HomeMy WebLinkAbout8.2 Establish Admin Assist to City Mgr Position CITY OF DUBLIN
AGENDA STATEMENT
MEETING DATE: July 11, 1983
SUBJECT Resolution Establishing Position of Administrative
Assistant to the City Manager.
EXHIBITS ATTACHED Job Description, Salary Survey, Resolution.
RECOMMENDATION • 1) Adopt Resolution.
k� 2) Authorize City Manager to proceed with recruitment of
Administrative Assistant.
FINANCIAL STATEMENT:
Recommended salary range $2,000-2,450/mo. . Adequate funds
have been included in the 1983-84 budget.
DESCRIPTION During the 1983-84 Budget Hearings; the City Council approved
the addition of an Administrative Assistant to the City
Manager. Prior to commencing recruitment, it is appropriate
for the City Council to establish a salary range and approve
the job description (see attached) which has been prepared
by Staff.
As the job description indicates, the Administrative Assistant
must have a minimum of a Bachelor's degree and two years of
directly related experience working in a City Manager's Office.
In surveying cities of a similar size and neighboring cities,
it was found that nearly all of these cities do not have a
similar classification, but rather have Assistant City
Managers or Assistant to City Manager positions which require
more experience, and pay a higher salary than what is proposed.
As a result of these findings, Staff contacted the Santa Clara
County Intergovernmental Employee Relations Service regarding
the availability of salary range information or equivalent
position. The Employee Relations Service provided Staff with
the information included in the attached Salary Survey. The
salary range proposed for the Administrative Assistant to the
City Manager is $2,000-2,450 per month.
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COPIES TO:
ITEM NO. 8. 7--
ADMINISTRATIVE ASSISTANT
TO THE
CITY MANAGER
Definition
The Administrative Assistant to the City Manager works as Staff Assistant to the
City Manager, performing a variety of difficult analytical assignments.
Examples of Duties
Assists in preparation and monitoring of Annual City Budget and 5-Year Capital
Improvement Program; develop a public information program, including the publication
of a City Newsletter; assists in the development of personnel policies and procedures;
handles recruitments; participates in grant development; monitors performance of City
contract service providers; prepares reports and correspondence; monitors legislative
activies which impact the City; conducts special studies; and performs other duties
assigned by the City Manager.
Qualifications
Educational Experience
Bachelor's Degree from an accredited college or university, majoring in Public Business
Administration or a closely related .field: :(Master.'.9 -Degree-preferred) .
A minimum of two years of full-time professional experience in a City Manager's or
Chief Executive's office.
Knowledge-and-Abilities
The Administrative Assistant to the City Manager must be able to function as an extension
of the City Manager and communicate effectively with the public, City Council and
Commission members; prepare and present comprehensive but succinct written and oral
reports; make effective presentations in public meetings; exercise iniative in ana-
lyzing and completing those projects assigned; understand the budgeting process; have
familiarity with personnel systems, laws and regulations; and have experience in
developing public information publications:.
The Administrative Assistant to the City Manager must understand the methods and
techniques of administrative analysis; local government organization and operations,
and current trends in public administration.
Licenses
Requires a valid California Class III driver's license to be secured prior to employment
and maintained current as a condition of continued City employment.
AWIINISTRATIVE ASSISTANT
SALARY SURVEY
Monthly
Agency Title Saiary-Range
Contra Costa County Management Analyst II $ 1,934-2,351
San Mateo County Management Analyst II 1,898-2,373
Mountain View Administrative Analyst 2,385 flat
Oakland Administrative Analyst II 1,926-2,408
Richmond Associate Administrative Analyst 13995-23412
Berkeley Associate Administrative Analyst 2,036-23417
Pleasant Hill Administrative Assistant 13750-23500
Livermore Sr. Administrative Assistant 2,100-2,500
San Mateo Administrative Assistant II 2,120-2,528
San Jose Staff Analyst II 23092-2,543
San Francisco Administrative Analyst 2,090-2,530
Hayward Administrative Analyst II 2,108-2,560
Average Salary Range $2,004-2,459
Recommended Salary Range 2,000-2,450
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING THE POSITION
OF ADMINISTRATIVE ASSISTANT
TO THE CITY MANAGER
WHEREAS, the Dublin City Council is desirous of improving the level of
services to the conTmmity; and
WHEREAS, the City Council recognizes the need to provide additional
assistance to the City Manager; and
WHEREAS, the City Council .has allocated sufficient funds -in the City's
budget for this position.
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council hereby
establishes the position of Administrative Assistant to the City Manager as described
in the job description, which is attached hereto and made a part hereof; and further
establishes the following salary range for this position as shown below.
Monthly
Position-Title Salary Range
Administrative Assistant to the City Manager $2,000 - $2,450
PASSED, APPROVED AND ADOPTED this 11th day of July, 1983.
AYES:
NOES:
ABSENT:
Mayor
ATTEST: -
City Clerk