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STAFF REPORT
CITY COUNCIL
DATE: October 20, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Dublin Heritage Park Cemetery Improvements - Conceptual Design
Prepared by: Rosemary Alex, Parks and Facilities Development
Coordinator
EXECUTIVE SUMMARY:
The City Council will receive a presentation on the Dublin Heritage Park Cemetery
Improvements Project, CIP No. PK0215, and consider approval of the Conceptual
Design.
STAFF RECOMMENDATION:
Receive the presentation and approve the Conceptual Design.
FINANCIAL IMPACT:
As approved in the 2020-2025 Capital Improvement Program, the total budget for the
Dublin Heritage Park Cemetery Improvements project is $1,500,000, funded by the
General Fund.
DESCRIPTION:
The 2020-2025 Capital Improvement Program (CIP) includes the Dublin Heritage Park
Cemetery Improvements Project, CIP No. PK0215 (Attachment 2), which provides for
the design and construction of improved pathways, renovated landscaping at the
cemetery entrance and along Hawthorne Lane, a renovated plaza near St. Raymond’s
Church, and a low wall along Donlon Way. The project will also facilitate a memorial
program which includes cremation monuments and memorials, such as benches,
boulders, trees, and engraved pavers.
In May 2020, Staff received 15 proposals from landscape architecture firms throughout
the Bay Area to provide design services for the project. After interviewing four firms,
PGA Design, Inc. (PGA) was selected as having exceptional experience with historical
designation sites as well as experience in cemetery design.
PGA initiated conceptual designs to incorporate the following primary improvements for
the project:
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1. Addition of shade and improvements of program space adjacent to St.
Raymond's Church.
2. Restoration of the tree allée along Hawthorne Lane.
3. Renovation of pathways.
4. Provision of a space for memorial program elements (pavers, monuments,
benches, and boulders).
5. Restoration of the parking lot and provision of additional parking on Donlon Way.
6. General lighting improvements and site furnishings.
After completing a site visit, meeting with Staff, and conducting a review of
environmental, planning, and historical records, PGA developed two conceptual designs
for review.
On September 10, 2020, PGA presented the two conceptual designs to the Heritage
and Cultural Arts Commission. Upon review of the design options, the Heritage and
Cultural Arts Commission made a recommendation on a preferred conceptual design for
further consideration by the Parks and Community Services Commission.
On September 21, 2020, the Conceptual Design (Attachment #1) was presented to the
Parks and Community Services Commission. After receiving public input, the Parks and
Community Services Commission unanimously recommended the Conceptual Design,
which had been recommended by the Heritage and Cultural Arts Commission.
Next Steps
Should the City Council approve the Conceptual Design, Staff and PGA will proceed
with the development of construction documents in anticipation of submitting them to
the resource agencies for review and permitting in early 2021. Construction of this
concept is estimated to take approximately five months to complete.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH
ATTACHMENTS:
1. Conceptual Design
2. CIP PK0215 Dublin Heritage Park Cemetery Improvements
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Parks City of Dublin Capital Improvement Program 2020-2025 Page 45
Number – PK0215 DUBLIN HERITAGE PARK CEMETERY IMPROVEMENTS Program – PARKS
PROJECT DESCRIPTION
This project provides for the renovation of the existing Pioneer Cemetery at the Dublin Heritage Park. Renovation improvements may include: improved pathways;
renovated landscaping at cemetery entry and along Hawthorne Lane; a renovated plaza area near St. Raymond's Church including seating and shade; and a low stone
wall along Donlon Way. The project will incorporate a memorial program, allowing for benches, boulders, pavers and additional trees that could be purchased in
memoriam. In October 2019, the City Council approved a Memorial Program, which will be accommodated with the design of the project. The Memorial Program
will include cremation monuments and memorials, such as benches, boulders, trees, and engraved pavers. Design began in Summer 2020. Construction anticipated
to commence in 2021. Funding for the project comes from a Developer contribution from the Schaefer Ranch project.
ANNUAL OPERATING IMPACT: $6,000
MANAGING DEPARTMENT: Public Works
2020-2025 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
PRIOR
YEARS
2019-2020
BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
FUTURE
YEARS TOTALS
9100 - Salaries & Benefits $8,263 $66,885 $75,148
9200 - Contract Services $563,000 $563,000
9400 - Improvements $724,470 $724,470
9500- Miscellaneous $137,382 $137,382
TOTAL $8,263 $1,491,737 $1,500,000
FUNDING SOURCE
PRIOR
YEARS
2019-2020
BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
FUTURE
YEARS TOTALS
1001 - General Fund $8,263 $1,491,737 $1,500,000
TOTAL $8,263 $1,491,737 $1,500,000
ANNUAL OPERATING IMPACT $6,000 $6,000