Commission vacancy, alternates will be considered without
submitting a new application unless alternate notifies the Clerk that he or she does not want to
be considered for appointment to the vacancy.
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Commission shall elect, by majority
vote, a Chairperson and Vice Chairperson at the first meeting of each year. The Chairperson
and Vice Chairperson shall serve until their successors are elected, or until their terms as
members of the Commission expire, whichever is first. The Commission shall, unless no
Commissioners meet criteria, elect Commissioners to the positions that have not previously
served in the position and have not declined the appointment, with the intent that no one should
serve in the position for no more than two consecutive years. Alternates are not eligible to serve
as Chairperson or Vice Chairperson.
Section 2. The Secretary to the Commission will be the City Manager or his/her
designee.
Section 3. Vacancies. In case of any vacancy in the Office of the Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 4. Duties of Officers. The Chairperson performs the following duties:
(a) Presides at all meeting of the Commission.
(b) Appoints committee members and chairpersons of committees as necessary.
(c) Signs correspondence on behalf of the Commission.
(d) Represents the Commission before the City Council.
(e) Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairperson
presides in the place of the Chairperson. In the event of the absence of or the inability to act of
both the Chairperson and Vice Chairperson, the remaining members shall elect one of their
members to act as temporary Chairperson.
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Section 5. The Committees. The Commission or Chairperson, upon direction of the
Commission, may appoint several of its members, but fewer than a quorum, to serve as a
committee. On certain occasions, such as when a particular kind of expertise or public
representation is desirable, the Commissions may appoint non-members to a committee.
Committees make recommendations directly to the Commission.
ARTICLE VI
MEETINGS
Section 1. The Commission shall hold at regular meetings at a designated time and
place, which shall be fixed and determined by the Commission and entered upon its minutes.
The Commission shall endeavor to hold at least one meeting per month. All meetings of the
Commission shall be open to the public. Special meetings of the Commission may be called by
a majority of the members thereof, or by the Chairperson thereof. Notice of any such special
meeting shall be given as required by law.
Section 2. A majority of the voting members of the Commission shall constitute a
quorum for the purpose of transacting business. The secretary shall keep minutes of all regular
and special meetings of the Commission, and these shall be sent to all members and
administrative officers in advance of the meeting in which they are to be approved.
Section 3. Commissioners and Alternate Commissioners shall attend all regular and
special Commission meetings in person. Commissioners will not be permitted to use
teleconference as an option to attend any Commission meetings.
ARTICLE VII
GENERAL RESPONSIBILITIES OF THE COMMISSION
Section 1. The Commission shall consider and make recommendations as it deems
necessary to the City Council and to City Staff in all matters pertaining to the operation and
maintenance of an effective, efficient, and adequate program of parks, recreation, and
community services for the citizens of Dublin.
Such recommendations would include, but are not limited to the following:
(a) recommendations for the development, improvement and/or modification
of recreation of community services and facilities;
(b) future recreation and community service needs;
(c) conduct of persons using park and recreation facilities by the public; and
(d) annual review of the Parks and Community Services Strategic Plan.
Section 2. The Commission shall also accept and consider recommendations from
the Senior Center Advisory Committee and the Youth Advisory Committee, and forward the
recommendations to the City Council, as appropriate.
Section 3. A majority vote of voting members is required to take action.
Section 4. Alternates shall participate in all Commission matters except that alternates
shall vote only in the event of an absence of a member or of a vacancy on the Commission. In
such event, the first alternate shall participate as a voting member for the duration of the
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first occurring absence or vacancy. The second alternate shall participate as a voting member
for the duration of the second occurring absence or vacancy or for the duration of the first
occurring absence or vacancy if the first alternate is vacant or absent.
ARTICLE VIII
DUTIES OF COMMISSION TO BE ADVISORY ONLY
Section 1. It is intended that the Commission shall be an advisory body to the City
Council. Nothing herein contained shall be construed as a limitation on the power of the City
Council or the Administrative Staff of the City or any other agency in their supervision, or
authority over property or personnel which are under their respective jurisdiction. Each
Commissioner and Alternate Commissioner is expected to serve the City and the residents of
the City of Dublin with professionalism and respect.
ARTICLE IX
STAFF ASSISTANCE
Section 1. The City Manager shall provide the Commission with such information
and Staff assistance as the Commission may, from time to time request, subject to the
limitations imposed by the City Council.
ARTICLE X
AMENDMENTS
Section 1. These Bylaws and Rules of Procedure may be amended in the same manner
as originally adopted.
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STAFF REPORT
CITY COUNCIL
Page 1 of 4
Agenda Item 8.1
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Semi-Public Sites and New Dublin High School General Plan Amendment
Study Initiation Request (PLPA-2020-00054)
Prepared by: Michael P. Cass, Principal Planner
EXECUTIVE SUMMARY:
The City Council will consider initiating a General Plan Amendment Study for three sites, including
2.5 acres on the GH PacVest property and 2.0 acres on the East Ranch property in Eastern Dublin,
as well as the future Emerald High School site, totaling approximately 23.46 acres, located at 3501
Dublin Boulevard. The Study would evaluate a proposal to change the existing General Plan land
use designation for the former two sites from Semi-Public to Public/Semi-Public to allow a
broader range of uses, including the potential for affordable housing developed by a non-profit
entity. The General Plan would also be updated to change the future high school site from
Neighborhood Commercial to Public/Semi-Public consistent with the planned use of the property
as a high school site.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Initiation of a General Plan Amendment Study to Evaluate
Changing the Land Use Designation from Semi-Public to Public/Semi-Public for 2.5 acres of the GH
PacVest property and 2.0 acres of the East Ranch property, and the Emerald High School Site from
Neighborhood Commercial to Public/Semi-Public.
FINANCIAL IMPACT:
The cost to prepare the General Plan Amendment Study for the Semi-Public sites includes minimal
staff time and the cost to prepare the environmental review. There will be minimal Staff time
associated with documenting the change in land use for the high school site.
DESCRIPTION:
Background: Semi-Public Sites
On October 6, 2020, the City Council received a report and status update on the Housing Element
Update and Regional Housing Needs Allocation (RHNA). The Housing Element must include an
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Page 2 of 4
inventory of specific sites or parcels that may be available to accommodate the RHNA. At the
meeting, Staff presented an initial review of sites that may be able to accommodate the potential
RHNA. The City Council provided unanimous direction for Staff to prioritize the conversion of the
existing vacant Semi-Public sites to a designation that can accommodate affordable housing.
There are currently two vacant sites with an existing General Plan land use designation of Semi-
Public, including 2.5 acres on the GH PacVest property (formerly known as the “Chen” property)
and 2.0 acres on the East Ranch property (formerly known as the “Croak” property) in Eastern
Dublin, as shown in Figure 1 below (as noted with a large asterisk). The two sites are located in
the Planned Development (PD) zoning district and have an approved Stage 1 Development Plan.
The specific location of the Semi-Public sites on each property would be determined at the time of
Stage 2 Development Plan approval. Figure 1: General Plan Land Use Mapfor Semi Public Sites
Semi Public Sites
The GH PacVest and East Ranch properties are generally surrounded by residential uses to the
north and west, by undeveloped land to the south, and by the City Limits and Urban Limit Line to
the east with undeveloped land beyond.
Background: New High School Site
Additionally, there are four vacant parcels, totaling approximately 23.46 acres, located at 3501
Dublin Boulevard, as shown in Figure 2 below, which will be the location of Dublin’s second Fallon RoadDublin Boulevard Extension
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Page 3 of 4
comprehensive high school, Emerald High School. The Dublin Unified School District (DUSD)
conducted the environmental review associated with Emerald High School. Phase one is currently
under construction and is designed to accommodate 1,300 students and includes academic
towers, a gymnasium, visual and performing arts classrooms, administrative and counseling
space, a football field, a track, and tennis courts. Phase two of the project will feature an additional
academic tower, theater, aquatic complex, and stadium bleachers. The site has a General Plan land
use designation of Neighborhood Commercial and is located in a Planned Development (PD)
zoning district. DUSD completed the necessary studies, including analysis under the California
Environmental Quality Act (CEQA), and used their policy powers to override the General Plan and
locate the school at this site. The new high school does not conform with the existing General Plan
and zoning designations. Therefore, Staff is proposing to amend the land use designation for this
site to create a compatible land use that is consistent with the future use as a school.Figure 2: Emerald High School Vicinity Map
The project site is surrounded by residential development to the north, east, and west, and by
commercial development to the south.
Proposed Project
It is the City Council’s policy to initiate all General Plan Amendment Studies prior to accepting an
application and/or processing a General Plan Amendment. The City Council will consider initiating
a General Plan Amendment Study to change the land use designation from Semi-Public to
Public/Semi-Public for 2.5 acres of the CH PacVest property and 2.0 acres of the East Ranch
property, and change the land use designation of the new high school site from Neighborhood
Commercial to Public/Semi-Public to be consistent with actions taken by the DUSD. The proposed
project would also include amending the land use designations in the Eastern Dublin Specific Plan
and the Planned Development zoning designation for consistency with the General Plan
Amendment.
Dublin Boulevard
Central Parkway
Brannigan Street141
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Analysis
If the City Council initiates a General Plan Amendment Study, Staff would then prepare a General
Plan Amendment Study for the Semi-Public sites, which would include:
1. Determining the associated impacts from the land use change;
2. Conducting the appropriate level of environmental review and documentation; and
3. Preparing an analysis of the project for consideration by the Planning Commission and the
City Council.
Work on the General Plan Amendment Study would be completed concurrently with amending the
Eastern Dublin Specific Plan and the zoning for the sites. No additional studies or analysis is
required for the new high school site, since the DUSD already completed the environmental
review and the City may tier off their Environmental Impact Report. Once the General Plan
Amendment Study for the Semi-Public sites is complete, Staff would then bring the proposed
amendments for both the Semi-Public sites and the new high school site to the Planning
Commission for a recommendation to the City Council. The project would then move forward to
the City Council for consideration.
Staff prepared the draft Resolution approving the initiation of the proposed General Plan
Amendment Study. The draft Resolution is included as Attachment 1.
ENVIRONMENTAL DETERMINATION:
The California Environmental Quality Act (CEQA), together with State Guidelines and City of
Dublin CEQA Guidelines and Procedures require that certain projects be reviewed for
environmental impacts and that environmental documents be prepared. Staff recommends the
initiation of the General Plan Amendment be found categorically exempt from CEQA under Section
15306, Class 6 of the State CEQA Guidelines (Information Collection).
STRATEGIC PLAN INITIATIVE:
Strategy 3: Create More Affordable Housing Opportunities.
Objective E: Update the City’s General Plan Housing Element in accordance with state law and to
ensure an adequate supply of sites to accommodate the City’s Regional Housing Needs Allocation
for the period 2023-31.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving Initiation of the Semi-Public Sites and New Dublin High School General
Plan Amendment Study
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Attachment 1
Reso. No. XX-21, Item X.X, Adopted XX/XX/20 Page 1 of 2
RESOLUTION NO. XX – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE INITIATION OF A GENERAL PLAN AMENDMENT STUDY TO EVALUATE
CHANGING THE LAND USE DESIGNATION FROM SEMI-PUBLIC TO PUBLIC/SEMI-
PUBLIC FOR 2.5 ACRES OF THE GH PACVEST PROPERTY AND 2.0 ACRES OF THE
EAST RANCH PROPERTY, AND THE EMERALD HIGH SCHOOL SITE FROM
NEIGHBORHOOD COMMERCIAL TO PUBLIC/SEMI-PUBLIC
APN: 958-0078-004, 005, 006, AND 007
(PLPA-2020-000054)
WHEREAS,on October 6, 2020, the City Council received a report and status update on
the Housing Element Update and Regional Housing Needs Allocation (RHNA) and the City
Council provided unanimous direction for Staff to prioritize the conversion of existing vacant Semi-
Public sites to a designation that can accommodate affordable housing; and
WHEREAS,the Dublin Unified School District is currently constructing Dublin’s second
comprehensive high school, Emerald High School, located at 3501 Dublin Boulevard, and the
proposed land use is non-conforming to the existing General Plan land use designation and
zoning; and
WHEREAS,the General Plan Amendment Study initiation request has been reviewed in
accordance with the provisions of the California Environmental Quality Act (CEQA) and was found
to be Categorically Exempt under Section 15306, Class 6 of the State CEQA Guidelines; and
WHEREAS,a Staff Report was submitted outlining the issues surrounding the General
Plan Amendment Study initiation request; and
WHEREAS,the City Council did hear and consider all such reports, recommendations, and
testimony hereinabove set forth.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the initiation of a General Plan Amendment Study to evaluate changing the land
use designation from Semi-Public to Public/Semi-Public for 2.5 acres of the GH PacVest property
and 2.0 acres of the East Ranch property and the new Emerald High School site from
Neighborhood Commercial to Public/Semi-Public.
PASSED, APPROVED AND ADOPTED this 2nd day of February 2021, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
143
Attachment 1
Reso. No. XX-21, Item X.X, Adopted XX/XX/20 Page 2 of 2
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
144
Semi-Public Sites and New
Dublin High School General
Plan Study Initiation Request
City Council
February 2, 2021
145
Background
•Semi-Public Sites
–October 6, 2020 -City Council received status report
on Housing Element Update and Regional Housing
Needs Allocation
–City Council provided unanimous support to
prioritize conversion of existing vacant Semi-Public
sites
•New Dublin High School
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Semi-Public Sites
•Two Vacant Semi-Public
Sites (shown as ):
–2.5 acres on the GH
PacVest property
–2.0 acres on the East
Ranch property
•PD Zoning
•Approved Stage 1
Development Plan
147
Emerald High School
•4 Parcels
•Approximately 23.46 acres
•Neighborhood
Commercial General Plan
Land Use Designation
•PD Zoning
•Currently Under
Construction
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Proposed Project
•General Plan Amendment Study to change land
use designation from:
–Semi-Public to Public/Semi-Public for 2.5 acres of
GH PacVest property and 2.0 acres of the East
Ranch property
–Neighborhood Commercial to Public/Semi-Public
for new high school site
•Associated amendments to Eastern Dublin
Specific Plan and PD zoning for consistency
with General Plan
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Next Steps
•If approved, Staff would prepare a General Plan
Amendment Study for Semi-Public sites, which would
include:
–Determining associated impacts;
–Conducting appropriate level of environmental review; and
–Preparing analysis of project
•New high school would not require environmental review
•Proposed amendments for Semi-Public sites and new high
school site would be considered by Planning Commission
and City Council
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Recommendation
•Adopt the Resolution Approving the Initiation
of a General Plan Amendment Study to
Evaluate Changing the Land Use Designation
from:
–Semi-Public to Public/Semi-Public for 2.5 acres of
the GH PacVest property and 2.0 acres of the East
Ranch property
–Neighborhood Commercial to Public/Semi-Public
for the Emerald High School Site
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