HomeMy WebLinkAbout4.13 Authorization to Purchase Marked Police VehiclesSTAFF REPORT
CITY COUNCIL
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Agenda Item 4.13
DATE:April 20, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Authorization to Purchase Marked Police Vehicles
Prepared by: Nate Schmidt, Captain Dublin Police Services
EXECUTIVE SUMMARY:
On February 2, 2021, the City Council authorized the purchase of two 2021 Chevrolet Tahoe 2WD
PPV for patrol vehicles from Dublin Chevrolet. Since the meeting, the window to order the
vehicles closed, with an unknown timeframe for re-ordering. Staff conducted research and found
the 2021 Dodge Charger Police Sedan is still in production, available for purchase, and will meet
the current needs of Dublin Police Services. The City Council will consider authorizing the
purchase of two 2021 Dodge Charger Police Sedans using pricing through the current Alameda
County General Services Agency contract for vehicle purchases.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing the Purchase of Two Marked Police Vehicles from My Jeep
Chrysler Dodge Ram of Salinas and Declaring Replaced Vehicles as Surplus Property.
FINANCIAL IMPACT:
The Fiscal Year 2020-21 Internal Service Fund Budget includes funding for the purchase of two
marked police vehicles. Any revenue generated from the auction of the retired vehicles is also
deposited into the fund to offset future replacement costs.
DESCRIPTION:
The City currently has 22 marked police vehicles which are used by Dublin Police Services Patrol
Unit, Crime Prevention Unit, and School Resource Officers. In order to ensure reliability and to
minimize repair expenses, the City reviews replacement of these vehicles after three years of
service and/or 75,000 miles.
Based upon general vehicle condition and the age of the units currently in the fleet, Staff has
identified two existing marked police vehicles for replacement during Fiscal Year 2020-21: a 2015
Ford Explorer with over 78,000 miles (Vehicle #15D05) and a 2015 Ford Explorer with over
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80,000 miles (Vehicle #15D09).
On February 2, 2021, City Council authorized the purchase of two 2021 Chevrolet Tahoe 2WD PPV
for patrol vehicles from Dublin Chevrolet. Once approved, Staff attempted to move forward with
the purchase, but were informed the window to order the 2021 Chevrolet Tahoe had been closed
and future purchasing of this model vehicle could not be completed until an unknown date
estimated to be late 2021 or early 2022. Staff conducted research and found the 2021 Dodge
Charger Police Sedan is still in production and available for purchase. The 2021 Dodge Charger
Police Sedan will meet the current needs of Dublin Police Services.
On October 8, 2020, Alameda County General Services Agency approved a contract identifying My
Jeep Chrysler Dodge Ram of Salinas as an approved vehicle vendor for Alameda County. The
contract has an expiration date of October 8, 2021.
Utilizing Alameda County’s contract, Staff has obtained the following pricing:
2021 Dodge Charger Police Sedan from My Jeep Chrysler Dodge Ram of Salinas: $30,455.46
2021 Dodge Charger Police Sedan from My Jeep Chrysler Dodge Ram of Salinas: $30,455.46
The current Internal Service Fund Budget contains funding to purchase these vehicles. Staff is also
requesting that the City Council authorize the disposal of the replaced vehicles by transferring
them to a professional auction company for sale. Any revenue generated from the auction of the
retired vehicles will be deposited into the fund to offset future replacement costs.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Authorizing the Purchase of Two Marked Police Vehicles from My Jeep Chrysler
Dodge Ram of Salinas and Declaring Replaced Vehicles as Surplus Property
2) My Jeep Chrysler Dodge Ram of Salinas Quote for Two 2021 Dodge Charger Police Sedans
3)Alameda County General Services Agency Contract for Vehicle Purchasing
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Attachment 1
RESOLUTION NO. xx – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE PURCHASE OF TWO MARKED POLICE VEHICLES FROM MY JEEP
CHRYSLER DODGE OF SALINAS AND DECLARING REPLACED VEHICLES AS SURPLUS
PROPERTY
WHEREAS, on February 2, 2021, the City Council approved the purchase of two 2021
Chevrolet Tahoe 2WD PPV for patrol vehicles from Dublin Chevrolet; and
WHEREAS, Staff attempted to move forward with the purchase of the Chevrolet Tahoe
vehicles, but the window to order the vehicles had closed with an unknown timeframe for re-ordering;
and
WHEREAS, Staff conducted research and determined the 2021 Dodge Charger Police Sedan
is still in production and available for purchase; and
WHEREAS, the 2021 Dodge Charge Police Sedan will meet the current needs of Dublin
Police; and
WHEREAS, the City follows a process of periodically replacing marked police vehicles based
upon the age of the vehicle and its condition; and
WHEREAS, the Fiscal Year 2020-21 Internal Service Fund Budget includes funding for the
replacement of two marked vehicles; and
WHEREAS,on October 8, 2020, the Alameda County General Services Agency approved a
contract identifying My Jeep Chrysler Dodge of Salinas as an approved vehicle vendor for Alameda
County with an expiration date of October 8, 2021; and
WHEREAS,utilizing the Alameda County General Services Agency contract, Staff has
obtained pricing for two 2021 Dodge Charger Police Sedans from My Jeep Chrysler of Salinas at a
cost of $30,455.46 each for a total amount of $60,910.92.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager, as Purchasing Agent, to procure two replacement marked police
vehicles from My Jeep Chrysler Dodge of Salinas, in lieu of the previous authorization to purchase
two 2021 Chevrolet Tahoe vehicles, as described to the City Council on April 20, 2021.
BE IT FURTHER RESOLVED that upon placing the new vehicles in service, the replaced
vehicles are declared surplus property to be sold at auction.
BE IT FURTHER RESOLVED that the City Manager and/or her designee shall be authorized
to arrange for the auction of surplus City property in accordance with state and local laws and
regulations.
PASSED, APPROVED AND ADOPTED this 20th day of April 2021, by the following vote:
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AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
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Attachment 2455
Attachment 3456
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