HomeMy WebLinkAbout4.4 Authorization to Purchase Marked Police VehiclesSTAFF REPORT
CITY COUNCIL
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Agenda Item 4.4
DATE:February 2, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Authorization to Purchase Marked Police Vehicles
Prepared by: Nate Schmidt, Captain Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider authorizing the purchase of two 2021 Chevrolet Tahoe 2WD PPV
Vehicles for patrol services. Pricing has been obtained for both vehicles by piggybacking on the
current Alameda County General Services Agency contract for vehicle purchases. Two marked
police vehicles were scheduled for replacement during Fiscal Year 2020-21 based upon general
vehicle condition and history of maintenance and repair expenses.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing the Purchase of Two Marked Police Vehicles from Dublin
Chevrolet and Declaring Replaced Vehicles as Surplus Property.
FINANCIAL IMPACT:
The Fiscal Year 2020-21 Internal Service Fund Budget includes funding for the purchase of two
marked police vehicles. Any revenue generated from the auction of the retired vehicles is also
deposited into the fund to offset future replacement costs.
DESCRIPTION:
The City currently has 22 marked police vehicles which are used by Dublin Police Services Patrol
Unit, Crime Prevention Unit, and School Resource Officers. In order to ensure reliability and to
minimize repair expenses, the City reviews replacement of these vehicles after three years of
service and/or 75,000 miles.
Based upon general vehicle condition and the age of the units currently in the fleet, Staff has
identified two existing marked police vehicles for replacement during Fiscal Year 2020-21: a 2015
Ford Explorer with over 78,000 miles (Vehicle #15D05) and a 2015 Ford Explorer with over
80,000 miles (Vehicle #15D09).
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On October 8, 2020, Alameda County General Services Agency approved a contract identifying
Dublin Chevrolet as an approved vehicle vendor for Alameda County. The contract has an
expiration date of October 8, 2021.
Staff conducted research to determine which available marked police vehicles would best meet
the needs of Dublin Police Services and is recommending the purchase of two 2021 Chevrolet
Tahoe 2WD PPV vehicles.
Utilizing the aforementioned contract, Staff has obtained the following pricing:
2021 Chevrolet Tahoe 2WD PPV from Dublin Chevrolet: $41,185.38
2021 Chevrolet Tahoe 2WD PPV from Dublin Chevrolet: $41,185.38
The current Internal Service Fund Budget contains funding to purchase these vehicles. Staff is also
requesting that the City Council authorize the disposal of the replaced vehicles by transferring
them to a professional auction company for sale. Any revenue generated from the auction of the
retired vehicles will be deposited into the fund to offset future replacement costs.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Authorizing the Purchase of Two Marked Police Vehicles from Dublin
Chevrolet and Declaring Replaced Vehicles as Surplus Property
2) Dublin Chevrolet Quote for Two 2021 Chevrolet Tahoe 2WD PPV Vehicles
3)Alameda County General Services Agency Contract for Vehicle Purchasing
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Attachment 1
RESOLUTION NO. xx – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE PURCHASE OF TWO MARKED POLICE VEHICLES FROM DUBLIN
CHEVROLET AND DECLARING REPLACED VEHICLES AS SURPLUS PROPERTY
WHEREAS, the City requires marked vehicles for Dublin Police Services patrol operations;
and
WHEREAS, the City follows a process of periodically replacing marked police vehicles based
upon the age of the vehicle and its condition; and
WHEREAS, in the Fiscal Year 2020-21 Internal Service Fund Budget funding was included for
the replacement of two marked vehicles; and
WHEREAS,on October 8, 2020, Alameda County General Services Agency approved a
contract identifying Dublin Chevrolet as an approved vehicle vendor for Alameda County with an
expiration date of October 8, 2021; and
WHEREAS,utilizing the Alameda County General Services Agency contract, Staff has
obtained pricing for two 2021 Chevrolet Tahoe 2WD PPV vehicles from Dublin Chevrolet at a cost of
$41,185.38 each for a total amount of $82,370.75.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager, as Purchasing Agent, to procure two replacement marked police
vehicles from Dublin Chevrolet as described to the City Council on February 2, 2021.
BE IT FURTHER RESOLVED that upon placing the new vehicles in service, the replaced
vehicles are declared surplus property to be sold at auction.
BE IT FURTHER RESOLVED that the City Manager and/or her designee shall be authorized
to arrange for the auction of surplus City property in accordance with state and local laws and
regulations.
PASSED, APPROVED AND ADOPTED this 2nd day of February 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
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Attachment 1
City Clerk
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Attachment 231
Attachment 332
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