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Home My WebLink About4.4 - 3159 City Manager Actions Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: April 7, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: City Manager Actions Taken During Delegation of Authority Prepared by: Colleen Tribby, Assistant City Manager EXECUTIVE SUMMARY: The City Council will receive a report on the actions taken by the City Manager for the period of March 18 to April 3, 2020, pursuant to Resolution 18 -20 delegating certain authority to the City Manager during the COVID-19 pandemic. STAFF RECOMMENDATION: Receive the report and by motion, ratify the actions of the City Manager. FINANCIAL IMPACT: Actions taken by the City Manager between March 18 and April 3 resulted in an increase to the General Fund expenditure budget of $199,500. Impacts to other funds are described below. DESCRIPTION: On March 17, 2020, in response to the shelter-in-place order issued by the Alameda County Health Officer on March 16, 2020 and pursuant to Dublin Municipal Code (DMC) Chapter 2.44.060(A), the City Manager, acting in her capacity as Director of Emergency Services, proclaimed the existence of a local emergency within the City of Dublin due to the COVID-19 pandemic. On March 18, 2020, the City Council approved Resolution 18-20 (Attachment 1) ratifying the declaration of a state of emergency and delegating certain authority to the City Manager subject to later approval by the City Council. Specifically, Resolution 18- 20 authorizes the City Manager to take administrative actions necessary to con duct the routine municipal affairs of the City, including budget adjustments, pay determinations for certain staff, and other tasks that may arise during this extraordinary circumstance. Furthermore, the Resolution delegates, pursuant to DMC 2.04.190, to the City Manager the authority to approve contracts above $45,000. This delegation is in effect for the duration of the local emergency. Page 2 of 3 The following is a summary of actions taken by the City Manager, under the City Council’s delegation of authority, to continue necessary City business operations, for the period of March 18 – April 3, 2020. BUDGETARY AND FINANCIAL ACTIONS Approved Budget Amendments The following budget amendments were originally included in the Fiscal Year 2019-20 2nd Quarter Financial Review scheduled for the March 17, 2020 City Council meeting which was subsequently cancelled. The amendments are as follows: 1.General Fund – increased expenditure budget by $199,500, comprising: a.Additional costs in street sweeping due to a rate increase in the most recent street sweeping contract and increased street inventory ($56,000); b.Increased costs associated with maintaining, installing, and inspecting the City’s traffic signal system due to additional traffic signal and street lighting, in addition to installation and maintenance support to Police Services’ cameras and license plate readers ($60,000); c.Additional building maintenance needs at the Shannon Center, including exterior window film ($20,000); d.Replacement of Regional Meeting Room chairs ($30,000); and e.Installation of scaffolding for slide tower inspection and purchase of industrial scales for The Wave ($33,500 combined). 2.Affordable Housing Fund - increased budget by $50,000 to account for additional applications for the City’s First Time Homebuyer Loan Program. 3.Impact Fees - decreased various Traffic Impact Fees ($2,334,037), Fire Impact Fees ($86,899), and Public Facilities Fees ($4,164,155) revenues due to lower- than-anticipated development activities in the City. 4.Public Art Fund - increased budget by $20,000 for public art inspection services for Dublin Sports Grounds ($10,000); Clover Park and Sunrise Park ($4,000), and Sean Diamond Park ($6,000). 5.Amador Valley Blvd - Wildwood Road & Stagecoach Intersections Improvements Project (ST0317) - due to modifications in the design of the project that resulted in a reduction of bio-retention area, the project cannot be funded by Measure D funds and part of General Funds. This adjustment reduce d project funding sources by $40,000 and $73,000 for Measure D and General Fund respectively and increased Measure B Bike and Ped funding for the project by $40,000. 6.Public Safety Complex Project (GI0116) - Increased budget by $274,250 to account for IT equipment added to the project ($240,000), funded by the IT Fund, and for environmentally friendly improvements (addition of recycled content flooring and strawbale walls), funded by the Measure D Fund ($34,250). 7.Dublin Boulevard Extension - Fallon Road to North Canyon Parkway Project (ST0216) and Annual Street Resurfacing Project (ST0119) – shifted budgets Page 3 of 3 by $5,750,422 and $75,000, respectively, to future years to free up funding for other projects. This action did not change the total project budget. ADMINISTRATIVE ACTIONS Submitted the Annual Progress Report on the Status of the Dublin General Plan and Housing Element for Calendar Year 2019 Local governments are required to provide an annual report to their legislative body, the Governor’s Office of Planning and Research, and the California Department of Housing and Community Development, on the status of the General Plan implementation as well as progress made toward meeting its Regional Housing Needs Allocation (RHNA) (Government Code Section 65400(a)(2)), by April 1 each year. This item was originally scheduled for the March 17, 2020 City Council meeting. The full report is included as a separate item on the April 7, 2020 City Council Special Meeting agenda. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None.