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HomeMy WebLinkAbout8.2 ContribDublinElemFields . . . . f.,.'l'l ~ ~\ ~ '-' "' CITY CLERK File # D!5l[1][5]-[g][Q] .... AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 15,1998 SUBJECT: City Contribution to Dublin Elementary School Fields Project Report Prepared by: Richard C. Ambrose, City Manager A TT ACHMENTS: 1) Draft Letter to Dublin Unified School District RECOMMENDATION: Discuss terms of proposal and authorize City Manager to send a .-/? draft proposal to DUSD ./vvrY/ FINANCIAL STATEMENT: A total of$150,000 was included in the 1998-99 Annual Budget for this project. A budget change for an additional amount will be required if the School District consummates an agreement. DESCRIPTION: In 1993, the voters of Dublin passed a School Bond measure for the purpose of constructing and upgrading Dublin Unified School District facilities. One of the projects proposed to be funded from the Bond Measure by the Dublin Unified School District (DUSD) is the upgrade of the Dublin Elementary School Fields. This upgrade would include the follo\\1ng improvements: re-grading of the field, drainage, new turf and irrigation. The estimated total cost for these improvements is approximately $300,000. DUSD Staff have indicated that the cashflow schedule from the bonds would enable the District to fully fund and commence construction of the Dublin Elementary School Fields Project in Spring 2000. During the 1998-99 Budget Hearing, the City Council included $150,000 for the Dublin Elementary School Fields Project. It was the City Council's stated intention that the City would fund one-half of the cost of the field project up to $150,000, provided that the DUSD commenced construction ofthe project in Spring of 1999 rather than Spring 2000 as currently scheduled. At the suggestion of Vice Mayor Burton, the City Liaison Committee met with representatives from DUSD to discuss the contribution of up to $150,000 from the City and also advancing/loaning the District an additional $150,000 so that all the funding necessary to complete the project in 1999 would be in place. The'City Liaison Committee indicated to DUSD that the $150,000 loan could either be repaid to the City in 2000 or 2001 when the District had sufficient bond monies to repay the City or the City could reduce the Community Gymnasium at Valley High School payment in the appropriate year by $150,000. ------------------------------------------------------------------- COPIES TO: ITEMNO.~.Z G:\CC.MTGS\98-QTR3\9-15-98\AS.DUBEL.DOC 'ilfW"",. The DUSD representatives indicated that the City should prepare and submit a written proposal to fhlt District for the entire District Board to evaluate and consider. ' .". The proposal has obvious benefits to the District. First, it would enable the District to complete the Dublin Elementary School Fields Project one year earlier than is currently scheduled. Second, it would make an additional $150,000 available to the School District to utilize on other School facilities that would have otherwise needed to use Bond funds. This proposal would also benefit the community by providing two additional soccer/play fields a year earlier for community use. . Recommendation It is Staff s recommendation that the City Council discuss the terms of the proposal and authorize the City Manager to send a proposal to DUSD as drafted in Attachment 1. . . _'1 _ <'" /~CDlliL ' "'" ,-' /, ~/\.~~J/ ' , ,,'-"-/ ~ ,./{\ , A-f ~.. , ",ii~~\\\\ __~\\~~-I~J>{ ~\., ;;.-...y /I/fi' . " r;-.....,-~\" ~1: ,:",\~, . ~- j I \.. t'-r CITY OF DUBLIN PO, Box 2340. Dublin, California 94568 . City Offices, 100 Civic; Plaza, DU8Ii:l Califor'1:a 94568 September 15, 1998 Board of Trustees Dublin Unified School Di?trict . 7471 Larkdale Avenue Dublin, CA 94568 RE: Dublin Elementary School Fields Project Dear Honorable Board Members, In August of this year, the City and School District Liaison Committee discussed the City's interest in assisting the District in advancing the completion of the Dublin Elementary School Fields project. Based upon that discussion, the City Council, at its meeting of September 15. 1998, authorized the attached proposal to be forwarded to the School District for its consideration. . The City Council strongly believes that this proposal is beneficial to both the City, the District, and the Community. The City's proposal offers the following benefits. First, it would enable the School District to complete the Dublin Elementary School Fields project one year earlier than the District's current schedule for completing the project. Second, the proposal would make up to an additional $150,000 available to the School District to utilize on other school facilities in the future that would have otherwise required School Bond funding. Third, the community would have two additional soccer/play fields a year earlier for Community use. We understand that if the District supports the City's proposal, an agreement between our agencies would need to be consumated for this project to move forward. The City staff is available to meet with District staff to finalize such an agreement. The City Council hopes that this proposal will be favorably considered by the District, and can be another shining example of the successful partnership that has already been established between our respective agencies. Sincerely, . Dave Burton Mayor Pro Tempore Attachment Administration (925) 833+6650 . City Council (925) 833-6605 . Finance (925) 833-6640 . Building Inspection (925) 633-6620 Code Enforcement (925) 833-6620 . Engineering (925) 833-6630 . Parks & Community Services (925) 833-6645 Economic Development (925) 833-6650 . Police (925) 833-6670 · Public Works (925) 833-6630 Community Development (925) 833-6610 . Fire Prevention Bureau (925) 833-6606 A TT A C H MEN T 1 .~ , , . Dublin Elementary School Fields Project Proposal The City of Dublin proposes the following terms and conditions to the Dublin Unified School District: City Agrees 1. To contribute one-half of the project cost not to exceed $150,000 to the District at the commencement of the project. 2. To advance/loan the balance of the project cost not to exceed $150,000 upon demand by the District at such time that funds are required to meet the project costs incurred the District. The advance/loan will be interest-free. District Agrees 1. To commence construction of the project in Spring 1999. . 2. To be responsible for design, project management, inspection and all other services required to complete the project. 3. To provide the City with a final project accounting and return any funds to the City which are not required for the project. 4. Repay the City's $150,000 advance/loan in the year 2000 or 2001 (Le., whichever date that School Bond monies would have been available to fund the project) or reduce the City's obligation to the School District on the Valley High/Community Gymnasium by $150,000 in 2000 or 2001. 5. Agree to add Dublin Elementary School Fields to the Joint Facility Use Agreement between the City and the District, dated September 25, 1989, to enable community use of this facility during non-school hours. 6. To maintain the improvements installed in a satisfactory manner in order to insure the safety and playability of the fields in the future. .