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Home My WebLink About8.3 EDublinBudget&ReqAddlFnds ~ ... . . CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 22, 1993 SUBJECT: Eastern DUblin Budget Status and Request for Authorization to Secure Additional Funds , r REPORT PREPARED BY: .. Brenda A. Gillarde, Project Coordinator 1.~ Funding Status Report 2. / Draft: Worksheet A -- 3. /' Draft: Worksheet 1 4. ,/ Draft: Worksheet 2 Property Owners 5. ~ Adjustments to Fiscal Budget Summary 7 GPA Sponsors 26 Specific Plan EXHIBITS ATTACHED: Year 1992-93 RECOMMENDATION: 1) a) Direct Staff to secure from contributing property owners the full GPA sponsor costs (estimated at $97,263) and their individual SP property owner costs (estimated at 214,460)iand Authorize a City advance of $79,459 to be recovered with interest upon annexation or development approval / ~ b) 2 ) Authorize an additional appropriation in the amount of $243,861 to the Planning Professional Services Account and $15,511 to the Legal Services Account. These costs will be offset by new rev.enues. FINANCIAL STATEMENT: (See discussion below.) DESCRIPTION: The Eastern Dublin Study has been underway since August 1988. The Eastern Dublin Study consists of the General Plan Amendment (GPA), Specific Plan (SP) and related items such as the Environmental Impact Report (EIR). In addition to the original contract amount that was negotiated with Wallace Roberts & Todd (WRT), the project consultants, there have been five amendments to accommodate additional work necessary to complete the Eastern Dublin Study. Since the last contract amendment in 1992, additional costs have been incurred for making certain changes to the land use map and associated text, expanding the traffic analysis and revising the biotics section regarding special status species. A sixth contract amendment is now required to cover costs already incurred by these additional studies and costs associated with preparing the final plan and EIR documents. This sixth contract amendment will cover those costs incurred for the plans as recommended by the Planning Commission. Any future work required by the Council would be in addition to the costs described in this report. ----------------------------------------~~-----------------------~---- ITEM NO. at, j COPIES TO: CITY CLERK FILE 1161oloH3fol ~ . . The additional property owner contributions required to complete the study are outlined in Attachment 1. They are d.j.vided into two categories: costs for eastern Dublin consul!:ants and costs tor Staff processing. The additional funds required for Amendment #6 are $389,051. There was also a $2,131 funding shortfall with Amendment #2 and Amendment #3. The total additional funding commitment required is $391,182. Staff recently met with three of the major contributing property owners to discuss the budget and the need to procure additional monies. These property owners offered to contribute a portion of the necessary monies but the amount does not sufficiently cover costs for theon-going work by consultants and Staff. Since the three major property owners are not able to contribute the full amount of funds needed, the City contacted the other property owners who previously have contributed various amounts of money to fund the Eastern Dublin project. Several of them verbally agreed to contribute their portion of the additional monies required to complete the study. However, there are remaining properties who have elected not to contribute their portion at this time, requiring some other source for this money. Staff has prepared a preliminary summary of funding sources (see Attachment 2). It shows the total costs assigned to the GPA sponsors, per their verbal commitments, and the Specific Plan property owners. Staff has also prepared preliminary listings of General Plan Amendment sponsor costs (see Attachment 3) and Specific Plan property owner costs (see Attachment 4). These show the methodology used for assigning costs to the GPA sponsors and Specific Plan property owners. The amounts shown are preliminary and subject to revision when final commitments are secured. Based on these preliminary calculations, the property owners would contribute approximately 80 percent of the total amount needed; the remainder would need to be advanced by the City. GPA costs funded by property owners: SP costs funded by property owners: Remaining SP costs advanced by the City: TOTAL $ 97,263 214,460 79,459 $391,182 The Specific Plan costs advanced by the City would be recovered with interest from future applicants at the time future applications (such as prezoninq or annexation requests) are submitted. Tbis provision should be implemented when the City Council adopts the Specific Plan. When the Fiscal Year 1992-93 Planning Department Professional Services budget was prepared in the spring of 1992, Staff anticipated that the Eastern Dublin Plan would be adopted by December of 1992. Staff included $87,780 in the Planning Department Professional Services budget to complete the planning consulting work on the Eastern Dublin Plan. Staff also estimated $28,125 in the Legal Services Budget to complete the Eastern Dublin Plan. In actuality, since significant additional costs as previously stated have been incurred to complete the project, $243,861 should be added to the Fiscal Year 1992-93 Planning Department Professional Services budget (see Attachment 5r. Similarly, $15,511 should be added t() the Legal Services budget. 2 . . TPese additional costs will be offset by revenues received from the I. proper1ty owners/applicants in 1992-93 and future years. ! . Staff currently estimates that an additional $243,861 in Planning Consulting Services and $15,511 in Legal Services have been incurred for the Planning Commission's recommended plan. These additional costs in 1992-93 are attributable to an underexpenditure of funds in 1991-92 and costs associated with additional required work since the 1992-93 budget was prepared. 3 . . EASTERN DUBLIN FUNDING STATUS REPO~T December 1992 ! . I Eastern Dublin Consultants Contract Status Total Funds Committed toward Consultant Contract $ 840,306 Estimated Total Amount to Completion for Planning Commission's Recommended Plan 1,016,746 Additional Funds Required for Eastern Dublin Consultants 176,440 [1,016,746 - 840,306] II In-House Processinq Costs Total Funds Committed for In-house Processing Costs 152,129 Estimated Total Amount to Completion for Planning Commission's Recommended Plan 366,871 Additional Funds Required for In-house Processing Costs 214,742 [366,871 - 152,129] III Total Estimated Amount to Completion for Eastern Dublin Consultants and In-house Processing Costs Associated With Planning Commission's Recommended Plan 1,383,617* Funding Commitments (as of 6/30/92) 992,435 [840,306 + 152,129] Total Additional Funding Commitments Required to Completion 391,182* [1,383,617-992,435] * Does not include costs for additional work requested by City Council during public hearings on Eastern Dublin General Plan Amendment and Specific Plan AlTACHMENT 1 . . DRAFT: WOR~SHEET A SUMMARY General Plan Amendment Specific Plan Sponsor Cost Prop. Owner Cost Total Alameda County 16,804 55,467 72,271 Doolan East 23,891 23,891 Doolan West 8,402 8,402 C. Su-O Lin 34,237 113,012 147,249 Mission Peak 1,861 6,143 8,004 TMI 3,694 12,195 15,889 Pao Lin 8,374 27,643 36,017 97,263 214,460 311,723 City +77,328 77,328 97,263 291,788 389,051 City (for Amendment 2 + 2,131 2,131 and Amendment 3) 97,263 293,919 391,182 Advance by City = 77,328 + 2,131 79,459 /edbudget (bg) 1/25/93 ATTACHMENT Z D 3,554 acres $97,263 6920 ac. = $14.055346+/ac. Total GPA Area $97,263 -49,952 Sponsor Cost $47,311 Additional Cost $47,311' 3,554 ac. = $13.312042+/ac. Total GPA Sponsors Area * B x 14.055346+/ac ** B x 13.312042+/ac ATTACHMENT 3 /edbudget (bg) 1/25/93 . . . I. , DRAFT: WORKSHEET! #2 26 Specific Plan B B ;- D Property Owner Property Owners (acres) ( % ) Cost** 1 C. Su-O Lin * 1251 38.73 113,012 2 Moura 13 0.40 1,174 3 Vargas 5 0.15 452 4 Herrera 8 0.25 723 5 Haight 2 0.06 181 6 Mission Peak * 68 2.11 6,143 7 Redgwick 160 4.95 14,454 8 Silvera 91 2.82 8,221 9 Plato 10 0.31 903 10 Zimmer 10 0.31 903 11 Raley 4 0.12 361 12 Gygi 1 0.03 90 13 EBRPD 27 0.84 2,439 14 Koller 72 2.23 6,504 15 Casterson 19 0.59 1,716 16 Alameda County * 614 19.01 55,467 17 USA 4 0.12 361 18 Dublin Land Co. 80 2.48 7,227 19 Pao Lin * 306 9.47 27,643 20 Jordan 189 5.85 17,074 21 TMI * 135 4.18 12,195 22 Anderson 49 1. 52 4,427 23 Righetti 49 1. 52 4,427 24 Branaugh 40 1. 24 3,613 25 Campbell 9 0.28 813 26 Crosby - portion 14 0.43 1,265 3,230 100.00 291,788 D = 3,230 acres $291,788 ; 3230 acres = $90.336842+/ac * Also GPA Sponsor ** B x 90.336842+/ac ledbudget (bg) '1/25/93 ATTACHMENT q. t . . . I. f Adjustments to F.Y. '92-'93 Budqet F.Y. 92-93 Budgeted Amount Estimated Amount for F.Y. 92-93 Adjustment Needed in F.Y. 92-93 Budget Plan. Dept.- Professional Services: E. Dublin Consultants $87,780 $331,641 (including $79,459 advance) Addition of $243,861 [331,641-87,780] [1,016,786-685,105] Legal Services: E. Dublin $28,125 $43,636 Addition of $15,511 [43,636-28,125] /edbudget (bg) 1/25/93 ATIACHMENT 5