HomeMy WebLinkAbout8.2 TeenTaskForce
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CITY CLERK
File # n~[3jraJ-(BJ1Q]
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 24,1995
SUBJECT:
Recommendations from the Teen Task Force
Report Prepared by: Diane Lowart, Parks & Community Services
Director
EXHIBITS ATTACHED: J Budget Change Form
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RECOMMENDATION: '., Approve Budget Change Form
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FINANCIAL STATEMENT: Fiscal Year 1995-96 Teen Budget
Expenditures - $31,262
Revenue 5.1 00
Net Cost _ - $26,162
Recommended Budget Adjustment
Expenditures - $ 5,720
Revenue 2.800
Net Cost - $ 2,920
.ESCRIPTION: One of the 1995 high priority goals adopted by the City Council was
. to "Implement the recommendations of the Teen Task Force regarding programs/activities for teens,
providedfunding is available". During the preparation of the Fiscal Year 1995-96 Budget, the Teen Task
Force had not yet been appointed and, thus, the budget for Teens Programs was prepared based on the
current level of service.
Current Teen Programs
The adopted budget for Teen Programs is $31,262 and provides funding for the following programs: 1)
Teen Recreation Activity Center or TRAC - an afterschool "teen center" for middle school teens held at
Wells Middle School, Monday through Friday from 2:45 - 5:00 p.m.; 2) -Wednesdays at Wells - on
Wednesday minimum school days, the T.R.A.C. is open from 12:45 - 5:00 p.m. Activities are similar to
daily track activities and a snack is served; 3) Lunchtime Activities - two days a week, the Teen Staff
conduct activities during the lunch periods at Wells Middle School and also promote upcoming events;
and 4) Friday Niihts Out and Special Eventc; w one time activities which may include a local excursion or
a game night. All of the aforementioned programs are geared towards middle school teens.
Recommended Programs. Teen Task Force
At the June 13, 1995 meeting of the City Council, the Council made official appointments to the Teen
Task Force. Thirteen teens were appointed representing 9th through 12th grades. The representatives
..ere appointed for a period of one year, through the end of the 1995-96 school year. At mid-year, a
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review of the Task Force will be done and will include a recommendation as to whether the Task Force
should be established as a permanent advisory body to the City Council, the Parks and Community
Services Commission and Staff.
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Prior to the official appointments to the Teen Task Force, a Teen Forum was conducted and the teens in
attendance participated in an exercise to identify the top issues facing teens today. The two most pressing
issues that were identified were 1) boredom and 2) a lack of affordable activities. In subsequent meetings
of the Teen Task Force, the members focused on these two issues and developed a list of activities that
they felt teens would enjoy participating in and would bring a number of "clicks" together to facilitate
common understanding amongst the teens in Dublin and the Tn-Valley.
During the Summer two successful activities were conducted. The first was the Boogie Night Splash,
which was held at the Dublin Swim Center. Teens ate hot-dogs and other food items, they swam, played
pool volleyball and were entertained by the group called "Unidentified" a rap/dance group.
Approximately 4S teens attended. The second event planned by the Teen Task Force was the "Lock-In"
which drew 200 participants, mostly Dublin teens. Teens were "locked in" the Dublin High School Gym
overnight and were entertained by a Disc Jockey, played basketball, ate food, participated in the Gong
Show, Three Point Basketball Shooting Contest, and the MTV version of the Dating Game called
"Singled Out". The event went very smoothly the teens had a great time. Neither of these events would
have been as successful if it were not for the enthusiasm and commitment the Teen Task Force members
and advisors.
Currently, the Teen Task Force believes that they have a two~fold purpose. First, they would like to like
to continue offering activities and programs to the teens in Dublin and the Tri- Valley to alleviate the
common complaint of "nothing to do". Secondly, they see the Teen Task Force as a forum to address
other issues and concerns facing teens today.
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The estimated budget needed to implement the recommendations of the Teen Task Force and to provide
Staff support to the Task Force is $5,720. It is estimated that this budget would be offset with $2,800 in
revenue resulting in a net cost to the City of $2,920. A breakdown of the budget is shown below.
Estimated Expenditures
Part-Time Staff Support to Teen Task Force
Personnel Services $1,100
Services & Supplies 2S
Subtotal $1,125
Proposed Task Force Activities (midnight basketball, talent show, lock-in, cultural
festival, pool party, open "mic" nights and lunchtime activities at DHS)
Personnel Services $1,200
Services & Supplies $1,575
Contract Services $] .820
Subtotal $4,595
Total Estimated Expenditures
$5,720
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Estimated Revenue
e Proposed Task Force Activities {fees & charges}
Pool Party
Midnight Basketball
Lock-In
Cultural Festival
Subtotal
$ 270
$ 80
$1,250
$1.200
$2,800
$2,800
Total Estimated Revenue
Summaty
Estimated Expenditures
Estimated Revenue
Net Cost to City
$5,720
$2.800
$2,920
In order to implement the recommendations of the Teen Task Force within the confines of the current
Teen Program budget, reductions in the programs offered to the Middle School students would need to be
implemented. This could be done by shortening the hours at the T.R.A.C., reducing the lunchtime
activities to one day per week or eliminating some of the Friday Night Out and Special Events. Staff is
hesitant to recommend reductions in the programs currently offered as participation to date in most of the
activities has increased over previous year. (For example, the T.R.A.C. is averaging 18 per day compared
to 12 per day last year.) Instead Staff would recommend that a budget adjustment be made to fund the
e'roposed activities.
At the October 16, 1995 meeting of the Parks and Community Services Commission, the Commission
reviewed the recommendations of the Teen Task Force and unanimously recommended that a budget
adjustment be made to fund the activities. The Commission was impressed by the commitment made to
date by the members of the Teen Task Force and felt that the amount of funding required to implement
additional activities was justified.
The Teen Task Force has shown that they are truly committed to furthering the opportunities available for
teens in Dublin. In order to maintain the momentum that has already been created, Staff believes that it is
important to provide funding for the proposed activities. Therefore it is recommended that the City
Council approve the attached budget change form authorizing an additional appropriation in the amount
funded by the new revenue ($2,800) and authorizing a transfer from the Contingent Reserve in the amount
of $2,920 for a total budget of $5,720.
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CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
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New Appropriations (City Council Approval Required):
Budget Transfen:
From Unappropriated Reserves
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
From New Revenues
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Name: Contingent Reserve $2,920 Name: Charges for Services - Teens $2,800
Account#: 001-1080-799'''()()() Account #: 001-1000-565-014
Name: Name: Part-Time Salaries - Teens $2,300
Account #: Account #: 001-8060-710-002
Name: Name: Operating Supplies - Teens $1,600
Account #: Account #: 00 1-8060-713-000
Name: Name: Contract Services - Teens $1,820
Account #: Account #: 001-8060-740-000
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY: To provide funds for expanded teen programs based on the
recommendations of the Teen Task Force.
City Manager:
Date:
Signature
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. Mayor:
Date:
Signature
Posted By:
Date:
Signature
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