HomeMy WebLinkAbout8.6 Engineering Contract Review A
CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: June 24, 1991
SUBJECT: Engineering Contract Review (Santina & Thompson)
Report prepared by Public Works Director Lee Thompson
EXHIBITS ATTACHED: 1) Letter from Peter F. Santina dated February 27,
1991, with attachments.
2) Current Santina & Thompson agreement dated July
11, 1988, with amendments
3) Resolution and proposed new agreement
4) Listing of 1989-90 and 1990-91 new projects by
idesign consultant
RECOMMENDATION: 1) Review services of Santina & Thompson
2) Adopt resolution approving new agreement with
Santina & Thompson and authorize Mayor to
execute.
FINANCIAL STATEMENT: See below.
DESCRIPTION: General professional engineering services have been
provided by the firm of Santina and Thompson, Inc. , since February of 1983 on
a contract basis. In the past, these services have included City Engineer,
Assistant City Engineer, private development plan review and inspection,
Capital Improvement Project design and inspection, and other related duties.
During FY 1988-89, the City hired its own Staff to perform the services of
City Engineer and Public Works Inspector. Santina and Thompson continued to
provide the services of a part-time Assistant City Engineer under the
contract arrangement until January of 1991 when the City hired a full-time
City employee to fill the Senior Engineer position. The Santina and Thompson
contract has been reduced over the years and will continue to be reduced as
the City hires its own staff.
Santina and Thompson has prepared a self-evaluation of their firm's
performance. This staff report will highlight pertinent sections of this
information. In addition, the current agreement and proposed new agreement
are attached for City Council review.
The firm of Santina and Thompson is a medium sized civil engineering firm of
approximately 60 people specializing in municipal clients and is now
providing Dublin expertise in the following areas:
1) Detailed engineering plan review of subdivision and commercial
improvement plan documents and planchecking of Final Subdivision
Maps and Parcel Maps through their surveying personnel.
2) Field survey checking of subdivision survey monuments set by
developers' surveyors.
3) Resident engineering services for the large Federal Aid Urban
Capital Improvement Projects.
4) Provision of a Public Works Inspector to inspect primarily private
development work and provide backup inspection on Capital
Improvement Projects.
5) Design of Capital Improvement Projects and preparation of
specifications and engineering cost estimates as assigned after
proposal for the work has been approved.
6) Updating of the City's base map system as new developments are
approved.
7) Preparation of grant applications.
8) Preparation of estimates for the Five-Year Capital Improvement
Program.
9) Providing a wide range of backup personnel as necessary.
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ITEM N0. COPIES TO: Peter F. Santina, Santina & Thompson
Background
Alameda County provided Dublin's engineering staff functions for the first
year after incorporation. After interviewing several private engineering
firms, the City contracted with Santina and Thompson in February of 1983.
Santina and Thompson has continued to provide a varying level of engineering
services since that time.
As the workload has stabilized somewhat after the initial rush of startup
work, some of the engineering functions have been transferred to permanent
City positions. The full time City positions of Public Works Director/City
Engineer, Senior Engineer, and Public Works Inspector have been created over
the past three years. A second City employee in the Public Works Inspector
position is proposed for Fiscal Year 1991-92, which will further reduce
Santina and Thompson's in-Dublin consulting staff.
In recent years, the Capital Improvement Program has included more parks and
landscaping projects. This has further reduced the involvement by contract
Santina and Thompson engineering forces. Included in the "costs" section of
this report is a breakdown by dollar amount of contract services indicating
the gradual trend in reduction of contract engineering services.
The annual sidewalk replacement and street overlay engineering pre-bid work
is now being done primarily by the City's inspection and engineering staff in
the Dublin office. Capital Improvement Projects designed by outside
consultants are now being reviewed by full-time City Staff. In addition, the
City inspection personnel oversee other public projects designed by Santina
and Thompson. This helps assure that independent review is occurring on
projects.
In addition, the City has contracted with other engineering firms for street
projects in cases where the other firm may have a better background for the
project because of having worked on adjacent projects. Over the past two
Fiscal Years (1989-90 and 1990-91), Santina and Thompson has designed only
one of the new projects that were let to outside consulting firms. That
project was the Dublin Boulevard Widening FAU project. Exhibit 4 provides a
listing of projects since the beginning of 1989-90 and identifies the primary
design consultant for each project. Santina and Thompson's personnel working
from the City Offices have aided in some of the projects.
Survey staking of street improvement projects has typically been included in
the specifications as the responsibility of the General Contractor. The
contractor is then responsible for obtaining the services of a qualified
engineering subcontractor. In addition, the City has utilized the "design
team" approach with the park development projects. The team is typically led
by a landscape architect, who selects the civil engineer for the project.
In the area of subdivision plan checking and inspection, the City is able to
assure a proper system of checks and balances. The agreement with Santina
and Thompson prohibits them from performing work for other clients within the
City and the City's Sphere of Influence. This prevents a potential conflict
when a developer submits subdivision plans for review.
The following summarizes the approaches currently used to supplement the
engineering services provided by Santina and Thompson.
- The City has developed an engineering staff (City Engineer,
Senior Civil Engineer, and Public Works Inspector) which
results in the capability of performing work in-house without
total reliance on contract personnel.
- City personnel inspect public works projects designed by
contract design professionals.
- The City has utilized engineering firms other than Santina and
Thompson to design projects where the firm had working
knowledge which was beneficial to the completion of the City's
project.
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- For park projects and the Civic Center, the City used a design
team approach. The design architect on the project selected
the civil engineering firm to be used on the project.
- The contract with Santina and Thompson does not allow the firm
to perform services for any other client within the City
Limits and the City's Sphere of Influence.
The contract with Santina and Thompson has allowed Dublin the flexibility to
gear up in a hurry to provide the major street projects that had not been
done under County jurisdiction and then reduce the workload without requiring
City personnel layoffs. The contract also allows for flexibility in the
private development plan check workload without the City maintaining a fixed
number of Staff to do this work.
Staffing
The Santina and Thompson staffing at the Dublin City Offices, as proposed in
the 1991-92 budget, consists of one engineer an average of one and one half
days per week as the FAU project (San Ramon Road Phase IV) Resident Engineer.
The special funding for this project requires the designation of a Resident
Engineer. It is anticipated that this project will be complete by September
of 1991 .
The proposed 1991-92 Operating Budget would replace Santina and Thompson's
full time inspector with a full-time City employee inspector. As outlined in
the proposed Operating Budget for FY 1991-92, the change to a City employee
inspector would result in an estimated net savings to the City of $68,525
annually. The proposed budget continues to provide funding for approximately
1,160 hours of contract inspection time. The actual need for these services
will be impacted by the length of time required to recruit a City inspector
and the amount of private development occurring. It is anticipated that the
majority of the contract inspector hours would be utilized on the Dublin
Boulevard Extension project.
Private development plan checking, Capital Improvement project design on
assigned projects, and general requested engineering work is provided by a
full-time staff at Santina and Thompson's Concord office. As noted above,
additional part-time inspection staff would be used on an as-needed basis.
Staff feels the upcoming year will be slow with respect to private
development work; however, in future years when the East and West planning
areas begin to develop, it is anticipated that this work will again expand.
One fairly large project that Dublin will be inspecting in 1991-92 is the
extension of Dublin Boulevard between the Southern Pacific Right-of-Way and
Tassajara Road, which is to be constructed by Pleasanton.
Aid to Funding Sources
During the last fiscal year, the Public Works Director/City Engineer has
directed the requests for outside funding, for which the Santina and Thompson
staff has prepared necessary applications, preliminary plans, and cost
estimate backups.
In 1990-91 , Santina and Thompson provided assistance in obtaining the
following grants:
1) $500,000 in FAU funding for the Dougherty Road Improvement project,
I-580 to the Southern Pacific Railroad right-of-way.
2) $75,000 in TDA Article 3 monies for the last phase of the Dougherty
Road bike path.
3) $35,024 in TDA Article 3 monies for additional handicap ramps at
street corners.
4) An estimated $725,000 in SB 300 monies, a majority of which would
go to reducing Dublin's loan from Pleasanton, for the extension of
Dublin Boulevard east of Dougherty Road, and for next year's
overlay program.
- 3 -
Development Review
The review of private development submittals during the preliminary planning
stages has been taken over by the City's Senior Civil Engineer position.
This position also coordinates the private development engineering plan
checking by Santina and Thompson.
It is expected that this upcoming fiscal year, the demand for private
development plan checking and inspection will drop because of the soft
residential market conditions. The following major developments could
potentially begin construction in Fiscal Year 1991-92.
1) Donlan Canyon (Blaylock, Gleason, Fletcher) - Plan checking.
2) Hansen Ranch (Bren Company) - Inspection of grading and
improvements and plan checking of the second half of the project.
3) Tract 5900 (Moore subdivision on Dublin Boulevard extension) -
inspection.
4) Tract 5616 (Brighton Meadows - 17 single family homes adjacent to
Kolb Park) - Inspection of grading and improvements.
The work in the plan checking area is sporadic and is better done by a
contractor with a pool of people so as not to cause large delays when
multiple plan checks are received at the same time. It is also valuable to
have this work contracted out so that when there is no work to check, the
City would not be maintaining unoccupied staff. As discussed earlier in this
report, Santina and Thompson is prohibited from performing work for private
clients in the City Limits and within the City's Sphere of Influence. The
activity level in private plan checking and inspection is governed by the
developers and their marketplace rather than by the City's being able to plan
the timing of the workload. The cost of this work plus a surcharge for City
overhead costs are recovered directly from the developer.
Costs
The following table identifies the historical breakdown of general
engineering costs under the Santina and Thompson contract. The breakdown
identifies costs by major categories:
Estimated Recommended
1986-87 1987-88 1988-89 1989-90 1990-91 1991-92
General Engr./
Inspection $109,166 $146,439 $ 56,827 $109,226 $ 51,590 $ 52,000
Engr./Insp. pd.
by outside fees 337,146 204,358 154,115 201 ,255 111,340 159,800*
Capital Proj.
Engr./Insp. 452,377 340,515 262,520 117,339 324,000 **
Assessment Dist.
Engineering 10,722 10,133 10,575 12,197 9,600 11,000
$909,411 $701,445 $484,037 $440,017 $487,324 $222,800**
* Includes inspection of Pleasanton's construction of the Dublin Boulevard
Extension
**It has not been determined which firm will provide design services on new
projects.
The total cost of contract engineering has tended to decrease over the past
five years as shown above. The proposed difference between FY 1990-91 and
the proposed 1991-92 in the line items of the table above are:
1) Engineering and Inspection paid by outside fees: This varies based on
the actual amount of private development work. It is anticipated that
this will tend to decrease over the next few years due to the completion
of the major developments within the City's existing boundaries and the
slow-down of the housing market. The upturn shown for 1991-92 in the
table represents a large inspection need for the Dublin Boulevard
Extension east of the railroad right-of-way. In the event that the
workload on other projects declines, the inspection of this project may
be partially handled by City Staff.
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2) Capital Project Engineering/Inspection: Will tend to decrease due to the
move away from street type projects to park and landscaping projects,
which Santina and Thompson does not design; also, more projects being
designed in-house, and more of the projects being let to local
engineering firms. The increase in 90-91 represents the concurrent
completion of San Ramon Road IV design and project administration, as
well as the design of the Dublin Boulevard Widening project.
3) 1991-92 Capital Project Design: In the next fiscal year, design services
for two new street projects will be required. The modification of the
intersection of Dublin Boulevard and Silvergate Drive is programmed to be
designed and constructed. The scope of this project is relatively small
compared to past street improvement projects. The second project to be
undertaken is the design for the widening of Dougherty Road. This is a
complex project with a projected total cost of $1,187,000.
Staff proposes to solicit proposals on these two projects from firms
including Santina and Thompson. Given that the larger project involves
FAU funds, it will be important that the firm selected has experience
with FAU project requirements.
4) Assessment District Engineering: This item stays fairly constant,
varying only with changes in annexations or resubdivisions within the
three maintenance assessment districts and one construction assessment
district. Costs for assessment district engineering are paid by the
respective assessment districts. The figures shown include an outside
computer firm's charges for placing the assessments on tape for the
Alameda County Assessor. In Fiscal Year 1990-91 , the cost of the
computer services was approximately $3,000.
Capital Improvement Projects
This past year, much of the Capital Improvement Program was geared toward
park and school projects. Santina and Thompson only worked on two major
design projects, which were the completion of plans for San Ramon Road
Phase IV and the right-of-way and design engineering for the Dublin Boulevard
Widening project. The San Ramon Road project began construction early in
FY1990-91. The Dublin Boulevard project right-of-way acquisition and design
phases are proposed to begin in 1991-92.
Santina and Thompson inspection staff in Dublin aided in the preparation of
plans, specs, and estimates for the annual street and sidewalk repair
projects, the City Entrance and Park Signs project, and the pedestrian
pushbutton relocation project; however, the bulk of the work was done either
in-house or by other consultants.
Within the last 8-1/2 years that Santina and Thompson has been on contract
with the City, they have designed 43 projects representing approximately
$10,860,000 of construction. In all of these projects, the City has not had
any contractor claims or lawsuits nor any private lawsuits which the City has
had to defend. This is an indication of good project plans and
specifications.
Beginning with the 1989-90 Fiscal Year, Santina and Thompson has been working
on Capital Improvement Projects on a not-to-exceed time and materials basis
for design. The City has the right to go outside on any projects in order to
obtain proposals from other private consulting firms and has done so on
projects which would be more logically designed by other firms. The Dublin
Boulevard Extension project was one such project. Wilsey and Ham Engineers
had already done some of the preliminary work for a developer in the area
adjacent to the project and it was considered expedient to also work with
them on the City's project.
Other consultants which have been awarded design service contracts have not
had the restriction related to performing work for other clients within the
City boundaries. As was previously mentioned, Staff intends to continue to
evaluate the use of the RFP process on future projects.
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Agreement
Santina and Thompson proposes a new agreement for FY 1991-92, which will
consolidate changes made by amendment over the past two years. The proposed
agreement also contains a revised rate schedule and increases the limits of
Professional Liability Insurance from $500,000 to $1,000,000. The scope of
services has been amended to eliminate positions now being filled by City
Staff. Only two of Santina and Thompson's hourly rates are proposed to be
changed from the current schedule: a $7.00 per hour (10.7%) increase for
construction inspector (including vehicle) and a $1.50 per hour (1%) increase
in the two-man survey party. All other rates are proposed to remain the
same. The increase in insurance coverage is at no extra cost to the City.
As previously indicated, the proposed Fiscal Year 1991-92 Budget reduces the
City's reliance on Santina and Thompson for inspection services. This is
accomplished by adding a City Public Works Inspector position.
Conclusion
Staff recommends that the City Council provide any additional input and
comments on engineering services provided by Santina and Thompson, approve
the new agreement, and authorize the Mayor to execute same.
6 -
FEB 97 1991 S
PUBLIC WORKS THOMPSONiNc.
Municipal Engineering • Surveying
Railroad Engineering • Planning
February 27, 1991
Mr. Lee S. Thompson
Director of Public Works
City of Dublin
P.O. Box 2340
Dublin, CA 94568
Re: Self Evaluation of Services for Fiscal Year 1990-91 and
Proposed Services for Fiscal Year 1991-92
Dear Lee:
This letter is in response to your request for the referenced information. The specific
documents requested are delineated at the end of this letter.
The amount of service that we have provided to the City has decreased during the
last few years. We anticipate that our total fees for fiscal year 1990-91 will decrease
from the 1989-90 amounts. This trend may continue until the economy strengthens
and/or the City's sphere of influence broadens. It has been our ability to respond to
the large changes in staffing requirements with experienced people that has, we
believe, allowed the City of Dublin to be so successful with the control of private
development and with the many capital improvement projects that have been
completed.
We recently expanded our transportation planning and traffic engineering capabilities
and can offer these services to the City in the upcoming fiscal year. The new staff
members have many years of experience working for municipal government and have
been actively involved in Tri-Valley transportation issues.
The quality of our work generally exceeds the standard quality of the industry, and
we have been able to provide this quality efficiently and at little cost to the City. A
large portion of our work is totally paid for by developers/applicants. Also, Santina
& Thompson, Inc., has helped the City obtain over 3.5 million dollars in outside
funding.
1.355 Willow sway, Suite 28 2
415-827-3200 F.
Mr. Lee Thompson
February 27, 1991
Page Two
We have organized the documents that you requested in the following manner:
Exhibit A is Santina & Thompson, Inc.'s Self Evaluation of Services.
Exhibit B is a description of our proposed services for the fiscal year 1991-92.
Exhibit C is a proposed hourly rate schedule for the fiscal year 1991-1992.
Exhibit D is a proposed agreement for fiscal year 1991-92.
Thank you for the opportunity to serve the City of Dublin. Should you have any
questions regarding the information contained herewith please do not hesitate to
contact me. /
Sincerely /
e er- an
Chief Executive Officer
PFS:PEH:cd
Enclosures
R\C82168.91
SANTINA
THOMPSON INC.
EXHIBIT A
SELF EVALUATION OF SANTINA & THOMPSON, INC.'S SERVICES
I. Contract Compliance - The following is a listing of Santina & Thompson, Inc.'s contract
duties together with comments regarding our compliance.
A. Administrative Duties:
1. Analyze the City's Traffic Engineering Needs and Recommend Programs to the
City Manager consistent with the economic capabilities of the City.-Santina and
Thompson, Inc. reviewed minor traffic problems and referred full studies on to
TJKM when necessary. Santina and Thompson, Inc. in conjunction with TJKIM
normally identified traffic problems and under the direction of the Public Works
Director, initiated the plan line studies that will be implemented through the
City's Capital Improvement Program. Santina & Thompson, Inc. created a traffic
department this fiscal year, and the addition to our staff of a licensed traffic
engineer has enhanced the quality of traffic advice that we provide.
2. Attend meetings with City Staff, public officials,community leaders, developers,
contractors, and the general public as required by the City. The City elected to
hire directly a senior engineer during the later part of this fiscal year. We
anticipate that the City will no longer need Santina & Thompson, Inc. to supply
the services of a contract Assistant City Engineer next fiscal year. Our ability to
provide senior staff support that is familiar with the City and that can be
provided on an as needed basis should be of benefit to the City next fiscal year.
3. At the discretion of the City, review and comment on planning programs and land
development proiects which are not only located within the Citv, but also located
outside the City and which may have a traffic impact on the City. Santina &
Thompson, Inc. is very familiar with the history and current goals of the City.
Through the position of the Assistant City Engineer, we have been able to identify
potential impacts of proposed projects and to recommend appropriate offsite
mitigation. The services of a contract Assistant City Engineer are not anticipated
next fiscal year. However, our knowledge of the City will enable us to continue
to provide this type of support to the City when requested. We also have added
staff who are actively involved in planning and regional transportation issues in
the Tri-Valley.
4. When directed supervise the accounting of State Highway User Funds from the
standpoint of meeting State requirements for the expenditure of such funds.
Santina & Thompson, Inc. has performed all duties delegated to the company in
a diligent manner. The final authority for the accounting of all expenditures and
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receipts is, of course,left with the City. The construction of the San Ramon Road,
Phase IV Project, has added to our responsibilities related to the protection of the
City's outside Federal and State funding. Outside funding requirements are
currently being monitored by Santina & Thompson, Inc. Outside funding for this
fiscal year has exceeded one and one-half million dollars.
5. Advise the City Manager as to engineering and construction financing available
from other governmental agencies and when so directed, prepare and initiate
application for such fundings. Our staff, functioning as the City's contract
Assistant City Engineer, was in a position to identify potential sources of funding.
Additionally, Santina and Thompson, Inc. provides services for many other cities
in the Bay Area. Through these clients and contacts at other cities, as well as
through the Assistant City Engineer, we were able to keep informed of potential
funding sources. The contract Assistant City Engineer was familiar with the
funding application process of many state and federal agencies and was able to
initiate and complete applications for various grants.
6. Recommend ordinances and regulations pertaining to engineering matters.
Santina and Thompson, Inc. staff has participated in the update of the municipal
code in matters relating to engineering and traffic. The contract Assistant City
Engineer through his knowledge of the local government process, made
recommendations for municipal code revisions when engineering matters were
concerned.
7. Establish working relationships and coordination with other public agencies and
private utilities involving engineering matters affecting the City. Our employee,
when serving as Assistant City Engineer routinely attended these and other
utility and governmental organizations.
8. Provide special engineering reports as to such related matters as minor traffic
studies, assessment district formations, annexations, etc.,when so requested. Our
employee, when serving as Assistant City Engineer responded to citizen
complaints and requests regarding traffic matters. These items were evaluated
and a report with recommendations was forwarded to the Police Department,
Planning Department or the Public Works Director.
Through the Assistant City Engineer as well as support staff, five existing
Assessment Districts were periodically maintained and updated.
9. Administer and review issuance of encroachment and grading permits. Our
employee when serving as the Assistant City Engineer, as well as our staff serving
as the City's inspection staff have provided the administration and inspection
services required for all encroachment and grading permits. In addition to these
services, Santina and Thompson, Inc. support staff has provided the technical
2
review of grading plans and for the review of improvement plans associated with
encroachment permits when appropriate.
B. Traffic Engineering Duties:
1. Give direction to and assist city staff in performing minor traffic studies, as
necessary and/or required.
2. At the request of the City, recommend solutions to street design problems.
3. Provide General engrineering consultation in connection with traffic circulation,
street signs, noise impact, etc.
Santina and Thompson, Inc. reviewed minor traffic problems and referred full
studies on to TJKM when necessary. Santina and Thompson, Inc. in conjunction
with TJKM normally identified traffic problems and under the direction of the
Public Works Director, initiated the plan line studies that were then implemented
through the City's Capital Improvement Program.
Santina & Thompson, Inc. created a traffic department this fiscal year, and the
addition to our staff of a licensed traffic engineer has enhanced the quality of
traffic advice that we provide.
Santina & Thompson, Inc. is now in a position to provide any traffic engineering
support services that may be requested by the City. We are currently providing
the following services to other municipalities:
1) Review of developer's improvement drawings for compliance with traffic design
standards.
2) Transportation planning.
3) Alignment studies for Plan Lines and Precise Plan enactment.
4) Transportation improvement fee ordinance studies and other mitigation fee
studies for traffic impacts.
5) Circulation plan studies.
6) Subregional transportation planning.
7) Signalization, signing, striping and alignment design.
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C. Development Review Duties
1. Review proposed developments and make recommendations pertaining to
en 'neering considerations. This includes, but is not limited to the following:
a. Examine each tract map of each subdivision within the City, with respect to
its conformity with the tentative map or maps, any approved alterations, and
applicable City records and ordinances.
b. Examine each parcel map of each division of land within the City with respect
to its conformity with the tentative map or maps, any approved alterations,and
applicable City records and ordinances.
c. Provide detailed plan checking of tract and parcel maps.
2. Check improvement plans for facilities under the iurisdiction of the City that are
prepared by private developers.
3. Establish performance and labor and material bond amounts when required and
require the posting of such securities and other development fees within the
proper time sequence of such development review.
4. Provide field inspection during the construction of such improvements by private
developers and at the proper time recommend notices of completion and
acceptance of the work.
5. Provide such necessary and related functions that are the normal practice of the
City in the City Engineering review of private developments.
6. Review engineering aspects of planning applications.
7. Recommend acceptance for maintenance of public improvements to the City
Council.
Santina and Thompson, Inc. either through our staff serving as the Assistant City
Engineer or with support staff has been responsible for the technical review of
virtually all grading plans, improvement plans and parcel and final maps that
have been under the jurisdiction of the City of Dublin. The ability of Santina and
Thompson, Inc. to devote additional qualified staff to the City as the workload
fluctuates, has meant that the City has been able to perform the required reviews
in a professional and timely manner.Additionally, the inspection and construction
administration staff provided by Santina and Thompson, Inc. has done an
excellent job, insuring that both the private and public site improvements are
4
constructed correctly and that future maintenance costs are minimized. Continued
contract administration has insured that the City has been continually protected
should a developer default on his subdivision agreement.
D. Capital Improvement Projects
Santina & Thompson, Inc. has been extremely successful throughout our association
with the City regarding capital improvement projects. Most of the City's larger
projects were partially funded by outside sources. Outside funding generally
complicates the manner in which contract documents must be prepared. Our ability
to: 1) assist in the procurement of outside funds, 2) provide contract documents in a
timely manner, 3) provide designs that results in economically efficient projects, and
4) our ability to manage the construction such that litigation due to contractor's
claims has not been experienced has contributed to the City's successful capital
improvement program.
During the last fiscal year, two major projects have been in the design stage; San
Ramon Road, Phase IV and Dublin Boulevard. Construction has started on San
Ramon Road. A number of smaller projects have been advertised by the City with
the help of Santina & Thompson, Inc. support staff.
E. General Conditions
Santina and Thompson, Inc, has met all general conditions contained in the contract
for services,including requirements for office hours,insurance and telephone support
of the Concord office.
F. Availability
The contract Assistant City Engineer was available to the City at its request up to
five days per week. With the hiring, by the City, of the Senior Civil Engineer, the
contract Assistant City Engineer position has been phased out.
Additionally, support staff has been available on an as needed basis continually for
the life of the contract. As the City's needs have un-expectantly fluctuated, Santina
and Thompson, Inc. has been able to provide the necessary staff on short notice.
G. Responsiveness
We have been able to meet the requests and the demands of the City administrators,
the general public and the developers in a timely, efficient and sensitive manner.
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H. Cost Effectiveness
Our administration and inspection staff continuously analyze projects from a financial
perspective. This is especially true during the administration of capital improvement
projects.
Although our contract Assistant City Engineer service has been reduced this year, our
staff continues to take an active part in the procurement of outside grants. This has
resulted in the City obtaining many capital improvements at reduced costs to the
City.
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EXHIBIT B
Santina & Thompson, Inc.'s
Proposal for Services
in
Fiscal Year
1991 - 92
Santina & Thompson, Inc.'s proposal for the upcoming 1991-92 fiscal year is presented as
follows. This proposal has been prepared in the format requested by the City and is
contingent upon the execution of a formal contract between Santina & Thompson, Inc. and
the City of Dublin.
A. CONTRACT TERM - we propose to continue our term of contract to coincide with
the City's fiscal year, beginning July 1, 1991 and ending June 30, 1992.
B. PROPOSED HOURLY RATE - Our proposed rate schedule is attached to this
document. We have proposed no rate increase for the upcoming fiscal year except for
a 9.3% increase for the position of construction inspector.
C. SECTIONAL PAY RATES - We anticipate that the amount of staff required by the
City on a long term basis will change for fiscal year 1991-92. We, therefore propose
to reconfigure the structure of the sectional pay rates for fiscal year 1991-92,
although, we will continue to give the City 25% discount on certain work. We propose
a discount of 25% of the rates shown on Exhibit C for the following work:
1. General engineering work which is performed in or from the Dublin City office by
Santina & Thompson, Inc. employees that are assigned to the City on a long-term
basis; employees assigned at a minimum of 2 - 8 hour days per week for a
minimum of a 60 day period. General Engineering work shall be defined as work
not chargeable to private developments. This work shall include state and
federally funded CIP work. All other work shall be performed at 100% of the
rates shown on Exhibit C.
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Representative work meeting the above requirements and proposed to be
performed at sectional pay rates are listed as follows:
a) Attendance of Commission and City Council meetings.
b) General Engineering work performed from the Dublin City offices.
c) Capital improvement work performed from the Dublin City offices.
d) Services related to the review, issuance and inspection of permits which are
based on an established fee and the applicant is not charged the actual cost,
and performed from the Dublin City offices.
Representative work proposed to be performed at 100 percent of the rates shown on
Exhibit C is listed as follows:
a) Capital improvement designs work, performed from our Concord office and
billed on a time and material basis. Prior to proceeding with the work, a
maximum estimated budget shall be established by the City and shall not be
exceeded without approval of the City Manager.
b) General engineering work performed from Santina & Thompson, Inc. offices.
c) Engineering survey work.
d) Plan checking and other activities are paid for by the private developer and are
based on an established fee. This work may be done at the Dublin City offices
or from the Santina & Thompson, Inc. offices.
The City shall not pay for the cost of commuting for long-term basis employees.
D. INSURANCE LIMITS -We propose no increase in charge rates due to insurance costs
for the upcoming fiscal year but our insurance limits will increase from last year. We
propose $1,000,000 for errors and omissions insurance and $1,000,000 general
liability insurance.
2
E. STAFFING - We understand that the City of Dublin will provide the employees to
serve as the Public Works Director and Senior Civil Engineer and will provide an
employee to perform the duties of an inspector. The following table presents the
staffing level that will be provided to the City for those positions that will work out
of the City of Dublin's offices.
Public Works Inspector 1 man year
Resident Engineer/San Ramon Road Part Time
Additional Staff Part Time
We anticipate that the amount of engineering plan checking services and capital
improvement design work will continue to decrease. The plan review work would be on a
time and materials basis and the capital improvement design work would be on a time and
materials basis with a limiting maximum fee negotiated for each project. Should the
demand for design or plan checking services unexpectedly increase, Santina & Thompson,
Inc. is prepared to react immediately to provide that service with little or no description to
the ongoing work of the City staff.
3
SANTIN
A
EXHIBIT C THOMPSONINIC.
Municipal Engineering • Surveying
Railroad Engineering • Planning
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1991
PRINCIPAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125.50
ENGINEERING:
Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98.00
Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88.00
Associate Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74.00
Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56.50
Public Works Inspector
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.00
Pavement Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37.50
Resident Engineer
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117.00
PLANNING:
Director of Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90.00
Senior Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84.00
Associate Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.50
DRAFTING/GRAPHICS:
Senior Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Associate Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57.50
Junior Drafter I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50.00
Graphic Artist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44.00
CLERICAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33.00
SURVEY:
Survey Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90.50
Survey Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
Project Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76.50
Associate Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60.00
Office Surveyor I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42.50
2-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152.00
1-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
Effective July 1, 1991 to June 30, 1992
1355 willow %VAN,, Shire 280 • Concord. CA 94520
415-527--200 Far: 415-687-1011
EXHIBIT `D
AGREEMENT
-----------------
-----------------
This Agreement is made and entered into this 1st day of July, 1991, by and between the
City of Dublin (hereinafter referred to as "City"), and Santina and Thompson Consulting
Civil Engineers, Inc. (hereinafter referred to as "Consultant").
WHEREAS, City is desirous of engineering service; and
WHEREAS, Consultant is qualified to render said necessary services and desires to provide
these services for the City.
NOW, THEREFORE, the parties hereto agree as follows:
I. DUTIES OF CONSULTANT
Consultant agrees to provide those engineering services that may be requested by the
City during the term of this agreement in a prompt, professional and workmanlike
manner in accordance with the standards of the engineering profession. All work shall
be completed to the satisfaction of the City Manager. The City may, at its discretion,
request performance by consultant of any of the following duties:
A. Administrative Duties
1. Attend meetings with City staff, public officials, community leaders, developers,
contractors and the general public, as required by the City.
2. At the discretion of the City, review and comment on planning programs and land
development projects which are not only located within the City, but also located
outside the City and which may have a traffic impact on the City.
3. When directed, supervise the accounting of State Highway User Funds from the
standpoint of meeting State requirements for the expenditure of such funds. The
City shall have final authority regarding accounting methods and procedures.
4. Advise the City Manager as to engineering and construction financing available
from other governmental agencies and when so directed, prepare and initiate
application for such fundings.
5. Recommend ordinances and regulations pertaining to engineering matters.
1
6. Assist the City to establish working relationships and to coordinate with other
public agencies and private utilities involving engineering matters affecting the
City.
7. Provide special engineering reports regarding traffic, assessment district
formation, annexation, etc., when so requested.
8. Administer and review issuance of encroachment and grading permits.
B. Traffic Engineering Duties
1. Give direction to and assist City staff in performing traffic studies as necessary
and/or required.
2. At the request of the City, recommend solutions to street design problems.
3. Provide traffic engineering consultation in connection with traffic circulation,
street signs, noise impact, etc.
C. Development Review Duties
1. Review proposed developments and make recommendations pertaining to
engineering considerations. This includes, but is not limited to the following:
a. Examine each tract map of each subdivision within the City, with respect to
its conformity with the tentative map or maps, any approved alterations, and
applicable City records and ordinances.
b. Examine each parcel map of each division of land within the City with respect
to its conformity with the tentative map or maps, any approved alterations,and
applicable City records and ordinances.
c. Provide detailed plan checking of tract and parcel maps.
2. Check improvement plans for facilities under the jurisdiction of the City that are
prepared by private developers.
3. Establish performance and labor and material bond amounts when required and
require the posting of such securities and other development fees within the
proper time sequence of such development review.
4. Provide field inspection during the construction of such improvements by private
developers and at the proper time recommend notices of completion and
acceptance of the work.
2
5. Provide such necessary and related functions that are the normal practice of the
City in the City engineering review of private developments.
6. Review engineering aspects of planning applications.
7. Recommend acceptance for maintenance of public improvements to the City
Council.
D. Capital Projects
1. Assist Public Work Director in development of a capital improvement program.
2. Provide assistance in preparation of contract documents for capital improvement
projects.
3. Upon specific and separate authorization by the City, prepare plans and
specifications for capital improvement projects. The City reserves the right to bid
any project or bring in specialists when deemed necessary by the City or the
Consultant.
A capital improvement is defined as any project in which the construction is
performed by someone other than the City forces or the City's designated street
maintenance contractor.
4. Provide plan checking of and construction observation during the course of
construction of City undertaken projects.
E. Planning
1. Provide planning services to the City when requested.
F. Surveying
1. Provide field and office surveying services to the City when requested.
II. GENERAL CONDITIONS
A. Consultant agrees to provide a toll free telephone number at consultant's office to be
used by City of Dublin.
B. Consultant agrees to establish regular office hours in the City offices to the
satisfaction of the City Manager.
3
C. City will provide no services for any client other than the City within the corporate
boundaries or sphere of influence of the City during the term of the agreement.
III. BLANK
IV. COMPENSATION
Consultant shall be compensated for work as follows:
A. The following work shall be charged at 75 percent of the rates shown in Exhibit A:
1. General engineering work which is performed in or from the Dublin City office by
Consultant's employees that are assigned to the City on a long-term basis. Long-
term basis employees are defined as employees assigned at a minimum of 2 - 8
hour days per week for a minimum of a 60-day period. General Engineering work
is defined as work not chargeable to private developments. This work shall
include state and federally funded CIP work. All other work shall be performed
at 100% of the rates shown on Exhibit A.
Representative work meeting the above requirements and proposed to be
performed at sectional pay rates is listed as follows:
a) Attendance of Commission and City Council meetings.
b) General Engineering work performed from the City's office.
c) Capital improvement work performed from the City's office.
d) Services related to the review, issuance and inspection of permits which are
based on an established fee and the applicant is not charged the actual cost,
and performed from the Dublin City office.
B. The following work shall be charged at the rates shown in Exhibit A:
1. Capital improvement design work, performed from the Consultant's offices and
billed on a time and material basis. Prior to proceeding with the work, a
maximum estimated budget shall be agreed to and shall not be exceeded
without approval of the City Manager.
2. General engineering work performed from the Consultant's offices.
3. Plan checking and other activities which are paid for by the private developer
and are based on an established fee. This work may be done at the City's
office or from the Consultant's offices.
4
C. The City shall not pay for the cost of commuting from the Consultant's office to
the City's office for long-term basis employees.
V. COLLECTION OF FEES
All fees to be collected from any private developer, engineer, or architect in
connection with the carrying out of the functions set forth above, if collected by
engineer shall be collected in the name of the City. Engineer shall employ record
keeping measures acceptable to the City. If fees are collected by the City, engineer
shall review the appropriate ordinances and fee schedules in effect by City and shall
provide to the persons designated by the City for collection of fees, the amount of
such fees to be collected.
VI. INDEPENDENT CONTRACTOR STATUS
In the performance of the work undertaken pursuant to this agreement, Consultant
is deemed to be an independent contractor. Consultant's employees are not to be
considered employees of the City for any purpose.
VII. ASSIGNABILITY
This agreement shall not be assignable or transferable by the Consultant without the
expressed written consent of the City Manager.
VIII. OWNERSHIP OF WORK
All documents, data studies, surveys, drawings, maps and reports furnished to the
Consultant by the City, as well as reports and supportive data prepared by the
Consultant under this contract shall be considered the property of the City and upon
request at the completion of the services to be performed, they will be turned over to
the City.
IX. PERFORMANCE OF WORK
Consultant agrees to perform work as stated in this agreement to the satisfaction of
the City.
5
X. LIABILITY
A. WORKER'S COMPENSATION: City shall not be called upon to assume any
liability for the direct payment of any salary, wage or other compensation to any
person employed by the Consultant performing services for the City. Consultant
shall provide the City with evidence that it has Worker's Compensation Insurance
Company covering all its employees.
B. GENERAL LIABILITY: Consultant agrees to provide at its own expense general
liability insurance in an amount not less than $1,000,000 and, further, name the
City as an additional insured.
C. PROFESSIONAL LIABILITY: Consultant shall assume liability for damages for
death or bodily injury to persons or for injury to property legally caused by
negligent acts, negligent errors and/or negligent omissions of Consultant or any
of its agents, officers or employees. However, this indemnity will not extend to
any liability arising out of the sole negligence or willful misconduct of the City or
the City's agents, servants or independent contractors. City agrees to immediately
notify Consultant, in writing, of any claim against City which may result in the
City seeking indemnity against Consultant pursuant to this clause. Consultant
shall provide the City with evidence that it has professional liability insurance in
the amount of$1,000,000.
XI. TERM OF AGREEMENT
The term of this agreement shall be from July 1, 1991 until terminated. The City
may terminate the services of the engineering firm by providing the firm 30 days
written notice. In the event of such termination, the engineering firm shall be
compensated for such services up to the point of termination. Such compensation for
work in progress would be prorated as to the percentage of progress completed at the
date of termination.
6
If the engineering firm terminates its services to the City, it must provide the City
with written notice at least 90 days in advance of such termination. All notices to the
City shall be addressed to:
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
All notices to Consultant shall be addressed to:
Santina and Thompson
Consulting Civil Engineers, Inc.
1355 Willow Way, Suite 280
Concord, CA 94520
Notices, as referred to above, shall be sent via Registered Mail.
City of Dublin
By
Mayor
ATTEST:
City Clerk
Santina and Thompson
Consulting Civil Engineers, Inc.
By
Peter F. Santina, President
APPROVED AS TO FORM:
City Attorney
7
SANT19A:&]-�:]EXHIBIT A THOMPSONINC.
Municipal Engineering • Surveying
Railroad Engineering • Planning
HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1991
PRINCIPAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125.50
ENGINEERING:
Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98.00
Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88.00
Associate Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74.00
Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56.50
Public Works Inspector
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.00
Pavement Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37.50
Resident Engineer
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117.00
PLANNING:
Director of Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90.00
Senior Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84.00
Associate Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.50
DRAFTING/GRAPHICS:
Senior Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Associate Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57.50
Junior Drafter I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50.00
GraphicArtist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44.00
CLERICAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33.00
SURVEY:
Survey Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90.50
Survey Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
Project Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76.50
Associate Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60.00
Office Surveyor I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42.50
2-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152.00
1-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
Effective July 1, 1991 to June 30, 1992
1355 willow %,%a%,. Suite 280 • Concord. CA 94520
415-527-3200 Fax: 415-687-1011
EXHIBIT "A"
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND SANTINA & THOMPSON, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY")
and Santina and Thompson, Inc. , Consulting Civil Engineers (hereinafter
referred to as "CONSULTANT") first entered into an agreement on February 1,
1983, to provide engineering services to the City of Dublin; and
WHEREAS, CITY has subsequently amended the agreement on an annual
basis and adopted a revised agreement on September 22, 1986; and
WHEREAS, the fees established in Exhibit "A" of the most recent
amendment to the agreement were effective from July 1, 1989 to June 30, 1990;
and
WHEREAS, CITY wishes to continue contracting for services from
CONSULTANT; and
WHEREAS, an adjustment of fees for services rendered is desirable
to both CITY and CONSULTANT;
NOW, THEREFORE, the parties hereto agree as follows:
Section 1: Adjustment of Rates
The Santina and Thompson, Inc. , hourly rate schedule (Exhibit "A") shall
replace the rate schedule which was adopted by the City Council on June 27,
1989.
The change in rates shall be effective from July 1, 1990 and shall continue
in effect until June 30, 1991, or until rescinded or amended by the City
Council according to the provisions of the agreement.
Section 2: Terms of Agreement
All notices to Consultant shall henceforth be addressed to:
SANTINA AND THOMPSON
Consulting Civil Engineers, Inc.
1355 Willow Way Suite 280
Concord CA 94520
OI.I,P0.�&�T r}tnc'��"lylt�A)TG�V�Ii-Ii�U:x`(-'.
All notices to City shall henceforth be addressed to:
CITY OF DUBLIN
100 Civic Plaza
Dublin CA 94568
CIT DUBLIN
Mayor
ATTEST:
City q1 erk
SANTINA AND OMPS N, NC.
P �SaAtina, President
Date of Adoption
EXHIBIT EN S ANTINA OF AMENDMENT
THOMPSONINC.
Municipal Engineering • Surveying
Railroad Engineering • Planning
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1990
PRINCIPAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125.50
ENGINEERING:
98.00
Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88.00
Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74.00
Associate Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56.50
JuniorEngineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Public Works Inspector , , , , , 75.00
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • 37.50
Pavement Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . . . .
Resident Engineer 117.00
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PLANNING:
, , , , , , , . .
Director of Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • • 90.00 84.00
Senior Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Associate Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • • • ' ' ' , . , . 51.50
Junior Draftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DRAFTING/GRAPHICS:
, , , , , , . 65.00
SeniorDraftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57.50
Associate Draftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • • • • ' ' ' ' ' 50.00
Junior Draftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44.00
Graphic Artist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CLERICAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33.00
SURVEY:
, , , , , , , . 90.50
SurveyManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
Survey Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76.50
Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60.00
Associate Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • • • • ' ' ' . ' : 42.50
Junior Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
, , , , , , , . . 150.50
,I-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
1-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Effective July 1, 1990 to June 30, 1991
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND SANTINA & THOMPSON, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY")
and Santina and Thompson, Inc. , Consulting Civil Engineers (hereinafter
referred to as "CONSULTANT") first entered into an agreement on February 1,
1983, to provide engineering services to the City of Dublin; and
WHEREAS, CITY has subsequently amended the agreement on an annual
basis and adopted a revised agreement on September 22, 1986; and
WHEREAS, the fees established in Exhibit "A" of the most recent
amendment to the agreement were effective from July 1, 1988 to June 30, 1989;
and
WHEREAS, CITY wishes to continue contracting for services from
CONSULTANT; and
WHEREAS, an adjustment of fees for services rendered and changes
in wording of the "Duties" and "Insurance" section of the Agreement is
desirable to both CITY and CONSULTANT;
NOW, THEREFORE, the parties hereto agree as follows:
Section 1: Adjustment of Rates
The Santina and Thompson, Inc. , hourly rate schedule (Exhibit "A") shall
replace the rate schedule which was adopted by the City Council on July 11,
1988.
The change in rates shall be effective from July 1, 1989 and shall continue
in effect- until June 30, 1990, or until rescinded or amended by the City
Council according to the provisions of the agreement.
Section 2: Duties of Consultant
The following sections shall be added to Paragraph I "Duties of Consultant" :
D. Project Field Inspection
1. Provide public works inspection personnel for private
development work throughout the City.
2. Provide public works inspections of Capital Improvement
Projects as a backup to City personnel.
3. Recommend acceptance of private development and Capital
Improvement projects by the City Council once the work has
been satisfactorily completed.
4. Assist with review and preparation of progress payments as
required.
E. Capital Projects
1. Assist Public Works Director in development of a capital
improvement program.
2, Provide assistance in preparation of contract documents for
capital improvement projects.
3. Upon specific and separate authorization by the City, prepare
plans and specifications for capital improvement projects.
The City reserves the right to bid the preparation of plans
and specifications for capital projects or bring in
specialists when deemed necessary by the City or the
Consultant. A capital improvement is defined as any project
in which the construction is performed by someone other than
the City forces or the City's designated street maintenance
contractor.
4. Provide plan checking of and construction observation during
the course of construction of City undertaken projects.
Section 3 - Liability Coverage
The following shall replace Section X of the existing contract:
X. Liability
A. WORKER' S COMPENSATION: CITY shall. not be called upon to
assume any liability for the direct payment of any salary,
wage, or other compensation to any person employed by
CONSULTANT performing services for CITY. CONSULTANT shall
provide CITY with evidence that it has a Worker' s
Compensation Insurance Company covering all its employees.
B. GENERAL LIABILITY: CONSULTANT agrees to provide at its own
expense general liability insurance in an amount not less
than $1,000,000 and, further, name CITY as an additional
insured.
C. PROFESSIONAL LIABILITY: CONSULTANT shall assume liability
for damages for death or bodily injury to persons or for
injury to property legally caused by negligent acts,
negligent errors and/or negligent omissions of CONSULTANT or -
any of its agents, officers, or employees. However, this
indemnity will not extend to any liability arising out of the
sole negligence or willful misconduct of CITY or CITY' s
agents, servants, or independent contractors other than
CONSULTANT. CITY agrees to immediately notify CONSULTANT, in
writing, of any claim against CITY which may result in CITY
seeking indemnity against CONSULTANT pursuant to this clause.
CONSULTANT shall provide CITY with evidence that it has
professional liability insurance in the amount of $500,000.
D. NOTIFICATION: At the time that CONSULTANT is notified or
becomes aware of any material change or impending material
change in Worker's Compensation Insurance, General Liability
Insurance or Professional Liability Insurance, CONSULTANT
shall immediately notify CITY of such change.
E. SUBCONTRACTORS: Any subcontractors working for CONSULTANT
shall also meet the requirements of this section.
CITY OF DUBLIN
C92 4,& ,
Mayor
ATTEST:
Ci y 1 k
S TINA A THOMP INC.
i
Pe er F. a i President
7 6
Date of Adoption
SANTINA & THOMPSON, INC.
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1989
PRINCIPAL . $114 . 10
ENGINEERING:
Project Engineer 85. 00
Senior Engineer . 79 . 85
Associate Engineer . 67 . 30
Junior Engineer 51. 35
Public Works Inspector
(includes vehicle) 68 . 10
Pavement Management 34 . 15
Resident Engineer
(includes vehicle) 106. 45
PLANNING:
Director of Planning 82 . 15
Senior Planner 76. 45
Associate Planner 59 . 35
Junior Draftsman 46. 80
DRAFTING/GRAPHICS:
Senior Draftsman 59 . 35
Associate Draftsman 52 . 45
Junior Draftsman 45. 60
Graphic Artist 39 . 95
CLERICAL 30 . 80
SURVEY:
Survey Manager 82 . 15
Survey Supervisor 74 . 20
Office Surveyor 69 . 55
Associate Office Surveyor. 54 . 75
Junior Office Surveyor. 38 . 80
I-Man Party 136. 90
1-Man Party 74 . 20
Effective July 1, 1989 to June 30, 1990
AGREEMENT
This Agreement is made and entered into this L day of , 1988,
by and between the City of Dublin (hereinafter referred to as "City") and
Santina and Thompson, Consulting Civil Engineers, Inc. , (hereinafter referred
to as "Consultant") .
WHEREAS, City is desirous of the services of an Assistant City Engineer and
related engineering; and
WHEREAS, Consultant is qualified to render said necessary services and
desires to serve as Assistant City Engineer and related engineering services
to City;
NOW, THEREFORE, the parties hereto agree as follows:
I. DUTIES OF CONSULTANT
Consultant agrees to provide those engineering services that may be
required by the City of Dublin during the term of this agreement in a prompt,
professional, and workmanlike manner in accordance with the standards of the
engineering profession. All work shall be completed to the satisfaction of
the City Manager. The City may, at its discretion, request performance by
consultant of any of the following duties:
A. Administrative Duties
1. Perform the statutory responsibilities of the City Engineer
by means of an Assistant City Engineer in the absence of the City Engineer.
2. Attend meetings with City Staff, public officials, community
leaders, developers, contractors, and the general public, as required by the
City.
3. At the discretion of the City, review and comment on planning
programs and land development projects which are not only located within the
City but also located outside the City and which may have a traffic impact on
the City.
4. Advise the Public Works Director as to engineering and
construction financing available from other governmental agencies and when so
directed, prepare and initiate application for such fundings.
S. Recommend ordinances and regulations pertaining to
engineering matters.
6. Aid in the establishment of working relationships and
coordination with other public agencies and private utilities involving
engineering matters affecting the City.
Page 1
7. Provide special engineering reports as to such related
matters as minor traffic studies, assessment district formation, annexation,
etc. , when so requested.
B. Aid in the review and issuance of encroachment and grading
permits.
B. Traffic Engineering Duties
1. Give direction to and assist City Staff in performing minor
traffic studies as necessary and/or required.
2. At the request of the City, recommend solutions to street
design problems.
3. Provide general engineering consultation in connection with
traffic circulation, street signs, noise impact, etc.
C. Development Review Duties
1. Review proposed developments and make recommendations
pertaining to engineering considerations.
2. As delegated by the City Engineer, review or check
subdivision maps. This includes but is not limited to the following:
a. Examine each tract map of each subdivision within the
City, with respect to its conformity with the Tentative Map or maps and
approved alterations, and applicable City records and ordinances. Santina
and Thompson would be required to recommend to the City Engineer as to the
certification of the map.
b. Examine each parcel map of each division of land within
the City with respect to its conformity with the Tentative Map or maps, any
approved alterations, and applicable City records and ordinances and to
recommend to the City Engineer as to the certification of the map.
C. Provide detailed plan checking of tract and parcel
maps.
3. Check improvement plans for facilities under the jurisdiction
of the City that are prepared by private developers.
4. Establish performance and labor and material bond amounts
when required and require the posting of such securities and other
development fees within the proper time sequence of such development review.
III. COMPENSATION
Consultant will be compensated for work as follows:
A. The following work shall be charged at 75 percent of the rates
shown in Exhibit A:
Page 2
1. Work which is performed in or from the Dublin City office for
work not chargeable to private developments. This includes work performed by
the Assistant City Engineer, Resident Engineer, and Public Works Inspector,
and attendance at Commission and City Council meetings.
2. General Engineering work which is not related to a specific
capital improvement project or private development and is performed in or
from the Dublin City office. This includes attendance at Commission and City
Council meetings.
3. Services related to the review, issuance, and inspection of
permits which are based on an established fee and the applicant is not
charged the actual cost.
B. The following work shall be charged at the rates shown in Exhibit A
(Hourly Charge Rates, July 1, 1988) :
1. Capital improvement design work, which is billed on a time
and material basis. Prior to proceeding with the work, a maximum estimated
budget shall be established by City and shall not be exceeded without
approval of the City Manager.
2. Engineering survey work.
3. Plan checking and other activities which are paid for by the
private developer and are designated as actual cost on the fee schedule.
This would not include work on projects where the application involves
review, issuance, or inspection based on an established fee.
C. The City shall not pay for the cost of commuting from the
Consultant's office to the Dublin City offices.
IV. COLLECTION OF FEES
All fees to be collected from any private developer, engineer, or
architect in connection with the carrying out of the functions set forth
above, if collected by Consultant, shall be collected in the name of the
City. Consultant shall employ recordkeeping measures acceptable to the City.
If fees are collected by the City, Consultant shall review the appropriate
ordinances and fee schedules in effect by City and shall provide to the
persons designated by the City for collection of fees, the amount of such
fees to be collected.
V. INDEPENDENT CONTRACTOR STATUS
In the performance of the work undertaken pursuant to this agreement,
Consultant is deemed to be an independent contractor. Consultant's employees
are not to be considered employees of the City of Dublin for any purpose.
Page 3
VI. ASSIGNABILITY
This agreement shall not be assignable or transferable by the
Consultant without the expressed written consent of the City Manager.
VII. OWNERSHIP OF WORK
All documents, data studies, surveys, drawings, maps and reports
furnished to the Consultant by the City, as well as reports and supportive
data prepared by the Consultant under this contract, shall be considered the
property of the City of Dublin, and upon request at the completion of the
services to be performed, shall be turned over to the City of Dublin.
VIII. PERFORMANCE OF WORK
Consultant agrees to perform work as stated in this agreement to the
satisfaction of the City.
IX. LIABILITY COVERAGE
A. City shall not be called upon to assume any liability for the
direct payment of any salary, wage, or other compensation to any person
employed by the Consultant performing services for the City.
B. Consultant firm shall hold harmless the City from damages, costs,
or expenses that may arise because of damage to property or injury to persons
received or suffered by reason of the operation of engineering firm which may
be occasioned by any negligent act or omission to act which amounts to
negligence on the part of the Consultant or any of its agents, officers and
employees or subcontractors.
C. Consultant agrees to provide at its own expense general liability
insurance in an amount not less than $1,000,000 and further name the City as
an additional insured.
D. Consultant shall provide the City with evidence that it has
Workers' Compensation Insurance covering all its employees and professional
liability insurance in the amount of $500,000.
E. Consultant shall assume liability for the wrongful or negligent
acts, errors, and omissions of its officers, agents and employees and
subcontractors in regard to any functions or activity carried out by them on
behalf of the City.
X. TERM OF AGREEMENT
The term of this agreement shall be from July 1, 1988, until
terminated. The City may terminate the services of Consultant by providing
the firm 30 days written notice. In the event of such termination,
Consultant shall be compensated for such services up to the point of
termination.
Page 4
If Consultant terminates its services to the City, it must provide the
City with written notice at least 90 days in advance of such termination.
All notices to the City shall be addressed to:
City Manager
City of Dublin
6500 Dublin Boulevard, Suite 205
Dublin, CA 94568
All notices to Consultant shall be addressed to:
Santina and Thompson, Inc.
Consulting Civil Engineers
1040 Oak Grove Road
Concord, CA 94518
Notices, as referred to above, shall be sent via Registered Mail.
CITY OF DUBLIN
Br
Mayor
ATTEST:
Cit Clerk
Santina d Thompso Inc.
Consulting CiviljE ineers
P ter nti a, President
PROVED AS TO FORM: '
City Attorney
Page 5
EXHIBIT "A"
SA4TINA & THOMPSON, INC.
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1988
PRINCIPAL . . . . . . . . . . . . . . . . . . . . . . $107. 65
ENGINEERING:
Project Engineer . . . . . . . . . . . . . . . . . . 84. 00
Senior Engineer . . . . . . . . . . . . . . . . . . 75. 35
Associate Engineer . . . . . . . . . . . . . . . . 63. 50
Junior Engineer . . . . • • • • • • • . . • . . . . 48.45
Public Works Inspector
( includes vehicle) . . . . . . . . . . . . . . . . 64. 25
Pavement Management . . . . . . . . . . . . . . . . 32.25
Resident Engineer
( includes vehicle) . . . . . . . . . . . . . . . . 100.45
PLANNING:
Director of Planning . . . . . . . . . . . . . . . . 77. 50
Senior Planner . . . . . . . . . . . . . . . . 72.15
Associate Planner . . . . . . . . . . . . . . . . . 56. 00
Junior Planner . . . . . . . . . . . . . . . . . . . 44. 15
DRAFTING/GRAPHICS:
Senior Draftsman . . . . . . . . . . 56. 00
Associate Draftsman . . . . • • • 49. 50
Junior Draftsman . . . . . 43. 05
Graphic Artist . . . . . . 37. 70
CLERICAL . . . . . . . . . . . . . . . 29. 05
SURVEY:
Survey Manager . . . . . . . . . . . . . . . . . . . 77. 50
Survey Supervisor . . . . . . . . . . . . . . . . . 70.00
Office Surveyor . . . . . . . . . . . . . . . . . . 65. 65
Associate Office Surveyor . . . . . . . . . . . . . 51. 65
Junior Office Surveyor . . • . . . . . . . . • . . • 36. 60
2-Man Party . . . . . . . . . . . . . . . . . . . 129.15
1-Man Party . . . . . . . . . . . . . . . . . . . . 70. 00
Effective July 1, 1988 to June 30, 1989
RESOLUTION NO. -91
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
-----------------------
APPROVING AGREEMENT FOR ENGINEERING SERVICES
WITH SANTINA AND THOMPSON, INC.
WHEREAS, the City Council of the City of Dublin approved an
agreement for engineering services with Santina and Thompson, Inc. , on July
11, 1988; and
WHEREAS, the City of Dublin and Santina and Thompson, Inc. , have
agreed that certain changes in the agreement are necessary as regards hourly
rates, insurance limits, and provision of employees, said changes requiring a
new agreement;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin does hereby approve the agreement with Santina and Thompson which is
attached hereto as Exhibit "A" .
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the
agreement.
PASSED, APPROVED, AND ADOPTED this _th day of June, 1991.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
Y
f Se
EXHIBIT "A" OF RESOLUTION
AGREEMENT
-----------------
-----------------
This Agreement is made and entered into this 1st day of July, 1991, by and between the
City of Dublin (hereinafter referred to as "City"), and Santina and Thompson Consulting
Civil Engineers, Inc. (hereinafter referred to as "Consultant").
WHEREAS, City is desirous of engineering service; and
WHEREAS, Consultant is qualified to render said necessary services and desires to provide
these services for the City.
NOW, THEREFORE, the parties hereto agree as follows:
I. DUTIES OF CONSULTANT
Consultant agrees to provide those engineering services that may be requested by the
City during the term of this agreement in a prompt, professional and workmanlike
manner in accordance with the standards of the engineering profession. All work shall
be completed to the satisfaction of the City Manager. The City may, at its discretion,
request performance by consultant of any of the following duties:
A. Administrative Duties
1. Attend meetings with City staff, public officials, community leaders, developers,
contractors and the general public, as required by the City.
2. At the discretion of the City, review and comment on planning programs and land
development projects which are not only located within the City, but also located
outside the City and which may have a traffic impact on the City.
3. When directed, supervise the accounting of State Highway User Funds from the
standpoint of meeting State requirements for the expenditure of such funds. The
City shall have final authority regarding accounting methods and procedures.
4. Advise the City Manager as to engineering and construction financing available
from other governmental agencies and when so directed, prepare and initiate
application for such fundings.
5. Recommend ordinances and regulations pertaining to engineering matters.
1
6. Assist the City to establish working relationships and to coordinate with other
public agencies and private utilities involving engineering matters affecting the
City.
7. Provide special engineering reports regarding traffic, assessment district
formation, annexation, etc., when so requested.
8. Administer and review issuance of encroachment and grading permits.
B. Traffic Engineering Duties
1. Give direction to and assist City staff in performing traffic studies as necessary
and/or required.
2. At the request of the City, recommend solutions to street design problems.
3. Provide traffic engineering consultation in connection with traffic circulation,
street signs, noise impact, etc.
C. Development Review Duties
1. Review proposed developments and make recommendations pertaining to
engineering considerations. This includes, but is not limited to the following:
a. Examine each tract map of each subdivision within the City, with respect to
its conformity with the tentative map or maps, any approved alterations, and
applicable City records and ordinances.
b. Examine each parcel map of each division of land within the City with respect
to its conformity with the tentative map or maps, any approved alterations,and
applicable City records and ordinances.
c. Provide detailed plan checking of tract and parcel maps.
2. Check improvement plans for facilities under the jurisdiction of the City that are
prepared by private developers.
3. Establish performance and labor and material bond amounts when required and
require the posting of such securities and other development fees within the
proper time sequence of such development review.
4. Provide field inspection during the construction of such improvements by private
developers and at the proper time recommend notices of completion and
acceptance of the work.
2
5. Provide such necessary and related functions that are the normal practice of the
City in the City engineering review of private developments.
6. Review engineering aspects of planning applications.
7. Recommend acceptance for maintenance of public improvements to the City
Council.
D. Capital Projects
1. Assist Public Work Director in development of a capital improvement program.
2. Provide assistance in preparation of contract documents for capital improvement
projects.
3. Upon specific and separate authorization by the City, prepare plans and
specifications for capital improvement projects. The City reserves the right to bid
any project or bring in specialists when deemed necessary by the City or the
Consultant.
A capital improvement is defined as any project in which the construction is
performed by someone other than the City forces or the City's designated street
maintenance contractor.
4. Provide plan checking of and construction observation during the course of
construction of City undertaken projects.
E. Planning
1. Provide planning services to the City when requested.
F. Surveying
1. Provide field and office surveying services to the City when requested.
II. GENERAL CONDITIONS
A. Consultant agrees to provide a toll free telephone number at consultant's office to be
used by City of Dublin.
B. Consultant agrees to establish .regular office hours in the City offices to the
satisfaction of the City Manager.
3
C. City will provide no services for any client other than the City within the corporate
boundaries or sphere of influence of the City during the term of the agreement.
III. BLANK
IV. COMPENSATION
Consultant shall be compensated for work as follows:
A. The following work shall be charged at 75 percent of the rates shown in Exhibit A:
1. General engineering work which is performed in or from the Dublin City office by
Consultant's employees that are assigned to the City on a long-term basis. Long-
term basis employees are defined as employees assigned at a minimum of 2 - 8
hour days per week for a minimum of a 60-day period. General Engineering work
is defined as work not chargeable to private developments. This work shall
include state and federally funded CIP work. All other work shall be performed
at 100% of the rates shown on Exhibit A.
Representative work meeting the above requirements and proposed to be
performed at sectional pay rates is listed as follows:
a) Attendance of Commission and City Council meetings.
b) General Engineering work performed from the City's office.
c) Capital improvement work performed from the City's office.
d) Services related to the review, issuance and inspection of permits which are
based on an established fee and the applicant is not charged the actual cost,
and performed from the Dublin City office.
B. The following work shall be charged at the rates shown in Exhibit A:
1. Capital improvement design work,performed from the Consultant's offices and
billed on a time and material basis. Prior to proceeding with the work, a
maximum estimated budget shall be agreed to and shall not be exceeded
without approval of the City Manager.
2. General engineering work performed from the Consultant's offices.
3. Plan checking and other activities which are paid for by the private developer
and are based on an established fee. This work may be done at the City's
office or from the Consultant's offices.
4
C. The City shall not pay for the cost of commuting from the Consultant's office to
the City's office for long-term basis employees.
V. COLLECTION OF FEES
All fees to be collected from any private developer, engineer, or architect in
connection with the carrying out of the functions set forth above, if collected by
engineer shall be collected in the name of the City. Engineer shall employ record
keeping measures acceptable to the City. If fees are collected by the City, engineer
shall review the appropriate ordinances and fee schedules in effect by City and shall
provide to the persons designated by the City for collection of fees, the amount of
such fees to be collected.
VI. INDEPENDENT CONTRACTOR STATUS
In the performance of the work undertaken pursuant to this agreement, Consultant
is deemed to be an independent contractor. Consultant's employees are not to be
considered employees of the City for any purpose.
VII. ASSIGNABILITY
This agreement shall not be assignable or transferable by the Consultant without the
expressed written consent of the City Manager.
VIII. OWNERSHIP OF WORK
All documents, data studies, surveys, drawings, maps and reports furnished to the
Consultant by the City, as well as reports and supportive data prepared by the
Consultant under this contract shall be considered the property of the City and upon
request at the completion of the services to be performed, they will be turned over to
the City.
IX. PERFORMANCE OF WORK
Consultant agrees to perform work as stated in this agreement to the satisfaction of
the City.
5
X. LIABILITY
A. WORKER'S COMPENSATION: City shall not be called upon to assume any
liability for the direct payment of any salary, wage or other compensation to any
person employed by the Consultant performing services for the City. Consultant
shall provide the City with evidence that it has Worker's Compensation Insurance
Company covering all its employees.
B. GENERAL LIABILITY: Consultant agrees to provide at its own expense general
liability insurance in an amount not less than $1,000,000 and, further, name the
City as an additional insured.
C. PROFESSIONAL LIABILITY: Consultant shall assume liability for damages for
death or bodily injury to persons or for injury to property legally caused by
negligent acts, negligent errors and/or negligent omissions of Consultant or any
of its agents, officers or employees. However, this indemnity will not extend to
any liability arising out of the sole negligence or willful misconduct of the City or
the City's agents, servants or independent contractors. City agrees to immediately
notify Consultant, in writing, of any claim against City which may result in the
City seeking indemnity against Consultant pursuant to this clause. Consultant
shall provide the City with evidence that it has professional liability insurance in
the amount of$1,000,000.
XI. TERM OF AGREEMENT
The term of this agreement shall be from July 1, 1991 until terminated. The City
may terminate the services of the engineering firm by providing the firm 30 days
written notice. In the event of such termination, the engineering firm shall be
compensated for such services up to the point of termination. Such compensation for
work in progress would be prorated as to the percentage of progress completed at the
date of termination.
6
If the engineering firm terminates its services to the City, it must provide the City
with written notice at least 90 days in advance of such termination. All notices to the
City shall be addressed to:
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
All notices to Consultant shall be addressed to:
Santina and Thompson
Consulting Civil Engineers, Inc.
1355 Willow Way, Suite 280
Concord, CA 94520
Notices, as referred to above, shall be sent via Registered Mail.
City of Dublin
By
Mayor
ATTEST:
City Clerk
Santina and Thompson
Consulting Civil Engineers, Inc.
By
Peter F. Santina, President
APPROVED AS TO FORM:
City Attorney
7
SANTIKA&-�:]
EXHIBIT A THOMPSONINC.
Municipal Engineering • Surveying
Railroad Engineering • Planning
HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1991
PRINCIPAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125.50
ENGINEERING:
Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98.00
Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88.00
Associate Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74.00
Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56.50
Public Works Inspector
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.00
Pavement Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37.50
Resident Engineer
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117.00
PLANNING:
Director of Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90.00
SeniorPlanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84.00
Associate Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Planner I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
51.50
DRAFTING/GRAPHICS:
Senior Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Associate Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57.50
Junior Drafter I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50.00
Graphic Artist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44.00
CLERICAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33.00
SURVEY:
Survey Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90.50
Survey Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
Project Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76.50
Associate Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60.00
Office Surveyor I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42.50
2-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152.00
1-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
Effective July 1, 1991 to June 30, 1992
1355 Willow Way, Suite 280 Concord. CA 94520
415-827-3200 Fax: 415-687-IC-111
1989-90 AND 1990-91 CAPITAL IMPROVEMENT PROJECTS
DESIGN CONSULTANTS
Contract No. Project Name Primary Design Consultant
89-7 Shannon Park Renovation Beals/Lechner
Civil Engr. by API
89-8 Civic Center Courtyard Fountain David Gates
Engineering by Silverman
89-9 Dougherty Road St. Lights In-house, with assistance
from S & T contract Asst.
City Engineer
89-10 Signal Pre-Emption TJKM
89-12 Pool Renovation Gus Waegemann
90-2 Alamo Creek Park Singer & Hodges
90-03 Sidewalk Repair In-house, with assistance
from S & T contract inspector
90-04 Annual Street Overlay In-house, with assistance
from S & T contract inspector
90-05 Dublin High School Stadium Renov. Beals/Lechner
Engineering by Dream Engr.
90-06 Annual Slurry Seal In-house, with assistance
from S & T contract inspector
90-07 City Entrance & Facility Signs Singer & Hodges
90-08 Drainage Grate Replacement In-house, with minor drafting
assistance from S & T
90-09 Annual Striping Contract In-house, with assistance
from MCE Staff and S & T
inspector
90-10 Pedestrian Signal Handicap In-house, with assistance
Modification from TJKM and S & T inspector
90-11 Frederiksen Tot Lot Singer & Hodges
LI S-ri Q6 G'F D0&I Co�:Sw-_TAtTS
Capital Improvement eroject Design Consultants
Page 2
Contract No. Project Name Primary Design Consultant
91-01 Sidewalk Repair In-house, with assistance
from S & T contract inspector
91-02 Annual Overlay/Dougherty In house, with minor drafting
Bike Path assistance from S & T
Field staking by Don Gilbert,
L.S.
Dublin Boulevard Widening Santina & Thompson
Dublin Boulevard Extension Wilsey & Ham
Park Masterplans David Gates & Associates
Dublin High School Baseball Singer & Hodges
and Girls' Athletic Fields