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CTTY CLIERK File #600-30
AGENDA STATEMENT
CITY COUNCt'L MEET]'NG DATE:' 3une 1.t 1.999
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RECOMMENDATION: ~Ar4~
Authorization to Solicit Bids -.Modifications to Civic Center
(Report Prepared by: Richard Ambrose, City Manager)
1. Site Plan
2. Plans and Specifications will be available at the meet!ng.
Authorize Staff to solicit bids.
FINANCIAL STATEMENT: The revised Architects construction cost estimate for Phase Iiof_the
modifications to the ciVic center is $1,232,100. Funding for the
project will come from the General Fund ($280,100) and Pul~lic
Facility Impact Fees ($952,000). This cost estimate does not~ include
soft costs (i.e. design, construction management, and furniture).,
&A
1
DESCRIPTION: Staff has been Working with George Miers ssociates to c~omplete
the working drawings for Phase I construction of the modifications to the Civic Center. The proposed
modifications to the Civic Center will provide additional work stations for new employees that hax~e been
hired to adequately service the growing community. Modifications are being made to all o£the Ci¢'s
Departments. The 4,500 sq. ft. of unfinished space in the Civic Center will be improved and create new
offices. Site work to.acco~odate additional police parking along with three new out buildings t6 house
police evidence, bikes, and general storage are part of the first phase of modifications to the Civic Center
that will accommodate the growth of the City through the Year 2002. With the exception of the Cbuncil
Chambers, re-carpeting of the entire Civic Center is also included in the proposed bid document. 'i'his is
necessary because of the impact of the renovation on the existing carpeting, and the existing carpei is out
of production and cannot be matched. After 2002, an additional 5,000 sq. ft. will need to be added to the
Police Wing to accommodate the growth in police personnel.
The proposed construction schedule for the Phase I improvements is 6 months.
In preparing, the cost estimate, Staff estimated that approximately 80% of the modifications being ~nade to
the Civic Center ($952,000) are related to growth and increased personnel needs. The remaining 2~% of
the costs ($280,100) are related to cosmetic upgrades in existing Civic Center space.
Furniture that will be needed in the new workstations is not included in the construction budget anld will
need to be purchased separately. '
I
Staff recommends that the City Council authorize solicitation of bids for Phase I.
COPIES TO:
G:\CC-MTGSX99~QTR2LIIJNE\6-1-99\as-modif ce.doc
ITEM NO.