HomeMy WebLinkAbout8.2 Fire Service Agreement Santa Rita Property CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 11, 1991
SUBJECT: Provision of Fire Services to Alameda County Santa
Rita Property
Report Prepared by Richard Ambrose, City Manager
EXHIBITS ATTACHED: 1) Side Letter Agreement for Provision of Fire
Services to Santa Rita Property
2) Santa Rita Property Tax Annexation Agreement
dated August 5, 1986
RECOMMENDATIONq Approve Side Letter Agreement for provision of
1� Fire Services to Santa Rita Property and authorize
Mayor to execute agreement.
FINANCIAL STATEMENT: The County would pay the City ,of Dublin
$55,200 for Fiscal Year 1989-90 services to
the Santa Rita Jail. In subsequent years,
the County would pay the City $55, 200 per
year, plus the actual cost per call in excess
of 22 calls per fiscal year for services
provided to the Santa Rita Jail or the
remainder of the Santa Rita property until
such time that non-public buildings are
completed on the Santa Rita property. The
cost for fire services of non-public
buildings will be calculated as set forth in
Exhibit F of the Annexation Agreement.
DESCRIPTION: In August, 1986, the City of Dublin and the County
of Alameda entered into a Property Tax Annexation Agreement in
conjunction with the annexation of the Camp Parks, Tassajara Park and
Santa Rita properties. Certain provisions of the agreement require
the City to transfer to the County on a quarterly basis, certain
revenues attributable to the Santa Rita property. Other provisions of
the agreement relate to the payment for services provided by the City
to the County. Specifically, Paragraph 5 (C) of the agreement
provides: "County will remit to City on a quarterly basis, an amount
equal to all of City's costs for providing services to the Santa Rita
property for that quarter. Said costs to be determined in accordance
with the formulae which are attached hereto as Exhibit F, and made a
part hereof by this reference. "
Paragraph 5 (F) of the annexation agreement further provides: "Future
services: In the event that City determines that municipal services
of any nature are required in the Santa Rita property area and the
cost of said services will exceed 50% of the revenue attributable to
the Santa Rita property, City and County shall in advance of the
implementation of said services, reach agreement concerning the
responsibility of City and County for the funding of the portion of
the service costs which exceed 50% of the Santa Rita area revenues. "
In Spring of 1989, the County requested that fire services be provided
to the new Santa Rita Jail effective July 1, 1989. The City worked
with the Fire Department to prepare calculations in accordance with
Exhibit F of the agreement for fire services. The resulting
calculation for fire services totaled $190, 695. During Fiscal Year
1989-90, the City of Dublin was obligated to return to the County
$79, 072 . 44 in subventions as required by Paragraph 5 (a) of the
agreement. Since the total cost of services exceeded 50% of the Santa
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COPIES TO: � &00-" l O 40* 2W ITEM NO.
Rita area revenues ($79, 072 .44 x 50% _ $39, 536.22) , the agreement
stipulates that the City and County were required to negotiate for the
cost of services over and above $39, 536. 22.
It is important to note that the $190, 695 estimate for cost of
services does not actually represent increased costs to the Fire
Department, but rather is an estimate of the value of the diminished
response time to the rest of the Fire Department service area. Since
the Summer of 1989, the Fire Department has been providing fire
services to the Santa Rita Jail while the City of Dublin and the
County have been attempting to reach an agreement as called for in the
annexation agreement.
City Staff and County Staff have recently reached tentative agreement
regarding reimbursement for fire services to the County's Santa Rita
Jail and other public buildings located on the Santa Rita property in
accordance with the annexation agreement. Discussions will be held at
a later date with the County regarding Fire Impact Fees on future non-
public facilities which may be developed on the Santa Rita property.
All private development on the Santa Rita property will pay for fire
services as provided for in Exhibit F of the annexation agreement.
Based on the tentative agreement between City and County Staff, it is
proposed that the City agree to a payment of $55,200 plus the actual
cost per call in excess of 22 calls per fiscal year as payment for
fire services for the new Santa Rita Jail and all other public
facilities located on the Santa Rita property.
To implement this agreement, Staff and the City Attorney's Office have
prepared a side letter of agreement to accompany the City's annexation
agreement with the County.
If Council concurs with the agreement between County and City Staff,
it is recommended that the Council authorize the Mayor to execute the
side letter of agreement.
December 19, 1990
Mary King , President
Board of Supervisors
Alameda County
1221 Oak Street , Room 536
Oakland , CA 94612
RE: Letter of Agreement re: Annexation Agreement
Provision of Fire Services
Honorable President King and Members of the Board
The City of Dublin and the County of Alameda are parties to an agreement
entitled "An Agreement Between the County of Alameda and the City of
Dublin regarding Camp Parks, Tassajara Park and Santa Rita Properties, "
which was signed by the City and County in 1986, and is commonly
referred to as the "Annexation Agreement. " Paragraph 5 (c) of the
Annexation Agreement provides that the County will remit to the City an
amount equal to the City' s costs for providing services to the Santa
Rita property (described in Exhibit C to the Annexation Agreement) , as
such costs are determined pursuant to the formulae set forth in Exhibit
F to the Annexation Agreement. Paragraph 5 ( f) of the Annexation
Agreement then provides that if the cost of services will exceed 50% of
the revenue attributable to the Santa Rita property, the City and the
County shall reach agreement regarding the funding of the services which
exceed 50% of the revenues .
The purpose of this letter is to set forth our agreement, pursuant to
the provisions of paragraph 5 (f) of the Annexation Agreement, regarding
the County' s obligation to reimburse the City for the cost of providing
fire services to the Santa Rita property. In particular, this letter of
agreement relates only to the method of reimbursement for the provision
of fire services to the County' s Santa Rita Jail (the new Santa Rita
Jail) and other public facilities located on the Santa Rita property, as
described in the Annexation Agreement. This letter of agreement does
not alter the existing method of calculating the cost of reimbursement
to the City for fire services as set forth in the "Illustrative
Worksheet for Calculating Fire Service Costs, " which is part of Exhibit
F to the Annexation Agreement, for non-public buildings and structures
which may be constructed on the Santa Rita property in the future.
By this letter of E ement, the City and County agi to the following:
A. City's costs for providing fire services (as defined in Exhibit 1 ) to the
Santa Rita Jail facility, commencing Jul-y 1 , 1989, shall be not less than
$55,200 per Fiscal Year, commencing with the Fiscal Year beginning July 1 ,
1989, provided that should the number of calls to the Santa Rita Jail
exceed 22 calls in any fiscal year beginning with Fiscal Year 1990-91 , the
City' s costs for providing fire services for that year and subsequent
years shall be $55,200, plus the "actual costs" per call in excess of 22
calls calculated as shown on Exhibit 2 hereto.
B. City' s costs for providing fire services on the remainder of the Santa
Rita property, as described in Exhibit C to the Annexation Agreement and
more particularly shown on Exhibit 3 hereto, shall be the "actual cost"
per call per Fiscal Year, and calculated as shown in Exhibit 2. This
method of calculating the City's costs for fire services on the remainder
of the Santa Rita property shall not be applicable upon completion of
construction of, and assignment of an assessed valuation to, any
non—public building on the Santa Rita property. The cost of fire services
for non—public buildings shall be calculated as set forth in Exhibit F to
the Annexation Agreement.
The City, through the Dougherty Regional Fire Authority, will commence
providing fire services to the remainder of the Santa Rita property on
January 1 , 1991 .
C. As used above, "actual cost" shall mean the average cost per call for each
Fiscal Year of the Dougherty Regional Fire Authority (a joint powers
agency through which City provides fire services) , its successor in
interest or the City of Dublin if it directly provides fire services .
"Actual Cost" shall be calculated in the manner set forth in Exhibit 2,
which is attached hereto and incorporated herein.
D. City' s costs for providing fire services, as set forth above in paragraphs
A & B, determine the amount County will remit to City pursuant to
paragraph 5 (c) of the Annexation Agreement.
E. In accordance with the Annexation Agreement, City shall invoice County
quarterly for fire services. County will pay 25 percent of the base
contract cost ($55,200) for each of the first three quarters of the Fiscal
Year. City will invoice County for the fourth quarter for the balance
owed the City as calculated in accordance with Exhibit 2. County shall
pay City within 30 days of receiving an invoice.
Approved as to Form CITY OF DUBLIN
ELIZABETH SILVER, City Attorney
By . By
Peter W. Snyder
Mayor
Approved as to Form COUNTY OF ALAMEDA
KELVIN H. BOOTY, JR. , County Counsel
By: By:
Deputy Mary King
President
FIRE SERVICES
The following definition of Fire Services is for use in the proposed Alameda
County Agreement.
Fire Services — For the purpose of this contract, Fire Services (or Fire
Suppression Services) , shall be defined as Fire Authority response to the
following types of incidents:
1 . Any type of fire
2. Hazardous Materials incidents
3. Fire, smoke, or water flow alarms
4. Vehicle accidents
5. Extrications
6. Rescues
7. Medical aids
8. Smoke/odor investigations
9. Arcing electrical wires and equipment
10. Gas leaks
11 . Hazardous conditions
Fire Prevention inspection activities at the Santa Rita Jail are nQ± included
in the above definition.
EXHIBIT 1
5687c
CITY OF DUBLIN
FIRE SERVICE COST WORKSHEET FOR SANTA RITA JAIL
AND SANTA RITA PUBLIC PROPERTY
A. Fiscal Year
B. Annual Fire Authority Operating Costs
C. Total Calls (Fiscal Year)
D. Cost per Call (B/C)
E. Calls to Santa Rita Jail
F. Excess Calls (E — 22, if less than 0, enter 0)
G. Excess Call Costs (D x F)
H. Calls on Santa Rita Property (excluding Santa Rita Jail )
I. Cost of Calls on Santa Rita Property (D x H)
J. Base Year Agreement $ 55,200
K. Cost of Providing Fire Service to County Property (G + I + J)
5687c EXHIBIT 2
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EMBIT C. Santa Rita Property is defined as
•i%:".' •�� : i ,°+ that area identified by Alameda County ,T•
Aasesaor Parcel Numbers 946-015-2 and r
,`1;�'„ �•• ?{,1 946-015-1-4 as of July 1986.
EXHIBIT 1
3
Of A(,�
EP 8 0 1986
O►►Ice Of THE DATE: September 23. 1986
CL9/1K. NOAKO Of SUPt"V120"S
•City of Dublin
City Manager
P 0 Lox 2340
Dublin, CA 94568 RE: CONTRACT # C-86-394 :FILE #275
(approved at 8/5/86 mtg)
Gentlemen:
The Board of Supervisors, County of Alameda, State of California
approved and executed the above numbered Contract on the above date.
(XJ We retained the original Contract for the Board's • file and
forwarded copies to the Auditor-Controller and the applicable
county department.
( J We retained the original Contract for the Board's file and
forwarded one copy to the Auditor-Controller. All remaining
copies are herewith returned to your Department for distribution.
( ] We retained the original Contract an are . returning all
remaining copies to you for, distribution.
( J We are returning all copies of the unsigned Contract to you.
When the Contract is fully executed, please send the original to
the Clerk, Board of Supervisors and one copy to the . Alameda
County Auditor-Controller.
Very truly you s,
WILLIAM MEHRWEIN, Clerk
WM/yfc/cm
Enclosure(s)
cc: County Auditor-Controller
Department/County Administrator
0959B
1231 OAK fTK[[T• 3U1 T[ /l. •OAKI ANO. CAl1►OKNIA 04611•1419) 674-4794
1' K
AN AGREEMENT BETWEEN 1
THE COUNTY OF ALAMEDA AND THE CITY OF DUBLIN REGARDING
CAMP PARKS, TASSAJARA PARR AND -SANTA RITA PROPERTIES
WHEREAS, the City of Dublin (hereinafter "City") has
a proposal pending before LAFCO to annex some or all of the
properties described hereinafter, which properties are within
the unincorporated territory of Alameda County but within the
City' s Sphere of Influence and, to the extent permissible by
law, the City desires to reach agreement with the County of
Alameda (hereinafter "County") regarding the development of the
properties and formulae for allocation of property tax and other
revenues from the properties in advance of the annexation; and
WHEREAS, County is agreeable to the contemplated
annexation and wishes similarly to arrive at an enforceable long
range agreement with City with respect to development of the
aforementioned properties and the allocation of property tax
and other revenues attributable to the properties; and
WHEREAS, properties consist of the following:
(a) All that property described more particularly in
Exhibit "A" hereto, which exhibit is made a part hereof by this
reference, hereafter referred to as "the Camp Parks property" ;
(b) All that property described more . particulatly in
Exhibit "B" hereto, which exhibit is made a part hereof by this
reference, hereafter referred to as "Tassajara Park" ; and ,
(c) All that property described more particularly in
Exhibit "C" hereto, which exhibit is made a part hereof by this
reference, hereafter referred to as "the Santa Rita property" .
NOW, THEREFORE, County and City do agree as follows:
1. Upon annexation by Dublin of the Santa Rita
property, County shall have the right to develop such property
in accordance with City' s land use designation for the property
as that designation is set forth in City' s general plan and
City' s Ordinance No. 25-85 amending the Zoning Ordinance of the
City of Dublin. Zoning established by City as of the date of
this Agreement, and set forth in City' s Ordinance No. 25-85 ,
shall become effective upon annexation as allowed by Government
Code Section 65859 .
Dublin Annexation Agreement
7/16/86
Page 1
t
2. Notwithstanding any rights and powers which it may
possess as a California county, County agrees to be bound by the
provisions of City Ordinance No. 25-85-in its development of the
properties described herein. Accordingly, planned development
rezoning and site development review will be processed in
accordance with City zoning ordinance and tentative subdivision
maps will be processed in accordance with City' s subdivision map
ordinance. City agrees however that such processing will not be
accomplished in a manner which will materially interfere with
the development of any of the property described herein for
density and intensity as set forth in City' s Ordinance No.
25-85 , a copy of which is attached hereto as Exhibit "D" , and
incorporated herein by reference.
City acknowledges that County enters this
agreement with the understanding and expectation that City does
not intend to modify Ordinance No. 25-85 or any land use,
planning, zoning, or building regulation in such a manner as to
reduce permissible intensity, use and density standards to a
level less than that presently in effect with Hacienda Business
. Park located in the City of Pleasanton. City agrees that such a
reduction will constitute failure of a material condition
precedent and constitute grounds for County's unilateral
rescission of any and/or all executory provisions of. this
agreement.
3 . City understands that County will seek out private
development of all or parts of the property described herein
through a ground lease or other arrangement with a major
development company, which company will take the lead role in
designing any project and obtaining necessary approvals for the
development of any project. Accordingly, City agrees to work
cooperatively with any such developer or developers.
4 . The parties hereto agree that they will enter into
a development agreement of the sort authorized by and described
in Government Code Section 65864 , et seq. , prior to any
development of the Santa Rita property. Any such agreement
shall include as a party any developer (s) who lease (s) the Santa
Rita property or otherwise develops it with County. As used
herein, "development" shall mean any "use" as defined in
City' s zoning ordinance with the exception of those uses defined
as (1) temporary uses and for which an administrative
conditional use permit has been secured; and (2) nonresidential
governmental buildings or uses. The execution of such an
agreement as to each portion of County property to be developed
Dublin Annexation Agreement
7/16/86
Page 2
. a
is a condition material to this agreement. Failure of the
parties to execute such an agreement for each piece of County
property shall constitute a failure of condition and excuse
performance of any remaining executory provisions of this
contract.
5. Pursuant to Revenue and Taxation Code Section 99,
et seq. , the .parties agree that upon annexation property tax,
sales tax and other revenues will be divided between City and
County as follows :
(a) Santa Rita Property: City will transfer to
County on a quarterly basis all revenues attributable to the
Santa Rita property as such revenues are specified in Column (C)
_ on Exhibit "E" , which exhibit is made a part hereof by this
reference. Such revenues and the transfers thereof shall not be
deemed an appropriation subject to limitation by City for
purposes of California Constitution Ar.ticle XIIIS.
(b) County and City will each retain those
revenues as specified in Exhibit "E" .
(c) County will remit to City on a quarterly
basis an amount equal to all of City' s costs for providing
services to the Santa Rita property for that quarter, said costs
to be determined in accordance with the formulae which are
attached hereto as Exhibit "F" , and made a part hereof by this
reference.
(d) Auto Franchises : The parties agree that
sales taxes attributable to auto franchises located within the
City limits of City contribute materially to City' s tax base.
Notwithstanding paragraph 5 (a) , County agrees that should any
auto franchise, whether currently located within City' s existing
boundaries, or hereafter located within the City' s existing
boundaries, relocate to any County owned property described in
Exhibit "C" to this agreement within twelve (12) months from the
date the franchise ceased operating in the City, all sales tax
attributable to the said facility shall be allocated to City as
if the facility had remained in the City of Dublin. Should any
auto Franchise which was first located on the Santa Rita property
thereafter relocate its facility within City' s boundaries as they
currently exist within twelve (12) months from the date the
franchise ceased operating in the Santa Rita property, City
agrees to remit to County on a quarterly basis all sales taxes
attributable to such auto franchise.
Dublin Annexation Agreement
7/16/86
Page 3
t
(e) . City .and County agree that each entity' s
appropriation limit shall remain unchanged upon annexation of the
properties .
(f) Future Services : In the event that City
determines that municipal services of any nature are required in
the Santa Rita property area and the costs of said services will
exceed 50% of the revenue attributable to the Santa Rita
property, City and County shall, in advance of the implementation
of said services, reach agreement concerning the - responsibility
of City and County for the funding of the portion of the service
costs -which exceed 50% of the Santa Rita area revenues .
6 . City and County agree that upon annexation City
will receive 25 .4% of the property and/or possessory interest
taxes attributable to the property described in Exhibits "A" and
"B" to this agreement.
7 . Allocation of Revenues in the Event of Future
Annexations : City and County agree that upon. future" annexations,
City will receive 25 .4%. of the property and/or. possessory
interest . taxes from aiy property lying to the east of City and
within Ci.ty' s present Sphere of Influence and not . subj"ect to this
agreement.
Allocation of revenues for such properties
according to the above percentage is a condition material to this
agreement.
In the event that County alters or modifies the
resolution approving the property tax exchange for the properties
in the City of Dublin Extended Planning Area east of Camp Parks,
Tassajara Park and Santa Rita to' change the said 25 . 4% property
tax/possessory interest tax split then: (1) the provisions of
paragraph 5 (a) of this agreement shall be ineffective and shall
be of no force or effect and City shall retain all revenues
attributable to the Santa Rita property; (2 ) County shall pay to
City an amount equivalent to 25 .4% of the property tax and/or
possessory interest tax from the Santa Rita property; and (3 ) the
provisions of paragraph 5 (c) shall be ineffective.
In the event that City alters or modifies the
resolution approving the property tax exchange for the properties
in the City of Dublin Extended Planning Area east of Camp Parks,
Tassajara Park and Santa Rita to change the said 25 . 4% property
tax/possessory interest tax split then: (1) City will remit
Dublin Annexation Agreement
7/16/86
Page 4
' K
the 25.4% of property tax revenues attributable to the properties
described in Exhibits "A" and "B" to County.
Dated: ��I1� .. 1986 COUNTY OF ALAMEDA ,
a j
By:
Chairman, Board of Supervisors
Approved A 'o Form:
County ounsel
Dated: CITY OF DUBLIN
BY:
may 6r'
Attest:
City Clerk � .
Approved As To Form:
C y Attorney
I hereby certify under penalty of perjury that the Chairman of the Board
of Supervisors was duly authorized to execute this document on behalf 6 of and
County of Alameda by a majority vote of the Board on
that a copy has been delivered to the Chairman as provided y Government Code
Section 25103. jr`� 196
Dated: " J
WILLIAM MEFRW , Clerk, Board of Supervisors,
County �` eda S ' of ifo -a
By C,
Deputy
Dublin Annexation Agreement
7/16/86
Page 5
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ASSESSOFZ'S.MAP:: 16•aos ti-ool wool `o
Map of the Property of the
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Amended Map of the Town of Dougherly(R!
1 InY I'• lo•d
t IYIiw /1 or
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/ 1,1'GII f+01
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EXHIBIT A
i APN 946`-075 5 . „ '" �!
o
o 66
� � '..'. ' .. • 'L �Yf MAC. ,1L 1`
. ':1 / ,.•�-'�.' � 104
pq •j, ., ^a1ur.J •ad:/.J � eniw I ;��•�.,
111 Y:.r.,;'1! ,? rrrr✓
"r 1}w�iq';.:• AREA ' 3616.11 ovis-y
1).'• X, , ,;'h,wnlr• taus— 116.1 ' r .
_ h'alaT•de :r:o.o 500.
) .• k Iru.ar — 677
0 ;4";',1•,1 l�'•a. �F' r' ;J�
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IN
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r(B .• IN TAn ATATA 660 °
r S . - r 3200 = 1100 P / 1101•
o' Et(11IDIT A, Camp Parks Property, is defined as r
that aren Identified by Alameda County Assessor
�•.i`".i• r Parcel )lumber 946-015-1-5 as of July 1986. i
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:ASSESSOl�'S'MAP'---9 ` :t•oos wool lt•aol
' Map of the Property of the
15 Estate of E.A•Dougherty.-Ioxa pg7s1 r0 `
• 1 pY111 ,U V
e8g,�� ,� � •g
Rancho San Rarnon(J.M.Amador)1Po1e1'A7 Polrll
/ - Amended Map of the Town of Doughertylp�I'
• tC,�� 1 In'f l'• a.o1
'7 / IV11• 11°r
A p p t e a 6 e•l e t fo'o't 3141
t Fn•cit uo1
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t 541
. i 'ylI•ee••`° eiarrl •11' I•o`� �
`- EXHIBIT Ft a
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:7
APN 946
.-' -015- r�
' r lo•
�•p .• ^Nxurl •.ou.ar/ � (ta/�� OmJW L
1•p 't:;'.1.••r�." AREA 7676.12
Y �.r,'e e•nlw cola— i t 6.1 7
:7:0.0 1' 500.
,< 'i.' 7:•l•'�.,' b In,.e7 — 617 t •
,
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... I I
• r 1 � J°J .i±. �1i\-'.y •;• � fit• i .�;:ii�,r'• ,
INTER 6T A T A 660 Itc
3200 a 1100 110 l
. I
EXHIBIT fl, Tassejero Park, is defined as that area
F•" `� ° identified by Alameda County Assessor Parcel''
1. .oui
-015-1-7 as of July 1986.
Numbers 946-015-1-6 end 946
. I
ijh 1 1 n L + ,.. I i , •allu . y' U t• y r•
-•
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I
• t 1j vY
r '
Map.of-the Property of the
Estate of E.A.Dougherty.-me ft7s) t�-ae3s� �,•K�
1 i•••111 r•I V
Rancho Son Roman(J.M.Amador)IPotaa'O Po011 1 ,lent .ru
l ] Amended Mop f the Town of Do huI
! P u9 Y e In•li. e•n
t IVIi. 110/
..
Aorr•■ seal• 1 n•u't nn
• •,; a �•1'NI If CI
' E' I• I1s0' NTY lil
00 uL1
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• :e A`ANtpl• `'t •1 541
it
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+C^ is,.�';ti�"::i.^:'�.�..�:':.� .;! :fir, ' � •. ° •�
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14.5 y :;C.1� {; N m alts— flt.l •
i'.•;a` f1r0o i 500•
d fir::,{;C;':•'•1 a n.•n' ,
APN 946-015-1,4
YI ,�•�1,.\,'!,j',r,.,1. lA . . ,• ', 1f-fal ll,'..
QD
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`�l�,Yfx'�•..,�:.i Vii. .i.'
° .:7�t!j�'{SIT•'.%r''�'1:(`'•/:. _ '�• $s.
EXHIBIT C !
i� I��.i��,rwafN.l• � _ 4 e
°�J APN 946-0 75-2
`l •• `1 IMTan $TAT& tto II II
10 V1
3200 I ` 1100 f
,. ..,i.-. p .' P.AIIIBIT C, Santa Rita Property, is defined as
u' that area identified by Alameda County '' x I
''!'•i' Assessor Parcel Numbers 946-015-2 and
946-015-1-4 as of July 1986.
1
AS 02 13
.r ►ate �BI, '
(A) (B)
REVENUES REVENUES
County Collects & Keeps County Collects on Behalf .
'O'f' City '&' 'County Retains
1. Property taxes and/or 1. Real property transfer tax
possessory interest. tax
(C) (D)
REVENUES REVENUES
City Collects & 'City .Retains
Remits to County
1. Sales 'tax 1. Fees for services
2. Hotel tax 2 . Assessments (all types .of
assessment districts)
3 . Franchise fees 3. Fines and forfeitures
4 . State subventions (except ' 4 . Federal/State/County grants ,
those restricted in use) which are restricted in use
5 . Federal/State/County 5 . State subventions which
grants which are unrestricted are restricted in use
as to use and legally may
transferred to the County
I
r
i
1
EXHIBIT F
COST ALLOCATION FORMULA
r
• l
EOilBIT F
Alameda County and City of Dublin
T
} ILLUSTRATIVE WORKSHEET FOR CALCULATING
COSTS ALLOCATABLE TO THE SANTA RITA DEVELOPMENT
Direct Costs ////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////
_ Number of
Net Total Units in Allocr
Budgeted Revenues Sery ice Divided Total Units Maintained Unit Santa Rita table
Cast Component cost Minus Tvoe 4noun Eauals cost By Tv a Numoerl Cost Times Annexation Eauals Cost
raffic Signal Veh. Cade —
Maintenance S - Fines S IS ( Traffic Si nalsl IS X Is
Street LlgnT- _ x -
ina Maint. - - - Street'Llahts
Street Main-
tenance - - Street Niles X
Streer Sveeolna - - - I — urb Mlles X
quo-iorai I
Street Malnten � -
ante d Street Gas
Sveeolna �S I Taxes I
I N/A �I N/A I N/A I I N/A I N/A ( N/A S
meet free I _
Maintenance - - - Street Trees X
Street Land- —
scaos Maint. - - - Mlles of Medlan X
Currant Current
Ping. Bud. Ping. Oud. Santa Rita
Not Fee Divided Pea Allocation Area Fee
Suo oreed By Su000reled Eauals Factor Times Revenue
urrent Pin . S - Fees S - i X S S
Santa Rita Calls Dlvlded Total Calls Allocation t
For Service BY For Service Eauals Percent Times Budoeted Cost Eauals
I ice Sery Ice I x S S
1111 1111 1111/ / //1111/// / // 1111// 1111 1111 / / // / / / 1111 / / // TOTAL DIRECT COSTS S
Public Works Total Cost Total Allocated Total Cost Cast of Alloca-
�1is� Costs Ailoca- of all P.W. Costs of P.W. Dlvlded 1 of Allocation Public Works 1 table
fed to S.R. Services Services BY Services Equals Factor Times Adminlstratloni Equals Cost
• Tv a Amount ( 1
ubllc Works St. Main./ S S
X
anagement St. Sweep. S T Z S i
Tree Main.
St. Land-
scape 1
Malnt.
Total S S
I
i
1 1
1
Field Maintenance Total Cost of CalculaTlon C-IOlatlon of �-ble lloca-
Costs Allocated to All Field Mal r I of Alloca- Net Engineering 1location I
Santa Rita tenance Services tlon Factor Costs Times Factor EaualsCost
Engineering Tvoe I Amount I Field MaInT. Costs Total Engineering)
Services Street Main- S. Allocated to S. R. Costs
tenance S Divided Minus I
Street Sweep- By
Ina
Tree Main- Total Field I IFee Revenue
tenance Malnt. Costs
treat Land-
scaoe Mtnce. Equals Equals
raiflc Slg- I -
nal Mtnce. Allocation. Net Engineering
traeT Light- Factor ( f costs I X '
Inc Mtnce.
oral S
Net ODeratlna d Caoltal Budoet o cr Total Divided Total Overhead Allocation I Total of All Costs ola
Tvoe Amount By Budget Hinus Costs Equal Net Cost Equals Factor Imes Allocated To S.R. auaIs�C,
ost
Other
Overhead C ty Mar. Irec` Dtract otal
Costs Leaal Ser.
finance - S S X S S
Insurance
I do. m mt
Total K
• ////////////////////////////////////////////////////////////////////////////////////////////////////////// TOTAL INDIRECT COSTS S
I TOTAL ALLOCATABLE COSTS S
- � t
EXHIBIT F
INSTRUCTIONS FOR COM'LETiNG
COST ALLOCATION FORMULA
Step 1 : Contact City Engineering Department/Public Works Department.
Collect current Information on the number of units under
maintenance In incorporated Dublin Including the Santa Rita
development area and the Santa Rita development area alone as
follows:
Item Total Ci Santa Rita
Traffic Signals
Street Lights
Street Miles
Curb Miles of
Street
Street Trees
Miles of
Landscaped
Median
Enter the results in the appropriate areas of the "Total Units
Maintained" column.
Step 2: Extract budgeted total cost data for each of the Field mainten-
ance services from the approved budget and enter them next to
the appropriate Field maintenance service in the "Budgeted
Cost" column on the form.
Step 3: Check Budget for Traffic Signal Maintenance. Determine amount
of Vehicle Code Fine revenue allocated to Traffic Signal Main-
tenance. Enter In the "Revenue" column and deduct from total
budgeted cost for Traffic Signal Maintenance, entering the
remainder In the "Net Total Service Cost" column.
EXHIBIT F (2)
Step 4: For each Field maintenance service, divide net total service cost
by total units maintained to calculate unit costs. Multiply
resulting unit costs by the number of units located within the
Santa Rita development to calculate allocatable cost for each
Field maintenance activity. Sub-total Street Maintenance and
Street Sweeping costs in the "allocatable cost" column and
transfer the result to the "Budgeted Cost" column opposite
"Sub-total Street Maintenance & Street Sweeping".
Step 5: Contact Department of Finance. Determine current per capita
allocation amounts for Section 2106 and 2107 gas tax revenues.
Contact Alameda County Sheriff' s Department. Collect Average
Daily Population for the Santa Rita Jail Facility for the last 12
months. Multiply result by the allocation amounts for Section
2106 and 2107 revenues and enter the product in the "Revenue"
column at the Gas Tax Iine. Deduct the amount from "Sub-total "
Street Maintenance and Street Sweeping costs. Enter remainder
in the "Net Total - Service Cost" column. Extend result to
Allocatable Cost column.
Step 6: Review budget/contact Planning Director.. Determine portion of
Planning Budget allocated to "current planning". Enter result In
"Budgeted Cost" column opposite Current Planning. Check budget
and Identify fee revenue budgeted to be generated by Planning.
Enter In the Revenue column. Contact Planning Director:
determine amount of fee revenue generated by Santa Rita located
projects. Enter under the Santa Rita Area Fee Revenue column.
Then accomplish the following calculations:
Divide fee revenue by the budgeted cost for current
planning. Enter the resulting percentage under the
Current Planning Budget Fee Supported" column.
Subtract this percentage from 100. Enter the result under
the "% Current Planning Budget Not Fee Supported" column.
Divide the two percentages as shown in the form.
Multiply the resulting "Allocation Factor" times the amount
in the "Santa Rita Area Fee Revenue" column to calculate
the portion of Current Planning cost not covered by fee
revenue which Is allocatable to Santa Rita.
Step 7: Contact Police Chief. Determine total numbers• of calls for
service (CFS) handled in all of Dublin including Santa Rita
and the number generated at Santa Rita o1one. Divide the
number of CFS generated by total CFS and'enter the resulting
EXHIBIT F (3)
percent in the "Allocation Percent" column on the Poilce Services
line. Extract the amount budgeted for total police services from
the budget, multiply that amount by the "Allocation percent" to
calculate police service costs allocatable to Santa Rita.
Step 8: Total the following from the "Allocatable Cost" column and enter
the result opposite "TOTAL DIRECT COSTS".
Traffic Signal Maintenance
Street Lighting Maintenance
Sub-Total Street Maintenance & Street Sweeping
Street Tree Maintenance
Street Landscape Maintenance
Current Planning
Pol Ice Services
Step 9 : Allocate Public Works Management costs allocatable to the Santa
Rita development by : (1 ) Totaling the following public works
costs allocated to Santa Rita -- Tree Maintenance, Street
Landscape Maintenance, and the sub-total Street Maintenance b
Street Sweeping costs -- ail extracted , frcm the "AIIocatable
Cost" column at the top of the form; (2) Totaling "Budgeted"
costs for the same services; (3) Dividing (1 ) by (2) ; and
multiplying the resulting percentage times the budgeted cost of
Public Works Administration (extracted from the budget).
Step 10: Allocate Engineering costs by a comparable approach Involving:
( 1 ) Totaling all Field maintenance costs allocated to Santa Rita
-- extracted from the "Allocatable Cost" column at the top of the
form; (2) Totaling total budgeted costs for the same services --
extracted from the "Budgeted Cost" column at the top of the form;
(3) Dividing (i ) by (2) to calculate the allocation percent; (4)
Extracting total budgeted cost and expected revenue data for
Engineering Services from the budget and calculating the net cost
of Engineering once revenue Is deducted; and (5) Multiplying the
result by the allocation factor to calculate portion of
Engineering Service costs allocatable to Santa Rita.
Step 11 : Allocate general Overhead costs by: (1 ) Extracting and totaling
budgeting costs for City Manager, Legal Services, Finance, Insur-
ance, and Building Management; (2) Extracting total budgeted
operating and capital project expenditures from he Budget, add-
Ing them together, and entering in the "Total Budget' column on
the form; (3) Subtracting overhead costs (City Manager, et. al . )
from the amount In the "Total Budget" column to calculate "Net
Cost"; (4) Dividing the total amount of overheao, (City Manager,
EXHIBIT F (4)
et. al .) by the result in (3) to develop the aIIocatlon factor;
(5) Totaling all direct and other Indirect costs allocated to
Santa Rita and extracted from the appropriate portions of the
form (TOTAL DIRECT COSTS, allocated Public Works Management, and
allocated Engineering Services costs) and multiplying them by
the allocation factor calculated in (4) above to determine the
portion of Overhead Costs allocatable to Santa Rita.
Step 12: Total direct. and indirect costs to calculate total costs
allocatable to Santa Rita.
The chart following this page Illustrates how the cost allocation form
is used to accomplish each of the steps described above.
r
i
Step A: Calculate unit costs and
eultioly by Santa Rita units-
Stec 7: Enter revenue
ra r ♦ • 4 .r ,
Step 2: Extract budgeted cost -
r for r•, ice..
Step 1: Collect rclose data
F., field •ainlen ante —wises-
step A:
Total street saintenance
and sweeping costs—transfer
Step 5: - ' , ^ v I total to budgeted cost coluan.
_ I 1 �•� �.,.�
Calculate gas ta: rev• I•.a ti I I — -- i L_
nuts—deduct fro• - 1 — — .1 1 1 •�
Step 5. a[rut saint..snu
Calculate current sweeping costs. I,w I I. I,.• I—�I^�ti 1;: I�� Step R:
planning cost share
allocatable to ,1 �I•..,_ — 1 Add allocatable coats
San ca Rita. - — free A. B, C. 0, E. F. and
•. •° "' G—encer to t al direc t t cot s
Step 1: I _ I"•� I��•�I~rl�'-'� I~ "•`I`�I" I
allocatable to Santa Rita
Calculate
table police s allaca- —� II I .— •�•+•+^ here.
ervice
—I•- w.an I I,�a 1 I s le I -
_costs.
Step 9:
Calculate public works
i
s
alloc ^ I„_ ���_ I� L._..I — �•
• unag cent tos `��•' —`I - 1 I
• atable to Santa I T 1 1•• '
Rita. ('�•-
-
. � '�1 .�1 I r 1 1 — � I O •
Step 10: I l.� ( 1• 4nw
Celculet• engineering (-_.. h�I '
Service cox to all oc w I-'r^•� I �� St
table to Santa Rita. _ Step 1_•
3•
ir1 I ( �—1• I - ,r•�� _ (M µ Add lines I. 1. "d 1 to
_ I "I� 1 yl•�1 1• total indirect costs. Add
indirect coats to direct
1
casts fro. Tina H to calculate
total allecatable cos taw
Step 11:
Allocate general
overhead costs.
1
EXHIBIT IV - -
_ --' Alameda County and City of Dublin
ILLUSTRATIVE WORKSHEET FOR CALCULATING FIRE SERVICE CASTS ^
//////////////
CnLCILATION OF DIRECT COST V111111111111111IM111111/////////////////////�������7 I
Step One: Calculated Allocation Factor
Assessed valuation of i
Calls for Service Add
Santa Rita Proper Generated at Santa Rita
Plus I
Divided By
Total Calls for Sery ice
Total Assessed Valuation
Total I
In Response District of Divided By
of Response District of 2 2
Station Providing First Station Providing First
Response to Santa Response to Santa Rita
Eauals Equals '
Eauals: I
O O Allocation
. A Factor _
I -
Steo Two: Calculate Allocatable Direct Costs
jEq;ua Direct Costs
Direct Costs of Operating Station Times Allocation Factor From Allocatable to
Step One Santa Rlta
X
CAL QJLA710N OF INDIRECT COST /////// /////////////// /////////////////////////////////////i w
Ste. Three: Calculate Allocatlon Factor I
i
Fire Prevention Inspections at Santa Rita Plans Checked Related to Add D Add D
Santa Rita Construction
R
Plus E Plus E
Divided By = Divided B I
Total Total
Total Fire Prevention Inspections Total Plans Checked Divided By Divided B
2 2
Equals = Eauals Eauals
Allocation Allocation
Factor Factor
Steo Four: Calculate Allocatable Costs
Direct Fire Prevention Unit Costs Times Allocation Factor Equals Indirect Costs
Fran Step Three Allocatable to
Santa Rita
X
•
CALCULATE TOTPI_ ALLOCATABLE FIRE SERVICE COSTS
• Eauals Total Costs
Direct Costs From Step Two Plus Indirect Costs from Ste. 4
*Fire CaQital Costs - Funding of+fire capital costs re ate to the Provisions o fire service the Santa Rita
property will be as mutually agreed upon by the City and. the County.
_ -
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�I�L4t�C 11;J4 (. i IC,
ORDINANCE NO. 25 - 85 EXHIBIT
1 AN ORDINANCE OF THE CITY OF DUBLIN AMENDING THE ZONING ORDINANCE
TO'PERMIT THE PREZONIHG OF REAL PROPERTY LOCATED TO
THE EAST OF THE EXISTING CITY LIMITS
The City Council of the City of Dublin.does ordain as follows)
Section 1: Chapter 2 of Title 8 of the Dublin Ordinance i
Coda s hereEy amended in the followiri§ manner'1
The Parks Reserve Forces Training Area' (Camp Parks) (APN 946-15- .
1-5), the U.S. Department of Justice .property, and National
Aeronautics and Space Administration property located within APN ..
946-15-1-5, the U.S. Department of Air Force property (946-15-1- ,
6), the East Bay Regional Park District property (946-15-1-7) and
the northerly 320+ acres of the Alameda County property (946-15-
1-4) is hereby prezoned to an Agricultural District, The
southern portion of Alameda County property and the U.S.
Government parcel (946-15-2) are hereby pr.ezoned to a PD/Business
Park Industrial District (400+ acres) and a PD/Business Park
Industrial) Low Coverage District (200+ acres).
Exhibit B, Findings and General Provisions concerning PA 85-018
on file in the Dublin Planning Department is hereby adopted as
the regulations for the use, improvement and maintenance of the
V property within this District upon annexation to the City.
1
A map of the area is as followsi
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I r- .79 PuWelandt
Section 21 This ordinance shall take effect and be
enforced 0)13 days from and after its passage. Before the
expiration of (15). days after its passage it.shall be-published
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t w i t j f { It T' '?F�)�1 � ��[•�h: 1-^.1`(�`T Iy�t�,1 i1{� a � i:.I:'y.j.. � r ,
JI � + � ti' t \:F �[�r<��'i��t`' Ippl'y i:''i�'V1t JF.11��,��1't', {�. :.t..•• . t a .:. •
•.4u u....:..J}.L,l.. ... •t. � �:?:..-.. ! 1[, ..mstl,F.Q:S�LilL,�>x11�1t11A::1,C:Obr'._r[.:.+)ttd:I S'„�!:�ud.[•:u�:':�_.•r..1..-... •
once with the names of the 'Councilmembers voting for and against
the same and in the Tri-Valley Herald a newspaper published in
Alameda County and available in the City of Dublin.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF
DUBLIN ON THIS 14• TH DAY OF October , 1985..
AYES: G=u ilma err HegastY Jeffery, Moffatt, Vcnheeder and
Mayor Snyder
NOES[ None
` ABSENT[ None `
major
T
ATTEST:
j City 'C
Y
i
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ice• S `�' 1
RESG'•:JTION N0. 105-85 Q
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
1
APPROVING AND ESTABLISHING GENERAL PROVISIONS FOR PA 85-018 DUBLIN
PUBLIC LANDS PREZONING AND ANNEXATION APPLICATION
1 WHEREAS, the City Council on October 8, 1984 and March
( 11, 1985 initiated the prezoning and annexation of approximately
2700 acres of publicly-owned properties generally east of '
Dougherty Road and Southern Pacific Right of Way; west of
I Tassajara Road; north of I-5801 and south of Contra Costa County
line as described in PA 85-018 Dublin Public Lands Prezoning and
Annexation Application; and
WHEREAS, the Planning Commission did hold a public
hearing on said prezoning and annexation on June 17, 1985 and
recommended approval and establishment of findings and general
provisions concerning PA 85-018; and
WHEREAS, the City Council did hold a public hearing on
said application on September 23, 19851 and
WHEREAS, proper notice of said public hearing was given
in all respects as required by law; and
WHEREAS, a staff report was submitted recommending
specific prezoning designations; and
WHEREAS, the City Council 'did hear and consider all
said reports, recommendations, and testimony as herein set forth;
and
NOW, THEREFORE, BE IT RESOLVED THAT THE Dublin Planning
Commission does hereby find that)
1) the environmental documents prepared for the General Plan,
along with the responses to comments on'the environmental
review for the prezoning and annexation, will adequately
serve as the environmental documents for this project; and
i 2) The prezoning designations are consistent with the General
Plan; and
3) The prezoning is appropriate for the subject properties in
terms of being compatible to existing land uses in the area,
BE IT FURTHER RESOLVED that the City Council approves a)
i the prezoning of the Public Lands area.identified in the General
Plan (approximately 2100 acres) to an A (AgriculturalT District
and b) the prezoning of the Business Park/Industrial and Business
Park Industrial Low Coverage areas to a PD (Planned Development)-
; Industrial District, The PD-Industrial area shall be governed by
I the following general provisions:
1) All new development projects in the Business Park Industrial
and Business Park Industrial; Low Coverage areas shall be
iprocessed as a new PD rezoning.
2) In the Business Park/Industrial area (approximately 400
acres) new development shall conform to the General Plan
description which states:
'Uses are non-retail busineses (research, limited
manufacturing and distribution activities, and administrative
offices) that do not involve heavy trucking or generate
nuisances due to emissions, noise, or open uses. Residential
uses are not permitted. Maximum attainable ratios of floor
DP 83-20
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1.: .j•: ,:I'P:';tC'::1`{, i•.at''r.., ,6:` iF(r til{�. p1.y .1,,:� _�':'. .-�1;1. ..a.. i!�.• rL'ti;
,.. �1:..F. �;I�.Yn" �l�rn.�j, '!�.:V:, "Jl'i••Jk`'yi.C(? � 1.
I:1lA']'�.Ifj1:/�1. 1�A�:��;)I•I-.", ;:, .h s• (' , e.}t,,• (:.� ,��,. -s:^• :I�:I:..r.
1. t. :j:P.� 1'• , t �,!4:.�...; r..''.. b.
"�•1 t 11 1. 't•..,�••� .'I r. ;'.'l . .:
rl:•.�,:.}.111... '('�'t / ✓�
ifl..r.rr Ir},t ,f .` r ,i.;ii;•i'.'1, i( 3}. 1 1 (J' ±gel i✓'::' 1'k'�(i'i+
tt it •o- '.� ,. ..
'°. area to site n a (FAR) are contolled u parking and
landscaping requirements and typically result In .35 to .40
FAR's. Examples: Clark Avenue; Sierra Court.'
r
3) In'the Business Palk Industrial/Low Coverage area
the(approximately
GeneralPlanOdescriptionw whichos hall conform to,
tatesa
I 'This classification is intended to provide a campus-like
i setting wit¢ open plazas and landscaped pedestrian amenities
for the uses described in the" Business Park/Industrial
classification for the Primary Planning Area and to allow
retail uses to serve businesses and residents. Maximum floor
area ratio (building floor area as percent of lot area) to be
determined by zoning regulations should be between .25 and
.37.
I 4) In both Business Park Industrial areas, new public land
uses shall require a Conditional.iJse Permit.
PASSED, APPROVED AND ADOPTED this 23rd day of
I
September ,, 1985.
AYES: cou+ICilmemters Regartyr Jeffery, Moffatt, Vonheedes and
i Mayor Snyder
NOES: None
ABSENT: None
Mayor
ATTEST:
1
I
• ' j I
DP 83-20
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