HomeMy WebLinkAbout4.3 Recovered Wood Temporary Art ProjectSTAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 4.3
DATE:September 21, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Recovered Wood Temporary Art Project
Prepared by: Tyler Phillips, Heritage and Cultural Arts Supervisor
EXECUTIVE SUMMARY:
The City Council will consider approval of a temporary art project using wood recovered from
fallen oak trees and related design proposals.
STAFF RECOMMENDATION:
Consider the recovered wood temporary art project, approve design proposals as recommended
by the Heritage and Cultural Arts Commission, and approve the budget change.
FINANCIAL IMPACT:
This project is not currently budgeted, although sufficient funding is available in the Public Art
Fund. Should the City Council approve the project and associated design proposals, approval of a
budget change would be required to cover costs associated with artists fees, marketing,
promotion, and display equipment. The total cost for the project is not anticipated to exceed
$20,000.
DESCRIPTION:
Wood from fallen oak trees has been collected and stored at the Emerald Glen Park maintenance
facility. When trees fall, are removed, or pruned, the wood is typically mulched and re-purposed
within public spaces or other locations. Due to the size, quality, and quantity of the wood from
these recently fallen oak trees, the wood was transported for storage and considered for
alternative uses.
On May 7, 2021, Staff issued a Call for Artists seeking design proposals for a temporary art project
using the re-purposed wood. The open call was publicized through normal City channels
(website, social media, etc.) as well as via email to a list of past artists, past Dublin utility box
artists, registrants in the Cultural Arts Database, nearby cities with public art programs, and the
California Cultural Arts Council website. The deadline to apply was July 15, 2021.
17
Page 2 of 2
The Call for Artists, included as Attachment 1, allowed for flexibility in design proposals. Based on
the proposals, locations would be identified from a variety of spaces throughout Dublin. Under
the City’s current Public Art Master Plan, all public artworks must be produced by a professional
artist or by a student artist under the direction of a professional artist.
The City received four responses from qualified artists. The Heritage and Cultural Arts
Commission reviewed the proposals and is recommending two designs from artist Priyanka Rana
titled Slice of Green and Echo, and two designs from artist Rhonda Chase titled Magic Forrest
Grove and Forest Mushrooms to the City Council for approval (Attachment 2).
Should the City Council approve the project, associated design proposals as recommended by the
Heritage and Cultural Arts Commission, and related budget change (Attachment 3), Staff will work
with artists to establish timelines for completion and identify display locations that could include
indoor and outdoor spaces at City facilities.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted, and a copy was shared with artists that submitted design
proposals for the temporary art project.
ATTACHMENTS:
1) Call for Artists – Temporary Art Project, Recovered Wood
2) Design Proposals
3) Budget Change
18
CALL FOR ARTISTS
Temporary Art Project, Recovered Wood
CALL ISSUE DATE: 5/7/21
CALL DEADLINE: 7/15/21, 5:00 p.m. PST
The City of Dublin invites qualified professional artists and student artists working under the
supervision of a professional artist or art teacher to submit designs /qualifications for a unique
temporary art project. Temporary art displays are a great way to bring public art to City parks,
streets, and facilities, define neighborhoods, and bring culture to the community.
BACKGROUND
The City of Dublin is seeking to add a temporary art display that will include wood recovered
from fallen oak trees. The trees have been cut into a variety of sizes including rounds and trunk
sections. Works of art could include one piece of the tree or several pieces of the tree , at the
artists discretion. Artists are encouraged to be as creative as possible when approaching this
project. The proposed artwork could be one-piece, multiple pieces, or a series of pieces of art.
Other materials are permitted when developing a design for this project, including metal and
paint, but the recovered wood must be included in the design. Site-specific proposals, as well as
general proposals that the City may display at its sole discretion, are acceptable. The artwork will
be on display at various city facilities and maybe shown indoors or outdoors depending on the
design proposal.
The City has budgeted $20,000 for this project, exceptions may be considered depending
Heritage and Cultural Arts Commission recommendation. The City may choose to select more
than one artist to complete multiple art projects or the City may choose one artist to complete
one large project. This decision will be based on the variety and scale of responses received.
Artwork created under this program is considered temporary artwork and property of the City
of Dublin. As such, the City retains the right and sole discretion to remove, modify, sale or
replace the artwork.
PROJECT TIMELINE:
May 7, 2021 Call for Artists Issued.
May 28, 2021 4pm Meeting at Emerald Glen Park to view the wood pieces.
June 16, 2021 4pm Meeting at Emerald Glen Park to view the wood pieces.
July 15, 2021 Proposals due no later than 5:00pm.
September 2021 Heritage & Cultural Arts Commission proposal review. (Tentative)
October 2021 City Council approval of art proposals. (Tentative)
November 2021 Agreement(s) executed & artists begin
March 2022 Artwork complete for unveiling
Attachment 1
19
Page 2 of 5
RECOVERED WOOD SITE VISITS:
There will be two dates for interested artist to meet with staff at Emerald Glen Park to view
the available wood. For best access use the parking lot on Gleason Dr. 4201 Central Parkway,
Dublin, Ca. 94568. Interested artists will have the opportunity to look at the wood close-up,
take measurements, and inspect the condition of the wood before they submit a response.
Meetings will start at 4:00 PM on May 28, and June 16, 2021. RSVP recommended but not
required.
DESIGN SPECIFICATIONS:
• Artwork must be suitable for all ages and in keeping with community values.
• Artwork must be an original design and the artwork of the applicant.
• Artwork must include in some way the recovered wood provided by the City.
ART SELECTION PROCESS:
Staff will review applications for completeness. The Heritage and Cultural Arts Commission will
review designs then make a recommendation to the City Council. The City Council will review
recommended design(s) and approve an artist(s).
Selected artist(s) will be asked to sign an Art Agreement, including standard Liability Waiver and
Release. In the case of underage artists, the City will sign the Agreement with the Supervising
Professional Artist or Art Teacher. Underage artists and underage art assistants will be required
to have a parent sign the Liability Waiver and Release.
ART INSTALLATION PROCESS:
If selected, City Staff will coordinate with artists to select a mutually agreeable time to deliver,
install, and display the recovered wood art piece(s).
The City will provide the wood pieces, but the artist is responsible for picking up the wood and
the delivery of the finished piece of art. Artists are also responsible for purchasing their own
materials and other supplies needed to complete the project.
Student artists must be supervised by a professional artist, who is ultimately responsible for the
artwork of the student.
Upon completion of the project, City Staff will meet with the artist to inspect/approve the
artwork before it is accepted by the City.
PROPOSAL SPECIFICATIONS:
The proposal shall be submitted by email, which needs to include all required attachments.
Acceptable file type for the attachment is PDF. Required attachments include:
Attachment 1
20
Page 3 of 5
a. Completed Coversheet: Use form provided at the end of this application.
b. Artist Qualifications: Include the biography or professional resume of each artist
involved. Student artists should include their own biographies/resumes, as well as that of
the professional artist or art teacher who serves as the team’s supervisor. This should
include a portfolio of past work that is relevant to this project.
c. Design Rendering: Provide renderings of your proposed design(s), showing all sides.
Renderings should also include dimensions and scale of the artwork and installation
procedures if applicable. Mockups of the design are acceptable but not required.
d. Artist Statement: Provide a brief statement about your proposed artwork. This could
include your source of inspiration, the significance of the image(s) or a comment on the
style or technique you have proposed.
e. Cost Estimate: Provide a cost summary of the proposed design which includes
transportation, fabrication, additional materials, and any overhead expense directly related
to the project. This quote is intended to be the cost of the project including compensation
of the artist.
DIRECTIONS FOR SUBMITTAL:
Submit one electronic copy of each proposal to: tyler.phillips@dublin.ca.gov. Packages containing
mockups of the proposal and any related material shall be plainly marked on the outside in the
following manner: “Dublin Recovered Wood Art Project.” Electronic copies may be delivered via
email or file sharing website. Proposals are limited 10 pages including the cover sheet.
COSTS INCURRED IN RESPONDING TO THE PROPOSAL:
The City of Dublin shall not be liable for any costs incurred by the artist(s) in responding to this
request for a design proposal or for any costs incurred if the artist chooses to provide a mock-
up.
SUBMISSION DEADLINE:
All proposals must be received by Tyler Phillips, Heritage & Cultural Arts Supervisor by
Thursday, July 15, 2021, 5:00 PM. It is the responsibility of the applicant to verify the receipt of
the proposal by the scheduled deadline.
RETURN YOUR PROPOSAL, INCLUDING SIGNED COVERSHEET TO:
Mail: Tyler Phillips, Heritage & Cultural Arts Supervisor
City of Dublin - Parks and Community Services
100 Civic Plaza
Dublin, CA. 94568
Phone: (925) 556-4558
Email: tyler.phillips@dublin.ca.gov
Attachment 1
21
Page 4 of 5
Temporary Art Project, Recovered Wood
Wood is being stored at Emerald Glen Park Maintenance Yard (no public access)
Attachment 1
22
Page 5 of 5
PROPOSAL COVERSHEET:
Dublin 2021 Temporary Art Project, Recovered Wood Art Project
Proposals will not be accepted after Thursday, July 15, 2021, 5:00 PM.
Please indicate experience level:
Professional Artist(s) Student Artist(s), working under supervision of Art Professional
Title: ____________________________________________________________
Artist: ____________________________________________________________
Address: _______________________________________________________________
City: __________________________________ State: ___________ Zip: ____________
Phone: _________________________________ Fax: __________________________
E-mail Address: ____________________________Website________________________
Signature of Artist: _____________________________________________ Date: ________________
Co-Artist, if applicable: _________________________________________________
Signature of Co-Artist, if applicable: _________________________________ Date: ________________
Supervising Art Professional, if applicable: _____________________________________
Address: _______________________________________________________________
City: __________________________________ State: ___________ Zip: ____________
Phone: _________________________________ Fax : __________________________
E-mail Address: ____________________________Website________________________
Signature of Supervising Art Professional: ____________________________ Date: ________________
Attachment 1
23
Page 5 of 5
PROPOSAL COVERSHEET:
Dublin 2021 Temporary Art Project, Recovered Wood Art Project
Proposals will not be accepted after Thursday, July 15, 2021, 5:00 PM.
Please indicate experience level:
Professional Artist(s) Student Artist(s), working under supervision of Art Professional
Title: ____________________________________________________________
Artist: ____________________________________________________________
Address: __ ____________________________________________________
City: __________________________________ State: ___________ Zip: ____________
Phone: ______________________ Fax: __________________________
E-mail Address: _______________Website________________________
Signature of Artist: _________________________________ Date: ________________
Co-Artist, if applicable: _________________________________________________
Signature of Co-Artist, if applicable: _________________________________ Date: ________________
Supervising Art Professional, if applicable: _____________________________________
Address: _______________________________________________________________
City: __________________________________ State: ___________ Zip: ____________
Phone: _________________________________ Fax : __________________________
E-mail Address: ____________________________Website________________________
Signature of Supervising Art Professional: ____________________________ Date: ________________
Attachment 2Rana Proposal
24
FROM THE STUDIO OF
PRIYANKA RANA
I am presenting a proposal for two sculptures for the Temporary Art Projects,
Recovered Wood, an open call issued by the City of Dublin, California. Before I
present the concepts, I would like to briefly introduce myself.
I am a sculptor, mum of two and an avid skier. My inquiry into visual aesthetics
started early in life in India and followed me to France and finally to San
Francisco Bay Area, which I have called home for the past twelve years. I did my
undergrad in Economics, Mathematics, and English Literature and then pursued
an MBA. I started my professional journey as a Market Research Consultant and
pivoted from my role as Vice President Client Services in the Exhibitions industry
to follow a more introspective path of creating art. My work has been exhibited
in galleries, museum, installed in public spaces in USA and acquired by
collectors from California and Shanghai.
Dimensions: 55x24x6 inches.
Our youngest citizens are often neglected as viewers in our public artwork. In
this proposal, I want them to not just be active viewers but be participants too.
Using toys donated by the community of Dublin (through mini online-campaigns
via neighborhood apps), I pro pose to create an art piece for the enjoyment of
residents of all ages. I propose to cut the circular log and install toys between
that frame using a technique that I have honed over time.
Toys have been a part of human culture since 2600 BC or maybe even before.
They speak a universal language and hold mini cultural stories within them.
Personally, I started including toys in my artwork to represent the chaos and joy
of motherhood, but over time, the reactions of children and adults cemented my
artwork. I use old plastic toys as a way of giving them another life and avoid the
sad outcome of a landfill. It seems fitting to juxtapose them against this wood
which is also facing a chance at second life. I propose to paint the toys in a
monochromatic color of green, to celebrate, the tag line of city of Dublin— “New
American Backyard”. I will char the outer circumference black depth wise, using
an ancient Japanese technique called Shou Sugi Ban. This piece will be installed
on a steel base, powder coated black. Aesthetically, this piece will be similar to
a temporary public art installation I had created, commissioned by the city of
Palo Alto. Photographs for that sculptor, titled, Window of Inspiration, and a few
others from my portfolio are enclosed in this proposal.
CONTACT
priyankarana.com
Proposal #1— Title: Slice of Green
Attachment 2Rana Proposal
25
FROM THE STUDIO OF
PRIYANKA RANA
CONTACT
+1.650.504.9182 priyankarana.com
Attachment 2Rana Proposal
26
FROM THE STUDIO OF
PRIYANKA RANA
Select Portfolio
CONTACT
priyankarana.com
Attachment 2Rana Proposal
27
FROM THE STUDIO OF
PRIYANKA RANA
Dimensions: 68x45x45 inches
For this sculpture I propose to use the log (image attached) and turn it into an
abstract form giving the impression of a musical instrument. The hollow log
gives an impression that sound would echo in it. I propose to slice one hollow
end at a slant angle and propose to install wire using Cable Bullet’s patented
hardware that is used in see through railings systems. I propose to etch the
clover leaf logo of the city of Dublin across the cylindrical curve and then I
propose to use an ancient technique called Shou Sugi Ban to char the wood
and give it an ethereal visual quality. I want this sculpture to represent the joy of
normalcy that is back in our lives, the music, the movie nights and mingling with
friends in our parks, and in the city of Dublin, a return that is hard earned after a
tough year of following social distancing.
CONTACT
priyankarana.com
Proposal #2— Title: ECHO
Attachment 2Rana Proposal
28
FROM THE STUDIO OF
PRIYANKA RANA
CONTACT
+1.650.504.9182 priyankarana.com
Attachment 2Rana Proposal
29
FROM THE STUDIO OF
PRIYANKA RANA
CONTACT
+1.650.504.9182 priyankarana.com
Attachment 2Rana Proposal
30
FROM THE STUDIO OF
PRIYANKA RANA
CONTACT
priyankarana.com
Proposed Cost
Proposal #1 and #2:
Transportation $600
Installation $2000
Base for Proposal #1 $500
Hardware/material cost for proposal #1 $200
Artist’s compensation for Proposal #1 $1700
Base for Proposal #2 $700
Hardware/material cost for proposal #2 $500
Artist’s compensation for Proposal #2 $4800
Total $11,000
Attachment 2Rana Proposal
31
FROM THE STUDIO OF
PRIYANKA RANA
CONTACT
priyankarana.com
Attachment 2Rana Proposal
32
EDUCATION
BA, Mehr Chand Mahajan, Chandigarh, India 1999-2001
MA, Punjab University, Chandigarh, India 2001
MBA, Lal Bahadur Shastri Institute of Management, Delhi, India 2002-2004
WORKSHOPS
Metal Sculpting & Sculpting, West Valley College, Saratoga CA 2019-2000 (Courses)
Workshop with China Pal, Kumartoli, Kolkata, India Oct, 2019
School of Visual Philosophy, San Jose CA Jun, 2018
EXHIBITION/INSTALLATIONS/AWARDS
California Sculpture SLAM, San Luis Obispo Museum of Art, CA Aug, 2020 (Exb)
Outside the Box, Healdsburg Center for the Arts, CA Aug ,2020 (Exb)
‘Making of Durga’, International Art Museum of America, CA Aug, 2020 (Talk)
Monetary award and Instagram promotion from genARTS, CA Aug, 2020 (Award)
‘What’s Next for Earth’ Jan, 2021 (Award)
The Millennium Alliance for The Humanity and Biosphere website
Slice of Life, San Francisco Women Artists, CA Feb, 2021 (Exb)
Accepted in Silicon Valley Sculpture Fair 2021 Sep, 2021 (Exb)
A large wood sculpture commissioned by a collector in Jan 2021
Los Altos Hills. This sculptor was created using wood trunk
of a heritage Oak tree that fell on their property.
Installed sculpture in Johnson Park, Palo Alto Mar-Jun, 2021
Commission by the city of Palo Alto, California
‘Window of Inspiration’, Menlo College, Menlo Park Jul, 2021
Temporary installation
EMPLOYMENT
Market Research Consultant, Evalueserve; Gurgaon, India 2004-2005
Sr. Consultant, Zinnov; India / USA 2006-2008
CEO and Founder, EventStylists, Foster City, CA 2009-2011
Vice President-Client Services, Ten23, San Francisco, CA 2012-2013
Vice President and Founder, BollywoodYourself, Atherton, CA 2014-2017
Priyanka Rana
Attachment 2Rana Proposal
33
Attachment 2Chase Proposal
34
Bio
Rhonda Chase
Rhonda Chase Design
Always an artist, I can’t remember a time when I wasn’t drawing, painting or designing.
I had my first showing of drawings in New York when I was 15, after winning an art competi-
tion. I then received my formal training and BFA at the School of Visual Arts in Manhattan.
When I left New York for the Bay Area, I spent ten years freelancing and found myself in just
about every art related job one could imagine. Gallery showings, tradeshow design, murals,
book illustration, medical illustration, teaching art, and private commissions were a few
of my many creative jobs.
I ultimately settled into corporate graphic design and started my own business in San
Francisco, working for clients like Intel, Adobe, and Wells Fargo. I moved to Pleasanton to
raise my family in 1999, and returned to freelance work, which is ongoing.
Currently, in addition to large and small scale art projects and commissions, I do guest
blogging, teach classes and write online tutorials.
Selected Client List
City of Dublin: Public Art
Pleasanton Cultural Arts Council
Well Fargo
The Learning Company
Imaginarium
Cartridge World
Intel Corporation
Bay Area Rapid Transit (BART):
Billboards
Adobe
Home Depot
Lightpost Publishing
San Francisco SPCA:
Large Scale Wall Art & Murals
Shanti Kite Products
Thomas Kinkade Originals
Raytek
Double Rainbow: Murals
San Francisco Chamber of Commerce
Go Green Initiative
Old Republic
Attachment 2Chase Proposal
35
2 - Magical Forest Grove Attachment 2Chase Proposal
36
Wire & Gemstone Grove of Trees
One of my creative areas of expertise is wire sculpture.
And one of my favorite things to sculpt is trees. It seemed
like a natural extension to create a group of wire trees
using reclaimed oak as a base. A grove on a log!
Tree trunks and
branches will be
sculpted from
copper wire.
Sculpted trees
will be attached
with epoxy or
wire, depending
on the log I get.
Leaves will be
created from
gemstone and
glass beads.
These wire trees were
created as pendants
from copper wire and
gemstones. For the log
sculpture, the trees will
be much larger and
more dimensional.
Dimensions:
2-3’ wide x 1.5-2’ tall
(Actual size will be determined by the piece of wood chosen for the project.
I’d prefer to keep the log under 150lbs, if possible. A log that’s been sawed in
half would also be a good choice.)
Attachment 2Chase Proposal
37
3a/3b - Forest Mushrooms Attachment 2Chase Proposal
38
Resin & Ceramic Mushrooms & Fungi
Horizontal OR Vertical
Sketches show two possible orientations for the Forest
Mushrooms. I will be creating either a horizontal OR a
vertical piece of artwork, depending on the log I get.
I used to hunt mushrooms as
a kid and was always in awe of
the spectacular variety of shapes
and colors we would find. For
this project my mushrooms will
be a blend of real and fantasy,
full of color and cool shapes.
Mushrooms will be created one
at a time from resin, epoxy,
and/or kiln-fired ceramics. They
may be accented with paint,
beads, gemstones, and/or other
mixed-media.
All hand crafted fungi will be
arranged on the log using
natural variations in the wood
to help determine placement.
Sculpted mushrooms & fungi
will be attached with epoxy.
Dimensions:
Horizontal: 2-3’ wide x 1.25-2’ tall
Vertical: 12-24” x 12-24”
(Actual size will be determined by the piece of wood chosen for the project.
I’d prefer to keep the log under 150lbs, if possible.)
Attachment 2Chase Proposal
39
Dublin Recovered Wood Art Project - Artist Fees
1 - Forest Waterfall $1250. (includes all materials)
2 - Magical Forest Grove $1250. (includes all materials)
3a or 3b - Forest Mushrooms $1000. (includes all materials)
4 - Majestic Forest Tree $1000. (includes all materials)
____________________________________________________________
All 4 Designs $4050. (includes artist discount)
All 5 Designs (Both 3a & 3b) $4950. (includes artist discount)
Please note: These prices go with the artwork dimensions listed
with each piece. I can adjust my fees by changing the sizes of
the finished sculptures. Feel free to ask me to re-quote within a
given budget.
Transportation:
Transport of the raw wood, and transport and installation of the
finished artwork will range from $50. to $1200., depending on
the weight of the logs and finished sculptures. Since transpor-
tation costs are based on weight, I’m happy to select logs that
meet cost constraints, and/or get accurate quotes after getting
log weights.
If we keep the reclaimed wood weight under 125lbs per sculp-
ture, the transportation cost will be $75 each way, per sculpture.
Multiple Pieces Discount:
If I am chosen to create more than one sculpture of any style,
or in any combination, artist fees will be reduced by 10%.
This discount will apply to any number of pieces, 2 or more.
Rhonda Chase
Attachment 2Chase Proposal
40
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
Account Amount Account Amount
2801.7621.65101 (762106.5000.5001)$20,000
9/21/2021
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Design and creation of a temporary art project using wood recovered from fallen oak trees
REASON FOR BUDGET CHANGE
FISCAL YEAR 2021-22
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXP: Public Art Fund - Public Art - Professional Services
City Council's Approval Required
G:\PUBLIC ART\TEMPORARY PROJECTS\Re-purposed Wood Project\Reports\Council\01_Recovered Wood Temp Art_09212021 01_Recovered Wood
Temp Art_09212021
Attachment 3
41