HomeMy WebLinkAbout8.2 Adopt 1991-92 Annual Budget CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 27, 1991
SUBJECT: Public Hearing: Adoption of 1991-92 Annual Budget and
Financial Plan
(Prepared by: Richard C. Ambrose, City Manager)
EXHIBITS ATTACHED: 1 ) Resolution Adopting 1991-92 Budget
2.) Request for funding from Family Crisis Center
(Letters dated March 27 and April 30, 1991 )
3) Request for funding from Resources for..Family
Development (Letters dated April 21 and April 26,
1991 )
4) Request for funding from Valley Support Services
(Letters dated June 10 and June 13, 1991 )
5) Request for funding from Dublin Substance Abuse
Council (Letter dated April 15, 1991 )
6) Request for funding- from Dublin Fine Arts
Foundation (Letter dated May 30, 1991 )
7) Request for funding from Dublin Historical
Preservation Association (Letter dated June 17,
1991 and attachments)
8) Request for funding from Dublin Unified School
District (May 28, 1991 City Council Agenda
Statement)
9) Request for funding from Tri-Valley Community
Television Corporation (Letter dated May 2, 1991 )
10) Request for funding from the Livermore Amador
Valley Transit Authority (Letter dated May 14,
1991 )
11 ) Revised Police Services Budget
12) 1991-92 Preliminary Budget (Provided under
separate cover)
RECOMMENDATION: 1 ) Open Public Hearing
2) Receive Budget Overview by Staff
3) Receive presentations from groups requesting
funding:
a. Family Crisis Center
b. Resources for Family Development
C. Valley Support Services
d. Dublin Substance Abuse Council
e. Dublin Fine Arts Foundation
f. Dublin Historical Preservation Association
g. Dublin Unified School District
h. Tri-Valley Community Television Corporation
i. Livermore Amador-Valley Transit Authority
4. Review Preliminary Budget by Program
5. Receive Public Comments
6. Close Public Hearing
7. Deliberate
8. Adopt Resolution Approving 1991-92 Annual Budget
FINANCIAL STATEMENT: Total Recommended 1991-92 appropriations for all
funds - $24,952,654
Total Anticipated Net Expenditures - $22,007,045
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COPIES TO:
jz& .3'3 0- z0
ITEM NO.
3) Resources for Family Development - Request for $3,000
This request from Resources for Family Development (RFD) for the City
to contribute $3,000 for the RFD Child Care Substitute Registry was
discussed by the City Council in December. The City Council requested
that this request for funding be held for consideration during the
1991-92 Budget Hearing. RFD's Child Care Substitute Registry total
cost is $12, 185. RFD indicates that approximately 25% of the licensed
child care facilities are in the City of Dublin, and is therefore
requesting that Dublin contribute $3,000 or approximately 25% of the
, total cost.
RECOMMENDATION: Receive presentation and consider request.
4) Valley Support Services - Request for $5,000
This request would assist in funding the Valley Creative Living Center
(CLC) which provides support services to the mentally ill. Of the 35-
40 persons served by the CLC, approximately 25% come from the City of
Dublin.
RECOMMENDATION: Receive presentation and consider request.
5) Dublin Substance Abuse Council (DSAC) - Request for $8,000
Last year the City approved a contribution of $4,000 to the Dublin
Substance Abuse Council for expenses associated with "Red Ribbon Week"
and "Dry Graduation Night" for high school students. For Fiscal Year
1991-92, DSAC is asking the City for a contribution of $8,000. It is
Staff's understanding that this request includes funding for the
following activities:
Red Ribbon Week $2,500
Dry Graduation Night 2,000
Challenge Days 2,000
Peer Counseling 1 ,500
Total $8,000
The increased funding request is attributable to the School District
no longer being able to financially support Challenge Days and Peer
Counseling, as well as increased costs for Red Ribbon Week and Dry
Graduation Night.
RECOMMENDATION: Receive presentation and consider request.
6) Dublin Fine Arts Foundation - Request for $14,000
The Dublin Fine Arts Foundation has requested $14,000 to cover the
Foundations Administrative support to the following activities:
a. Art Education in the Schools - Mural Project $ 2,000
b. Exhibitions at the Civic Center $12,000
Total $14,000
RECOMMENDATION: Receive presentation and consider request.
7): Dublin Historical Preservation Association (DHPD) - Request for
$17, 535
The City authorized a contribution of $12,785 to DHPA for Fiscal Year
1990-91 for the following purposes.
1 . Annual Lease Payment to Cemetery Assoc. $ 500
2. Repair of Broken Windows 1 , 200
3. Roof Repair 5,000
4. Exterior Painting 3,500
5. Reprinting of "Dublin Reflections" 2,585
TOTAL $12,785
Prior to contributing funds for items 1 - 4, DHPA was to provide the
City with a copy of an executed lease agreement with the Cemetery
Association. The City was also to be provided with invoices
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DESCRIPTION: The total recommended appropriations for Fiscal Year
1991-92 are $24,952, 654 and are broken down as follows:
Operating $14,635,834
Debt Service 1 ,824,483
Capital 7, 549,798
Internal Service 161 ,069
Subtotal $24,171 ,184
Appropriations to Reserves 781 ,470
TOTAL $24,952,654
Although the recommended appropriations total $24,952,654, the anticipated
net expenditures total $22,007, 045. This difference is attributed to the
following:
1 ) The City is required to budget the City's Debt Service payment of
$1 ,720, 670 in the Dublin Information, Inc Fund and the City's annual
rental payment of $1 ,720, 670 to Dublin Information Inc. in the
Building Management Activity of the General Fund. The City will
actually be spending only $1 ,720,670 less $142,029 in estimated
interest earnings on the 1988 Certificate of Participation Reserve
Fund.
2) Costs associated with the Internal Service Fund are also included in
the General Fund Operating Budget. These costs are charged by the
Internal Service Fund to various departmental users for the operation
and replacement of equipment that has a life in excess of one year.
3) During Fiscal Year 1991-92, the City will purchase $353,000 in Federal
Aid Urban Funds with $282,400 in General Funds.
Financing
The Preliminary Budget for Fiscal Year 1991-92 is funded by $20,901 ,900 in
current revenues, $231 , 354 in Appropriations from Restricted Reserves and
$3,819, 400 from Other Sources of Cash. Its important to note that the
State has not yet adopted the State Budget, and that is possible that the
State could reduce City subventions further than anticipated in this year' s
Preliminary Budget. This Budget is also predicated on the Council levying
a Storm Water Utility Fee on all landowners during 1991-92. j
ITEMS NOT INCLUDED IN THE PROPOSED 1991-92 BUDGET
1 ) New Animal Shelter
Last year at this time, Staff indicated that the City would be
receiving a proposal from Alameda County to participate in the funding
of a new Animal Shelter which would be jointly funded by Dublin,
Livermore, Pleasanton, San Ramon, and Alameda County. At that time,
the City's estimated share of the fixed construction cost was at
$651 , 000 to $813, 750. Since last year, the City Managers and County
Administrator reached consensus on an agreement to present to their
respective governing bodies, however, this project has been delayed
due to the County's current fiscal problems. Pending the outcome of
the County's budget problems, this project may or may not be presented
to the City Council for its consideration during the Fiscal Year.
2) Family Crisis Center - Request for $10,000
The Family Crisis Center provides emergency shelter food and support
services to homeless and impoverished residents of the Livermore
Amador Valley. During the first nine months of Fiscal Year 1990-91 ,
the Center provided shelter to a total of 42 families and/or single
persons, with 11% of the families indicating that their most recent
place of residence was Dublin. The Shelter has also provided food to
1 , 028 families, with over 10% of those families residing in Dublin.
The Center is requesting a contribution from the City of Dublin in the
amount of $10, 000 because of reduced funding from the Center whose
funding is being reduced by Alameda County.
RECOMMENDATION: Receive presentation and consider request.
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identifying the cost of work to be performed for each item. The City
did not receive a request for payment during 1990-91 or evidence of a
lease agreement between DHPA and the Cemetery Association.
On June 17, 1991 the City received a letter from DHPA requesting that
the City not require DHPA to have a lease agreement with the Cemetery
Association as a requirement for funding. DHPA has also requested
.those funds which the City approved during Fiscal Year 1990-91
($12,785) and an additional $4,750 to completely replace the School
House Roof.
RECOMMENDATION: Receive presentation and consider request. If the
Council agrees to this request, it is recommended that the Council
only contribute the actual cost of each item, verified with invoices
submitted to the City, not to exceed the amount proposed for each
item. Consideration should also be given to the appropriateness of
funding the lease payment from DHPA to the Cemetery Association when
no formal lease agreement exists between these organizations.
8) Dublin Unified School District (DUSD) - Request for $4,500
In May of this year, the City Council agreed to defer consideration of
DUSD's request for the City to purchase and install Drug Free Zone
signs at schools and playgrounds in Dublin, until the 1991-92 Budget
Hearing. The cost of material and labor associated with this request
is $4,500.
RECOMMENDATION: Consider request.
Not including the Animal Shelter, the City has received a total of $62,035
in funding requests from the above organizations.
Since the preparation of the Preliminary Budget, the City has been notified
by the Alameda County Sheriff that Police Contract Service costs for Fiscal
Year 1991-92 can be reduced by $20,068. This amount plus the $5,772
anticipated difference between the Estimated General Fund Revenues and
1991-92 Recommended General Fund Appropriations would make available
$25,840 to be used to fund these requests, if the Council so chooses.
Funding these requests beyond $25,840 will require an Appropriation from
General Fund Reserves or reducing other Recommended General Fund
Appropriations for 1991-92.
, l
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RESOLUTION NO. - 91
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADOPTING A BUDGET
FOR THE CITY OF DUBLIN
FOR THE FISCAL YEAR 1991-92
WHEREAS, the City Council of the City of Dublin is desirous of
establishing an Annual Budget and Financial Plan for Fiscal Year 1991-
92; and
WHEREAS, the Dublin City Council has reviewed and considered the
budget documents and has received input from the public; and
WHEREAS, , the Summary of Appropriations (Exhibit A) attached hereto
and made a part of this resolution reflects the 1991 -92 Program Budget
. for the City of Dublin.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby find, determine, declare, and resolve as follows:
1 . The Dublin City Council does hereby adopted the 1991-92 Budget
for the City of Dublin as outlined. in Exhibit A.
2 . The City Manager is hereby authorized to make expenditures and
appropriations in accordance with the Budget as adopted, with
the exception of those expenditures which require prior City
Council approval in accordance with adopted City Ordinances,
Rules and Regulations. Such approval shall be procured as
described.
PASSED, APPROVED AND ADOPTED this 27th day of June, 1991 .
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
a:sresobudg.doc.agenda#5
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"EXHIBIT A"
SUMMARY OF APPROPRIATIONS
HISTORICAL COMPARISON /
RECOMMENDED ADOPTED
PROGRAM 1991-92 1991-92
GENERAL GOVERNMENT >
City Council $ 161 ,451 $
City Manager/Clerk 526,110
Legal Services 128,250
Finance 257,200
Data Processing Support Svcs 35,500
Building Management 2,083,890
Insurance 166,600
Elections 0
Non-Departmental 407,500
TOTAL-General Government $ 3,766,501 $
PUBLIC SAFETY
Police Services $ 2,844,136 $
Crossing Guards 33, 120
Animal Control 56,000
Traffic Signal & Street Lighting 261 ,350
Disaster Preparedness 52,985
Fire 2,578,993
TOTAL-Public Safety $ 5,826,584 $
TRANSPORTATION
Public Works Administration $ 282,015 $
Street Maintenance 479,400
Street Sweeping 62,000
Street Tree Maintenance 79,600
Street Landscape Maintenance 309,730
Paratransit Services 1 ,500
TOTAL-Transportation $ 1 ,214,245 $
HEALTH & WELFARE
Vector Control $ 28,296 $
.Waste Management 33,255
TOTAL-Health & Welfare $ 61 ,551 $
CULTURE & LEISURE SERVICES
Library Service $ 156,007 $
Cultural Activities 20,000
Park Maintenance 545,270 .
Community Cable TV 49,000
Recreation 1 ,003, 199
TOTAL-Culture & Leisure Services $ 1 ,773,476 $
PROGRAM RECOMMENDED ADOPTED
1991-92 1991-92
COMMUNITY DEVELOPMENT
Planning $ 1 ,036,275 $
Building & Safetyl 326,796
Engineering 573,156
Economic Development 57,250
TOTAL-Community Development $ 1 ,993,477 $
TOTAL OPERATING BUDGET $14,635,834 $
DEBT SERVICE
San Ramon Road Specific Plan $ 103,813 $
Assessment District
1988 Civic Center Certificates 1 ,720,670
of Participation
TOTAL-Debt Service Budget $ 1 ,824 483 $
CAPITAL IMPROVEMENT BUDGET
General $ 88,850 $
Community Improvements 101 ,324
Parks 671 ,256
Streets 6,688,368
TOTAL-Capital Improvement Budget $ 7,549,798 $
INTERNAL SERVICE FUND BUDGET $ 161 ,069 $
TOTAL EXPENDITURES-ALL FUNDS $24, 171 ,184 $
APPROPRIATIONS TO RESERVES
General Fund $ 5,772 $
Federal Aid Urban Fund 193,877
Park Dedication Fund 203,750
Dublin Blvd Extension Fund 212,655
Dublin Information, Inc. Fund 142,029
San Ramon Rd Specific Plan
Assessment District 23,387
TOTAL-Appropriations to Reserves $ 781 ,470 $
TOTAL 1991-92 APPROPRIATIONS $24,952,654 $
a:sappro.doc.agenda#5
FA MIL Y -
MAC CRISIS CENTER I RECEfyED
p,orimof The C ,t.. h1AR 2 91991
Cm OF DMN
March 27 , 1991
Richard Ambrose, City Manager
City of Dublin .
P. 0. Box 2340
Dublin , CA 94568
Dear Mr . Ambrose:
The Center, a 19-year-old , non-profit community based organization
on behalf of The Family Crisis Center, respectfully submits a
proposal for $10 , 000 to strengthen and ensure delivery of support
services specifically targeting homeless and impoverished families
in the Livermore-Amador Valley. The Family Crisis Center seeks to
increase a family ' s ability to become and remain independent by
providing a comprehensive shelter program, as well as, food and
emergency support services enabling families to become permanently
independent.
The 'Family Crisis Center operates•, under the umbrella of The Center
with the assistance of a ten-member advisory board, composed of
local business people, representatives of religious organizations,
human services agencies and city government. It is funded
primarily through Alameda County. . . Social Service sources, State
and Federal contracts , and Church and individual contributions.
Due to cutbacks in social 1welfare spending and dwindling
contributions , The Family Crisis has been heavily subsidized by the
overall Center entity. The Center, itself facing budget cuts, is
in a position where it is no longer able to fully subsidize the
Family Crisis Center operations .' Faced by this dilemma, the Family
Crisis Center is turning directly to the three Tri-Valley cities
from which over 60% of its recipients come from.
Last year 46 families and 21 single persons received temporary
shelter for a total of 4 , 616 bed nights. Of the 46 families , 25
were headed by female head-of-household, one was headed by a male
head-of-household , and 20 were intact families. 15% or 10 families
listed Dublin as their most recent place of residence prior to
becoming homeless . Through our' food distribution program aimed at
assisting impoverished persons,� make ends meet, the Family Crisis
Center provided over 1 , 028 families with food packages.
1756 First Street, Livermore, CA 94550
Fami,l y. Crisis Center is in jeopardy because of the shortfall 'it
faces in the 91-92 fiscal year. /Your support would ensure
financial stability and uninterrupted , program delivery .
The following is the overall program description.
Family Crisis Center' s mission is to provide emergency shelter ,
food and support services to homeless and impoverished residents of
the service area defined as the Livermore-Amador Valley, including
the Cities of Pleasanton , Livermore, Dublin and the unincorporated
of the Tri-Valley. Support services include utility assistance,
motel vouchering , gasoline, prescription and baby needs.
Additionally, information , referrals and some direct assistance
made to residents needing public assistance, including food stamps
and medi-cal ; locating health care services and counseling ;
housing ; employment; replacing essential life support items
including clothing and household appliances.
Through the direct supervision of the Family Crisis Center program
director, the Shelter is managed by three full-time and one part-
time shelter manager, as well as, a part-time Client Advocate and
a repair/maintenance person.
The Shelter provides shelter for families, up to sixty days, three
meals per day ; housing assistance; employment assistance; financial
management training; social service assistance, transportation and
child care and individual or group counseling and advocacy issues
relating to the client in an effort to assist them in reintegrating
into the mainstream.
Potential residents are interviewed and screened by the Program
Executive Director. The Client Advocate . !then meets with the
resident to develop an action plan based on that individual ' s
needs . The resident then agrees to participate and is asked to
sign an agreement to that end. The Client Advocate works closely
with the residents and the Shelter managers :in order to ensure that
objectives are met.
The Shelter itself is staffed from 6 a.m. to midnight. Clients are
asked to participate in activities such as counseling , etc . in
order to build self-esteem and confidence. Ex-residents are
tracked and encouraged to remain in contact. We continue to
provide food and other support services in an attempt to stem the
possible relapse into homelessness.
The Food Distribution program is designed to provide three-day food
packages and USDA commodities to all those who are in need
including GA/AFDC and senior recipients.
Funding from the City of Pleasanton would, be utilized for program
operations , thus , ensuring consistent quality service delivery .
Starting fiscal 91-92 with a manageable operating budget would
provide the Family Crisis Center management and advisory board --
the ability to develop a long-term fund-development'strategy, again
ensuring longevity. This in addition to moving from a crisis
management mode to a proactive mode would provide the strengthening
. Family Crisis Center currently is in need of.
Family Crisis Center is requesting support from the Cities "of
Dublin and Livermore, in addition to, the S.H . Cowell Foundation,
AT&T and PacBell and Lincoln National Life Insurance Company.
Presently , no awards have been made.
We hope you join our efforts to strengthen this much needed Tri-
Valley program through your financial support.
Please call me or Carolyn Lacativo, should you have questions or
require additional information .
Sincerely,
CCOCLL �t"(( JY-
Carolyn L`'acati vo
Program Director
CL : kr
cc : Paula Steverson
ATTACHMENTS TO GRANTS REQUEST
* Family Crisis Center Board of Director's List
* The Center Board of Director's List
* Federal and State Tax Exemption Letter
* Proposed Source and Use of Funds
1•�rank Parish Marvin O'Rear
7638 Maywood' Drive ADVISORY 80ARDMEMBER LIST 11681 Betlen Drive
Pleasanton, CA 94566 FAMILY CRISIS CEiVTER Dublin, CA 94568
Julia Callias Shirley Francis Ellen Placas
635 Orange Way 5340 Northway Road 3864 Harvard
Livermore, CA 94550 Pleasanton, CA 94556 Livermore, CA 94550
Barbara ill H
Ron Scott, Chief of Police � Deana Lauterbach 578 Meadowlark
City of Livermore 3311 Pacific Livermore, CA 94550
1052 So. Livermore Av Livermore, CA 94550
Livermore, CA 94550
Rev. Dick Ernst Ron Kohlhardt Rabbi Dobin
Ashbury Methodist Church 2953 Amorous Court 1673 Hollyhock
4743 East Avenue Pleasanton, CA 94566 Livermore, CA 94550
Livermore, CA 94550
Ed Schoonover Sister Renee Shields Staff:
1796 Vancouver Way St. Charles Borraneo
Paula Steverson - Acting Direc--
Livermore, CA 94550 "Catholic Church 'Laura Spears —
1315 Lanitas Ave. Rose Johnson
Livermore, CA 94550 Carolyn Lacativo
1
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i
BOARD OF DIRECTORS UST
I
9FFICERS
Allan D.Fisher Chair
Medical Consultant
Mission Medical Enterprise, Inc.
115 Ryan Industrial Court,Suite 200
San Ramon, CA 94583
Leo R.Croce trice Chair
Retired
P0 Box 615
Livermore, CA 94550
Bill J.James, Superintendent Secretary
Amador Vly Jnt Union HS District
&Pls Joint School District
4665 Bernal
Pleasanton, CA 94566
Ronald R.Wiggins Treasurer
President & CEO
Bank of Pleasanton
555 Peters Avenue
Pleasanton, CA 94566
Helen Talley Assistant Secretary
3167 Paseo Granada
Pleasanton, CA 94566
MEMBERS
Lilly'Ault Joyce Mandesian
Editor, Pleasanton Pathways Superintendent
4695 Chabot Drive, Suite 114 Lvr Vly Jnt Union Sch Dist
Pleasanton, CA 94566 685 Las Positas Boulevard
Livermore, CA 94550
------.--Dolores_Benglson._ - —.__ ___-.__--._: --- -,-Karin Mohr _
Director, Parks&Community Services I Councilwoman, City of Pleasanton
200 Old Bernal P O Box 520 -
P O Box 520 Pleasanton. CA 94566
Pleasanton, CA 94566
Bill Berck Frank Banish, Ph.D.
Superintendent of Schools, Lawrence Livermore National Laboratory
Alameda County P. O. Bo),, 808, L85
313 W. Winton Avenue Livermore, CA 94550
Hayward, CA 94544
William E.Eastman Jim Rose
Chief of Police, Pleasanton Chief of Police. Dublin
4833 Bernal Avenue 6500 Dublin Blvd, Suite 100
P O.Box 909 Dublin, CA 94568
Pleasanton,.CA 94566
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Bob Fish Steve Salvatore
President&CEO Manager,Hilton Pleasanton
Valley Memorial Hospital 7050 Johnson Drive
1111 East Stanley Boulevard Pleasanton.CA 94566
Livermore;CA 94550
Maureen Fisher Karen Seals
Credit Manager, Dublin Substance Abuse Council
Industrial Indemnity Insurance Co. 7058 Prince
3148 Paseo Robles - Dublin, CA 94568
Pleasanton,CA 94566
Bill Foster Bob Shallenberger
Agent.State Farm Insurance Vice President
11960 Silvergate Drive Prudential Property Co., Inc
Dublin, CA 94568 4309 Hacienda,Drive, Suite 500
Pleasanton, CA 194566
Heinz Gewing Harry R.Sheppard
Superintendent of Schools, Attorney, Bell, Sheppard and Faria
Dublin Unified School District 43213 Mission Boulevard
7471 Larkdale Fremont, CA 94539
Dublin, CA 94568
Douglas R.Gill Peter Snyder
2711 Curlew Court Sales, Bus Automotive Parts
Pleasanton, CA 94566 11497 Silvergate Drive
Dublin, CA 94568
�K Henry R_Gomez John H.Spickard
Supervisor, Pleasanton Garbage Service Medical Director, Health Services Dept
7501 Rosedale Court LLLN /
Pleasanton, CA 94566 P O Box 808, L723
Livermore, CA 94550
Tim Hunt Nick Stamos
Associate Editor/Ombudsman Scout Executive,SF Bay Area Council .
Alameda Newspaper Group of Boy Scouts of America
524 Gerard Court 8480 Enterprise Way
Sandy Hyde Darla Stevens
C.P.A-, F.P_ Lathrop Company Executive Director
2155 Foxswallow Road Community Television Channel 30
Pleasanton, CA 94566 4750 First Street
Pleasanton, CA 94566
Patricia Kenny Ben Tarver
VP&General Manager Pleasanton City Council
Advanced Pool Products, Inc. 1144 Arak Court
34 Diamond Drive Pleasanton, CA 94566
Livermore, CA 94550
Ed Kinney Ayn Wieskamp
Sales, Hometown Realty Livermore City Council
4725 First Street 1587 Cross Creek Place
Pleasantorl!'CA 94566 Livermore, CA 94550
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internal 'Revenu
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' Date: In r*plr rater to:
3 C JUL 1973
FL-1330, Code 428
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A:FA 11139
SF:EO:73-990
D
D+iblin Hotline
P.O. Box 2502
Dublin, California 9!1566
Our Letter Dot.a: April 21, 1972
Gentlemen:
In the letter identified above, you were recognized as exempt from
Federal income tax as an organization described in Section 501(c).(3)
of the Internal Revenue Code. However, no determination was made
regarding private foundation status.:
Based on the information you recently submitted, we have classified '
your organization as one that is not a private foundation as defined in
Section' 509(a) of the Internal Revenue Code because you are an organiza-
tion described in Section 509(a)(2)This classification is based on the assumption that your operations
will continue as stated in your notification. All changes in your
purposes, character, or methed of operation must be reported to your
----- D16trict Director fo't consideration of[heir effect on your status.
Sincerely yours,
District Directo cting)
t
STATE OF CALIFORNIA
FRANCHISE 'TAX BOARD
IM P STREET
SACRAMENTO, CALIFORNIA 95814
April 20► lyn
Xa x*ly rctar to
L CSitlw
-'fw Dublin Hdtlisw
T'. 0. D= 2502
Diblinp CA 94+66
Purpose:
Report Required: Charitable &nd Ede tC+� 1�¢28Z
Form 'of Organization: fictu U or ReWrt
Accounting Period Ending: (.MWUtiW
Private Foundation: 4=21ss7 �
Gentlemen: tr0
Based on the information submitted and provided your present operations
continue unchanged or conform to those proposed in your application, you
are exempt__from State franchise or income tax under Section 23701d, Revenue
. and Taxation Code. Any change in operation, character or purpose of the
organization must be reported immediately to this office so that we may
determine the effect on your exempt status. Any change of name or address
also must be reported. '
You are required to file an annual information return, report or statement,
as indicated above, on or before the 15th day of the 5th month after the
close of your accounting period.
State franchise or income tax returns are not required unless you have
income subject to the unrelated business income tax under Section 23731
of the Code. If you have such income, Form 109 must be filed annually
by the 15th day of the 3rd month following the close of your accounting
period.
-------------ContribuEions mode to you are deductible by donors .as provided by Sections
17214, 17215, 17216 and 24357 of the Code.
Organizations incorporating and foreign corporations qualifying to do
business in California have 30 days to complete incorporation or quali-
fying. This approval will expire unless incorporation or qualification
is completed within 30 days.
Exemption from federal income or other taxes and other state taxes requires
separate applications.
Very truly yours, :
JJames C. Stewart
Counsel .�
® cc: Secretary of State (Corp)
cc: Registrar of Charitable Trusts
FTB 4206 (1-70) 1
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PROPOSED SOURCE AND USE OF FUNDS
JULY 1. , 1991 TO JUNE 30, 1992
,t
Source :
City of Dublin $10, 000
Use :
Shelter Manager P/T * 5, 200
Food Costs 4, 000
Household Supplies 800
Total Source and Use $10,000
1 ,
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C�L�hY OF DUBLIN
7.340, Dublin, C,iliforrti� 94563 City 01(ires, 100 Civic Plaza, Dublin, Califomic
April 4, 1991
Carolyn Lacativo
Program Director.
Family Crisis Center
1756 First Street
Livermore, CA 94550
Dear Ms. Lacativo:
The City of Dublin recently received a request for funding from the Family
Crisis Center. I understand that the Family Crisis Center, currently operating
under' the umbrella of The Center, provides support services to homeless and
impoverished families in the Livermore-Amador Valley.
As indicated in your letter, last year 46 families and 21. single persons
received teiiiporary shelter and over 1,028 families received food packages
through the Family Crisis Center. On behalf of the City of Dublin, I would
also be interested in knowing:
1 . Total number of families and single persons served in Fiscal Year 1990-91
2. . Number of families acid single persons served in FY 1990-91 who reside or
last resided in the City of Dublin
3. 'Total proposed budget for FY 1.991-92
4. Funding requests made to the City of Livermore and to the City of
Pleasanton
The Dublin City Council will receive formal funding requests during the FY
1991-92 budget hearing scheduled for Thursday, June 27, 1991 at the Dublin
Civic Center.
I would suggest that you resubmit your request along with your responses to the
above questions to my office by May 1, 1991.
If you have questions feel free to contact either me or Lou Ann Riera-Texeira
of my staff at 933-6650.
Sincerely,
RICHARD C. A 1L3RCSE
CITY MANAGER
Finance (415) $-3:343(3-10 BtuldinU Inspot-110n (1115) 833-6620
Cot!;' F'Howell enl (4 t[:{ t{3:t G62u I.ntunt�i�nny (41.`1) V3 6630 Fl;rnnin(i (II_i) 8;{3661U
r'ulilit.; %Vo Iks (.tIS) it;i3 6i;:30 {icuea(ion (Rl;i) £;:1;idiG l5
FA MIL Y
RE EI .V, ED,
' CRISIS : ;-R3 o
1991
CENTER aiy of mmm
A program of The cantor •.� /
;1
April 30 , 1991
Richard C. Ambrose , City Manager
City of Dublin
Box 2340
Dublin, CA 94568
Re : Grant Request Dated March 27 , 1991
Dear Mr. Ambrose:
Thank you for this opportunity to provide you with additional
information in support of the proposal we submitted requesting
funding for The Family Crisis Center.
As mentioned in the proposal , 46 families and 21 single persons
received temporary shelter and 1 , 028 families received food
packages in 1990 .
The following statistics reflect the first 9 months of Fi
90-91 . Specifically, July 1 , 1990 to March 31 , 1991 .
Total who reside or
resided in Dublin
Total number of families: A2 . . 5
Total number of single persons: 12 ' 1
Eleven percent ( 11%) of Shelter residents were Dublin residents ( 9
month period ) . Projected percentage of Dublin residents at June
30 , 1991 is based on current average and would increase to 17%
total occupancy. The total number of families and single persons
translates into a total of 128 bodies housed temporarily.
The Family Crisis Center made requests to the cities of Pleasanton
and Livermore in the amounts of $12 , 000 and $15 ,000 respectively.
While the Shelter operations is indeed the focus of this request
please note the number of families which received food on an
ongoing basis last year. Of the 1 , 028 total , over ten percent
( 10% ) are Dublin residents .
1 756 First Street, Livermore, CA 94550 (415) 449-1664
The attached Family Crisis Center projected budget for the, 91-92
year includes your support as well as that of the other two'•:',.
Tri-Valley cities and all sources of revenues. As shown Family
Crisis Center receives many small contributions and desperately
needs a stable operating pool in order to sustain current
operations while developing the long-term funding base.
I applaud your desire to combat the problems facing residents of
the Tri-Valley area.
Please contact me if additional data is needed.
Sincerely,
Carolyn Lacat vo
Program Director
Attachments
CL: se
FA MIL Y CRISIS
CD
CD
� ~
CENTER
o Z � �
"The FCC shelter allowed us to
rri
stay together as a family"
- --- •
"Having 'a place to sleep and food - - • • '
to eat has removed alot of stress
in my life. I now have the time to - - -
look for affordable housing and a
job."
"The food package we received
allowed us to make ends meet Improving the quality of life
while I was out of a job"
` L
"This contribution to FCC is from 1756 First Street
someone who was once homeless Livermore, CA 94550
and is now independent and able (415) 449- 1664
to help others"
Monday thru Friday
V Hours
9- 12 1-4
A program of The Center
FAMILY CRISIS FAMILY SHELTER Donated food and food purchased
CENTER PROGRAM
from donations is available to low income
clients who do not qualify for Coalition
This Shelter is designed to increase a Food.
Serving the Tri-Valley family's ability to become and remain in- Surplus food commodities from the
Communities for over 10 ears
Y dependent by providing a comprehensive Department of Agriculture are distributed
participatory program. once a month to recipients of Social
The Family Crisis Center (FCC) is a so- Service programs, i.e. Medi-Cal, Food
cial service program under the umbrella SERVICES: Stamps, SSI/SSP, and the unemployed or
_ of The Center, A private non-profit The lo/%wrng services are provided in a any low-income person in need of these
agency. FCC offers three programs to secure family focused enviroment supplies.
homeless and impoverished families:
• SHELTER, UP TO 60 DAYS
• A TEMPORARY SHELTER FOR INCLUDING 3 MEALS PER DAY
.9?
ELIGIBLE FAMILIES • HOUSING ASSISTANCE
• EMPLOYMENT ASSISTANCE
• A FOOD DISTRIBUTION PROGRAM • FINANCIAL MANAGMENT TRAINING
FOR NEEDY PERSONS • SOCIAL SERVICE ASSISTANCE
• TRANSPORTATION AND CHILD CARE SUPPORT SERVICES
'2r • A SUPPORT SERVICES PROGRAM_ • ADVOCACY
WHICH INCLUDES: MOTEL AND • INDIVIDUAL OR GROUP COUNSELING PROGRAM
GASOLINE VOUCHERING, The following support services are
PRESCRIPTION AND BABY NEEDS,
UTILITY ASSISTANCE, INFORMATION available to eligible recipients:
F` AND REFERALS
• UTILITY ASSISTANCE
• MOTEL AND GASOLINE
VOUCHERING
• TRANSPORTATION (BUS TICKETS)
TO MEDICAL OR JOB
FCC's mission: FOOD DISTRIBUTION APPOINTMENTS
PROGRAM • PRESCRIPTION VOUCHERING
To improve the quality of life of • BABY NEEDS
homeless and impoverished residents of FCC is designated as the food dis- • INFORMATION AND REFERAL AND
the Tri-valley communities through the tribution center for the Tri-valley area. SOME DIRECT ASSISTANCE TO
provision of temporary shelter, food and A three day food package is provided INDIVIDUALS NEEDING PUBLIC
support services. To reintegrate home- for needy families who are eligible for ASSISTANCE, COUNSELING,
less families to our society. To aide AFDC or GA and have obtained a coati- HOUSING, EMPLOYMENT,
those families at the edge of homeless- tion food referral from the Social CLOTHING AND OTHER LIFE
ness. Services Department. SUPPORT ITEMS
FAMILY CRISIS ,CENTER - PROJECTED SOURCE AND USE OF FUNDS
July 1 , 1991 - June 30 , 1992
The budget is prepared using current revenue projections as' well as
lean cost projections. Costs other than the Salaries/Benefits line
item are based on actual charges taken from the current profit/loss
statement for the Family Crisis Center. The Salaries/Benefits line
item includes the Director (FT) , Assistant Director (FT) , Client
Advocate (PT) , Receptionist (PT ) , Handyman (PT) , and three
Fulltime , 1 Quarter Time Shelter Managers (Shelter is staffed 126
hours per week) . Benefits include medical , dental and life.
This budget does not reflect the administrative overhead charged by
THE CENTER. That amount would be 21% of all revenues , or
approximately $41 , 163 .
I
,�J
FAMILY CRISIS CENTER - PROJECTED SOURCE AND USE OF FUNDS
July 1, 1991 - June 30, 1992
ADMINISTRATION
FOOD-EMERGENCY SERVICES FAMILY SHELTER TOTAL
------------------------- ------------------------- --------------- ---------------
SOURCE_
REVENUES.--
UINTRACTS: --
ALAMEDA COUNTY -568,166 $20,999 $88,660
ESTA $3,156 53, 156
FESG 522,500 522,500
GRANTS:
LINCOLN NATIONAL $10,000 510,000
AT 3.T S2,500 S2,500
PACIFIC BELL 52,000 $2,000
CITY OF PLEASANTON $12,000 512,000
CITY OF DUBLIN S10,000 510,000
CITY OF LIVERMORE $15,000 S15,000
CONTRIBUTIONS
VCMC 512,000 512,000
SANDIA $5,700 55,700
LLNL 55,000 55,000
*INDIVIDUAL/CORPORATE 55,000 $2,500 57,500
--------------- ---------- --------- i,
S90,822 5105, 199 $196,016
USE:
COSTS
SALARIES/BENEFITS @21Y. $61,710 $73,302
$135,012
PROFESSIONAL SERVICES .$1,807 51,807
OFFICE SUPPLIES 52,000 52,000
AUDIT $2,000 52,000
MISCELLANEOUS S300 5300
TRANSPORTATION S2,500 S2,500
INSURANCE S3,800 53,800
COMMUNICATIONS $9.700 59.700
SPACE COTS $13,829 $10,573 529,397
UTILITIES $7,200 $7.200
SUPPORT SERVICES $3,500 $3,500
MAINT./REPAIRiEQUIPHENT $300 $2,000 $2,300
HOUSEHOLD $9,500 59,500
FOOD $2,000 52,000
--------------- ---------- ----------
596,991 $99,575 5196,016
*These amounts are based on current contribution activity_ . We anticipate the .actual dollar amount to be
higher - the result_ of a focused ongoing contribution solicitation campaign_
RECEIVED
.. - � Q 1991
RESOURCES FOR FAMILY DEVELOPMENT �� R CITY OF DUBLIN
1
i
f
1
April 23, 1991
Richard Ambrose,.City Manager
City of Dublin
P.O. Box 2340
Dublin, CA 94568
Dear Mr. Ambrose,
It was my understanding when RFD met with the Dublin City Council last December that
the Council was willing to include $3,000 in the 91-92 budget for the RFD Child Care
Substitute Registry. I am writing to ask if there is anything you would like from me
related to the budget process. I would be most happy to provide any backup information
or materials that may be necessary.
Very truly yours,
Miriam Miller, Co-Director
cc: Diane Lowart
1: `. Catalina Court Tri-Cities Office Pleasanton Office
Livern cre, CA 9=1550-6410 (415)791-9256 (415)484-2868
(415)455-51 11 FAX(415)713-0385
FAX (-;15)606-0347
rJRESOURCES FOR FAMILY DEVELOPMENT
i
1' I
April 26, 1991 APR 2.9 1991
Diane Lowart
City of Dublin
P.O. Box 2340
Dublin, CA 94568
Dear Diane,
I have attached a budget for the Child Care Substitute Registry which shows the total cost
as well as the share we are requesting from the City of Dublin. Dublin has 25% of the
licensed child care centers and family child care homes in the Valley, and I have
allocated 25% of the total costs to Dublin. The other sources are Livermore,Pleasanton
and fees.
The Substitute Registry makes it possible for centers and homes to maintain their State
mandated ratio of adults to children, especially where providers are ill or on vacation.
Because the substitutes are trained, they are able to contribute professionally to the care
of the children. We believe that access to the Substitute Registry is an important factor
in the quality of care. RFD's Registry is one of few such projects in California and is
being replicated in a number of places because of its effectiveness.
The tasks of the Program Specialist are:
- To recruit and screen potential substitutes. Substitutes submit fingerprints,TB tests,
a recent physical, 3 references, and undergo an interview.
- Oversee 8 hours of training for all substitutes
- Recruit centers and homes to use the Registry
- Maintain a call in line for requests from 6:30 to 8:30 AM five days a week along
with a tape recorder for messages
- Document usage for semi-annual reports to the City
- Supervise the billing of centers and homes for substitute hours used
If you need any further information, please let me know.
Very truly yours, ,
Miriam Miller
1520 Catalina Court Tri-Cities Office Pleasanton Office
Livermore, CA 94550-6410 (415)791-9256 (415)484-2868
(415)455-5111 FAX (415)713-0385
FAX (415)606-0347
i
1991-92 Child Care Substitute Registry Budget
Item Other Sources Dublin Share Total Budget
1
1/2 time Program Specialist $6,620 $2,200 $8,820
Trainer,8 hours per month 1 750 250 1,000
Benefits,20% 1,505 460 1,965
Phone 150 50 200
Insurance 110 40 150
Supplies 50 50
Total 1
$9,185 $3,000 $12,185
I
i
1
RECEIVED
1991
CITY. OF VMN
M E M O R A N D U M
1
TO City Manager
FROM Recreation Director
SUBJECT Resources For Family Development
Substitute Registry
DATE May 3 , 1991
Attached is the information you requested regarding the request for
funding of the Substitute Registry by Resources For Family
Development. In reviewing the minutes of the December 10 ,` '1990 City
Council meeting, the Council took the following action: "determined
to include $3 ,000 for the Substitute Registry only at the time of the
next budget hearings" .
Please let me know if you want further information or my assistance in
preparing the budget request.
VIII Suppo' n Seivices
Y
`J June 13, 1991
Peter Snyder
P.O. Box 2340
Dublin, CA 94568
Dear Mayor Snyder:
Valley Support Services (VASS), a program of Bay Area Community
Services) BACS, has been serving mentally ill adults from the Pleasanton,
Dublin and Livermore area for the past 2 V2 years. We would like to take
this opportunity to describe our services to you and to ask for your support.
Bay Area Community Services is a community- based non-profit
corporation that provides direct services to older and disabled adults. BACS
services now reach about 9,000 adults annually at 62 locations in 15 East
Bay Communities. BACS expanded to the Valley in 1988 by providing
technical assistance and leadership to a group of individuals from
Pleasanton, Livermore and Dublin who were interested in developing
services for mentally ill adults. The result of these expansion efforts was
the development of Valley Support Services and the Valley Creative Living
Center (see attached sheet on Creative Living Centers).
The Valley Creative Living Center (CLC) currently meets two days per week
and serves mentally ill individuals from Pleasanton, Livermore, and
Dublin. There are 35-40 individuals who attend the CLC (approximately
25% of these individuals come from Dublin) and they range in age from 18-
72. The typical diagnosis of the group members is schizophrenia, bi-polar
disorder or depression. VASS is now able to provide supported, affordable
housing for up to 13 of the individuals who attend the CLC (of the 10
individuals served by our housing component so far, 3 have been from
Dublin, and we currently have one Dublin housing application pending).
Mental illness occurs in approximately 6% of the general population
regardless of factors such as income, ethnicity, etc. The population of the
Valley continues to grow and so will the incidence of mental illness. The
main goal of the VASS program is to provide public awareness and services
37308 Hopyard Road,Suite 103,Pleasanton,CA 94566,462-3010462-3287
A support program of Bay Area Community Services,
a United Way Agency �
to the mentally ill to allow them to�live as independently as posliible with as
few hospitalizations as possible. The mentally ill are the most
misunderstood of all disabled individuals; but they deserve the same
consideration with regard to funding for services.
The city of Livermore has supported our program with CDBG funding since
it's inception and it also provided $40,000 for the purchase of our co-op
house in Livermore which will house 5 residents. The.city of Pleasanton
has supported us with in kind services in the form of free space for our
program to meet on Tuesdays, the contribution of$100,000 toward the
purchase of a six-unit apartment building in Pleasanton which will house 8
disabled individuals, and CDBG funds to make some improvements at the
Pleasanton Apartments.
The attendance at the Valley CLC has nearly doubled since it started in
1988. With the increase in numbers we are finding the need to increase
staff at our program and we are finding that the CLC members are in need
of increased services, such, as more housing, case management services
and employment services.
At this time we would like to ask the City of Dublin to consider contributing
$5,000 to our program to assist us with continued operation of the program
and the increase of services which would benefit Dublin residents as well as
others from the Valley.
We look forward to the opportunity to explain our services in more detail to
you and to answer any questions;you may have regarding our program and
the need for mental health services for Dublin residents.
Sincerely,
Renee L. DuBois
VASS Director
t
RArea muni ty Services, Inc.
2647 EAST 14TH STREET o OAKLAND.CA 94601 0 415/436-0141
P.O. BOX 12939 OAKLAND, CA 94604
Creative Living Centers are day socialization programs for
adults with social and emotional problems (people with a
chronic mental illness) who can benefit from a group program.
They are like clubhouses and the people who come are called
members . Staff and members plan and carry out a safe,
'structured program of social , educational and recreational
activities . Members are encouraged to participate and make as
many program decisions as possible. Creative Living Centers
stress the healthy aspects of each member and provide a warm,
caring community which provides support and opportunities
for members ' 'personal growth.
Creative Living Centers are directed by a professional. In
addition to a small regular staff , adult school teachers , work
study - students , senior aides , community volunteers and student
interns provide leadership and staff services .
An opportunity to work is also provided by most of the centers .
The full-time programs now have pre-vocational and vocational
programs that help members increase their self-confidence and
prepare them for employment . What is unique is the support
provided by the programs as members struggle to become as
independent as possible .
BACS ' Creative Living Centers serve over 700 different people
a year and there are many more people needing these services .
Towne House Creative Living Center' s pre-vocational program has
a waiting list of about 35 - enough to start another program.
Hayward Socialization program also has! a waiting list . The
Irvington Creative Living Center now offers four days of program
a week. The two smaller Creative Living Centers in Alameda and
Pleasanton which BACS co-sponsors are now each providing two days
of program a week, and the Pleasanton program will expand to three
days in early 1991.
Volunteers find working in Creative Living Centers very rewarding .
They help in many ways - in the program itself , assisting with
activities , and by participating on advisory and fundraising
committees . Volunteers have been the backbone of the Creative
Living Centers , along with the sponsoring churches and the adult
schools . Creative Living Centers are-. an expression of the BACS '
philosophy of enlisting community resources to help those with
special needs . With minimal funds , Creative Living centers provide
a tremendous amount of services to a great many people. And best
of all - the programs really work.
CID A United Way Agency
1991 -92 BUDGET FOR VALLEY CREATIVE LIVING CENTER
Valley CLC - 3 days/week and housing support services
BACS CLC Dir. (20% Incl. fringe) $ 9,000
Site Dir. ( 75% @ $31 , 500 inc. fringe) 24,000
MH Worker II @ 10.89/hr plus fringe @ 20 hrs/wk) 13,560
Substitutes 2,000
Travel - staff $ 2,000
Subtotal $50,560
Supplies 1 ,000
Rent 600
Equipment 750
Volunteer travel 1 ,000
Use of van ` 650
Training 1 ,000
Insurance (Liability and Professional) $ 700
$ 5,700
Subtotal $56,260
I
Admin. Prorata (includes 8% indirect cost)
approximately 16% $ 9, 090
TOTAL CLC OPERATION $65,350
i
VALLEY SUPPORT SERVICES 1991-92 j
1
PROJECTED INCOME i
Alameda County Mental Health Services -, contract $ 14,000
City of Livermore (CDBG) \ 6,000
Grant for Support Services (HUD) P.H.H.* 27,500
Management of Pleasanton Apartments 2,700
Tri-Valley Community Fund 2,500
Annual Garage Sale 1 ,000
Sandia National Labs Contributions - committed 11200
Donations from individuals, service clubs
and small grants 5,450
City of Dublin $ 5,000
TOTAL $ 65,350
*Grant is expected to start August 1 ; this is for 11 months.
I
S
Budget/Vass
I
11625 Amarillo Ct.
Dublin, CA 94568
Tel. 828-1954
June 10, 1991
. L cr T.T. Snyder,, mayor
City of Dublin
Dublin, CA 94568
Dear Mr. Snyder:
We would appreciate the opportunity to appear before
the city council to present the needs of the Mentally
Ill and the Potentially Homeless of Dublin, CA.
Please feel free to contact me by writing or calling
the address or number given above.
Your cooperation will be appreciated. /
Sincerely,
Bert P. J�nison, Member \
Valley Swport Services
:I . .i�,i•ir+ � llliltl ( ;' lilt'; �1t!t�-1il ;��)
years ago when, thinks to modern medi- _$ponsors
cations, people with long term mental Valley Mental Health Council '
illness were discharged from state hospi- Amador Valley Adult School V IN ,}
tals to live in the community. CLCs were St. Clare's Episcopal Church 3 kl
sponsored by churches who provided a Valley Mental Health Clinic
friendly place for these ex-patients to get
together. Volunteers who shared their We have received support from
skills and interests helped them adjust to The City of Livermore,
their community and give them outside Tri-Valley Community Foundation,
V". {
activities. Livermore Women's Club, and many l'
Since that time CLCs, which are still individuals and groups. :,"
p„dces to make friends and receive sup-
port, have developed rehabilitation pro We invite You to participate as:
..1
grams that help each member achieve the • Founding Sponsor
highest ,V highest quality of life and self-sufficiency - Contributor V :' 1� III
possible. This includes the opportunity for - Volunteer
gainful employment. • Member of steering committee
CLCs receive financial support through
a contract between Bay Area Community Tax deductible donations and contribu-
Services and Alameda County Mental tions can be made to:
Health Services. However, funding is Bay Area Community Services/VaSS
limited. The CLCs depend, in large part, P. O. Box 12939 �.
people who care enough to volunteer Oakland, CA 94604
,ir services and/or donate funds to the
program. For further information call:
* * * * Joyce Plis, 443-6812 (H)
We now know that major mental illness VaSS Chairperson 422-6643 (W)
is a brain disease -- a chemical imbalance Renee DuBois, 462-3287 (H)
in the brain. As in diabetes, there are Coordinator 462-3010 (W) A support program of
different types of causes, and there is no Cecile Weaver, 436-0141 (W) Bay Area Community Services
cure. With treatment and continuing CLC Programs/BACS
support those afflicted can live productive
a United Way Agency
lives in the community.
VALLLY SUPF"011 V SLHVICLS
The Valley Creative Living Center Valley Support Services,a program of Housing: A task force is working to
(QLQ is a social rehabilitation program Bay Area Community Services, was start a cooperative house for members
for adults who suffer from a mental formed in 1988 to develop programs of the CLC. It is also looking into
illness or emotional problems. It is a and resources for local residents who affordable housing options for mentally
supportive community, a place to make suffer from mental illness. In October disabled adults who are able to live in-
friends, and to share experiences. 1988, it started the Tuesday program for dependently with some support.
Valley CLC, which is based on the young adults.
rh thouse model, also provides training Educational Programs on the nature
)revocational and independent living and treatment of mental illnesses are
skills. Currently, the program operates available through VaSS' Speakers
two days a week. As funding becomes The C.L.C. Is Bureau.
here to stay. To care
available, it will expand to a full five days and share with everyone.
We're all here to rind
a week program. Membership is open our way. To our own Support Groups are available for
place beneath
n.
and there are no fees. the su families of mentally ill adults. Call
Jim Caywood at 443-4264 (H) or
Meeting Place: The Tuesday program 422-1581 (W).
for young adults meets at the Amador
Recreation Center, on Black Avenue in Bay Area Community Services Community's Vital Role:
Pleasanton. The Thursday group, which (BACS) is a private nonprofit agency Mental illnesses affect one family in
has been meeting weekly since 1974, that serves 10,000 people a year. four, yet most people know little about
ets at St. Clare's Church on Hopyard BACS develops and operates programs the disease. Citizens can help by in-
Road in Pleasanton. designed to meet the needs of elderly forming themselves on the nature of
and disabled adults at risk of institution- mental illness, by providing part-time
Hours: alization. work for adults who are in the process
10:30 a.m. to 3:00 p.m. Thursdays of rehabilitation, by working to obtain
9:30 a.m. to 2:30 p.m. Tuesdays Over 700 mentally ill adults a year necessary community-based mental
get help through its five Creative Living health services, and by volunteering to
For more information call: Centers located in Oakland (Towne work with the courageous people who
Program Coordinator: House), Hayward (Hayward Socializa- are struggling with one of the most
Renee DuBois, 462-3010 tion/Prevocational Center), Fremont baffling illnesses known.
Adult Education Teacher: (Irvington), Alameda (Four Bridges) and
Jennie Wallerstein, 846-1973 Pleasanton (Valley CLC).
,. .e......t. 2'. .�...... ., x... :.�__..,..Z-.ctiPJ.:Lei?��7tcfl:...w..x,..... ....vd+v` w�le'ru?,.a. ,18......v.-,i.. ...nS,'''z ..,w-'•>,...a; :;e:f�»r;.+Cuss.,. ...,..�..,-.�r;....u... ..,.....:..
<'J
Dear City Council , \
Dublin Substance Abuse Council Has been serving the City
of Dublin For four years now. The city has made this -
possible by it' s financial and inkind support of our
projects . Such as Red ribbon week and dry grad night .
DSAC wishes to continue to support our community by
providing these services .
Our school district while not having to face the same
deficits as our neighbors are freezing salaries and
cutting some programs . We have been told that they will
be unable to fund Challenge days or peer counseling this
coming year . DSAC knows how important these services are
to our community and would like to see them funded.
This year DSAC is requesting $8000. 00 from the city of
Dublin. This money will go to fund Red Ribbon Week, Dry
Grad night , Challenge Days , Training, And peer
counseling. Inclosed is a copy of our budget from this
year and our projected budget for next year. Please feel
free to call me with any questions . DSAC looks forward to
serving the city of Dublin this coming Fiscal year. i
Please feel free to call me with any questions .
Sincerely
Karen Seals
Dublin Substance Abuse Council
' S
I
y,
I
DUBLIN SUBSTANCE ABUSE COUNCIL
BUDGET PROPOSAL - FISCAL 1991 / 1992
APRIL 15,1991 PROPOSED
BUDGET
INCOME
City of Dublin 58,000.00
Service Clubs - Misc. $2,000.00
Corp. and Valley Grants $3,000.00
Donations $500.00
Sub Total. . $13,500.00
TOTAL INCOME. . . $13,500.00
EXPENSES
Challenge Day's $3,000.00
Red Ribbon Week $5,000.00
Dry Grad Night $2,000.00
Friday Night live $500.00
Seminars and Training $1,000.00
D.S.A.C. Promotions $300.00
Administrative Costs - $250.00
Peer Counseling $1,000.00
TOTAL EXPENSES. . . $13,050.00
TOTAL INCOME. . . . . $13,500.00
TOTAL EXPENSES. . . $13,050.00
FINAL BALANCE. . . . . . . . . . $450.00
I
DUBLIN SUBSTANCE ABUSE COUNCIL
SUMMARY OF INCOME AND DISBURSEMENTS
YEAR TO DATE
March 26 , 1991
BUDGET ACTUAL
BALANCE FORWARD
July 1, 1990 $ 3,904. 57 $ 3,904. 57
Sub Total $ 3,904. 57 $ 3,904. 57
INCOME
City of Dublin $ 4,000.00 $ 4,000.00
Service Clubs - Misc. $ 1,200.00 $ 700.00
Corp. and Valley Grants $ 3,000.00 $ 2, 756. 35
Donations $ 1,000.00 $ 570. 50
Dry Grad Night $ 0.00 $ 780.00
Sub Total. . . $ 9,200.00 S 8,806 . 85
TOTAL INCOME. . . $13, 104. 57 $12,711.42
EXPENSES
./Challenge Days $ 6 ,000.00 $ 1,701.00
1 Red Ribbon Week $ 2,000.00 $ 4,094 . 91
Dry Grad Night $ 1 , 500.00 $ 2,050.00
Parenting Seminars $ 25.00
Friday Night Live $ 100.00 $ 200.00
Seminars and Training $ 500.00 $ 551 .00
Police vs . Student Sports $ 25.00
D. S .A. C. Promotions $ 250.00 $ 96 . 10
Printing Service $ 200.00
Postage $ 50.00
Peer Counciling $ 800.00 $ 800.00
TOTAL EXPENSES. . $11,450.00 $ 9,493.01
TOTAL INCOME . . . $13, 104. 57 $12, 711 . 42
TOTAL EXPENSE. . $11,450.00 $ 9,493.01
FINAL BALANCE. . $ 1,654. 57 $ 3,218.41
IN-KIND SERVICES
Roy Monet Printing $ 750.00
Crown Chevrolet / Bikes -'-,RRW $ 650. 93
Toy' s R US , $ 60.00
TOTAL OF IN-KIND SERVICES. . .. . . . $ 1,460.93
DUBLIN SUBSTANCE ABUSE COUNCIL
DATE TRANSACTION DESIGNATION DEBIT CREDIT BALANCE
7/1 BALANCE FORWARD $3,904.57 $3,904. 57
7/2 # 6814 DUBLIN SHAMROCK FESTIVAL DSAC PRO140TIONS $85.00 $3,819. 57 BOOTH REG.
8/16 KIM / KAREN'S HAIRTIQUE DONATION $100.00 $3,919. 57
8/21 CHILDRENS THEATRE WORKSHOP DONATION $89. 50 $4,009.07
8/29 # 6998 HOLIDAY TRIMS RED RIBBON WEEK $188. 52 $3,820.55 RRW BOWS
8/29 LION'S CLUB SERVICE CLUBS $700.00 $4,520.55
8/30 CITY OF DUBLIN CITY OF DUBLIN $4,000.00 $8,520.55
9/4 # 7020 CADFY CONFERENCE SEMINARS / TRAINING $195.00 $8,325.55 CONF. REG.
9/5 # 7027 RED LION INN SEMINARS / TRAINING $356.00 $7,969.55 CONF. LODGING
9/6 # 7028 PLEASNTON CASA RED RIBBON WEEK $700.00 $7,269.55 BOOKCOVERS
9/16 # 7083 NFP RED RIBBON WEEK RED RIBBON WEEK $115.00 $7,154.55 RRW SUPPLIES
9/25 # 7094 CHALLENGE ASSOCIATES CHALLENGE DAYS $800.00 $6,354.55 SERVICE FEE
10/15 JOHN P. 14ANOS DONATION $45.00 $6,399.55
10/15 # 7161 FAST SIGNS RED RIBBON WEEK $418.00 $5,981.55 RRW BANNER
10/22 # 7186 PLEASNTON CASA RED RIBBON WEEK $1,162.35 $4,819.20 RRW SUPPLIES
11/19;-#"7293 COOPER % COOK INSURANCE-- CHALLENGE DAYS $101.00 $4,718.20 INSURANCE, .
11/30 UEILSON SCHOOL PFC DONATION:.= $336.00 $5,054.20---
11/30 DR. HARVEY - FUNDRAISER CORP. DONATIONS $1,340.00 $6,394.20
12/16 CROWN CHEVROLET CORP. DONATIONS $1,416.35 $7,810:55
12/19 # 7444 FLASH GORDON RED RIBBON WEEK $81.04 $7,729.51 IlIPRINTING LOGO
12/21 # 7447 THE IMPRINT SHOP RED RIBBON WEEK $1,430.00 $6,299.51 WRIST BANDS
1/10 # 7489 DUBLIN PEER COUNCILING PEER COUNCILING $800.00 $5,499.51 PEER TRAINING
1/10 # 7488 KAREN SEALS DRY GRAD NIGHT $400.00 $5,099. 51 DSAC DONATION
L
DEBIT CREDIT BALANCE
$5,099.51
2/8 # 7577 KAREN SEALS DRY GRAD NIGHT $550.00 $4,549.51 DGN FUNDS
2/8 # 7582 LINDSAY SUPPLY DSAC PROMOTIONS $11.10 $4,538.41 CENTER - ADMIN
2/8 JUDY TONG / DRY GRAD NIGHT DONATIONS - DRY GRAD $230.00 $4,768.41
2/11 JUDY TONG / DRY GRAD NIGHT DONATIONS - DRY GRAD $550.00 $5,318.41
3/1 # 7642 CHALLENGE ASSOCIATES CHALLENGE DAYS $800.00 $4,518.41 SERVICE FEE
3/1 # 7643 NORMAN BERRY FRIDAY NIGHT LIVE $100.00 $4,418.41 FNL - PARADE
3/1 # 7644 SOUND FRIDAY NIGHT LIVE $100.00 $4,318.41 FNL T--DANCE.
3/19 # 7713 DHS DRY GRAD NIGHT DRY GRAD NIGHT $1,100.00 $3,218•.41' DSAC•-DONATION
$3,218.41 CLOSING BALE
g ';1 .9 31991
C!I Y OF DUS IN
May 30, 1991
Rich Ambrose
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Rich:
Following up on our conversation, Lynne and I have analyzed our
proposed art program for the City of Dublin for 1991/92. . We have
summarized the administrative responsibilities and work involved
in producing each of these programs during the 1991/92 fiscal
year. This does not include the considerable amount of
organizational work that was accomplished this last year. Work
on these programs including grant writing requests, or requests
for corporate sponsorship begins at least six months in advance.
In the case of the school mural program, the lead time was at
least a year. During 1991/92 , 50% of Lynne's time will be spent
raising funds and organizing the 1992/93 programs.
The operating expenses anticipated to be incurred during the
1991/92 year are as follows:
1 . Art Education in the Schools - Mural Project: $2 ,000.00
2 . Exhibitions at the Civic Center
a. Dublin Sculpture Park $3 ,000.00
b. Temporary Sculpture Exhibition $4 ,000.00
C. Temporary Exhibitions in the Civic Center
Lobby $3 ,000.00
d. Administering the "Be a Part of Dublin's
History and Build for Art" tile program $2 ,000 .00
Total amount requested: $14 ,000.00
FXHIBff 6
Rich Ambrose , -
May 30, 1991
Page Two
One of the goals of the Civic Center was to create a building
that would become the center of the community. It has become the
pride of Dublin, and art has become an important component of
that civic pride. Our 1991/92 program is intended to expand
opportunities for enjoying major fine art pieces as well as to
make the Civic Center a focus for local Tri-Valley sculptures and
art exhibitions.
I am aware of the many and diverse demands that are being placed
on the budget. We are hopeful that our request will be looked
upon as an investment in the future of the City and will continue
to enrich the Civic Center environment.
' l
y,
C. Nahas
RCN/dr
F 1. NE A. R r S r 0 U N l) A [ .I
PROPOSED PROGRAMS FOR 1991/1992
Art Education in the Schools
..Mural Project: Funds needed to hire two mural artists, Eduardo
Pineda and Ray Patlon, to work with students in the Dublin
Unified School District to ,create a three part mural "The Past,
Present, and Future of Dublin" . Elementary school students will
present the past, middle school students will portray the
present, and high school students will create the future. Each
mural will be painted on a separate moveable wood panel measuring
approximately 6 feet by 4 feet.
Project Budget: $6,000.00
Administrative Responsibilities: Act as liaison between the
mural artists and school personnel; coordinate all publicity and
press activity; create visual and written documentation of
project during and after project. Write final reports for grants
received. These activities to take place over 4 months.
Administrative Budget: $2,000.00
Exhibitions
Dublin Sculpture Park: Funds are needed to continue to bring
more sculpture to the grounds of the Civic Center. Bay Area
artists are invited to loan large scale works for a minimum of
one year. This ongoing, changing exhibition of work is both
educational and visually exciting for the community. Each
installation costs approximately $1 ,000.00. The more funds we
receive, the more sculptures we can place. A business or
individual will get recognition for sponsoring an individual
work.
Project Budget: $4,000.00
Administrative Responsibilities: Conduct continuing research on
possible loans from sculptors and finding sources; interview
artists and determine works and location; work with the City
Council and staff for acceptance and installation of works and
coordinate press coverage.
Administrative Budget: $3,000.00
.�l
Proposed Programs for 1991/92
Page Two J.
I •�
' I -
Temporary Sculpture' Exhibition: A three month long temporary
exhibition of medium-scale sculptures will highlight emerging and
lesser known sculptors in the area. A call for artists to submit
slides of their work will enable artists to have their works
reviewed and exhibited to the public. The area near the Plaza
Fountain makes a perfect staging ground.
Project Budget: $5,000.00
Administrative Responsibilities: Coordinate calls for artists'
participation through arts organization, press, and local
universities. Select a jury and timetable for proposals and
selection. After selection, coordinate installation, press
coverage, and written materials. Work with City staff to insure
proper procedure and little disruption to normal activities.
After three month exhibition, supervise removal of sculptures and
provide final reports to funders.
Administrative Budget: $4,000.00
Temporary Exhibitions in Civic Center Lobby: Through the
generosity of Bank of America and Tap Plastics, display cases for
temporary exhibitions have been donated. We can now begin an
ongoing series of exhibitions reflecting the interests of the
Foundation and the community. Our first exhibition will be a
collection of books illustrated by artists. Other ideas include
an exhibition of Irish Lace from Dublin's sister city, Brea.
This is an opportunity for a business or individual to sponsor
one particular exhibition.
Project Budget: $5,000.00
I
Administrative Responsibilities: Conduct research into possible
exhibitions for display, coordinate schedule for displays with
other City organizations who might want to use cases and City
staff; organize each temporary exhibition from beginning to end
and continue fund raising for ongoing programs.
Administrative Budget: $3,000.00
Administering "Be a part of Dublin History and Build for Art"
tile program. $2,000.00
i
TOTAL AMOUNT REQUESTED FROM CITY: $14,000.00
l�
J � -
�Cb
cC6
Murray School 1860 June 17, 1991
Honorable Mayor Peter W. Snyder
Council Members
City of Dublin
100 Civic Plaza
Dublin CA 94568
RE: Request for Funding:
a Dear Mayor and Council Members:
The Dublin Historical Preservation Association is sixteen years old
this year. A handful of dedicated individuals have struggled to keep
the history of Dublin alive, maintain and staff the Historical Museum
for the public, and conduct the history program for the schools and
the entire community.
For the 1990-91 year, your council approved funds for the Historical
Association for the following specific purposes:
Cemetery Association Annual Ground Lease Payment $ 500
Old Murray School Repairs
Broken Windows (16) $1,200
School Roof 5,000
School Exterior Painting 3,500 9,700
Reprint Dublin Reflections by Virginia Bennett 2,585
Total 1990-91 Authorized Funds $12,785
These above mentioned funds were authorized with a condition that the
Historical Association should. . . .execute a lease agreement with the
Cemetery Association" for the ground that the Old Murray School and
Storage Building occupy. (The buildings are owned by the Historical
Association. ) The D.H.P.A. could not get an agreement with the Cemetery
Association, therefore, the work was not completed and the money was
not spent.
Since July, 1990, the Historical Association has tried on a monthly
" basis to get a lease agreement with the Cemetery Associations. In
February, 1991, the D.H.P.A. had their attorney, Charles Merrill ; write
a letter (copy attached) indicating its desire to enter into a lease
agreement under the terms agreed to in October, 1975. And, every month
since February, 1991, the D.H.P.A. has attempted to execute a lease
agreement with the Cemetery Association, but to no avail .
`1
ENIBIT 7
Honorable Mayor Peter Snyder & Council Members June 17, 1991
In the meantime, the 1854 Old Murray''-School House is getting wrecked! /
• The roof leaks like a sieve. -,
* The carpet has been rain soaked. `
s The museum items have suffered water damage.
a The antique clothes have gotten wet and mildewed.
• The walls and ceilings have been badly water stained.
• The ceiling has fallen down in one area from being""rain soaked.
• Parts of the attic have gotten rain soaked. `
• The broken windows now number 22.
For a whole year, our time and energy has been spent pleading with
the Cemetery Association and mopping up and drying out from water damage!
We respectfully request that:
1. The condition that ". . .the Historical Association should. . . .execute
a lease agreement with the Cemetery Association" be removed as
a requirement for funding.
2. The unused funds of $12,785 approved for the 1990-91 fiscal year
be reapproved for the 1991-92 fiscal year.
3. The $5,000 figure approved for the School House roof be increased
by $4,750 to a total of $9,750. Because the roof is so far gone,
everything will have to be removed, stripped down and started all
over from scratch. We have received bids for the work. We would
like to start this job immediately as another winter could be
disastrous to this historic School House.
i
The funds requested for the 1991-92 fiscal year ar,�:
a. Unused funds from the 1990-91 fiscal year $12,785
b. Additional funds for School House roof 4,750
TOTAL REQUEST FOR THE 1991-92 FISCAL YEAR $17,535
What the D.H.P.A. has preserved and restored for the City of Dublin
has been done with volunteer workers and fund raisers. The Association
saved the Old Murray School House from the wrecker's ball . Without
D.H.P.A. 's efforts, there would not be a Dublin Heritage Center today.
We need your support! We look forward to your approval of the $17,535
funding request, which will come back a thousand fold in service to
all of Dublin for generations to come.
Sincerely,
Marie Cronin
President
MC/MP
Enc: Correspondence from Charles Merrill
Valley Times Article Group Asks Dublin to Save History
LAW OFFICEs OF -
SMITH, MERRILL, MAZER & PEFFER
ABISHOP RANCH BUSINESS PARK
;'-j TWO ANNABEL LANE, SUITE 200
POST OFFICE BOX 10 STANLEY A. FISHMAN
MARC S. MAZER* WILLIAM A. GALVIN
CHARLES E. MCRRILL 'r; SAN RAMON, CALIFORNIA 94563-0010
JON M. IS HIOASHI .
M. RAY PEFFER TELEPHONE 1415) 060-1000 KARL MOL-INEUX•
DAVID H. SMITHT GORDON W. OOELL. JR.
4AL10 AOMITT[D IN "'C-3AN FACSIMILE 14151 030'6767 KENNETH W. PRITIKIN
TALSO ADMITTED IN NEW TOR' STEPHEN R. WARD
-BARRISTER ANO SOLIGTOR
IN BRITISH COLUMBIA ONLY
February 26, 1991
Keith S. Fraser, Esq.
VARNI, FRASER, HARTWELL & RODGERS
P.O. Box 511
Livermore, CA 94550-4551
Re: Dublin Cemetery. Inc.
Lease Agreement
Dear Mr. Fraser:
I am in receipt of your letter dated October 29, 1990, with
the accompanying lease as regard to the old Murray School and
Dublin Cemetery, Inc. For whatever reason, the Lease Agreement
appears to have gotten off track at some time in the not to
distant past. I reviewed prior proposed lease agreements which
were proposed to my client and it was very clear that the term of
the lease was for 99 years with a sum of $500 per year being paid
for the first 20 years.
At the request of the Dublin Historical Preservation
Society, I have looked into the background of the original Lease
Agreement regarding the Old Murray School which was passed on
October 16, 1975. In doing so, I also reviewed the signed
Minutes of the Board of Directors of the Dublin Cemetery, Inc.
dated October 6, 1975, and the proxy letter which was mailed to
the members on October 8, 1975.
Pursuant to the documents that I reviewed, a special meeting
of the Board of Directors of the Dublin Cemetery, Inc. of October
6, 1975, carried a proposal that a vote be taken that the Dublin
Historical Preservation Society be granted a 99 year lease for
the Old Murray School for the sum of $10,000. The terms of the
lease would be that the sum of $5o0a per year
letterbofpaid for
the first of 20 years. The proxy and
explanation which followed to the members indicated that a 99
year lease would be granted for $10,000 at $500.00 per year for
the first 20 years. meeting,
16, 1975 whereby the proxy votes were
the proxy votes, and I assume the votes of those in attendance,
it was agreed that the lease would go forward. Unfortunately,
\�� the Minutes of the meeting of October 16, 1975 do not indicate
i
Keith S. Fraser
February 26, 1991
Page 2
the 99 year term. However, based upon the prior meeting and the --
proxy that went out, it is fairly clear that the 99 year omission
was an oversight. Additionally, none of the proxies could have,
been counted if' the 99 year term was not included in the vote of
October 16, 1975.
For your benefit a copy of the October 6, 1975 minutes and
October 8, 1975 letter that went with the proxy are included.
In addition to that correction, my clients would like the
following corrections made in your proposed lease: On page 2
under item C it is requested that the word "intended" be removed.
It is my client's opinion that the wording is superfluous. As to
item 4 on page 3, we request that the last sentence which begins
with, "Cemetery has the absolute right. . ." be removed.
Obviously, if your client wants to' tap into our water line, we
can do that pursuant to a separate. agreement.
Finally, at page 4 in the second sentence of paragraph
number 10, we would like said sentence to read as follows: "The
wooden outbuilding may, at the sole discretion of the Dublin
Historical Preservation Society, either be relocated on the Lease
area or left as is on Cemetery property. "
If the changes indicated herein are made, my clients will be
more than happy to sign the Lease Agreement.
Please contact me at your earliest convenience with the
corrected Lease Agreement and anything else you wish to discuss.
Thank you very much.
Very truly yours,
SMITH, ME ILL, MAZER & PEFFER
I
4;arles E. Mer ill
_CEM:jjp
Enclosure
cc: Client
SPECIAL MEETING OF THE BOARD Of oLXZ16 �►t 'Inc- woLar �.r+1u.��.�,. ++•�.
October 6th.t 1975
• _ �•'� i,
Directors present. Absent:
John Cronin Floyd Molter
George Hansen Robert Nielsen ;�%
Robert Kolb
Roy Neidt
George Lydikssn
A special sleeting was called to order by the Board, in Dublin at the Homestead
Savvings and Loan Office, Oct. 6th'. , 1975, at 7 p.m..
Members of the Historical Preservation Society, were als present. John Oliver
talked on the proposal of saving the old Murray School House. Due to the efforts
of the Historical Preservation Society, the public auction which was to be held
Oct. Ath. , 1975 was called off, and a deadline of Nov. lst.,for the now location
of the school.
Mr. John Oliver stated that Cat-trans has agreed to move the School House free of
charge by Nov. let., 1975. As of Oct. 20th., an available site would have to be
definitely decided upon.
A motion was made by Roy Niedt an seconded by George Hansen, that a general member-
ship mating be called and the decision be made by the members of the Dublin
Cemetery Association.
It was voted, and passed that they would consider A oto. fco■ the Dublin Historical
Preservation Society to pay to the Dublin Cemetery, c. over a period of TO years,
the sum of $10,000.00 at $500.00 per year to be put into -the perpetual care fund for
the upkeep an maintenance of the Cemetery.
We in turn would make available enough ground space for the old Murray School House
site. The Dublin Cemetery. -Inc. will give the Dublin Historical Preservation Society
a ninety-nine year lease for the -old Murray School.
/ If it should happen that the Historical Society would no longer be able to maintain
the Murray School, the land would revert back to the Dublin Cemetery.
The school is in exceptionally good condition. No repairs are needed.
The meeting adjourned at 10:30 p.m.
President Secretary * Treasurer
a
DUBLIN ,CEMETERY, INC.
(A Non-profit Corporation)
October 8, 1975
Dear Members:
A special meeting of the Board of Directors was held October 6, 1975 and
it was voted, and passed that they would consider a note from the Dublin
Historical Preservation Society to pay to the Dublin Cemetery, Inc. over
a period of 20 years the sum of $10,000 at $500.00 per year to be put into
the perpetual care fund for the upkeep and maintenance of the cemetery.
We in turn would make available enough ground space for the Old Murray
; School House site. The Dublin Cemetery, Inc. will give the Dublin Historical
,. Preservation Society a ninety-nine year lease for the Old Murray School.
If it should happen that the Historical Society would no longer be able to
maintain the Murray School, the land would revert back to the Dublin Cemetery
Inc. The school is in exceptionally good condition. No repairs are needed.
Caltrans has agreed to move the school free of charge by November 20, 1975.
We are calling a special meeting of the Dublin Cemetery, Inc. to vote on
the approval of moving the Old Murray School House on the cemetery property
on the south side of the driveway. We urge ,you to attend this meeting.
If you are unable to attend the meeting, please vote by proxy and return
the enclosed form by October 13, 1975.
Edna Dobbel, Secretary-Treasurer
3810 Apt. J. Vineyard Avenue
Pleasanton, CA. 94566
Dinner at the Dublin Corral at 7:00 p.m. i
t
Meeting at 8:00 p.m.
Broild Chicken $6.50 Tax and tip included
Prime Rib 8.75 Tax and tip included
RSVP: Call 846-5727 Evelyn Moller
846-1997 Edna Dobbel
Reservations by October 13, 1975.
Va, 11ey - allc sEGHoN
-in
�i�rala
Sunday,
June 24, 1990
Comeback
planned
f or to-wee
By Mary Yanni _ ----
STAFF WRITER ;
DUBLIN—The only part of the Murray
School — where Dublin's children were --
educated from 1854 to 1954 — that
wasn't saved from the wrecking ba11 15
years ago was the building's majestic bell
Lower.
Now,the city's Historical Preservation
a-
Association wants to reconstruct Lhe 40- -
foot tower,completing restoration of the -Mr
building It has used for more than a
decade as a meeting place,museum and
historical library.
"it was a great looking tower." said -
Marie Cronin,newly elected president of
the association. "if you look real quick,
you might think ICs a church tower."
i
Tower is her main goal _ _ ry
Restoring the tower Is Cronin's prl ) i lj•� i ��-
mary goal for her term in office. She y J ' •. l _ �_ f F:t toll'..:. .:t L
hopes the work will lake less than lhnx C i f• 1: I # R r t�1 It i•'
(ears—and cost less than$100.000.
Cronin doesn't yet know how much
he project will cost—"in today's worid.
is scary,"she says—but the group has
ilreaciv started collecting money. DUBUN HISTORICAL
Somptomists International of Dublin Dublin's Historical Preservation Association plans to reconstruct the 40-foot tower of the Murray School
nade the first grant two months ago,and
he association Is putting a packet to-
,ether cxpialning the project. of �•7 3.+1�{
They also are working with the Sister T O � asks Dublin to save histoii.T
:Ity Association on the possibility
)ringing Irish workers to Dublin to hcio
tulld the bell tower. Dublin for$12,000 to$15,000 to help pay sated from 1854 to 1954.
3iary WRITER its mounting ills. Past requests have g going rish town,after eII STAFF WRITER been denied. � The building was oln to be raze.. to
make way for a freeway widening pro;Tc
seems only fitting.since It was tt e DUBLIN—Some would argue that to "A lot of us have been involved on a But the young group's foie :er_:on
rash who settled here and built the an wear-old city, there's not very much personal level," said Councilwoman saved the Murray School.It was movc�to
own, she said. history to worry about. ldndaJeRery. a comer of the town's historic mc:c ti'
Cronin's goal of completing the tower But Lhe Dublin Historical Preservation 'This particular council is quite inter- and has since served as the a_sst4 ation's
dso is fitting,since she was the assocta- Association says there's plenty of Dublin ested In preserving the history of the city, meeting place, museum and historic if-
ton's first president 15 years ago and history to be saved, and they need the because we're making history for the bran.
telped save the Murray School from do cltv's backing to do 1L city's future,"she said."Any kind of art-
Itruction. P The association took on the
In 1975,the hurray School was about Particularly,its Ilnanclal backing. nershlp we could have would be good." maintenance expenses—phoce.cler:
o be demolished to make way for. u;G The historical association has been Dublin's Historical Preservation Asso- city ..
,water.It has paid those bills for
:ned Interstate 580.That,combined W,,*h 3trugg!ng for the last 15 years," said ciatlon predates the town's 1982 Incorpo- 15 years through donations and rn: -
he accidental burning of the historic Marie Cronin, newly elected president of ration by 7years. bershlp dues.
'anon House.moved community leaders t1 e group."Now we're hoping to get some It was formed because of a threat to "All the local sides have some-. Ir„!-
nto action. help from the city." one of Dublin's first buildings,the Murray their budgets for Ihelr historical;roc:
The association nest week will ask School, where children had been edu- said Dan Downey.
t
LEASE AGREEMENT
THIS LEASE is entered into this day of
1990, by and between the DUBLIN CEMETERY, a
California non-profit corporation (hereinafter referred to as
"Cemetery" ) , and the DUBLIN HISTORICAL PRESERVATION ASSOCIATION, �.
a California non-profit corporation (hereinafter referred 'to as
"Association") . The following facts give rise to this Lease:
A. It is acknowledged by and between the parties that
on October 16, 1975, an oral agreement was entered into between
Cemetery and Association. In that oral agreement Cemetery agreed
to lease to Association a portion of real property large enough
to accommodate the Murray Schoolhouse. The schoolhouse and an
outbuilding were moved onto the site on or before November 1,
1975.
B. Under the terms of that oral agreement, Association
leased, for a period of 99 years, that area of real property
sufficient to hold the Murray Schoolhouse. This real property
was a portion of that real property commonly known as:
REAL PROPERTY IN THE TOWNSHIP OF PLEASANTON.
UNINCORPORATED, COUNTY OF ALAMEDA, STATE OF
CALIFORNIA. DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHERN TERMINUS OF THAT
CERTAIN CURVE HAVING A RADIUS OF 50 FEET
CONNECTING -THE SOUTHWESTERN LINE OF DONLON
WAY, FORMERLY FOOTHILL ROAD, ALSO KNOWN AS
THE ROAD FROM DUBLIN TO SUNOL. WITH THE
SOUTHEASTERN LINE OF THE STATE HIGHWAY FROM
HAYWARD TO LIVERMORE, AS SAID HIGHWAY, LINE
AND CURVE ARE DESCRIBED IN THE DEED FROM
FELIX FERRERO AND WIFE, TO THE STATE OF
CALIFORNIA, DATED MAY 20, 1930, AND RECORDED
AUGUST 13 , 1932 , IN BOOK 2867 OF OFFICIAL
RECORDS OF ALAMEDA COUNTY, PAGE 76: RUNNING
THENCE SOUTHEASTERLY ALONG SAID LINE OF
DONLON WAY, SOUTH 25 DEGREES 25 FEET
1
30 INCHES 325.39 FEET; MORE OR LESS, TO THE
SOUTHERN LINE OF THAT CERTAIN 1.77 ACRE
PARCEL OF LAND DESCRIBED IN DEED FROM LOUIS
BIANCHI AND JOSEPHINE BIANCHI, TO FELIX >
FERRERO, RECORDED AUGUST 15, 1919, IN BOOK
2808 OF DEEDS, PAGE 11, ALAMEDA COUNTY
RECORDS, THENCE CONTINUING ALONG SAID LINE OF
DONLON WAY SOUTH 25 DEGREES 25 FEET 30 INCHES
EAST 174.00 FEET TO THE TRUE POINT OF
BEGINNING OF THIS DESCRIPTION, THENCE LEAVING
LAST SAID LINE SOUTH 64 DEGREES 34 FEET 30
INCHES WEST 107.00 FEET; THENCE SOUTH 25
DEGREES 25 FEET 30 INCHES APPROXIMATELY
166.00 FEET; THENCE NORTH ALONG CREEK LINE TO
POINT OF INTERSECTION WITH DONLON WAY.
THENCE ALONG SAID LINE OF DONLON WAY NORTH
25 DEGREES 25 FEET 30 INCHES WEST APPROXI-
MATELY 227.00 FEET TO THE TRUE POINT OF
BEGINNING.
C. The consideration to be paid from Association to
Cemetery for the Perpetual Care Fund and for the upkeep and
maintenance of the Cemetery is outlined in Paragraph 3 below and
it is int ed to be donated each and every year without a cost
of living increase. This provision has been considered by the
parties and no increase is int"ed as a further good will
gesture by the cemetery association having considered the many
years that the Lease will be in existence in the future.
The parties hereby agree as follows:
1. Cemetery hereby leases to Association that real
property indicated in Exhibit "A", attached hereto and made a
part hereof.
2. The term of this Lease shall be for a period of
99 years commencing October 6, 1975, and ending October 5, 2074 .
3 . It is acknowledged between the parties that
Association has donated to Cemetery the sum of Five Hundred
Dollars ($500.00) per year since October 6, 1975. In considers-
. �
2
tion for the above, it is further agreed that Association shall
I �
continue to donate to Cemetery the sum of Five Hundred Dollars AI
($500.00) per year of this Lease payable on Igg0
the 5th day of October each year. Said monies shall be in the -tq�.'__
form of donations into the perpetual care fund for the upkeep and
maintenance of Cemetery.
4. Association shall be responsible for the upkeep,
maintenance and repair of the Murray Schoolhouse and the grounds
surrounding the schoolhouse as shown on Exhibit "A". Association
shall also be responsible for the upkeep, maintenance and repair
of any and all improvements made by Association at, in, or about
the Murray Schoolhouse. Association shall also maintain, repair
and upkeep the water line installed by Association. with regard
to the water line, Cemetery grants to Association an easement as
shown in red on Exhibit "A". tery has the absolute right to
--m d to en 'o en s aid water line
if deeme ssary by Cemetery.- A
5. Association shall be responsible for its own
utilities, including, but not limited to, gas, electricity,
water, and sewage.
6. Association shall maintain and keep in effect a
Five Hundred Thousand Dollar ($500,000.00) or more liability
insurance policy covering any and all acts and/or omissions
occurring on the leased property and adjoining cemetery area as
may be used by Association.
7 . Association agrees to indemnify, defend, and hold
Cemetery harmless from any claims brought against Cemetery, its
3
Board of Directors and/or officers- resulting from the acts
and/or omissions of Association ok. its quests, or the alleged
acts and/or 'Omissions of Association and/or its guests.
8. Cemetery agrees to indemnify, defend, and hold
Association harmless from any claims brought against Association,
its Board of Directors and/or officers, resulting from the acts
and/or omissions of Cemetery or its guests, or the alleged acts
and/or omissions of Cemetery and/or its guests.
9. Since Association and Cemetery both are dedicated
to preserving the heritage of the area, including the history of
the early settlers, history tours and educational programs may be
held at the site with the consent of both parties.
10. The present barbecue pit may be converted to a
planter or relocated within the Lease area shown on Exhibit "A".
Cemetery may continue to share the outbuilding with Association
for storage G� 36(r OLIS(rd� �
g purposes. The wooden outbuilding may either be
relocated on the Lease area or left as is on Cemetery property.
— ..
These changes will restor ery property to the
original intent o ull use as a cemetery and. for the preserva-
tioon,of its historical importance.
The old Murray Schoolhouse operated by the Dublin
Historical Preservation Association will continue to provide the
historical facts4 for the area and allow interested parties to
visit grave sites of the Dublin founders.
11 . This Lease shall be interpreted under the laws of
the State of California.
Y
4
ft
12. If any portion of this ,Lease. is found to be
unenforceable by a court with property jurisdiction for any
J,
reason, the balance" of this Lease shall remain"in full force and
effect.
13 . In any litigation between the parties to enforce
any provisions or right under this Lease, the unsuccessful party
covenants and agrees to pay to the successful party all costs and
expenses incurred by the prevailing party in connection with the
litigation including, but not limited to, reasonable attorneys'
fees.
14. The undersigned members of the Boards of Directors
of Cemetery and Association, have read this Agreement and
Exhibit "A" and understand the content thereof, and agree to be
bound thereby. Prior to entering into this Lease, a resolution
was made by each respective Board of Directors granting the
1 undersigned the authority ,to enter into this Lease.
1
15. This Lease 'shall be binding upon and inure to the
benefit of Cemetery and Association, and their respective heirs,
personal representatives, successors and assigns. Association
may not assign its�ights and obligations under this Lease to any
other party without permission from Cemetery. Dpk
5
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I
FOR CEMETERY
Dated: !
1
Dated:
Dated:
Dated:
Dated:
Dated:
FOR ASSOCIATION
Dated:
Dated:
Dated:
Dated:
Dated:
Dated:
1
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IJ2S'15'30" W 24.3 ."(5 -
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19 i �2 CITY OF DUBLIN
P0. Box 2340, Dublin, California 94568 City Offices, 100 C.ivic'Plaza;Dublin, California 94568
�l1FOR� -
June 28, 1990
1
Marie Cronin, President
DUBLIN HISTORICAL PRESERVATION ASSOCIATION
P.O. Box 2245
Dublin, CA 94568
Re: Request for Funding:
Dear Ms. Cronin:
On June 26, 1990, the Dublin City Council considered a request for
funding from the Dublin Historical Preservation Association.
The City Council authorized the contribution of funds to the
Historical Association for the following specific purposes:
1. Cemetery Association Annual
Annual Lease Payment $ 500
2 . Old Murray School Repairs
Broken Windows (16) 1,200
Schoolhouse Roof 5, 000
School Exterior Painting 3 ,500
Subtotal 9,700
3 . Reprint "Dublin Reflections"
by Virginia Bennett 2,585
The City Council did indicate that the City would only contribute
funds to the Historical Association under the following conditions:
1. Prior to contributing funds for items #1 and #2 , the
Historical Association should provide the City with a
copy of an executed lease agreement with the Cemetery
Association.
2. For items #1, #2 and #3, the Historical Association should
provide the City with invoices which clearly identify the
exact cost of the work performed for each item.
3 . For items #1, #2 , and #3 , the City will pay only the actual
cost of accomplishing the work up to and not to exceed the
amount identified for each item as indicated above.
Admnairation (415) S33.6650 • City Council (415) 833-6605 • Finance (415) 833-6640 • Build;ng Ins.Dect�on (415) 833-6620 '
Code En!z)r,ement (415) 833-6620 • Eng'neering (-115) 833-6630 • Planning (415) 833.66.0
Poise k415) 833-6670 • Public Works (415) 633.6630 • Recreation (415) 833.6645
Page 2 .
Marie Cronin
Dublin Historical
Preservation Association
June 28,-`Y990
The City appreciates and applauds the Association's effort to maintain
the heritage of the Dublin community. The City is pleased to be able
to assist in that effort. .
If you have any questions, or need clarification regarding the City's
action, please let me know.
S ' erely,
( aul C. Moffat
Mayor
PCM/mb
cc: Council
Finance Director
it
A
kp
V
1 1
Murray School 1860
June 26, 1990
The Honorable Mayor Paul C. Moffatt
City of Dublin
100 Civic Plaza
�+ Dublin CA 94568
r
c Dear Mayor Moffatt:
The Dublin Historical Preservation Association is fifteen years old this
year. A handful of dedicated individuals have struggled 'to keep the history
of Dublin alive! Now we need your help! Enclosed is a 1990-91 budget.
We respectfully request $15,000 to be used toward operating expenses and
program development.
As you know, your Historical Association has accomplished a great deal . . . .
ti from moving the 1854 Murray School , to establishing the Dublin Museum,
the Dublin Heritage Center, the School Historical Program, and the Docent -
Program.
During the past 15 years, everything has been accomplished with volunteer
workers and fund raisers. \What the D.H.P.A. has preserved and restored
for the City of Dublin would 'surely have been lost forever to the wrecker's
ball , and there would be no Dublin Heritage Center today.
.O
City funds, along with funds the Association will raise, will help to:
o Preserve Dublin heritage• and the history-of the City of Dublin.
o Maintain the Old Murray School building and
Y g provide the History Program
at the Heritage Center for the schools and the entire community.
o Further develop the Museum Program and the Docent Program throughout
the Heritage Center. At present the Museum and Heritage Center are
V staffed for the public every Sunday, 1 :00 p.m. to 4:00 p.m. , and also
by appointment.-
The City of Dublin 's involvement and funding will also help D:H.P.A.
get more community support:' and insure the success of our fund raisers.
t
As it is the duty f each generation to 't
y g preserve its history, ,ire look
forward to your approval of the $15,000 request ---- which will come back
a 'thousand fold in service to all of Dublin for generations to come.
Most sincerely,
Marie Cronin
President
MC/mp
P.S. Enclosed is a very timely article of June 24, 1990 - Group Asks
Dublin to Save History
I
i
i
;DUBS HISTORICAL PRESERVATION ASSOC,,-.LION
ESTIMATED BUDGET
July 1, 1990 - June 30, 1991
I � _
EXPENSES -
Operating:
Cemetary Association Rent $ 500.00
Annual Meeting �, 75.00
State & National Dues 70.00
Electricity 667.00
Garbage 110.00
Water & Sewer 815.00
Telephone 250.00
Insurance 750.00
Repairs/Maintenance 350.00
Advertising/Promotion 175.00
Postage 390.00
Office Supplies 225.00
Museum Supplies 272.00
Echo Newsletter 450.00
Taxes 102.00
$ 5,201.00
Projects:
Old Murray School
Repairs: 16 broken windows 1 ,200.00
School house roof 5,000.00
14 pair exterior shutters 7,800.00 _
School exterior painting 3,500.00 -
Security(( gate, rear S/L door 450.00
Replace second hand carpet
in Meeting Room 1,750.00
19,700.00
Living History Programs
School Curriculum Supplies 350.00
History of City of Dublin
(Development Costs) 1,200.00 '
Oral History, Slide Show (Video
Tape, narration & graphics) 500.00
Heritage Center Tour Book 250.00
Reprint "Dublin Refl,acticns"
by Virginia Bennett 2,585.00
Update "Dublin Reflection"
(Development Costs) 1,350.00
Working Construction-drawings to.
rebuild School Bell Tower 3,000.00
9,235.00
Part-time Grant Writer 5,200.00
TOTAL EXPENSES $39,336.00
i
i
REVENUES
Public Support
Donations 325.00
Membership �, 3,450.00
Life Fund ` 2,100.00
Corporate Gifts 2,434.00
Corporate Sponsors 800.00
9,109.00
Ocher Revenue
Interest 226.00
Life Fund C.D. Interest 574.00
800.00
Grants
City of Dublin Grant 15,000.00
Matching Grant 5,500.00
Tri Valley Grant 2,000.00
22,500.00
DHPA Fund Raisers
Shamrock Days 731.00
Concourse Booth 300.00
School District Progam 600.00 -
Bell Tower Pledge 3,496.00
Entrance Steps Program ` 1,800.00
/ 6,927.0,0
TOTAL REVENUE
$39,336.00
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CITY OF DUBLIN
AGENDA STATEMENT I
:. y CITY COUNCIL MEETING DATE: May 28, '-1991
SUBJECT Request from the Dublin,Unified School
• District to establish DRUG FREE SCHOOL
and DRUG FREE PARK ZONES (Prepared by
•r u ,• \ James W. Rose, Captain)
EXHIBITS ATTACHED (1) Letter and Proposal from the Dublin
7
Unified School District dated
. s April 30, 1991
(2) Assembly Bill 2645
(3) Draft Resolution .
*` RECOMMENDATIONS( Consider Proposal
' FINANCIAL STATEMENT Estimated Cost To Purchase and Install
,..:.,:. ,:. _.._...;.. •.;;... ..,.,,....._:- 35 signs = $4,500.00. A budget transfer
from the Contingent Reserve to a new ,
..., .�.. - Capital Project Account would be
: :...... ..:
required.
DESCRIPTION The Dublin Unified School District has
_ requested by written.proposal that all public and private schools
and all parks within the City of Dublin be declared by Resolution
of the City Council "Drug Free Zones". Principals of all public
and private schools within the City of Dublin have been contacted
by Staff or representatives of the Dublin Unified School District
- and have expressed support for the program, adding that they do
not have the financial resources to initiate the program.
'The Federal Government, under statutes 845 and 845(A) of the
Unit d States Code, has established specific laws pertaining to
the Ne, sales, manufacturing and/or storage of controlled
substances. These statutes require postin "DRUG FREE ZONE"
signs around the perimeter of specified sites before the sections
can be enforced. The United States Code statutes are restrictive
as they require large amounts of a controlled substance be
involved before the statute(s) can be enacted.
Under the provisions of the California "JUVENILE DRUG FREE ZONE
ACT OF 1990" (Assembly Bill 2645, signed into law September 30,
1990) , persons convicted of specific controlled substances
violations within 1,000 feet of public or private schools,
playgrounds or other specified facilities are subject to enhanced
penalties when sentenced. Depending on the location of the
offense (public or private school grounds, playground, etc.) , the
nature of the offense and/or the age differential between the
suspect and the victim, the amended sections of the California
Health and Safety Code and California Welfare and Institutions
Code mandate additional state prison time in addition to the
regular sentencing when the offenses occur within 1,000 feet of
the specified facilities. The California law, from an
enforcement objective, is more practically geared to combating
the use and possession of controlled substances on or near
schools or parks. The California laws;'do not require posting of
signs or the enactment of a local resolution for their
implementation or enforcement.
-----------------------------------------------------------------
COPIES TO:
ITEM NO. CJCJ r O
MIT ff
CITY OF DUBLIN
raxsjzivi�rrrn � �+/°�*t*t •^ti AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 28, 1991
SUBJECT Request from the Dublin Unified School
District to establish DRUG FREE SCHOOL
..._.. w :... and DRUG FREE PARK ZONES (Prepared by
.,t- �_�• .r . +w, .- James W. Rose, Captain)
EXHIBITS ATTACHED (1) Letter and Proposal from the Dublin
Unified School District dated
April 30, 1991
sr ., (2) Assembly Bill 2645
(3) Draft Resolution
:..' RECOMMENDATION��j/�` Consider Proposal
FINANCIAL STATEMENT Estimated Cost To Purchase and Install
35 signs = $4,500.00. A budget transfer
from the Contingent Reserve to a new
Capital Project Account would be
- required.
DESCRIPTION The Dublin Unified School District has
requested by written•proposal that all public and private schools
and all parks within the City of Dublin be declared by Resolution
of the City Council "Drug Free Zones". Principals of all public
and private schools within the City of Dublin have been contacted
by Staff or representatives of the Dublin Unified School District
and have expressed support for the program, adding that they do
not have the financial resources to initiate the program.
The Federal Government, under statutes 845 and 845(A) of the
United States Code, has established specific laws pertaining to
the use, sales, manufacturing and/or storage of controlled
substances. These statutes require posting "DRUG FREE ZONE"
signs around the perimeter of specified sites before the sections
can be enforced. The United States Code statutes are restrictive
as they require large amounts of a controlled substance be
involved before the statute(s) can be enacted.
Under the provisions of the California "JUVENILE DRUG FREE ZONE
ACT OF 1990" (Assembly Bill 2645, signed into law September 30,
1990) , persons convicted of specific controlled substances
violations within 1,000 feet of public or private schools,
playgrounds or other specified facilities are subject to enhanced
penalties when sentenced. Depending on the location of the
offense (public or private school grounds, playground, etc.) , the
nature of the offense and/or the age differential between the
suspect and the victim, the amended sections of the California
Health and Safety Code and California Welfare and Institutions
Code mandate additional state prison time in addition to the
_ regular sentencing when the offenses occur within 1,000 feet of
the specified facilities. The California law, from an
enforcement objective, is more practically geared to combating
the use and possession of controlled substances on or near
schools or parks. The California laws do not require posting of
signs or the enactment of a local resolution for their
implementation or enforcement.
-----------------------------------------------------------------
COPIES TO:
`.\ ITEM NO.
1
"UHMIT Y
William Kleeman, the chief' Deputy District Attorney for the
Livermore-Pleasanton-Dublin:.,,Municipal Court, has assured Staff
that his office would charge eligible cases -that occur in the
City of Dublin with the appropriate enhancements as stipulated by
law.
The proposal, as originally submitted by ,the Dublin Unified
School District, requests the Dublin City Council to authorize
the following:
1. Pass a resolution in support of California and Federal laws
declaring schools and parks as "Drug Free Zones" and
formally request prosecution of offenders by the Alameda
County District Attorney and the United States Attorney.
2 . Install 21 "Drug Free School Zone" and 14 "Drug Free
Playground Zone" signs at suggested locations (contained
in the Dublin Unified School District letter and proposal
attached as exhibits) . These signs to be purchased,
installed and maintained by the City of Dublin.
Suggested sign locations are as follows:
SCHOOLS (public) NUMBER OF SIGNS
Nielsen School 2
Murray School 3
Frederiksen School 3 `
Wells School/Valley High School 3
Dublin High School 6
SCHOOLS (private)
_ 1
Valley Christian School 3
Valley Christian High School 1
St. Raymond's School (covered by Shannon Park) 0
TOTAL NUMBER OF SIGNS FOR ALL SCHOOLS 21
PARKS
Dublin Sports Grounds 3
Shannon Park 2
Mape Park 1
Donlan Park 3
Kolb Park 1
Stagecoach Park = 1
Alamo Creek Park 3
TOTAL NUMBER OF SIGNS FOR ALL PARKS 14
TOTAL REQUIRED 35
The current price for installation of signs is $100.00 per uni .
This includes labor, steel pole and mounting hardware. The
installation of the poles would be $3 ,500 .00 exclusive of the ��
cost of the signs. Staff has found that the c ,c of purchasing
the necessary signs would not exceed $1,000.00.
The purpose of posting the signs is tb provide a visible
deterrent at schools and parks and to acquaint potential
offenders with the additional penalties that may be incurred.
The resolution would be a statement by the Dublin City Council
that narcotics violations will not be tolerated in or about
Dublin's parks and schools. From an enforcement standpoint the
value of the signs is unknown at this point as the California
laws are already in effect and do not require posting ,.of areas
specifically targeted. �.
l
14 1
• .7:.ra;n 1 ,;r Lw/�,�r+T4aIt �'l��/i'��s�ssf r.- y y :M f+' :.s r '
uublin High, School James M. Hanson
Principal
n ,.'..•..,f�.-.f thefGaels" -•�,'- :..... •f,.,..,.:..r:..�,r•'
' Home o .. ..�. ,( .,: .. . �= ...:,.�.:._.:::• . _.: .
pAt:LS .ii :�'n''`:i' ;%�•:�;•.',y.� 1. '!�a ,!�ySi•Y.fC;•,;�•.y.. r:ji..`• ..TC•��
,.; :-:�._ti' :. .<•- Bill Basacker
'i 8151 Village Parkway-'j' Assistant Principal
Dublin, California 94568-1699 �
(415) 833-3300 ,..Maureen Barreiro
o�aL Assistant Principal
fh CNOOL
M �
April 30, 1991
The Honorable Pete Snyder, `Mayor :of .Dublin;- and .Council Members: .
Last school year, as the Dublin ,..High School StudentSupport
Coordinator, I saw a need for the 'establIshment of�,Driig:4Free{Zones'.
for our city's schools. This need was brought about because•o.f two'"
basic reasons:
--- drugs in our society moving into our student population
--- the enacting • of Drug*. Free Zones ''.' in' ' surrounding
communities that could lead to increased drug activities in
our schools.
The effort that was started at that time has progressed through
various groups, committees, and organizations - starting with the
student leadership class of Dublin High School, Wells Middle School
Student Council, Dublin Unified School Board -of Education, and the
Dublin Substance Abuse Council to list just a few. The responses
from these various groups have been positive and supportive. The
Soroptimist organization of Dublin has gone even further and
donated a drug free banner.
Sergeant Dave DeFranco of the Dublin Police Department, Mary Mara
of the Dublin Unified School District and I have now put this
project together for presentation to -you, the City Council. As
with all projects it costs money, but_the proven gains in reduced
drug trafficking, drug usage at the school sites, public relations
to the community and the added security to our school age children
are well worth the small investment for which I am asking.
Your enactment of an ordinance for Drug Free Zones for the Dublin
City Schools, your financing of such an ordinance and your
installation of the signs to mark these zones would be the
culmination of a city-wide effort in assistance.
Thomas Mullican, Student Support Coordinator
Dublin High School
8151 Village Parkway
Dublin, California 94568
Sincerely,
Thomas klullican
-Ns-- CHO- _-'-OL
DUBL. 1-
D U B L I
N UN I F SCHOOL '': D.IS�TR ] CT
nt oduction ,�. .�.
The Dublin Police Department has in place established policies''and :
procedures for the apprehension of .-violators : of ::.the California
Health and Safety Code (which includes..'drug -related :offenses) .
Within the California Penal Code, however,�-'.there are no guidelines
or measures for enhancing penalties associated with the selling'of
drugs within 1000 feet of schools or at parks. —such a penalty
provision is a component of Title 21 of the United States Code and
can be enforced by Federal courts, through :=the . United ..States
Attorney General's office. • Additional enhancements are available
in the California Health and Safety Code and are prosecuted by the
Alameda County District Attorney's office (see attached code
sections) . _
One way to send a clear .message to potential drug dealers is to
adopt a resolution establishing the desired Drug Free Zones and to
post signs to that effect.
objective
To provide Drug Free School Zones and Drug Free Zones within 1000
f eet of Dublin's elementary and secondary schools as well as:. parks _
and sports grounds.
To accomplish this objective, a city is' requested to do the
following:
]; . Adopt a formal resolution passed by the mayor and city
council establishing Drug Free School Zones and Drug Free
Zones.
2 . Post Drug Free School Zone and Drug Free Zone signs
within 1000 feet of elementary and secondary schools as
7. well as parks and sports grounds.
I
' it . .. . . . . - .
Budget Consideration/Financial Impact
Facts Sheet:
Proposed number of signs:
..
Nielsen School
Murray School 3 :....
Frederiksen 'School 3--
- ..
Wells, Valley 3
Dublin High School 6
17: .
Sports Grounds 3
Shannon Park 2
Mape Park
Dolan Park 3 -
Kolb Park 1
Stagecoach Park
Alamo Creek Park 3
_ 14
Private Schools :
Valley`� Christian 3
Valley' Christian HS 1 "
St. Raymond's 0 .(covered by Shannon Park
signs)
4
Grand Total : 35 signs plus poles
I
f
1
Y
Sign source. The Sign Center, •3436 Ray :Stre.et ~"San +Diego
(619) 298-1102 .
a
Estimated cost: 35 signs (18 "x"'24 aluminum) ,
$620.27 Incl.•.tax
Alternate sign provider:
. 'East Bay Sign Co: ,' San�Pab1oJ Ave:`; Berkeley,"
415 845-3118
:-,..
Estimated cost: -- -135 sign's 'at ••$22.90 each ='$861.61 'incl.' tax
Wording of the signs is important.'''-,The:"follo'wing 'wording was used
by Oakland public schools and has been reviewed by the -Alameda
County District Attorney's office and the *presiding judge .of the
Alameda County Superior .Court:
WARNING!
Drug Free School Zone
You have entered a Drug Free School Zone.---,.;;
"Criminal penalties are severely increased
for the sale, possession for sale,
processing and transportation -of drugs."
11353 . 6 H.S.C. f ! .
Estimated cost for post, hardware, and labor to install:
$100 each
Estimated total for 35 signs : $4,120.27 or $4,361.61 (depending
on provider)
i
Conclusion
It is requested that the Dublin City Council adopt a resolution
establishing Drug Free School Zones and Drug Free Zones within 1000
feet of all elementary and :secondary schools, parks, and sports
grounds . It is also further, requested that the City Council ask
the United States Attorney General's office and Alameda County
District Attorney's office to\,prosecute drug offenders who violate
the state and federal guidelines .
ASSEMBLY BILL 2645
(Assemblymember. Epple)
JUVENILE DRUG FREE ZONE ACT OF 1990
Signed by the Governor September 30, 1990
AB 2GT5 — '' — __ 3 A 11 26,15
with respect to ;► person who eiig:i ;cs ill certain
CAIAI "1 EII additional controlled substance oll?enses involving
phencyclidine (1'Cl'), methamphetamine, or ;lily analog
An act to ;Ul1Ct1(f SCCtIOnS 11353, 11353.1, and t 5, 11364,al of these substances, under the same conditions and
and 11380 of, to acid Section .11380.1 to,
and to repeal circumstances.
Section 11380.5 of, the health and Safety Code ;utd to The bill would, for purposes of these enhancement
amend Section 720.8 of the Welfare and Institutions provisions and for r-ulaled provisions affected by'the bill,
Code, relating to controlled substances. provide definitions for tite foII6Wing ; toms:
"pl;tygrouncl," "youth center," "video arcade," "video
t.1•:c:1s1.Xl*1VH. COUNSE'L'S utcl 1't' game machine," and."within 1,000 feet of the grounds of
AB 26,15, Epple. C:ontrollecl subst;once offenses. any public or lirivate elementary, vocational,junior high
(1) Existing law )Hakes it a 1*elony, punishable by or high school."
imprisonnicnt in tile. state prison for 3, 5, or 7 years, forte (3) Existing law makes it a felony, punishable by
I person 18 years of age or older to engage in specified innprisomticnl in the slate prison for 5, 7, or 9 years, for
unlawful acts involving a minor with respect to specified any person to unlawfully }.prepare for sale upon school_
controlled substances. ' grounds or a public playground, -or sell or give away a
This bill would increase the term of imprisonment to 3, controlled substance to a minor under the age of 18 years,
6, or 9 years in the stale prison for this offense, as recast. upon the grounds of, or within, any school providing
(2) Lxisling la4v provides for an additional teen of instruction ill kindergarten, or any grades 1 to 12,
imprisonntcnl of 1, 2, or 3 years, at the court's discretion, inclusive, during hours in which the school is open for
for ;lily person 18 years of age or over who is convicted classes or school-related programs, or upon the grounds
of violating the provisions in (1) where tine defendant is of a public playground during the hours in which
at Ic;tsl 4 ),cars Older than the minor. school-related prograEns for minors are being; conducted
This bill would recast; ,this provision to provide, provided that the a1plication of these provisions is
additionally, at the court's: discretion, for any person 18 limited to persons at least 5 years older than the minor to
years of age or over who is convicted of the described whom he or site prepares for sale, .sells, or gives away a
Offense involving. herein, cocaine, cocaine base, or any controlled substance.
analog; . 6r__ these substances,-- -a- one-year prison This bill would make tiie ' above described- -felony
c.lth;tn'celnent, where. the offense occurred upon the, _ punishable, instead, by imprisonment in the state prison
g;ronnds of, or within, a church or synagogue., playground, for 3, 6; or 9 years.
public or private )'o)mh center, or a public swimming; This bill- would also expand application (if—these
pool, tinder specified conditions and circuntsltuices, or a restrictions to churches or synagogues and would clarify
2-year prison eE11t;t11c oment where the ollense. ocCUrred application or the salllc to these activities occurring upon
upoEt; or within 1,11110 furl of', the grounds of any public or the grounds of, or within, ;t public playground. To the
pri�alc elentr11lary, Vocation;ll, junior high, or high extent t1mL the bill would change the derinitiotn and
school, under specified conditions and circumstances• expand the scope of an existing crime, it would impose a
The bill would c•onti11ne the 1-, 2-, or 3-year cnh;meentrEtt state.-tmancl;Heel local program.
as to parsons com irtc d of violating; 111e above-desc•ribod "I'11e Bill would, however, provide . that these
provision Wh(Te 1110 clefenclant is at least 4 years older re.strir.lions do not apply to controlled substances
111;111 Ilse minor. described in oIhm. provisions.
Tlw hill ;1c1c1 the Smile enh;lncemc-nl Scheme as (�I) 1' ) i'il1111; low tlli h! Il 11 r1do IIIIICilillilh-113 by
— ) — AIt 26
All 26-15 — `t — rl)
imprisorlmcrlt in tile. slate prison for 3, 5, or 7 years, I*or establish procedures ['or making; that reinlhursclncnt.
a person 18 years of' age or older to engage ill spccifiecl
This Dill would provide that for certain costs no
acts involving a minor with respect to sl)e.cil'ic!d reimbursement is required by this act for a specified
controlled�substances. reason.
This bill"would increase the tern) of inlprisomnFnt for llo«'e�'c`r, this Dill would provide that, if the
these offenses, as revised and consolidated, to 3. 0, or 9 Commission on State Mandates determines that this hill
years in the state prison. contains costs mandated by the stale, reilllburselrlent for
(5) 1;xisting; law provides that if a nlinor is found to be those costs shall be made pursuant to those statutory
a person under the jurisdiction of the juvenile court by procedures :Intl, if the statewide cost does not exceed
reason of unlawfully possessing controlled substances $1,00(),()00, shall he made from the State Mandates Claims
upon school grounds during; school hours, the court shall 1'and.
generally require, as 11 condition of probation, that the
person perform no less than 4U hours of community The people of1he State ofCalilbrnia do enact as t'ollolvs.
service. SECTION 1. This act shall be known and=-iha be
This bill would include additional controlled Y:
substances offenses and include offenses involving; ally cited as the Juvenile Drug; free Zone Act of 1990.
defined imitation controlled substance, defined toluene SEC. 1.5. Section 11353 of the Health and Safety Code
of toxic, or defined dangerous drug; within lhe.scope of its is amended to read:
provisions. This bill would also extend the above 11353. Every person 18 years of age or over, (a) who
provisions to apply to unlawfully possessing controlled ,_ in any Voluntary manner solicits, induces, encourages, or
substances upon the grounds of any playground, public or- intimidates any 1n(rlor with the intent that the minor shall
private youth center, public swimming; pool,'as specified, violate any provision of this chapter or'Section 11550 with-
rather than only upon school* grounds and when the respect to either (1) a controlled substance. which is
described f:leilities are additionally open for business or specified in subdivision (b), (c), or (e) , or paragraph (1)
at ;illy tinge when minors are using; the facility rather [hall ol'subdivision (f) of Section 11054, specified ill paragraph
only during hours in which the. school is open for classes (14) , (15)', or (20) of subdivision (d) of Section 11054, or
or school-related activities. This bill would also increase specified in suhclivision (b) , (c), or (g) of Section 11055,
the nlinilnunl hours of community service, as del'ined by or (2) any controlled substance classified in Schedule 111,
[lie bill, from 40 to not more than 100 hours, thereby 1V, or `1 which is a narcotic ([rug, (b) who hires, employs,
llllposlllg; ;1 sl;lie-niand;ltcd local program by expanding or uses a 111111Or to 11111MVfully transport, carry, sell, give
till' SCUD( UI SUpeI'VISIUII lllll)USCd UII local g;UVel'lllll(`n(. ilwa)', pfl`l);11'l( IUr sale, or peddle ally such controlled
((i) 1':xisting; law prohibits the possession of' an opilml substancr., or (c) who unlawfully sells;- fOrnishes,
pie(,, or olhrl- .tit-)QCil'it'd chug; paraphernalia usod for administers, gives, or ol7ers to sell,-furnish, administer, or
injl�cling;JfSl'y inoking; specil�iecl controllecLsuhsl;lllc(.S. give, any such controlled substance to a minor, shall be
This bill would also prohibit the possession ol*spec'il'ied— _ punish('([ by illll)ris01llnent in the state prison I(rr-a-period
clrn>; p:tr;tphl rnalia used for injecting; or smoking; of three, six, or nine yt-ars.
IlIrthalliphcklillin(•, Ilw-roby imposing; a stale-111;1l)(1 SI':(.:. 2. ._Section 11353.1 of the I.Ic�allh anti S:lfrty Cocle
lo( :II prog,r;un by (.1-cating, a slow crime. is : moit(led to react:
(7) The C;tliforlli;t (:ollstilutioll regnil-Vs Ilw stale 10 1135:1. 1. (a) Notwithstanding; any outer provision of
;'('lllll)111'ti(' Inc';11 ;Ig,( II('leti ;111(1 school di'Ar1Cts IUr ( crklill law, ;1111' 1 or-son 18 yval's of age or over who is collviCle(l
' . ., I ., I 1 I I„• 11,.• • I:�I�• I�I.t11111,r�' t,r1)�'i�;it,n'; (lj it 1'Ilt�illlllll 11� •`i(:(�1'I(lll l �i15i1, Itl il(�I�11"11111 Ilg l�lfl
All 2,645 — 6 — — 7 — A 11 26,15
punishment imposed for that conviction, shall receive an and stales on the record its reasom for striking the
additional ptcnishntcnt.
adclition;d punishment as follows: (e) As used ill this section, the following definitions
(1) If the offense involved heroin, cocaine, cocaine
shall apply:
base or an analog f these substances and occurred
' y g (1) 'Playground" m ny means a Dark or recreational area
upon the grounds of, or within, a church or synagogue, a specifically designed to be used by children which has
playground, a public or private youth center, or a public
swimming p play ecluipntent installed, including public grounds
ool, during hours in which the facility is open desit;necl for athletic activities, such as baseball, football,
for business, classes, or school-related program an
s, or at y
time when minors are using the facility, the defendant soccer, or basketball, or any similar facility located on
shall, as a full and separately served enhancement to illy public or private school grounds, or on city, county, or
other enhancement provided in paragraph (3) of this state parks.
subdivision, be punished by imprisonment in the state (2) "Youth center" means any public or priva facility that is primarily used to host recreational or social
prison for one year. activities for minors, including, but not limited to, private
(2) If the offense involved heroin, cocaine, cocaine youth membership organizations or clubs, social service
base, or any analog of these substances and occurred
upon, or within 1,000 feet of, the grounds of any public or teenage club facilities, video arcades, or similar
private elementary, vocational, junior high or High amusement. park facilities.
school, during hours that the school is open for classes or (3) "Video arcade" means any premises where 10 or
school-related programs, or at any time minors are using more video game machines or devices are operated, and
the facility, the defendant shall, as a full and separately where minors are legally permitted to conduct.-business.
served enhancement to any other enhancement'
(4) "Video game machine" means:any mechanical
provided in paragraph (3), be punished by iniprisonrncrtt amusement device, which is,characterized by the use of
in the state prison for two years. a cathode ray tube display and which, upon the insertion
(3) if the offense involved a minor who is at least four of a coin, slug, or token in any slot or receptacle attached
years younger than the defendant, the defendant shall, as to, or connected to, the machine, may be operated for use
a full and separately served enhancement to any otller� as a game, contest, or amusement. _
enhancement provided in this subdivision, be punished (5) "Within 1,000 feet of the grounds of any public
private clennerntary, vocational, junior high, or high
by imprisonnu�nt in the state prison for one, two, or three school" means any public area o'rbusiness establishment
years, at the discretion of the court. where minors are legally permitted to conduct business
(I�) `I'lie aciciition;d punishment provided in this which is lorttr<I within 1,0W feet of any public or'private
suction shall not bo illiposed unless the allegation is
charged in this accusatory pleading and adrnittecl 1)y the clementary, vocational, junior high, or high school.
defend;urt or fotmcl to be true by the trier of fuel• SE'C', 3. Section 11353.5 of the Health and Safety Code
(e) '1110 udcliliunul punishment provided in this is umc�nclecl to react:
section shall hc� in ucldilion to any ()tlter punishmurit 113.53.5. 1';xccpl as authorized by law, any person 18
provitic-d by law ;urcl shall not be limited by arty other yc;u•s of ;t};e or older who unlawfully prepares for sale
upon school grounds, a public playgroinid, a church, or a
provision of law. s yn;t ,o .;ue� or sells or rives aw;t
• (cl) Nolwithsl:u;dinl; ;►ny other provision of law, lhc� > ! l � �, y a controlled-substance,
court enccy slril(c dw additional punishntr.ut proviele.d for otht,r than ;i coutrollcel substance elcticrihed in Section
i!r this sc c t,itzn . il. it---.._cic lc�rcniuc s lh;cl IhL-r(! art, 11:15:1 or 11380 , to ;► minor upon tilt: !;r•otntcls of, or within,
iloy ti1'11!ill 11iddir phly1{f mild, (= _.()r—4wt)lllf0mi(-,
,
;11► Ali f.i -- 11 -- \ -- '1 — A 11 2,6,1 i
provieling instruction ice kindergarlett, or ;1115' of grados 1 (I)) Nc)lllic►(; 111 lllis sr.:ctiOO ;1t)1)li( s lu a rc:�;istcrc:cl
through 1�;;. inclicsive, during 1)ours in which those
pharmacist furnishing controlled sul)stauces pursuant to
facilities at— opcu l•Or classes or school-related j)rol;rarns, a prescription.
or uputc laic grounds of a public playil round clurin}; the SIE. 6. Section 11380.1 is added to the Health and
hours ill in which school-related programs for minors are Safety Code, to read:
11380.1. 6 Y p
being coreducteed, shall be punished by imlprisomnent in ( t) Notwithstanding ;u) other rovision of
the slate prison for three, six, or'nine years. Application law, any person 18 years of age or over who is convicted
a of this section shall be limited to persons at least five y(•;1rs of a violation of Section 11380, in addition to the
,t older than ill(- minor to whom he or she prepares for sale, punishment imposed for that conviction, shall receive an
sells, or gives ;sway a controlled substance.. additional punishment. as follows:
SE'C;. 4. Section 11364 of the Health and Safety Code (1) If the offense involved phencyclidine (PCP),
is amended to read: methatnphctatnine, or any analog of these substances an
11364. It is unlawful to possess an opium pipe or any occured upon the grounds of or within a church or
F,
device, contrivance, instrument, or paraphernalia used synagogue, a playground, a public or private youth
for uIclawfully injecting or smoking (1) a controlled eenti:r, or a 1)ub11C swimming HOOT, during hours in which
substance: specified in subdivision (b) , (c), or (c) , or the facility is open for business, classes, or school-related
i paragraph (1) of subdivision (f) of Section 11054, programs, or at any time when minors are" using the
I specified in paragraph (14), (15), or (20) of subdivision facility, tice defendant shall, as a full and separately
(d) of Section 11054, specified in subdivision (b) or (c) served enhancement to any other enhancement
of Section 11055, or specified in paragraph (2) of provided in paragraph (3) of this subdivision, be
stchclivision (d) of Section 11055, or (2) a controlled punished by imprisonment in the state prison for one
substance which is a narcotic drug classified in Schedule year.
I11, IV, or V. (2) If the offense involved phencyclidine (PCP),
ASE'C. 5. Section 11380 of the I Ieallh and Safety C:odc methamphetacuine, or any analog of these substances and
is amended to read: occurred upon, or within 1,000 feet of, the grounds of any
11380. (a) Every person 18 years of age or over who public or private elementary, vocational, junior high
violates any provision of this chapter involving controlled school, or high school, during hours that the school i _
substances which are (1) classified in Schedule 111, IV, or -open for classes or school-related programs, or at any
V and which are clot narcotic drugs or (2) specified it) time when minors are using the facility where the offense
} occurs the defendant shall
subdi� ision ((1) of tirction 11054, except paragraphs (13), , as a full and separately served
1 ( 14), (15), and (`0) of subdivision (d), specified in enhancement to any oth(,r enhancelrnent provided in
paragraph (2) or {3) or subdivision (f) of Section 11054, paragraph (3) , bee punished by imprisonment in tile state
'1 or specified in subdivision (d) , (c) , or (f) of Sc(:tion prison for two years.
1 IO.iS,by lhi� usi� of a minor as agent, who solicits, in(luc:ces, (3) If the offense involved a minor who is at least four
viicourages, or inlimidatus any minor with the intent that Years younger than the defendant, the defendant shall, as
lhc� ncinor shall Violate any provision of this article a full and separately served enhancement to any other
involving [host. cOrclrOIled substances or %vho unlawfully enhancement I)r•ovided ire this subdivision, be punished
i b ►m )risonn)ent in the state prison for one two or three
I'll 1-1 offors 1O furnish, or attempts to furnish tllosc Y 1 I ,
Controllod substances to a minor shall be punisl►u(1 b) years, al the discretion of the court.
icnprisutrrne nt, in Ih(• state prison for a period of three, six, (b) The additional punislnnent provided in this
oc tlilw years. section shall not he imposed unless the allegation• is
All 26,16 — 10 -
Picking up tiller along public streets or highways. ,
charged in the accusatory pleading and admitted by the (2) Cleaning tip graffiti on school grounds or any
defendant or found to be true by the trier of fact. public properly.
(c) The additional punishi-nent provided in this (3) Performing, services in a drug ' rehabilitation
section shall be ill addition to any other punishment center.
provided by law and shall not be limited by any other SEC. 9. No reimbursement is required by this act
provision of law. the pursuant to Section 6 of Article XIII 13 of the California
(d) Notwithstanding any other provision of law, Constitution for those costs which may be incurred by a
court may strike the additional punishment provided for local agency or school district because this act creates a
in this section if it determines that there are new crime or infraction, changes the definition of'u crime
C1rclIRlSt1lI1CCS 111 Illitigation of the additional ptlilishille"t or infraction, changes the penalty. for a crime or
and states oil the record its reasons for striking the infraction, or eliminates a crime or infraction.
additional punishment. However, notwithstanding Section 17610 of th, ;=
(e) The definitions contained in sudbdivision (e) of Government Code, if the Corllnlission on State Mandate,
Section 11353.1 shall apply to this section. deterinines that this act contains other costs mandates! by
SEC.7. Section 11380.5 of the Health and Safety Code the state, reimbursement to local agencies and school
is repealed. I districts for those costs shall be made pursuant to Part 7
SEC. 8. Section 729.8 of the Welfare and Institutions (con1111encing with Section 17500) of Division 4 of Title
Code is amended to read: 2 of the Government Code. if the statewide cost of the
729.8, (a) If a minor is found to be a person described claim for reimbursement does not exceed one million
in Section 602 by reason of the unlawful possession, use, dollars ($1,000,000), reimbursement shall be made from
sale, or other furnishing of a controlled substance, as the State Mandates Claims Fund.
defined in Chapter 2 (commencing with Section 11053) Notwithstanding Section 17580 of the Government
of the I lealLh and Safety Code an imitation controlled Code, unless otherwise specified in this act, the provisions
substance as defined in Section 11675 of the Health and of this act shall become operative on the same date that
Safety Code, or toluene or a toxic, as described in Section the act takes effect pursuant to the California .
381 of the Penal Code, upon the grounds of any school Constitutionl.
providing instruction in kindergarten, or any of grades 1
to 12, inclusive, or any church or synagogue, playground,
public or private youth center, or public swimming pool,
during hours in which these facilities are open for
business, classes, or school-related activities or prograins,
or at ally time when ininors are using the facility, the
court, as a condition of probation, except in any case in
which 1110 court rllakes a finding and states on the record
its reasons that the conditioll would be inappropriate,
shall rcduire the minor to perform not more than 100
hours o(' coiltrnunity service.
(b) 't'lic ciclii►iliuns contained in subdivision (c) of
5cction 11351.1 s11:111 apply to this section.
(c•) A! ust-d in this sectio ll, "colliirtunity sservice",
iiti uts wl
RESOLUTION NO. - 91
A RESOLUTION OF THE CITY COUNCIL
OF" THE CITY OF DUBLIN
ESTABLISHING DRUG FREE SCHOOL AND PLAYGROUND ZONES
WITHIN 1000 FEET OF
DUBLIN PUBLIC SCHOOLS, PRIVATE SCHOOLS AND RECREATION AREAS
WHEREAS, the sale of drugs to children is particularly deplorable
in that it is illegal, destroys young lives, has disastrous :effects on
the family and community and ultimately the quality of life in our
community; and
WHEREAS, the United States Code, Section 845 and 845a of Title 21
provides for enhanced penalties for persons who distribute drugs to
individuals under the age of 21 or who distribute drugs within 1000 feet
of schools; and
WHEREAS, the City of Dublin may request through the U. S. Attorney
General' s Office Federal prosecution of violators of Section 845 and
845a of the United States Code; and
WHEREAS, the Health and Safety Code of the State of California,
Section 11353 . 6, provides for enhanced penalties for persons who
distribute drugs to anyone under the age of 18 within 1000 feet of
schools and playgrounds; and
WHEREAS, the City of Dublin may request through the Alameda County
District_ Attorney' s Office, state prosecution of violators of Section
1 1 353 . 6 .H&S .
, NOW, THEREFORE, BE IT RESOLVED that to the extent authorized by
law, lthe City Council of the City of. Dublin does ' hereby provide the
establishing of "Drug Free School and Playground Zones" within 1000 feet
of public and private elementary and secondary schools and playgrounds;
and
BE IT FURTHER RESOLVED, that by copy of this resolution, the U. S .
Attorney General' s Office and the Alameda County District Attorney
General' s Office will encourage Federal and State prosecution to the
maximum extent possible for all drug offenders violating the City of
Dublin' s "Drug Free Zones . "
PASSED, APPROVED AND ADOPTED this 28th day of May, 1991 .
AYES :
NOES :
ABSENT:
Mayor
ATTEST:
City Clerk
a:resodrug.doc. agenda#5
RECEIVED
6 1991
i PTY OF DUBLIN
Tri—Valley Community Television Corporation)
1052 South Livermore Avenue
May 2, 1991
Livermore , CA 945510
Mr. Rich Ambrose, City Manager
City of Dublin
P. O. Box 2340
Dublin, CA 94568
Dear Rich:
I am writing you as Assistant Secretary/Treasurer of the
Tri-Valley Community Television Corporation regarding the
FY 1991-92 operating budget for Community Television (CTV) .
At their April 25, 1991 meeting, the Board of Directors
unanimously approved an operating budget of $192 ,000 for the
upcoming fiscal year. This represents a contribution from each of
the four cities of $48, 000, a 6% increase over last year's request
of $45, 000 per agency.
This funding level will allow CTV to produce the following
breakdown of programs:
)580/680 News 44 editions
Mayors Report 23 editions
Valley Forum . 10 editions
Valley Magazine 20 editions
In addition, these funds will allow CTV to be able to provide the
only live, local coverage of election night results and -taping the
graduation ceremonies at ten local high schools. I would also
like to point out that the 44 editions of 11580/680 News" noted
above are the minimum number of news shows planned. CTV staff is
exploring the possibility of providing more frequent news coverage
with the available funds. For example, instead of taping a half
�1
EXHIBIT 9
Rich Ambrose, City Manager
City of Dublin
May 2 , 1991
Page Two
hour news program on Tuesdays and showing it all week, it might be
possible for a shorter news program to be produced 3-5 times each
week. At this point it is unclear just how many news programs can
be produced, however, the number will not be less than 44 nor will
any of the other programs be negatively,.affected.
The programs listed above are the only program directly funded
by the participating cities. Other programs seen on Channel 30
such as "Lets Talk Sports" and "Young At Heart" are: supported by
outside donations and are not included in the proposed $192 , 000
budget.
The Board also directed that you be advised of possible changes
affecting the CTV studios. As you may be aware, the CTV studios
are located on Pleasanton Unified School District property, with
the District graciously leasing the space to CTV for only $300 per
month. . Within the next 12-18 months the District may want to
relocate the studio facilities to another site on their property
if they decide to try and market the current corner location. If
this should happen, there may be additional, unknown costs
associated with relocating the studio and equipment. We will
continue to work with the District to ensure that this process be
done as smoothly and economically as possible, and will keep you
advised of the plans. At the best, the channels' activities may
be interrupted for several weeks if the move does occur, and at
the worst we may need additional financial support to cover the
associated costs.
I hope that you will contact either me or your Board
representatives if additional information is needed. On behalf of
the Board of Directors, I thank you for your consideration of this
budget request.
Sincerely,
DAVID F. ADAMS
Assistant Secretary/Treasurer
cc: Board of Directors
Livermore
Amador valley r{ E C E I V E D
Transit
Authority + 161991
87 Fenton Street
te 200 `
CA 94550 .CITY OF DUBLIN
415 449.3322
FAX 415 443.1375
May 14, 1991
Mr. Richard Ambrose
City Manager
City of Dublin
P.O. Box 2340
Dublin, CA 94568
Dear Richard:
The LAVTA Board of Director's voted yesterday to'-request the
cities of Dublin and Livermore to support Dial-A-Ride services
in their cities by contributing $1,500 and $6, 000 respectively.
This contribution is equal to the amount contributed last year
by each of the cities.
Background
Dial-A-Ride services in the cities of Livermore and Dublin is
funded through a combination of California Transportation
Development Act (TDA) Article 4.5 funds, Measure B funds and
passenger fares. For fiscal FY1991-92, LAVTA anticipates that
these funds will fall $20, 000 short of the amount• neec ed to
provide last year's level of Dial-A-Ride service'.
Alternatives
The alternatives to city contributions would be:
1. A fare increase
Originally, a committee of our Board of Directors
recommended this solution. However, a preliminary
interpretation of the American's with Disabilities Act
indicates that Dial-A-Ride fares cannot exceed twice
the fixed route fare including discounts. Since our
current fixed route fare for elderly and disabled
passengers is $. 25, our Dial-A-Ride fare cannot exceed
its current rate of $. 50.
2 . Reduce service
LAVTA sees this option as unacceptable and would onl
reduce service as a last resort.
T iE
MR SAY
UNIT 10 TO GET
AROUND
i
3. Fund the deficit out of fixed route funds
Even with city contributions of $7,500 LAVTA will be
forced to make the bulk of the deficit out of fixed
route funds.
If you have an questions or need further information please let
me know.
S4er ,
ti
V
General Manager
T
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
°COST <BYz:FUND ;;REVISED:-JUNE r`20 1991
*' 1n°J`-�.r.42'sY.1sl�ti�n..''t"'�. .y,;=' �1 =; yz�da�:•... .r .,. r
PROGRAM ACTIVITY SERVICE LEVEL ;
PUBLIC SAFETY POLICE SERVICE - 201 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $2,794,073 $2,794,073 City
Crim Act 13,295 13,295 Community Safety
Intrnl Svc 16,700 16,700 Assistant (Part-time) .5 .5
Contract
Captain 1 1
Lieutenant 1 1
Patrol Sergeant 5 5;
Detective Sergeant 4 4�k
Patrol Officer 15 15
Secretary 1 1
Traffic Officer 2 2
Specialist Clerk 2 2
Total $2,824,068 $2,824,068 Total 31.5 31.5
This Budget finances the current staffing level. In addition to the
personnel costs identified above, the City also pay its prorated share of
personnel costs of the Alameda County Eden Township Substation and
Headquarters as shown below:
. 08 - FTE - Undersheriff
Prorated Share Dispatch Center
This Budget Increment also finances: 1) the cost of operating eight (8)
patrol vehicles, eight (8) unmarked and undercover vehicles ; 2) necessary
services and supplies to support the operations of the Police Department;
3) additional equipment to improve the overall operation of Police programs
and the Police facility; and 4) County contract overhead charges.
With the current staffing level, the Police Department can accomplish the
following goals.
1991 GOALS
1. Complete alcohol/drug awareness program at Private High Schools.
2 . Implement Police Records Management System.
3 . Develop & implement a program to reduce commercial false alarms by
20%.
4 . Develop & implement a facility operation program for police facility.
5. Report to Council on effectiveness of existing Traffic Enforcement
Program.
6. Develop & implement an applicant fingerprint program.
EXHIBIT
PROGRAM: Public Safety REVISED JUNE 20, 1991
ACTIVITY: Police Services :01
CURRENT
SERVICE
,.- ACTUAL BUDGET ESTIMATED LEVEL
j DESCRIPTION 1989-90 1990-91 1990-91 1991-92
I PERSONAL SERVICES
Salaries, Full Time $ 0 $ 3,360 $ 2,094 $ 19,250
Salaries, Part-Time 15,173 71368 5,404 0
Retirement 0 430 266 2,585
Group Insurance 0 525 500 3,215
Worker's Compensation 256 763 486 830
FICA 0 50 30 280
TOTAL PERSONAL SERVICES $ 15,429 $ 12,496 $ 8,780 $ 26,160
SERVICES & SUPPLIES
Office Supplies $ 3,351 $ 3,800 $ 3,514 $ 3,689
Postage 994 1,000 1,200 1,280
Copier Supplies 1,929 2,025 2,600 3,000
Operating Supplies 7,936 12,200 15,500 10,000
Communications 763 3,200 1,350 3,930
Advertising 0 0 0 200
Printing & Binding 2,590 3,000 3,000 4,000
Repairs & Maintenance 2,317 1,600 1,600 1,600
Rental & Leases 9,590 12,905 10,090 13,190
Books & Publications 826 2,200 1,175 2,340
Memberships & Dues 1,150 1,350 1,350 1,825
Mileage/Auto Allowance 435 500 200 600
Travel, Conferences & Mtgs 3,011 4,115 2,800 4,080
Training 391 1,550 665 2,100
Telephone 0 0 0 2,730
Internal Svc Chg - Office 5,187 5,290 5,290 6,106
Internal Svc Chg - Vehicles 86,760 96,600 92,400 103,950
TOTAL SERVICES & SUPPLIES $ 127,230 $151,335 $ 142,734 $ 164,620
CONTRACT SERVICES
Personnel $1,736,609 $2,048,702 $1,964,898 $2,168,354
Vehicles 17,418 21,200 12,764 14,000
Indirect Costs 101,895 130,366 125,261 137,578
Dispatch 144,050 146,800 155,956 169,550
Admin - Financial Svcs 11,276 12,039 13,019 13,950
Services/Supplies 30,740 . 40,925 40,959 35,151
General 2,121 9,160 9,160 9,000
Booking Fees 0 0 53,000 58,300
TOTAL CONTRACT SERVICES $2,044,109 $2,409,192 $2,375,017 $2,605,883
CAPITAL OUTLAY
Improvements $ 1,654 $ 0 $ 0 $ 0
Furniture/Fixtures 1,450 9,025 8,175 3,150
Machinery & Equipment 10,492 33,508 31,983 24,255
TOTAL CAPITAL OUTLAY $ 13,596 $ 42,533 $ 40,158 $ 27,405
TOTAL ACTIVITY COST $2,200,364 $2,615,556 $2,566,689 $2,824,068
'PRELIMINARY ,
BUDGET ,
AND r
t F
FINANCIAL T
PLAN
Th
t
s.
err
Iml
L
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4. 1991 .1992 kx - Z
L
KI
C I T Y O F D U B L I N
PRELIMINARY BUDGET
AND
FINANCIAL PLAN
1991-92
Peter W. Snyder, Mayor
Linda J. Jeffery, Vice Mayor
David Burton, Councilmember SUBMITTED BY
Lisbeth Howard, Councilmember Richard C. Ambrose
Paul C. Moffatt, Councilmember City Manager
TABLE OF CONTENTS
PAGE
INTRODUCTION
Budget Message
BudgetSummary by Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
Summary of Revenues by Source. . . . . . . . . . . . . . . . . . . . . . . . . . iii
Summary of Expenditures by Program. . . . . . . . . . . . . . . . . . . . . xi
Appropriations Limit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiii
Position Allocation Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv
GENERAL GOVERNMENT
CityCouncil. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
City Manager/Clerk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Legal Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Finance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Data Processing Support Services. . . . . . . . . . . . . . . . . . . . . . . . . 14
Building Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Insurance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Elections. . 20
Non-Departmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
PUBLIC SAFETY
Police Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
CrossingGuards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Animal Control . . . . . * * * * * . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Traffic Signals & Street Lighting. . . . . . . . . . . . . . . . . . . . . . . . 31
DisasterPreparedness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Fire Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
TRANSPORTATION
Public Works Administration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Street Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
StreetSweeping. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . 42
Street Tree Maintenance. . . . . . . . .". . . . . . . . . . . . . . . . . . . . . . . . . 44
Street Landscape Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Paratransit Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
HEALTH & WELFARE
VectorControl. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Waste Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
CULTURE & LEISURE SERVICES
Library Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Cultural Activities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Park Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Community Television. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Recreation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
TABLE OF CONTENTS
(Continued)
PAGE
COMMUNITY DEVELOPMENT
Planning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Building & Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Engineering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Economic Development. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
DEBT SERVICE
San Ramon Road Specific Plan Assessment District. . . . . . . . .85
CivicCenter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
CAPITAL IMPROVEMENT BUDGET
General Improvements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
Community Improvement Projects. . . . . . . . . . . . . . . . . . . . . . . . . .90
Parks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
StreetProjects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92.
INTERNAL SERVICES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
8I CITY OF DUBLIN
-x 2340, Dublin, California 94568
------- P.O. Box Citv Offices. 100 Civic Pla7a. DL!lolin, Califcrn:a 94568
June 15, 1991
Honorable Mayor and City Councilmembers:
I am pleased to submit the 1991-92 Preliminary Budget and Financial Plan
for the City of Dublin. Total recommended appropriations for all funds
for Fiscal Year 1991-92 are $24,952, 654 . However, the, proposed net
estimated expenditures for Fiscal Year 1991-92 are less than total
appropriations, totalling $22, 007, 045. The difference between 1991-92
total appropriations and 1991-92 net estimated expenditure is due to the
following factors:
1. Dublin Information, Inc. Rental Payment $1,720, 670
2 . Internal Service Fund Expenditures 161, 069
3 . Purchase of Federal Aid Urban Funds 282,400
4. Appropriation to Reserves 781,470
Total $2 , 945, 609
The recommended net expenditures for Fiscal Year 1991 are approximately
$5,858, 323 , or 36. 3% greater than net estimated expenditures for Fiscal
Year 1990-91. Shown below is a comparison of net expenditures:
COMPARISON OF NET EXPENDITURES
Operating $ 11, 111,942 $ 12, 632,764 $ 1,520,822 + 13 .7%
Debt Service 1, 687,798 1,824,483 136, 685 + 8.1%
Capital 3 ,348,982 7, 549 ,798 4 , 200, 816 + 125.4%
Total $ 16, 148,722 $ 22, 007, 045 $ 5,858, 323 + 36.3%
The Fiscal Year 1991-92 Budget is funded by approximately $18,750,476 in
net revenues, $231, 354 in reserves from restricted funds and $3, 819, 400
from other sources for cash which are generated from the BART loan and
the Dublin Boulevard Assessment District. The Budget as proposed does
not include the use of any General Fund reserves to balance the Budget.
However, if the State cuts local revenues greater than Staff
anticipates, or the Council approves additional Budget requests at the
budget hearings in excess of $5, 772, additional funds will be required
from the Contingent Reserve included within the Budget. General Fund
Reserves, or reductions in other areas of the proposed budget, will be
necessary.
OPERATING BUDGET
The proposed net operating expenditures for Fiscal Year 1991-92 are
$12 , 632 , 764 . This represents an increase of $1, 520, 912, or
approximately 13 .7% more than Estimated Net Expenditures for Fiscal Year
1990=91. Those factors contributing to this increase are discussed
below by budget program. Higher Service Level items which are
recommended are noted with an asterisk.
P-dm[�,;s;raiiori (41511 833-6650 • Ci!,,,Council (4115) 833-6605 • Finance (415) 6316640 , —Ruilcific;
Code En'ofcement (415) 833-6620 • Engneering (415) 833-6630 • Planning (415) 8373-6610
Police (-1!5) 833-6670 • Public bNorks (-115) 833-6630 • Pec eaticn (4151 3 33 66 5
June 15, 1991
Page 2
GENERAL GOVERNMENT
The total net expenditures of General Government (excluding FAU Fund
Purchase, DII Rental Payment and Contingent Reserve) are estimated at
$1, 638,431 for Fiscal Year 1991-92. This represents an increase of
$255,503 or 18.5% when compared to Fiscal Year 1990-91. This increase
is attributable to the following major factors:
1. Full year funding of Council salary increases which took
effect in December 1990.
2 . Funding for the International Folk Dance Festival.
3 . Council Team Building Program.
4. 10 Year Anniversary Celebration and Activities.
5. Increased Audit Costs.
6. Increased Public Information publication costs.
7. Customer Service Program and Training.
*8. Contract services to update the Municipal Code.
9' The addition of a Management Assistant position to provide
additional Staff assistance in the areas of Economic
Development and Waste Management.
10. Full year funding of the Business License Program.
*11. Data Processing Training and Contract Support Services.
12 . Improved Janitorial and Maintenance Services for all City
facilities.
13 . Inflationary increases in utility costs.
14 . Inclusion of an amount for insurance claims expense.
15. The full year funding of 1990-91 salary and fringe benefit
increases.
PUBLIC SAFETY
The total net expenditures for Public Safety are estimated at $5, 826, 584
for Fiscal Year 1991-92. This represents an increase of $619,994 or
11.9% when compared to Fiscal Year 1990-91. This increase is
attributable to:
1. The full year funding of .5 FTE Community Safety Assistant for
Crime Prevention, and the Police Captain position which were
approved in 1990-91.
2 . Full year funding of 1990-91 salary and fringe benefit
increases for Contract Police personnel.
3 . Increased Internal Service Fund vehicle charges and rental
charges for police vehicles.
4 . Increased County indirect costs.
5. Increased Dispatch costs.
6. Payment of Booking Fees to Alameda County.
7. Full year funding of the Nielsen Crossing Guard and increased
hourly rates for all Crossing Guards.
8. Increased Animal Shelter allocation costs.
9. Maintenance and energy costs associated with additional street
lights.
June 15, 1991
Page 3
10. Full year funding of the .5 FTE Community Safety Assistant for
Disaster Preparedness.
11. Publication of Disaster Preparedness Guide for the public.
12 . A reserve for clean-up services associated with spills and
other similar disasters.
13 . Full year funding 'of 1990-91 and 1991-92 Fire personnel salary
and fringe benefit increases.
14 . An increase in the City of Dublin's share of the Fire
Authority costs.
TRANSPORTATION
The total net expenditures for Transportation are estimated at
$1,214, 245 for Fiscal Year 1991-92 . This represents an increase of
$162, 085 or 15. 4% when compared to Fiscal Year 1990-91. This increase
is attributable to the following factors:
1. The full year of funding 1990-91 salary and fringe benefit
increases for Public Works personnel.
2 . Increased costs associated with the Non-Point Source Pollution
program.
3. Increased striping and marking.
4. Resumption of the City's Slurry Seal program, which was
deferred for one year.
5. Increased street sweeping costs associated with an increase in
street miles.
6. An increase in the number of street trees and landscape areas
to maintain due to the completion of San Ramon Road Phase IV.
7. Replacement of ground cover where slope stability is critical.
HEALTH AND WELFARE
The total net expenditures for Health and Welfare are estimated at
$61,551. This represents an increase of $34,774, or 130% when compared
to Fiscal Year 1990-91. This increase is attributable to the following
factors:
1. An increase in the number of benefit units in the City of
Dublin and an increase in the benefit assessment rate for
Vector Control Services provided by Alameda County.
*2 . The inclusion of a new Budget activity for Waste Management.
This activity includes services and supplies necessary to
conduct public information activities related to the State
mandated Source Reduction Recycling Element; waste audits of
large waste generators in the City; surveys to more accurately
count the waste generated in the City; and technical
assistance in monitoring progress towards meeting waste
diversion goals.
June 15, 1991
Page 4
CULTURE AND LEISURE SERVICES
The total net expenditures for Culture and Leisure Services are
estimated at $1,773 ,476. This represents and increase of $286,234, or
19.2% when compared to Fiscal Year 1990-91. This increase is
attributable to the following factors:
1. Inflationary increases in Library contract costs.
2 . Payment of the City's share for the Tri-Valley Performing Arts
Study.
3 . Full year maintenance costs of the Dublin High School Football
Field, renovated Shannon Park and Alamo Creek Park Phase II.
4 . Inflationary increases in contract labor and overhead rates
for Maintenance personnel.
5. Increased utility costs.
6. Inflationary increases in the City's cable television contract
contribution.
7 . Full year funding of 1990-91 salary and fringe benefit
increases for Recreation personnel.
8. The cost of providing mandatory social security coverage for
part-time Recreation staff.
9. Expansion of the Teen Recreation program.
10. Increased hours at the Senior Center.
*11. Development of a Youth Sports program.
COMMUNITY DEVELOPMENT
The total net expenditures for Community Development are estimated at
$1,993,477 . This represents an increase of $37,232, or 1. 9% when
compared to Fiscal Year 1990-91. This increase is attributable to the
following factors:
1. Full year funding of 1990-91 salary and fringe benefit
increases for Planning and Engineering personnel.
2 . Funding a land use plan for the BART/Army property.
3 . Economic consulting services associated with the Santa Rita
property.
4. Mandatory social security coverage for part-time employees.
5. An increase in the billing rate for plan check and building
inspection services.
6. An increase in the billing rate for contract engineering and
inspection services.
*7 . Funding of the Engineering Non-Point Source Pollution program
costs. These include the replacement of a part-time
Engineering Intern with a full-time City employee Engineering
Technician.
8. Funding of the update to the City's Community Profile
brochure.
9. Creation of a Central Block Improvement brochure.
10. Support to the Downtown Task Force.
These costs are partially offset by decreases in the Planning and
Professional Services Account associated with the West and East Dublin
June 15, 1991
Page 5
General Plan Studies, reduced contract building inspection hours, the
elimination of the Building and Safety Intern, and the replacement of a
contract Public Works Inspector with a City employee.
STAFFING
The Preliminary Budget for Fiscal Year 1991-92 proposes an increase of a
net 1.5 Full Time Equivalent positions. As shown in the Position
Allocation Plan, the new positions include:
1 Management Assistant (City Manager's Office)
.59 Recreation Coordinators (Seniors, Sports, Aquatics)
1 Engineering Technician (Engineering)
1 Public Works Inspector (Engineering)
3 .59
Those positions which are recommended for deletion or reduction include:
.5 Intern (Engineering)
.5 Building Inspector (Building and Safety)
.5 Intern (Building and Safety)
.09 Contract Planner (Planning)
. 5 Downtown Coordinator (Economic Development)
2.09
The additional positions are needed to keep pace with additional
workload and to meet the requirements of the Non-Point Source Pollution
Requirements.
DEBT SERVICE
The debt service for Fiscal Year 1991-92 for the San Ramon Road Specific
Plan Assessment District is less than the debt service for Fiscal Year
1990-91, as called for in the schedule of assessments for the Assessment
District. This year, it is anticipated that this Assessment District
will be closed out and all outstanding debt paid.
The Civic Center debt service, which is paid by Dublin Information,
Inc. , will increase in Fiscal Year 1991-92 by $141, 291. However, this
increase will be more than covered by estimated interest of $142,029 on
the Certificate of Participation Reserve Fund.
CAPITAL IMPROVEMENTS
For Fiscal Year 1991-92 , Staff has prepared an update to the 1990-95
Five Year Capital Improvement Program which was adopted by the City
Council last year. The recommended Capital Improvement Budget for
Fiscal Year 1991-92 totals $7,549,798. This represents an increase of
$4, 342,107, or 130% when compared to Fiscal Year 1990-91.
As described in the Capital Improvement Program Update (see separate
document) , the increase is attributable to undertaking a number of new
projects as well as completing major projects which were commenced in
June 15, 1991
Page 6
Fiscal Year 1990-91. For example, some of the San Ramon Phase IV costs
will be carried over into Fiscal Year 1991-92 due to State delay and
State review and approval of the Project. In addition, the City will be
undertaking the Dublin Boulevard easterly extension project, which will
cost $4, 271, 400 in Fiscal Year 1991-92. The Capital Improvement Program
is the major reason for the increase in the City's total Budget for
Fiscal Year 1991-92 .
REVENUES
Estimated net revenues for Fiscal Year 1990-91 total $18,750,476. This
represents an increase of $1,903,202, or 11. 3% when compared with Fiscal
Year 1990-91. This increase in revenues is attributable to the
following factors:
1. A 4 . 5% incremental increase in property taxes due to
additional growth in assessed valuation.
2 . An estimated 4 . 1% increase in sales and use tax.
3. Increased franchise taxes.
4. Increased building permit revenue associated with the
development of the first phase of Hansen Ranch.
5. The full year receipt of Proposition 111 gas tax funds.
6. Receipt of additional Community Development Block Grant funds.
7 . Increased Federal Aid Urban funds associated with the San
Ramon Road Phase IV project.
8. Increased park dedication in-lieu fees associated with the
development of Brighton Meadows and Hansen Ranch.
9. Increased SB140 grant funds associated. with the Dublin
Boulevard Extension project.
10. The sale of real and personal property associated with the
Dublin Boulevard Extension project.
11. Additional capital project contributions from the development
community for roadway projects.
These increased revenues are partially offset by anticipated reductions
in the following revenues:
1. Reduced interest income due to falling interest rates.
2 . Reduced Motor Vehicle In-Lieu revenues as a result of the most
recent information available regarding the cuts in the State
budget.
3 . Reduced charges for services primarily due to the lower amount
of Zoning and Subdivision fees anticipated due to the
anticipated completion of the West and East Dublin General
Plan Studies.
4. A 75% reduction in vehicle code fines associated with the
anticipated cuts in the State budget.
5. Reduced special benefit assessments for the San Ramon Road
Specific Plan Assessment District due to the anticipated
defeasance of the bonds.
6. Reduced special assessments in Landscape Assessment District
#713 .
June 15, 1991
Page 7
APPROPRIATIONS LIMIT
The Appropriations Limit for Fiscal Year 1991-92 is $17, 515, 325. As
indicated in the Preliminary Budget document, the 1991-92 Appropriations
Limit is approximately $5.23 million more than those appropriations
which are funded by Proceeds of Taxes which are subject to the limit.
ADDITIONAL REQUESTS FOR FUNDING
For Fiscal Year 1991-92, the City has received various requests for
funding from community groups and social service organizations. The
funding associated with these requests have not been included in the
1991-92 Preliminary Budget. The communications requesting funds will be
provided under separate cover. Staff has also invited those groups who
have requested City funding to attend the June 27, 1991 Budget Hearing,
at which time a brief presentation to the City Council can be made
regarding their requests for funding.
Those agencies which have requested funding are as follows:
1. Family Crisis Center
(Emergency Shelter Support) $ 10, 000
2 . Resources for Family Development
(Child Care Substitute Registry) 3, 000
3 . Valley Support Services 5, 000
4. Dublin Substance Abuse Council
(Red Ribbon week, Dry Grad Night, Challenge
Days, training and peer counseling) 8, 000
5. Dublin Fine Arts Foundation
(Art Education in the Schools) 2, 000
(Exhibitions at the Civic Center) 12, 000
6. Dublin Historical Preservation Association Unknown
7. Dublin Unified School District
(Drug Free Zone Signs) 4, 500
Total Known Funding Requests $ 44,500
Based on the Preliminary Budget, a total of $5,722 in 1991-92 General
Fund Revenue is available to fund the above requests. If the Council
agrees to funding in excess of this amount, an appropriation from the
General Fund Reserves or reduction in other proposed expenditures would
be necessary.
Staff will be presenting an analysis of each funding request at the time
of the Budget Hearing.
SUMMARY
The 1991-92 Preliminary Budget was developed with considerable caution
given to: 1) the prospect of reductions in local revenue by the State
this year; 2) the economic recession; 3) the inability of the City to
experience significant development in the near future due to land
June 15, 1991
Page 8
constraints; and 4) the imposition of programs such as mandatory social
security coverage for part-time employees, the American Disabilities
Act, Integrated Waste Management Act, State mandated accidental injury
prevention program, and Non-Point Source Pollution Control by other
levels of government without the funding to carry out these programs.
The 1991-92 Preliminary Budget maintains the current level of service
provided by all operating departments. Most of the additional staffing
proposed is necessary to meet objectives of mandated programs, or to
adequately cover existing programs. The only additional programs
proposed that are not required are the Youth Sports Program and
increased hours at the Senior Center.
As indicated above, the 1991-92 Budget General Fund Expenditures do not
exceed General Fund revenues. This is predicated on the City Council
approving a Storm Water Utility Fee for the Non-Point Source Pollution
Program. If this fee is not approved for this on-going program, other
services will have to be reduced, or General Fund Reserves depleted,
which will eventually result in reductions in service. It is also
possible that the State will further cut local revenues after the
printing of this Budget. If this occurs, Staff will be prepared with
recommendations to the Council to deal with any shortfall.
Although the City has very healthy reserves, these reserves have been
developed through considerable fiscal constraint by keeping the City's
staffing level and overhead to a minimum. These reserves have also
provided a source of funding that has allowed the City to be more
fiscally independent from the fiscal funding problems of Federal, State,
and County governments who, unlike the City, have historically approved
programs that they can't afford, and then attempt to share the
undesirable results with cities. Therefore, I would urge the Council to
exercise caution in utilizing the City reserves for anything other than
one-time expenses.
I believe that although the next several years will be a time of fiscal
belt tightening, there is great promise in store for the City of Dublin,
once the planning and infrastructure is in place for the City to grow to
the east and west of its current boundaries.
I would like to thank the Council, Commission members, Staff and our
community for contributing so much to making Dublin a great community.
Respectfully submitted,
Richard C. Ambrose
City Manager
RCA/lss
1991-92 BUDGET
FEDERAL TRANSPOR-
CRIMINAL TRAFFIC STATE AID TATION
GENERAL ACTIVITIES SAFETY GAS TAX CDBG URBAN DEV ACT
CURRENT REVENUE TOTAL FUND #001 FUND #200 FUND #205 FUND #206 FUND #209 FUND #210 FUND#211
Property Taxes $ 4,034,100 $ 4,034,100 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Taxes Other Than Property 7,024,500 6,910,500
Licenses & Permits 474,700 474,700
Fines & Forfeitures 34,750 19,500 15,250
Use of Money & Property 3,008,759 1,091,100 1,360 11,200
Intergovernmental Revenues 2,694,995 939,366 410,750 19,725 938,833 113,166
Charges for Service 1,490,324 1,209,905
.Other Revenues 1,748,342 54,600 6,000
Special Assessments 391,430
TOTAL CURRENT REVENUE $20,901,900 $14,733,771 $ 7,360 $ 15,250 $ 421,950 $ 19,725 $ 938,833 $ 113,166
APPROPRIATIONS FROM RESERVES 231,354 5,935 195,704
FUND TRANSFERS IN 146,146
FUND TRANSFERS OUT (146,146) (54,196)
(91,950)
OTHER SOURCES OF CASH 3,819,400
TOTAL FUNDS AVAILABLE $24,952,654 $14,587,625 $ 13,295 $ 15,250 $ 617,654 $ 19,725 $ 938,833 $ 113,166
ESTIMATED EXPENDITURES
OPERATING BUDGET
General Government $ 3,766,501 $ 3,733,643 $ 0 $ 0 $ 0 $ 0 $ 0 $ 3,142
Public Safety 5,826,584 5,596,889 13,295 15,250
Transportation 1,214,245 948,965 146,600
Health & Welfare 61,551 61,551
Culture & Leisure Services 1,773,476 1,759,896
Community Development 1,993,477 1,850,112 5,000
TOTAL OPERATING BUDGET $14,635,834 $13,951,056 $ 13,295 $ 15,250 $ 151,600 $ 0 $ 0 $ 3,142
TOTAL DEBT SERVICE BUDGET $ 1,824,483
CAPITAL BUDGET
General $ 88,850 $ 88,850 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Community Improvements 101,324 66,300 35,024
Parks 671,256 209,189 19,725
Streets 6,688,368 266,458 466,054 744,956 75,000
TOTAL CAPITAL BUDGET $ 7,549,798 $ 630,797 $ 0 $ 0 $ 466,054 $ 19,725 $ 744,956 $ 110,024
TOTAL INTERNAL SRVC BUDGET 161,069
TOTAL ANTICIPATED
EXPENDITURES $249171,184 $14,581,853 $ 13,295 $ 15,250 $ 617,654 $ 19,725 $ 744,956 $ 113,166
APPROPRIATIONS TO RESERVES 781,470 5,772 193,877
TOTAL APPROPRIATIONS $24,952,654 $14,587,625 $ 13,295 $ 15,250 $ 617,654 $ 19,725 $ 938,833 $ 113,166
_ i _
j
is STREET DUBLIN
DUBLIN DUBLIN LIGHTING LANDSCAPE SAN RAMDIJ RD LANDSCAPE BLVD
PARK MEASURE BLVD CAPITAL INFORMATION ASSESSMENT ASSESSMENT SPECIFIC PLAN ASSESSMENT ASSESSMENT INTERNAL
DEDICATION B SB 140 EXT NPDES PROJECTS INC. DIST DIST ASSESSMENT DIST DIST SERVICE
FUND#215 FUND 1217 FUNDS#220 FUND#221 FUND#222 FUND#300 FUND#601 FUND#710 FUND#711 FUND#712 FUND#713 FUND#715 FUND#830
$ 0 $ D $ 0 $ 0 $ 0 $ .0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ D
114,000
i
6,200 600 3,200 1,862,699 6,800 900 9,700 15,000
273,155
i590,300 $ 441,000 132,065 649,442 3,000 4,000 148,354
169,750 45.780 128,200 47,700
$ 596,500 $ 114,600 $273,155 $ 441,000 $ 132,065 $652,642 $1,862,699 $179,550 $ 46,680 $128,200 $ 61,400 $ 0 $ 163,354
5,400 3,900 6,000 14,415
91,950 54,196
I
(
2,285,000
$1,534,400
$ 596,500 $ 120,000 $273,155 $2,726,000 $132,065 $744,592 $1,916,895 $ 179,550 $ 50,580 $ 128,200 $ 67,400 $1,534,400 $177,769
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 29.716 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
10,900 173,550 16,700
4,700 48,580 65,400
13,580
127,365 6.000 2,000 1.000 2.000
$ 0 $ 0 $ 0 $ 0 $ 132,065 $ 0 $ 54,196 $ 179,550 $ 50,580 $ 1,000 $ 67,400 $ 0 $ 16,700
1,720,670 $103,813
j
$ 0 $ - 0. $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
392,750 49,592
120,000 273.155 2,513,345 695,000 $1,534,400
$392,750 $ 120,000 $273,155 $2,513,345 $ 0 $744,592 $ 0 $ 0 $ 0 $ 0 $ 0 $1,534,400 $ 0
I ,
161,069
i $392,750 $ 120,000 $273,155. $2,513,345 $ 132,065 $744,592 $1,774,866 $179,550 $ 50,580 $ 104,813 $ 67,400 $1,534,400 $177,769
203,750 212,655 142,029 23,387
$ 596,500 $ 120,000 $273,155 $2,726,000 $ 132,065 $744,592 $1,916,095
$ 179,550 $ 50,580 $ 128,200 $ 67,400 $1,534,400 $ 177,769
HISTORICAL
COMPARISON OF REVENUES BY SOURCE
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
GENERAL FUND (#001)
PROPERTY TAXES
Current Year Secured $ 2,826,160 $ 3, 155,000 $ 3,280,000 $ 3,475,000
Current Year Unsecured 272,283 277,000 276,000 280,000
Prior Year Secured 87,093 60,000 98,000 104,000
Prior Year Unsecured 9,429 8,000 4,500 8,000
Supplemental Property Tax 214,671 161 ,500 161 ,500 125,000
Pilot Tax 43,939 43,000 42,050 42,100
Sub-Total $ 3,453,575 $ 3,704,500 $ 3,862,050 $ 4,034,100
TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 5,662,949 $ 5,700,000 $ 6,050,000 $ 6,300,000
Real Property Transfer Tax 70,935 76,000 72,000 76,000
Hotel Transient Occupancy Tax 105,663 106,000 99,646 100,000
Franchise Tax-Electric 143,587 152,000 154,643 163,000
Franchise Tax-Gas 36,723 38,900 37,846 39,500
Franchise Tax-Garbage 84,771 89,000 97,000 110,000
Franchise Tax-Cable TV 104, 131 110,000 116,841 122,000
Sub-Total $ 6,208,759 $ 6,271 ,900 $ 6,627,976 $ 6,910,500
LICENSES & PERMITS
Building Permits $ 302,818 $ 351 ,500 $ 183,000 $ 400,000
Animal Licenses 5,264 5,500 4,700 5,000
Bus Bench Permits 153 0 0 0
Encroachment Permits 6,775 6,000 7,400 7,500
Recycling Transporter Permits 0 100 200 200
Business License 0 45,000 57,500 62,000
Subtotal $ 315,010 $ 408, 100 $ 252,800 $ 474,700
FINES & FORFEITURES
Other Court Fines $ 19,415 $ 20,000 $ 19,400 $ 19,000
Other Fines & Penalties 0 0 600 500
Sub-Total $ 19,415 $ 20,000 $ 20,000 $ 19,500
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 1 ,287,997 $ 1 , 150,000 $ 1 , 197,200 $ 1 ,033,900
Rents & Concession
Building 34,577 45,920 33,500 40,000
Field 10,944 10,500 11 ,200 11 ,500
Pool 154 5,450 8,500 5,700
Sub-Total $ 1 ,333,672 $ 1 ,211 ,870 $ 1 ,250,400 $ 1 ,091 , 100
INTER-GOVERNMENTAL REVENUES - STATE
Motor Vehicle In-Lieu Tax $ 771 ,727 $ 852,000 $ 815,000 $ 777,466
Trailer Coach In-Lieu Tax 8,913 3,260 8,900 9,000
Cigarette Tax 81 ,687 83,600 74,600 70,000
Off Highway Vehicle In-Lieu Fee 365 400 400 400
Homeowner's Property Tax Relief 70, 143 88,000 92,057 82,500
Sub-Total $ 932,835 $ 1 ,027,260 $ 990,957 $ 939;366
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
GENERAL FUND (Continued)
CHARGES FOR SERVICE
Zoning & Subdivision Fees $ 552,210 $ 677,839 $ 714,500 $ 479,000
Plan Check & Inspection Fees 309,758 180,400 190,000 317,500
Sale of Maps & Documents 7,557 8,500 7,400 7,500
Special Police Services 6,056 6,600 6,600 7,000
Park & Recreation Fees
Playgrounds 6,793 8,300 6,730 8,040
Preschool 28,860 29,960 28,000 32,100
Teen 2,599 13,990 1 ,600 7,500
Adult Sports 64, 123 114,500 107,500 142,425
Special Events 2,501 4,650 2,500 11 ,400
Senior Center 16,458 20,375 14,700 18,240
Recreation Instruction 41 , 168 44,570 44,400 49,000
Aquatics 33,504 46,432 42,000 46,450
Youth Sports 0 0 0 21 ,100
Other Charges 12,770 0 110,400 55,200
Building Use Insurance 3,065 4,700 2,200 2,850
Zone 7 Drainage Fees 884 1 ,000 125 600
DUI Program 2,080 3,000 3,850 4,000
Sub-Total $ 1 ,090,386 $ 1 ,164,816 $ 1 ,282,505 $ 1 ,209,905
OTHER REVENUES
Sale of Real & Personal Property $ 0 $ 53,300 $ 69,000 $ 0
Contributions 1 ,400 1 4,200 16,900 1 ,000
Miscellaneous 11 ,873 37,000 6,500 3,000
Reimbursement 4,293 1 ,000 41 ,500 40,600
Reimbursement-Public Damage 3,043 2,000 91000 10,000
Sub-Total $ 20,609 $ 97,500 $ 142,900 $ 54,600
TOTAL GENERAL FUND $13,374,261 $13,905,946 $14,429,588 $14,733,771
CRIMINAL ACTIVITIES FUND (#200)
REVENUE FROM USE OF MONEY & PROPERTY
Interest 2,324 2, 100 2,050 1 ,360
Sub-Total $ 2,324 $ 2, 100 $ 2,050 $ 1 ,360
OTHER REVENUES
Sale of Real & Personal Property $ 605 $ 5,000 $ 0 $ 11000
Miscellaneous 10,986 7,000 13,097 5,000
Sub-Total $11 ,591 $12,000 $13,097 $ 6,000
TOTAL - CRIMINAL ACTIVITIES FUND $13,915 $14, 100 $15, 147 $ 7,360
- iv -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
TRAFFIC SAFETY FUND (#205)
FINES & FORFEITURES
Vehicle Code Fines $71 ,806 $80,000 $63,000 $15,250
Sub-Total $71 ,806 $80,000 $63,000 $15,250
REVENUE FROM USE OF MONEY & PROPERTY
Interest 1 ,805 1 ,000 $0 0
Sub-Total $ 1 ,805 $ 1 ,000 $ 0 $ 0
TOTAL - TRAFFIC SAFETY FUND $73,611 $81 ,000 $63,000 $15,250
STATE GAS TAX FUND (#206)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 23,503 $ 2,650 $ 16,300 $ 11 ,200
Sub-Total $ 23,503 $ 2,650 $ 16,300 $ 11 ,200
INTER-GOVERNMENTAL REVENUE - STATE
State Gas Tax (2105) $ 0 $ 0 $ 68,300 $100,750
State Gas Tax (2106) 111 ,341 112,200 109,000 104,700
State Gax Tax (2107) 215,690 227,800 203,000 200,300
State Gas Tax (2107.5) 5,000 5,000 6,000 5,000
Sub-Total $332,031 $345,000 $386,300 $410,750
TOTAL - GAS TAX FUND $355,534 $347,650 $402,600 $421 ,950
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (#209)
INTER-GOVERNMENTAL REVENUE - FEDERAL
Community Development Block Grant $26,000 $19,800 $9,400 $19,725
TOTAL - CDBG FUND $26,000 $19,800 $9,400 $19,725
FEDERAL AID URBAN FUND (#210)
INTER-GOVERNMENTAL REVENUE - FEDERAL
Federal Aid Urban Funds $147, 121 $1 ,354,080 $754,492 $938,833
TOTAL - FEDERAL AID URBAN FUND $147, 121 $1 ,354,080 $754,492 $938,833
V -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
TRANSPORTATION DEVELOPMENT ACT (TDA) FUND (#211)
INTER-GOVERNMENTAL REVENUE - STATE
Article 3 Grant (Bicycle/
Pedestrian) $75,000 $150,000 $169,572 $113,166
TOTAL - TDA FUNDS $75,000 $150,000 $169,572 $113, 166
STATE PARK BOND ACT (#213)
INTER-GOVERNMENTAL REVENUE - STATE
1988 Bond Act $57,600 $6,400 $6,400 $ 0
Roberti-Z,Berg Harris 7,215 802 802 0
TOTAL-STATE PARK BOND ACT $64,815 $7,202 $7,202 $ 0
PARK DEDICATION (#215)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 10,906 $ 35,200 $0 $ 6,200
Sub-Total $ 10,906 $ 35,200 $ 0 $ 6,200
OTHER REVENUE
Park Dedicaton In-Lieu Fees $648,776 $327,000 $ 0 $590,300
Sub-Total $648,776 $327,000 $ 0 $590,300
TOTAL - PARK DEDICATION FUND $659,682 $362,200 $ 0 $596,500
MEASURE B FUND (#217)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 4,901 $ 11000 $ 4,750 $ 600
Sub-Total $ 4,901 $ 1 ,000 $ 4,750 $ 600
TAXES OTHER THAN PROPERTY
Sales & Use Tax $106,941 $109,000 $109,000 $114,000
Sub-Total $106,941 $109,000 $109,000 $114,000
TOTAL - MEASURE B FUND $111 ,842 $110,000 $113,750 $114,600
- vi -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
MEASURE AA BOND FUND (#218)
INTERGOVERNMENTAL REVENUE - EBRPD
Measure AA Grant $ 0 $473,487 $473,487 $ 0
TOTAL-MEASURE 'AA BOND FUND $ 0 $473,487 $473,487 $ 0
SAFCO GRANT FUND (#219)
INTER-GOVERNMENTAL REVENUE - STATE
SAFCO Grant $90,000 $10,000 $10,000 $ 0
TOTAL - SAFCO GRANT FUND $90,000 $10,000 $10,000 $ 0
SB 140 GRANT FUND (#220)
INTER-GOVERNMENTAL REVENUE - STATE
SB 140 $ 0 $65,880 $104, 125 $273, 155
TOTAL - SB 140 FUNDS $ 0 $65,880 $104, 125 $273,155
DUBLIN BOULEVARD EXTENSION FUND (#221 )
OTHER REVENUES
Sale of Real & Personal
Property $ 0 $441 ,000 $ 0 $441 ,000
TOTAL - DUBLIN BLVD EXT FUND $ 0 $441 ,000 $ 0 $441 ,000
- vii -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
NPDES (#222)
CHARGES FOR SERVICE
Storm Water Utility Fee $ 0 $ 0 $ 0 $132,065
TOTAL - NPDES FUND $ 0 $ 0 $ 0 $132,065
CAPITAL IMPROVEMENT FUND (#300)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 9,917 $ 2,000 $ 9, 100 $ 3,200
Sub-Total $ 9,917 $ 2,000 $ 9, 100 $ 3,200
OTHER REVENUES
Contributions &
Reimbursements $227,808 $418,565 $113,201 $649,442
Sub-Total $227,808 $418,565 $113,201 $649,442
TOTAL-CAPITAL IMPROVEMENT FUND $237,725 $420,565 $122,301 $652,642
DUBLIN INFORMATION INC. FUND (#601)
REVENUE FROM USE OF MONEY & PROPERTY
Interest - Reserve Fund $131 ,359* $ 121,667 $ 140,441 $ 142,029
Interest - Construction 4,372 0 0 0
Rents & Concessions 706,910 1 ,719,820 1 ,579,379 1 ,720,670
TOTAL - DUBLIN INFORMATION, INC $842,641 $1 ,841 ,487 $1 ,719,820 $1 ,862,699
* City earned but never received interest on Reserve Funds. These funds are applied
directly against the DII Debt Service payments by the Trustee.
STREET LIGHTING ASSESSMENT DISTRICT FUND (#710)
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $166,754 $160,000 $163,000 $169,750
Sub-Total $166,754 $160,000 $163,000 $169,750
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 7,215 $ 6,000 $ 7,500 $ 6,800
Sub-Total $ 7,215 $ 6,000 $ 7,500 $ 6,800
OTHER REVENUES
Reimbursement-Public Damage $ 0 5,000 $ 3,969 3,000
Sub-Total $ 0 $ 5,000 $ 3,969 $ 3,000
TOTAL-STREET LIGHTING ASSESSMENT
DISTRICT FUND (#710) $173,969 $171 ,000 $174,469 $179,550
- viii -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
LANDSCAPE ASSESSMENT DISTRICT (#711)
SPECIAL BENEFIT ASSESSMENT
Special Assessments $43,565 $41 ,900 $41 ,900 $45,780
Sub-Total $43,565 $41 ,900 $41 ,900 $45,780
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 792 800 1 ,100 900
Sub-Total $ 792 $ 800 $ 1 ,100 $ 900
TOTAL-LANDSCAPE ASSESSMENT
DISTRICT FUND (#711 ) $44,357 $42,700 $43,000 $46,680
SAN RAMON ROAD SPECIFIC PLAN ASSESSMENT DISTRICT FUND (#712)
SPECIAL BENEFITS ASSESSMENTS
Special Assessments $146,251 $ 96, 135 $265,000 $128,200
Sub-Total $146,251 $ 96, 135 $265,000 $128,200
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 48,878 $ 40,800 $ 51 ,000 $ 0
Sub-Total $ 48,878 $ 40,800 $ 51 ,000 $ 0
TOTAL-SAN RAMON ROAD SPECIFIC
PLAN ASSESSMENT DISTRICT $195,129 $136,935 $316,000 $128,200
LANDSCAPE ASSESSMENT DISTRICT (#713)
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $76,885 $72,500 $72,500 $47,700
Sub-Total $76,885 $72,500 $72,500 $47,700
REVENUE FROM USE OF MONEY & PROPERTY
Interest 9,033 8 000 $10,000 9,700
Sub-Total $ 9,033 $ 8,000 $10,000 $ 9,700
OTHER REVENUE
Reimbursement $ 5,000 4,000
Sub-Total $ 0 $ 0 $ 5,000 $ 4,000
TOTAL-LANDSCAPE ASSESSMENT
DISTRICT # 713 $85,918 $80,500 $87,500 $61 ,400
- ix -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
INTERNAL SERVICE FUND (#830)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 16,703 $ 21 ,000 $ 19,200 $ 15,000
Sub-Total $ 16,703 $ 21 ,000 $ 19,200 $ 15,000
CHARGES FOR SERVICE
Equipment Usages $132,720 $141 ,576 $135,920 $148,354
Sub-Total $132,720 $141 ,576 $135,920 $148,354
OTHER REVENUES
Sale of Real & Personel Property $ 10,535 $ 0 $ 0 $ 0
Sub-Total $ 10,535 $ 0 $ 0 $ 0
TOTAL - INTERNAL SERVICE FUND $159,958 $162,576 $155, 120 $163,354
TOTAL REVENUE - ALL FUNDS $16,731 ,478 $20, 198, 108 $19, 170,573 $20,901 ,900
0
LESS INTERFUND REVENUE (839,630) (1 ,861 ,396) (1 ,715,299) (1 ,869,024)
LESS FEDERAL AID URBAN FUND
PURCHASED REVENUE (109,874) (608,000) (608,000) (282,400)
TOTAL AVAILABLE REVENUE $15,781 ,974 $17,728,712 $16,847,274 $18,750,476
x -
SUMMARY OF EXPENDITURES
HISTORICAL COMPARISON
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROGRAM 1989-90 1990-91 1990-91 1991-92
GENERAL GOVERNMENT
City Council $ 116, 125 $ 127,270 $ 113,914 $ 161,451
City Manager/Clerk 407,411 449,871 431 ,209 526,110
Legal Services 191 ,305 165,000 163,960 128,250
Finance 186,617 233,516 219,271 257,200
Data Processing Support Svcs 0 0 0 35,500
Building Management 918,592 2,040,430 1 ,894,298 2,083,890
Insurance 164,177 177,500 136,500 166,600
Elections 0 3,825 3,067 0
Non-Departmental 110,164 743,653 608,088 407,500
TOTAL-General Government $ 2,094,391 $ 3,941 ,065 $ 3,570,307 $ 3,766,501
PUBLIC SAFETY
Police Services $ 2,200,364 $ 2,615,556 $ 2,566,689 $ 2,844, 136
Crossing Guards 21 ,249 32, 125 28,500 33, 120
Animal Control 41 ,845 54,330 50,480 56,000
Traffic Signal & Street Lighting 215,208 238,650 236,830 261 ,350
Disaster Preparedness 9,602 30,735 16,336 52,985
Fire 2,010,041 2,295,338 2,307,755 2,578,993
TOTAL-Public Safety $ 4,498,309 $ 5,266,734 $ 5,206,590 $ 5,826,584
TRANSPORTATION
Public Works Administration $ 216,710 $ 260,494 $ 250, 149 $ 282,015
Street Maintenance 457,097 487,400 384,471 479,400
Street Sweeping 54,933 62,000 60,500 62,000
Street Tree Maintenance 53,925 80,500 73,300 79,600
Street Landscape Maintenance 238,975 295,490 282,240 309,730
Paratransit Services 0 1 ,500 1 ,500 1 ,500
TOTAL-Transportation $ 1 ,021 ,640 $ 1 ,187,384 $ 1 ,052,160 $ 1 ,214,245
HEALTH & WELFARE
Vector Control $ 24,580 $ 27,010 $ 26,777 $ 28,296
Waste Management 0 0 0 33,255
TOTAL-Health & Welfare $ 24,580 $ 27,010 $ 26,777 $ 61 ,551
CULTURE & LEISURE SERVICES
Library Service $ 146,560 $ 149,650 $ 149,650 $ 156,007
Cultural Activities 0 32,785 0 20,000
Park Maintenance 408,558 518,570 490, 115 545,270
Community Cable TV 43,500 46,000 46,000 49,000
Recreation 664,289 860, 187 801 ,477 1 ,003, 199
TOTAL-Culture & Leisure Services $ 1,262,907 $ 1 ,607, 192 $ 1 ,487,242 $ 1 ,773,476
- xi -
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROGRAM 1989-90 1990-91 1990-91 1991-92
COMMUNITY DEVELOPMENT
Planning $ 835,243 $ 1 ,261 ,937 $ 1 , 162,242 $ 1 ,036,275
Building & Safety 325,857 365,584 357,828 326,796
Engineering 425,106 446,992 425,033 573, 156
Economic Development 0 83,606 11 , 142 57,250
TOTAL-Community Development $ 1 ,586,206 $ 2, 158, 119 $ 1 ,956,245 $ 1 ,993,477
TOTAL OPERATING BUDGET $10,488,033 $14, 187,504 $13,299,321 $14,635,834
DEBT SERVICE
San Ramon Road Specific Plan $ 113,975 $ 108,419 $ 108,419 $ 103,813
6,275
Assessment District
1988 Civic Center Certificates 706,910 1 ,719,820 1 ,579,379 1 ,720,670
of Participation
TOTAL-Debt Service Budget $ 820,885 $ 1 ,828,239 $ 1 ,687,798 $ 1 ,824,483
CAPITAL IMPROVEMENT BUDGET
General $ 1 ,909,969 $ 168,692 $ 37,692 $ 88,850
Community Improvements 522,901 206,935 174,738 101 ,324
Parks 1 ,600,484 1 ,397,813 1 ,393,711 671 ,256
Streets 503,846 5,282, 180 1 ,742,841 6,688,368
TOTAL-Capital Improvement Budget $ 4,537,200 $ 7,055,620 $ 3,348,982 $ 7,549,798
INTERNAL SERVICE FUND BUDGET $ 247,471 $ 209,600 $ 209, 100 $ 161 ,069
TOTAL EXPENDITURES-ALL FUNDS $16,093,589 $23,280,963 $18,545,201 $24,171 , 184
Less Civic Center Rental Payment (706,910) (1 ,719,820) (1 ,579,379) (1 ,720,670)
Less Internal Service Fund (247,471 ) (209,600) (209, 100) (161,069)
Less FAU Fund Purchase (109,874) (608,000) (608,000) (282,400)
NET TOTAL EXPENDITURES-ALL FUNDS $15,029,334 $20,743,543 $16, 148,722 $22,007,045
$sumexp
xii -
1991-92
CITY OF DUBLIN
APPROPRIATIONS LIMIT
In accordance with Chapter 1025 of the Statutes of 1987, each government entity is
required to include the appropriations limit in its annual budget. This limit is commonly
referred to as the Gann Limit or Proposition 4 limit. The limit is calculated in a manner
consistent with Article XIII of the California Constitution.
Change in population (as reported by the State Department of Finance) :
Change in population:
DUBLIN
Estimated Population (1/1/90) 25,825
Estimated Population (1/1/91 ) 23,484
Decrease in Population 2,341
change in Population -9.0640
ALAMEDA COUNTY
Estimated Population (1/1/90) 1 ,264,338
Estimated Population (1/1/91 ) 1 ,293,036
Increase in Population 28,698
% change in Population 2.27%
Change in State Per Capita Income: 4.14%
Change in non-residential valuation County data not available
Prior Year Appropriations Limit (1990-91 ) : $16,445,712
The appropriations limit growth rate formula:
1 .0227 x 1 .0414 = 1 .065039
1991-92 Appropriations Limit Calculation:
Growth Rate Formula x 1990-91 Appropriations Limit = 1991-92 Appropriations Limit
1 .065039 x $16,445,712 = $17,515,325
Estimated Appropriations Limit: $17,515,325
The law provides that the appropriations limit only restricts those appropriations that
are funded by "Proceeds of Taxes." Proceeds of Taxes is narrowly defined by the State law
and was recently altered by California judicial proceedings. The 1991-92 Preliminary
Budget recommends appropriations to be funded by Proceeds of Taxes, which are subject to
the limit, equal to $12,282, 113.
Changes in the method for calculating the appropriations limitation
The method of calculating the 1991-92 appropriation limits recently changed with the
passage of Proposition #111 . The appropriation limit was calculated based upon the new
factors that were available at the time this report was generated. When more information
becomes available from the County and if that information results in increasing the
appropriation limit for Dublin, a revised appropriation limit will be brought back to the
Council.
- xiii -
1991-92 POSITION ALLOCATION PLAN
1991-92 1991-92
ALLOCATED ALLOCATED TOTAL DIFFERENCE
CITY CONTRACT 1991-92 COMPARED
DEPARTMENT CLASSIFICATION POSITIONS POSITIONS ALLOCATION TO 1990-91
City Manager City Manager 1 1
Assistant City Mgr 1 1
Asst to the City Mgr 1 1
Management Assistant 1 1 1
City Clerk 1 1
Secretary 1
Office Asst II
(Part-Time) _5 _ _5 _
Sub-Total 6.5 0 6.5 1
Administrative 'Admin Svcs/Finance Dir 1 1
Services Finance Technician II 2 2
Finance Tech II (Part-Time) _5 _ _5 _
Sub-Total 3.5 0 3.5 0
Police Services Captain 1 1
Lieutenant 1 1
(Alameda County Patrol Sergeant 5 5
Sheriff's Dept) Detective Sergeant 4 4
Patrol Officer 15 15
Traffic Officer 2 2
Specialist Clerk 2 2
Secretary 1 1
Community Safety Asst _5 _ .5 0
Sub-Total .5 31 31.5 0
Disaster Community Safety Asst. _5 _ _5 _
Preparedness Sub-Total .5 0 .5 0
Public Works/ Public Works Director/
Administrative City Engineer 1 1
Administrative Aide 1 1
Office Assistant II 1 1
Maintenance Supervisor
(MCE) _ 1 1 _
Sub-Total 3 1 4 0
Street Maint Landscape Laborer II .5 .5
(MCE Corp) Landscape Laborer III 1 1 _
Sub-Total 1.5 1.5 0
Bldg Maint Building Foreman 1 1
Landscape Laborer II _3 _3 _
Sub-Total 1.3 1.3 0
Street Tree Landscape Laborer II .5 .5
Maintenance Landscape Laborer III .75 .75 _
Sub-Total 1.25 • 1.25 0
Street Landscape Landscape Foreman I 1 1
Maintenance Laborer I 1 1
Laborer II 1 1
Laborer III 2.25 2.25 _
Sub-Total 5.25 5.25 0
Park Maintenance Landscape Foreman 1 1
Laborer I 1 1
Laborer II 2 2
Laborer III 3 3 _
Sub-Total 7 7 0
xiv
1991-92 1991-92
ALLOCATED ALLOCATED TOTAL DIFFERENCE
CITY CONTRACT 1991-92 COMPARED
DEPARTMENT CLASSIFICATION POSITIONS POSITIONS ALLOCATION TO 1990-91
Recreation Recreation Director 1 1
Recreation Supervisor 1 1
Recreation Coordinator/
Senior Programs 1 1 .25
Recreation Coordinator/
Sports Programs/Aquatics 1 1 .34
Recreation Coordinator/
Special Programs/Classes 1 1
Admin Secretary 1 1
Office Assistant II 1 1 _
Sub-Total 7 7 .59
Planning Planning Director 1 1
Senior Planner 2 2
Associate Planner 2 2
Assistant Planner/Zoning
Investigator 1 1
Admin Secretary 1 1
Office Assistant II 2 2
Intern (Part-Time) 1 1
Contract Planner
(Full-Time) 1 1
Contract Planner
(Part-Time) _ .02 .02 ( 09)
Sub-Total 10 1.02 11.02 (.09)
Building & Safety Chief Building Official 1 1
(laugher & Building Inspector 1.5 1.5 (.5)
Associates) Admin Secretary 1 1
Intern 0 (•5)
Sub-Total 1 2.5 3.5 (1.0)
Engineering Public Works Inspector 2 .8 2.8 1
(Santina & Sr. Civil Engineer 1 1
Thompson,Inc) Engineering Intern 0 0 (.5)
Engineering Tech 1 _ 1 1
Sub-Total 4 .8 4.8 1.5
Econ Development Downtown Coordinator (P.T) 0 0 0 (•5)
Sub-Total 0 0 0 (.5)
TOTAL 36 52.62 88.62 1.5
SUMMARY
1990-91 1991-92 DIFFERENCE
City Employees 33.91 36 2.09
Contract Employees 53.21 52.62 ( 59)
Total 87.12 88.62 1.5
NOTE: All of the designated personnel perform duties directly from City facilities. This
listing does not account for the temporary part-time Recreation Staff which varies between
30-35 additional employees. It also does not include Santina & Thompson (Engineering),
MCE Corporation (Public Works), Police Services employees who perform work under contract
to the City of Dublin at off-site locations, or legal services provided by Meyers Nave
Riback & West.
The City of Dublin also provides personnel, labor relations, workers' compensation, and
administrative support for the Dougherty Regional Fire Authority. The Authority has 53
employees which are not included above, since this represents a separate entity.
The number of City and Contract positions shown above represent full time equivalents.
Previously, less than full-time positions (e.g. .30, .11, etc.) were shown as one
allocated position. This year's plan shows the actual allocation in less than full-time
increments.
xv
G
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CITY COUNCIL
The City Council consists of five members elected at large by the voters of
Dublin. The City Council is responsible for enacting legislation,
establishing policies, and providing guidance and direction for actions
which affect the quality of life in the City. Local elected officials also
represent the City at a variety of forums at the County, Regional, State
and National levels, in order to make certain that the interests of the
City of Dublin and cities. in general are promoted.
The proposed Budget for City Council activities for Fiscal Year 1991-92 is
$161 , 451 . The proposed Budget includes Councilmember salaries and fringe
benefits; the City' s independent financial audit; Councilmember attendance
at various meetings and conferences on behalf of the City; a Council team
building workshop; necessary supplies, postage, printing, binding, books
and publications, legal notices and office equipment for the Council to
effectively perform its responsibilities. In addition, the Fiscal Year
1991-92 Budget includes funding for a number of community promotion
activities including the Concourse D'Elegance, the St. Patrick's Day
Parade, Dublin Pride Week, Sister City Reception, International Folk Dance
Festival, Alameda County Fair, and various recognition programs and
activities. For 1991 -92 the Council Subcommittee on the City' s 10 Year
Celebration is recommending an appropriation of $25, 000 to support 10 Year
Anniversary activities during the entire year. The proposed Budget also
includes memberships and dues for the following organizations:
1 ) National League of Cities
2) Emergency Services Network
3) Californians for Better Transportation
4) California Elected Women's Association for
Education
5) Alameda County Mayor's Conference
6) League of California Cities
7) East Bay Division - League of California
Cities
8) Association of Bay Area Governments
9) Dublin .Sister City
This Budget does not include funding for requests which have been made by a
number of groups which are identified in the City Manager's Budget Message.
- 1
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT CITY COUNCIL - 101 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $158,309 $158,309 Councilmembers 5 5
TDA #211 3, 142 3, 142
Total $161 ,451 $161 ,451 Total 5 5
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Salaries, Part-Time $ 20,838 $ 22, 140 $ 22, 101 $ 22,978
Retirement 2,671 2,970 2,812 3, 187
Group Insurance 19,205 26,215 25, 172 37,260
Workers' Compensation 69 200 201 218
FICA 0 0 78 133
TOTAL PERSONAL SERVICES $42,783 $ 51 ,525 $ 50,364 $63,776
SERVICES & SUPPLIES
Office Supplies $ 914 $ 250 $ 754 $ 600
Postage 142 180 148 160
Advertising 0 0 213 0
Printing & Binding 413 200 333 250
Books & Publications 51 100 50 100
Memberships & Dues 9,648 10,200 10, 157 11 ,250
Travel, Conferences & Mtgs 13,041 18,000 15,325 18,000
Training 4, 104 5,000 0 5,000
Legal Notices 521 1 , 140 900 1 ,200
Professional Services 17,744 23,650 23,650 25,680
Community Promotion 26,487 16,375 11 ,500 34,785
TOTAL SERVICES & SUPPLIES $ 73,065 $75,095 $63,030 $ 97,025
CAPITAL OUTLAY
Furniture/Fixtures $ 277 $ 650 $ 520 $ 650
TOTAL CAPITAL OUTLAY $ 277 $ 650 $ 520 $ 650
TOTAL ACTIVITY COST $116, 125 $127,270 $113,914 $161 ,451
2 -
CITY MANAGER/ CITY CLERK
The City Manager is the chief executive officer of the City and is
appointed by the City Council. The City Manager is responsible for
overseeing the day-to-day operations and implementing those policies
adopted by the City Council. The City Manager's responsibilities include
the oversight of administrative support to all areas of City operations
including assuring the enforcement of City Ordinances; supervision and
evaluation of all City and Contract personnel; administration of the
activities of Dublin Information, Inc. ; the recommendation of Ordinances
necessary to . effectively operate the City; developing and preparing
advisory recommendations for the City Council; serving as the City's
Director of Emergency Services; preparing and administering the City's
Budget and Five Year Capital Improvement Program, as approved by the City
Council; and representing the City before intergovernmental bodies and
organizations.
The City Manager and his Staff are also directly involved in supervising
and monitoring various operational areas which are identified as separate
activities in the Budget. These activities include Insurance, Animal
Control, Disaster Preparedness, Cable Television, Economic Development, and
Waste Management.
As part of the support services associated with Personnel, the City
Manager' s Office handles Personnel recruitments, administration of Employee
Benefit Programs, training, and labor relations. In addition to supporting
these services for City Employees, the City of Dublin is responsible for
providing similar personnel services to the Dougherty Regional Fire
Authority (DRFA) . In Fiscal Year 1991-92, DFRA is anticipated to undertake
the development of a new fire station in the City of Dublin. The City
Manager' s Office will have direct involvement in the management oversite of
this 'project.
The City Manager activity also includes the City Clerk function. The City
Clerk has the responsibility for administering municipal elections;
maintaining financial disclosure records pertaining to public officials;
preparing and maintaining Minutes of City Council meetings; and maintaining
the City' s records system.
The proposed Budget for Fiscal Year 1991-92 is $526, 110 . The recommended
budget includes a higher service level which provides for additional
personnel within the City Manager' s Office. The recommended funding for
the current service level of $479, 091 represents an 11 . 1% increase over the
projected Fiscal Year 1990-91 expenditures. The increase in this area is
primarily attributable to: 1 ) full year funding of 1990-91 salary
increases; 2) the full year funding of the Secretary position which was
promoted from a Clerk-Typist/Receptionist position, as a result of the
Classification Study approved by the City Council in Fiscal Year 1990-91 ;
3) increased funds in the DII printing and binding budget to produce a
special Community Calendar commemorating ten years of Cityhood; 4)
inclusion of funds within the training account to accomplish customer
service training for all City employees and contractors providing municipal
services; and 5) General Contract Services to update the Municipal Code.
3 -
The higher service level results in an incremental cost increase of
$47, 019. These costs are associated with full year funding of salary and
benefits for a Management Assistant position and the related services and
supplies necessary to support this position. This additional position will
allow the City Manager' s Office to support new responsibilities in the
areas of Waste Management and Economic Development, as well as completion
of established City Council goals which would not otherwise be
accomplished.
The following Workload Indicators identify key measures of selected
activities undertaken by the City Manager's Department during Fiscal Years
1989-90 and 1990-91 .
WORKLOAD INDICATORS
Actual Projected
1989-90 1990-91
Personnel
City Activities
# Recruitment 7 8
# Employment Applications Processed 246 608
# Workers Compensation Claims Processed 4 6
DRFA Activities
# Recruitments 0 2
# Workers Compensation Claims Processed 20 13
Meet & Confer/Labor Relations 4 5
Animal Control
# Vicious Dog Hearings 4 13
Insurance
# Liability Claims Processed 11 7
Contract Administration
# Contract Reviews Completed 11 6
City Council/DRFA Board of Directors
DRFA Board Agenda Packets Prepared 0 12
# City Council Meetings 30 32
# City Council Resolutions Adopted 151 120
# Ordinances Adopted by City Council 21 13
Public Information
# Citywide Distribution 2 2
Press Releases n/a 6
Civic Center Tours 4 7
- 4 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT CITY MANAGER/CLERK - 102 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $445,439 $445,439 City Manager 1 1
Dublin Asst City Mgr 1 1
Info, Inc. 19,465 19,465 Asst to the City Mgr 1 1
City Clerk 1 1
Fire JPA 14, 187 14, 187 Secretary 1 1
Office Asst II(PT) _5 _5
Total $479,091 $479,091 Total 5.5 5.5
This budget provides for the current staffing level. A portion of the Staff time is used
to support personnel services provided to the Dougherty Regional Fire Authority (DRFA) .
The funding summary identifies the costs associated with DRFA related activities.
In addition to the City Staff positions and the associated benefits, this Budget provides
funding for : 1 ) printing, postage, and professional photography services associated with
printing one 10 Year Commemorative Community Calendar and one City Newsletter; 2) training
in the areas of employee relations and customer service for all departments; 3) update of
the municipal code; 4) miscellaneous professional financial consulting services; and 5)
other necessary services and supplies.
In addition to providing general administrative services to all departments and the
Dougherty Regional Fire Authority, the Budget will allow the completion or substantial
progress on the following City Council Goals:
1 . Implementation of a Customer Service Program.
2. Report to the City Council on the development of a Strategic Plan for the City.
3. Report on benefits of establishing a Redevelopment Agency.
4. Completion of an Employee Handbook.
5. Work with Dublin Fine Arts Foundation to implement 1991 projects.
6. Report to City Council on Infrastructure Financing Alternatives for General Plan
Study Areas.
7. Prepare and distribute one City Newsletter and a 10 Year Commemorative Calendar (13
months) .
8. Develop and distribute press releases and contribute to the Chamber of Commerce
Newsletter.
9. Complete Student/Teacher Education Guide and establish a Speakers Bureau.
10. Provide Staff Assistance to the planning of a 10 year celebration of Cityhood.
11 . Conduct eight contract reviews associated with services provided through independent
contracts.
12. Prepare a report to the City Council on the long term solution for the provision of
an Animal Control Shelter facility.
13.. Work with Alameda County to identify and develop strategies to increase dog
licenses.
14. Supervise the final preparation of a Source Reduction and Recycling Element for
consideration and adoption by the City Council.
15. Develop a report for City Council consideration on opportunities to expand recycling
beyond the existing single family curbside program.
16. Provide Staff support to the Dublin Downtown Specific Plan Review Task Force.
- 5 -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Salaries, Full-Time $259,150 $257,058 $266,800 $285,685
Salaries,. Full-Time (JPA) 6,314 14,600 8,600 8,865
Salaries, Part-Time 0 11 ,440 10,700 13,019
Salaries, Part-Time (JPA) 0 0 130 266
Salaries, Overtime 1 ,500 1 ,350 950 802
Salaries, Overtime(JPA) 0 300 130 268
Retirement 32,585 34,270 34, 100 40,132
Retirement (JPA) 807 1,860 1 ,044 1 ,231
Group Insurance 26,484 341220 33,545 37,742
Group Insurance (JPA) 1 ,006 1,985 1 ,655 1 ,776
Workers' Compensation 1 ,990 5,625 5,921 6,129
Workers' Compensation (JPA) 0 135 80 87
F.I.C.A. 1 ,088 1,015 1 , 173 1 ,225
F.I.C.A. (JPA) 91 210 124 134
TOTAL PERSONAL SERVICES $331 ,015 $364,068 $364,952 $397,361
SERVICES & SUPPLIES
Office Supplies $ 3,295 $ 3,800 $ 3,050 $ 3,500
Office Supplies (JPA) 40 250 320 250
Postage 2,065 2, 100 2,055 2,500
Postage (DII) 1 ,313 1 ,350 1 ,408 2, 100
Postage (JPA) 23 100 120 125
Copier Supplies 2,006 2, 150 2,000 2, 100
Copier Supplies (JPA) 0 100 100 50
Operating Supplies 170 400 1 , 180 1 ,200
Advertising 884 1,150 2,395 2,000
Advertising (JPA) 771 0 810 300
Printing & Binding 783 1 ,600 1 ,400 1 ,500
Printing & Binding (DII) 16,300 18,460 14,033 17,365
Printing & Binding (JPA) 0 250 0 0
Repairs & Maintenance 236 350 375 400
Books & Publications 1 ,000 1 , 150 1 ,070 1 ,150
Books & Publications (JPA) 240 340 70 400
Memberships & Dues 1,308 1 ,400 1 ,374 1 ,515
Memberships & Dues (JPA)_ 0 0 195 205
Mileage/Auto Allowance 7,672 7,870 7,700 7,720
Mileage/Auto Allowance (JPA) 0 30 20 30
Travel, Conferences & Mtgs 6,900 7, 155 6,500 7,400
Travel, Conferences & Mtgs (JPA) 0 100 0 100
Training 3,183 11 ,500 3,000 11 ,950
Training (JPA) 61 100 0 100
Legal Notice (JPA) 0 0 28 0
Filing Fees (JPA) 0 10 0 0
Internal Service Fund 9,572 12,338 12,338 9,445
TOTAL SERVICES & SUPPLIES $ 57,822 $ 74,053 $ 61 ,541 $ 73,405
CONTRACT SERVICES
General $ 18,526 $ 11 , 100 $ 3,853 7,700
TOTAL CONTRACT SERVICES $ 18,526 $ 11 , 100 $ 3,853 $ 7,700
CAPITAL OUTLAY
Furniture/Fixtures $ 48 $ 500 $ 863 $ 425
Machinery & Equipment 0 150 0 200
TOTAL CAPITAL OUTLAY $ 48 $ 650 $ 863 $ 625
TOTAL ACTIVITY COST $407,411 $449,871 $431 ,209 $479,091
6 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT CITY MANAGER/CLERK - 102 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $47,019 $492,458 City Manager 1
Dublin Assistant City Mgr 1
Info Inc 19,465 Asst to the City Mgr 1
Management Assistant 1 1
Fire JPA 14, 187 City Clerk 1
Secretary 1
Office Asst II _ .5
Total $47,019 $526, 110 Total 1 6.5
This Budget funds a higher service level which would add a new position (Management
Assistant) to the City Manager's Staff. The position will be an entry-level professional
position to provide assistance and support with data collection and analysis; preparation
of related reports and publications; analysis, implementation, and monitoring of programs;
and other related assignments.
The need for additional staffing in the City Manager's Office is generated by the
cumulative impact of additional assignments already undertaken and projected for the
upcoming Fiscal Year. The primary areas impacting the availability of existing Staffing
in the department are:
1 . The last adjustment to the number of professional staff assigned to this activity
was in Fiscal Year 1988-89, when the total City staffing was 25 positions. The
recommended Fiscal Year 1991-92 Budget contains 36 City positions, an increase of
approximately 44 percent. This results in a need for additional administrative
support with personnel related policies and programs.
2. The Fire JPA Union Memorandum of Understanding contains various programs which will
require Staff time to establish and implement.
3. The City Manager's Staff is responsible for coordinating new employee committees
such as Data Processing Users Group and a Customer Service Committee.
4. The City Manager's Staff have become involved with the performance of Staff support
and assistance to special committees and organizations (i.e. Tri-Valley Performing
Arts, Dublin Fine Arts Association, and Downtown Specific Plan Task Force) .
5. The City has experienced the imposition of several legally mandated programs which
require staff analysis, implementation, and/or monitoring (i.e. AB 939 - Integrated
Waste Management Act, State Mandated Accident and Injury Prevention Program, Federal
Americans with Disabilities Act, and extension of Social Security to employees not
eligible for the State retirement program.
The new position would not be solely responsible for addressing the indicated impacts.
The position would allow the City Manager's Staff to restructure project assignments and
responsibilities in order to assure that all tasks are addressed.
The cost of this budget increment is $47,019, which reflects salary, benefits, services,
and supplies associated with the additional position. The approval of the recommended
Higher Service Level will result in a total budget for this activity of $526, 110.
7 -
HIGHER SERVICE CUMULATIVE
LEVEL I TOTAL
DESCRIPTION 1991-92 1991-92
PERSONAL SERVICES
Salaries, Full-Time $ 33,912 $319,597
Salaries, Full-Time (JPA) 0 8,865
Salaries, Part-Time 0 13,019
Salaries, Part-Time (JPA) 0 266
Salaries, Overtime 0 802
Salaries, Overtime(JPA) 0 268
Retirement 4,558 44,690
Retirement (JPA) 0 1 ,231
Group Insurance 6,565 44,307
Group Insurance (JPA) 0 1 ,776
Workers' Compensation 322 6,451
Workers' Compensation (JPA) 0 87
F.I.C.A. 492 1 ,717
F.I.C.A. (JPA) 0 134
TOTAL PERSONAL SERVICES $ 45,849 $443,210
SERVICES & SUPPLIES
Office Supplies $ 225 $ 3,725
Office Supplies (JPA) 0 250
Postage 0 2,500
Postage (DII) 0 2,100
Postage (JPA) 0 125
Copier Supplies 0 2, 100
Copier Supplies (JPA) 0 50
Operating Supplies 0 1 ,200
Advertising 0 2,000
Advertising (JPA) 0 300
Printing & Binding 0 1 ,500
Printing & Binding (DII) 0 17,365
Printing & Binding (JPA) 0 0
Repairs & Maintenance 0 400
Books & Publications 0 1 , 150
Books & Publications (JPA) 0 400
Memberships & Dues 25 1 ,540
Memberships & Dues (JPA) 0 205
Mileage/Auto Allowance 240 7,960
Mileage/Auto Allowance (JPA) 0 30
Travel, Conferences & Mtgs 370 7,770
Travel, Conferences & Mtgs (JPA) 0 100
Training 100 12,050
Training (JPA) 0 100
Legal Notice (JPA) 0 0
Filing Fees (JPA) 0 0
Internal Service Fund 0 9,445
TOTAL SERVICES & SUPPLIES $ 960 $ 74,365
CONTRACT SERVICES $ 0 $ 7,700
CAPITAL OUTLAY
Furniture/Fixtures $ 110 $ 535
Machinery & Equipment 100 300
TOTAL CAPITAL OUTLAY $ 210 $ 835
TOTAL ACTIVITY COST $ 47,019 $526, 110
8 -
LEGAL SERVICES
The City contracts with the law firm of Meyers, Nave, Riback & West. In
addition to having individual partners who are specifically designated as
City Attorney and Assistant City Attorney, "the firm has several practicing
attorneys who specialize in specific areas of municipal law.
The City Attorney provides the City Council and Staff with legal opinions
related to City business. Also, their firm drafts and reviews proposed
ordinances, resolutions, and contracts. The City Attorney's Office also
represents the City in litigation.
The estimated Fiscal Year 1990-91 expenditures total $163, 960 .
The recommended Fiscal Year 1991-92 Budget is $128, 250 . This represents a
27.8% decrease from the estimated Fiscal Year 1990-91 expenses. The Budget
anticipates a slight increase in General Legal Counsel time. However, the
proposed Budget for unanticipated litigation, as well as, an estimate of
the expenses for all pending litigation is less than Fiscal Year 1990-91
because of the fewer number of pending lawsuits. In addition, the Budget
does not provide for funding associated with the General Counsel duties of
the Dougherty Regional Fire Authority (DRFA) since the City of San Ramon
will be responsible for those services during Fiscal Year 1991-92.
9 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT LEGAL SERVICES - 103 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $128,250 $128,250 No City Personnel
are included in
this activity.
Total $128,250 $128,250
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Retirement $ 167 $ 4,000 $ 3, 100 $ 3,250
Group Insurance 4,432 360 360 0
TOTAL PERSONAL SERVICES $ 4,599 $ 4,360 $ 3,460 $ 3,250
CONTRACT SERVICES
General $136,026 $114, 180 $102,700 $105,000
Litigation 50,680 38,460 53,000 20,000
Fire Authority (DRFA) 0 81000 4,800 0*
TOTAL CONTRACT SERVICES $186,706 $160,640 $160,500 $125,000
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $191 ,305 $165,000 $163,960 $128,250
* In Fiscal Year 1991-92, the City of San Ramon will provide services related to the
administration of the Dougherty Regional Fire Authority, including the services of
General Counsel. The Joint Powers Agreement (JPA) provides that this responsibility
rotates each year along with the Executive Director responsibility.
10 -
FINANCE
The Finance Department is responsible for purchasing, bookkeeping, and
posting of cash receipts and disbursements, preparation of interim
financial statements, payroll, trustee function for the San Ramon Road
Specific Plan Assessment District, assisting in the development and
monitoring of the City's Budget, reporting to various levels of government
regarding the financial condition of the City and investments, maintenance
of the City's inventory of fixed assets, administration of the City's
Business License Program, and supervision of the City's Data Processing
function.
The proposed Budget for Fiscal Year 1991-92 to maintain the Current Service
Level is $257, 200. This represents an increase of $37, 929 over anticipated
expenditures for Fiscal Year 1990-91 . This increase is primarily due to
the full-year funding of 1990-91 salary increases and the full year funding
of the Business License Program, which commenced in October 1990 .
For Fiscal Year 1991 -92, the Finance Department will be responsible for the
following 1991 goals :
1 ) Review charges for services rendered by all departments
2) Develop a long-term financial plan for the City
a) Report to Council on a sales tax auditing program
b) Assist in the development of a 3-5 year forecast for revenues &
operating expenditures to be used in conjunction with the Five-
Year CIP Program
3) Assist in the investigation & selection of a Community Development
Data Processing System
4) Improve productivity of Data Processing System and support to
operating departments
5) Update Purchasing Ordinance
- 11 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT FINANCE - 104 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $247,049 $247,049 Admin Services/
Dublin Finance Director 1 1
Info. Inc. 10,151 10, 151 Finance Technician II 2 2
Finance Technician II
(Part-Time) .5 .5
Total $257,200 $257,200 Total 3.5 3.5
This Budget provides necessary staffing to maintain the current service level. Staffing
includes a full-time Administrative Services/Finance Director and 2.5 FTE Finance
Technician II positions.
Also included in this Budget are necessary services and supplies to support the Finance
function; trustee banking and legal services for the 1985 and 1988 Certificate of
Participation issues; sales tax consulting services; and other contract services to
support the financial operation. The City's share of contract services associated with
the review of Garbage Franchise rate applications has been moved to the Waste Management
Budget for Fiscal Year 1991-92.
12 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Salaries, Full-Time $ 94,766 $129,900 $124,291 $145,170
Salaries, Part-Time 16,179 13,100 13,328 14,823
Salaries, Overtime 682 770 770 910
Retirement 13,797 16,701 17,610 21 ,361
Group Insurance 12,233 18,720 16,933 24,961
Workers' Compensation 345 1,307 1 ,264 1 ,526
F.I.C.A. 925 1 ,373 1 ,313 1 ,779
TOTAL PERSONAL SERVICES $138,927 $181 ,871 $175,509 $210,530
SERVICES & SUPPLIES
Office Supplies $ 2,315 $ 2,800 $ 2,450 $ 2,508
Postage 347 1,885 1 ,612 2,800
Copier Supplies 0 100 304 360
Printing & Binding 2,607 4,700 4,700 4,372
Repairs & Maintenance 10 50 53 100
Books & Publications 1 ,273 1 ,115 1 , 182 1 ,228
Memberships & Dues 215 280 230 300
Mileage/Auto Allowance 2,529 2,800 2,695 2,720
Travel, Conferences & Mtgs 912 1 ,090 1 ,090 950
Training 972 1 ,560 1 ,560 1 ,680
Legal Notices 0 200 0 0
Internal Service Fund 7,690 9,200 9,200 7,491
TOTAL SERVICES & SUPPLIES $ 18,870 $ 25,780 $25,076 $ 24,509
CONTRACT SERVICES
City Accounting Services $ 7,454 $ 11,215 $ 8,231 $ 10,584
LAVTA Accounting Services 11 ,620 0 0 0
DII Contract Services 7,764* 13,000 8,800 10,151
TOTAL CONTRACT SERVICES $ 26,838 $ 24,215 $ 17,031 $ 20,735
CAPITAL OUTLAY
Furniture/Fixtures $ 1,982 $ 1 ,650 $ 910 $ 1 ,426
Machinery & Equipment 0 0 745 0
TOTAL CAPITAL OUTLAY $ 1 ,982 $ 1,650 $ 1 ,655 $ 1 ,426
TOTAL ACTIVITY COST $186,617 $233,516 $219,271 $257,200
* Expenditure was capitalized in Fiscal Year 1989-90.
13 -
DATA PROCESSING SUPPORT SERVICES
Data Processing Support Services are currently provided by the Finance Director. As the
City's data processing system users have increased, it has become impossible for the
Finance Director to personally handle every hardware and software request.
For Fiscal Year 1991-92, it is recommended that the City Council approve $35,500 for Data
Processing Support Services. These funds will be used to provide basic training to all
system users and advanced training to a key individual in each Operating Department, who
will be able to in turn provide limited support services to each user in their respective
department. This budget activity also funds approximately $16,000 in Contract Computer
Consulting Services to provide limited system enhancements and problem solving support to
each Department.
The recommended budget for Fiscal Year 1991-92 is a one year interim proposal to enhance
the City's Data Processing users productivity. Once the City has acquired a data
processing system for Community Development, it is anticipated that more resources,
including data processing staff will be required in the future.
14 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT DATA PROCESSING NEW
SUPPORT SERVICES - 1045
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $35,500 $35,500 No City personnel are
included in this
activity.
Total $35,500 $35,500
This budget activity finances data processing training, services and supplies, and
computer consulting services.
NEW
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies 0 0 0 $ 300
Books & Publications 0 0 0 200
Memberships & Dues 0 0 0 100
Mileage/Auto Allowance 0 0 0 250
Travel, Conferences & Mtgs 0 0 0 550
Training 0 0 0 18,000
Small Tools 0 0 0 100
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $19,500
CONTRACT SERVICES
General $0 $ 0. $ 0. 1S 6,000
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $16,000
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 0 $ 0 $ 0 $35,500
15 -
BUILDING MANAGEMENT
This Budget finances the cost of maintaining and operating the Civic Center
and City' s Public Works Corporation Yard; supply, utility, telephone,
contract service, and repair costs associated with both facilities; and the
City's lease payment to Dublin Information, Inc. for rental of the Civic
Center.
The expenditures required to fund the current service level for Fiscal Year
1991 -92 total $2, 083, 890. This represents an increase of $189, 592 (net
increase of $48, 301 ) over estimated expenditures for Fiscal Year 1990-91 .
This increase is attributable to the following: 1 ) the City's rental
payment to Dublin Information, Inc. will increase by $141 , 291 (Actual
decrease of $738) ; 2) inflationary increases and the addition of contract
service hours in the MCE Contract associated with additional meeting room
setup, glass maintenance, wall maintenance, etc. ; 3). additional janitorial
contract services costs to improve the current level of maintenance; 4)
additional floor and carpet care services; 5) inflationary increases in
utility costs; and 6) minor building improvements, furniture and equipment
to improve the usability of the building and save labor costs.
16 -
CITY OF DUBLIN
. 1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT BUILDING MANAGEMENT - 105 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $2,083,890 $2,083,890 Contract
Building Foreman 1 1
Landscape
Laborer II .30 .30
Total $2,083,890 $2,083,890 Total 1 .30 1 .30
This Budget Increment finances one full time Contract Building Foreman who is responsible
for the maintenance, security, minor improvement, and contract supervision related to the
Civic Center, Corporation Yard, Shannon Center, Senior Center, and Dublin Swim Center
Building. This increment also finances a part-time assistant for the Building Foreman on
an as needed basis for services and supplies, utilities, and contract services associated
with the operational maintenance of the Civic Center Complex and the operation of the
Corporation Yard.
This increment finances the rental payment from the City to Dublin Information, Inc.
associated with the Civic Center Debt Service. This year's Capital Outlay items include
various minor improvement projects, furniture, and equipment to make the Civic Center and
Corporation Yard more functional.
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 528 $ 900 $ 950 $ 850
Operating Supplies 3,593 6,800 5,800 6,270
Advertising 0 0 176 200
Printing & Binding 0 0 0 400
Repairs and Maintenance 0 5,000 2,000 1 ,000
Rental/Leases 735,335 1 ,719,820 1 ,579,379 1 ,720,670
Gas & Electric 80,699 108,800 132,000 134,400
Water & Sewer 1 ,657 5,000 4,820 5,280
Telephone 34,620 44,100 37, 100 38,400
Small Tools 0 500 0 0
Filing Fees 0 1 ,010 530 690
TOTAL SERVICES & SUPPLIES $856,432 $1 ,891 ,930 $1 ,762,755 $1 ,908, 160
CONTRACT. SERVICES
MCE $ 24,899 $ 69,600 $ 65,600 $ 76,800
Janitorial 23,716 36,000 33,320 54,200
Other 12,125 18,460 15,773 25,855
TOTAL CONTRACT SERVICES $ 60,740 $ 124,060 $ 114,693 $ 156,855
CAPITAL OUTLAY
Improvements $ 0 $ 14,370 $ 9,000 $ 10, 115
Furniture & Fixtures 1,420 3,020 3,250 7, 110
Machinery & Equipment 0 7,050 4,600 1 ,650
TOTAL CAPITAL OUTLAY $ 1,420 $ 24,440 $ 16,850 $ 18,875
TOTAL ACTIVITY COST $918,592 $2,040,430 $1 ,894,298 $2,083,890
- 17 -
INSURANCE
The City of Dublin obtains General Liability Insurance through a pooled risk sharing
arrangement offered by ABAG PLAN Corporation. This group includes 26 cities in the
Greater Bay Area and offers coverage to the limit of $5 million per occurrence. In
addition to General Liability coverage, the policy also includes Errors and Omissions
Coverage for the City.
The total estimated expenditures for Fiscal Year 1990-91 are approximately 30% below the
authorized 1990-91 Budget. This is primarily due to the following occurrences: 1 ) the
City's claims expenses are estimated to be $33,000 less than the approved Budget due to a
low number of losses resulting in paid claims; and 2) lower premium costs than
anticipated.
The recommended Budget for Fiscal Year 1991-92 totals $166,600. This represents
approximately an 22% increase over the estimated expenditures for Fiscal Year 1990-91 .
This increase is due to: 1 ) A $16,084 increase in the City's Liability Insurance due to
growth in the City and increased losses for the entire insurance pool during the most
recent 5 year period; 2) an inflationary increase in property insurance coverage;
3) additional tenant and permittee insurance, due to full year use of Shannon Community
Center; and 4) the funding of the Claims Expense Reserve.
The proposed insurance budget for Fiscal Year 1991-92 is comprised of the following
components.
County Contract Services - The City pays a separate surcharge on all County contract
services for liability insurance. This surcharge covers services provided by Alameda
County including Police, Crossing Guards, Animal Control, and Traffic Signal Maintenance
Services. The estimated cost for 1991-92 is $18,300.
Property Insurance - This coverage covers all City owned facilities, including the Civic
Center, parks, Corporation Yard, Swim Center, and Shannon Community Center. The estimated
cost is $13,200.
Tenant Insurance - This insurance is offered as a service to individuals or groups who
utilize City facilities. The user pays the City for the cost of the premium and the
City absorbs the taxes and all administrative costs. It is projected that $2,850 in
expense associated with this program will be offset by revenue generated from users fees.
General Liability Insurance - The City's General Liability Insurance coverage as noted
above is provided through a risk sharing pool. The total premium estimated for 1991-92 is
$112,250. In addition, ABAG PLAN will be returning an equity dividend based on the
performance of the pool and the City of Dublin's loss history. During Fiscal Year 1990-
91 , the City received a $33,962 dividend. In Fiscal Year 1991-92, the City will receive
an equity dividend of $39,099.
Claims Expense - The City has a $25,000 deductible for general liability claims. Included
in this deductible as a claims cost is any expense related to legal counsel. Although
ABAG PLAN has recommended that the City budget 1 .5 times the deductible amount, or
$37,500, based on the City loss history since 1986-87, Staff has recommended that the City
budget $20,000 for 1991-92.
18 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT INSURANCE - 106 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $166,600 . $166,600 No personnel are
included in this
activity.
Total $166,600 $166,600
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
SERVICES & SUPPLIES
Insurance Premiums $159, 151 $140,000 $132,000 $146,600
Insurance Claims Expense 5,026 37,500 4,500 20,000
TOTAL SERVICES & SUPPLIES $164, 177 $177,500 $136,500 $166,600
TOTAL ACTIVITY COST $164, 177 $177,500 $136,500 $166,600
- 19 -
ELECTIONS
This budget finances the administration of municipal elections. The cost
of personnel associated with this task is identified in the City
Manager/City Clerk (Department #102) budget.
During the Fiscal Year 1990-91 , the City held a municipal election in
conjunction with the Statewide General Election. The total cost to the
City for this election was $3, 067 . Approximately $480 was reimbursed to
the City by the candidates.
No elections are anticipated during Fiscal Year 1991 -92.
20 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT ELECTIONS - 107 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 0 $ 0 Personnel associated
with this are funded
in City Manager/City
Clerk-102.
Total $ 0 $ 0
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
. PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 0 $ 50 $ 20 $ 0
Printing/Binding 0 675 226 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 725 $ 246 $ 0
CONTRACT SERVICES
County Registrar of Voters $ 0 $ 3, 100 $ 2,821 $ 0
TOTAL CONTRACT SERVICES $ 0 $ 3, 100 $ 2,821 $ 0
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
CONTINGENT RESERVE $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 0 $ 3,825 $ 3,067 $ 0
21 -
NON-DEPARTMENTAL
The Recommended Non-Departmental Budget totals $407, 500 and includes the
Contingent Reserve to cover: 1 ) increases in City and Dougherty Regional
Fire Authority employee salaries and fringe benefits, which may be approved
by the City Council and the Dougherty Regional Fire Authority Board during
Fiscal Year 1991 -92, but the extent of the increase cannot be determined at
this time; and 2) other unanticipated expenses which may occur during
Fiscal Year 1991-92 .
This Budget also includes property tax payments for Zone 7 Bonded
Indebtedness, and the purchase of Federal Aid Urban funds from the City of
Foster City. The City entered into an agreement with the City of Foster
City in 1990-91 to purchase a total of $1 , 113, 000 in Federal Aid Urban
Funds at a cost of $890, 400 . This will result in a net savings to the
City's General Fund in the amount of $222, 600 .
22 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT NON-DEPARTMENTAL - 108 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $407,400 $407,400 No personnel are
included in this
Dublin activity.
Info Inc 100 100
Total $407,500 $407,500
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Purchase of FAU Funds $109,874 $608,000 $608,000 $282,400
TOTAL CONTRACT SERVICES $109,874 $608,000 $608,000 $282,400
PROPERTY TAX $ 290 $ 300 $ 88 $ 100
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
CONTINGENT RESERVE $ 0 $135,353 $ 0 $125,000
TOTAL ACTIVITY COST $110,164 $743,653 $608,088 $407,500
23 _ .
P
U
B
L
I
C
s
A
F
E
T
Y
POLICE SERVICES
Police Services for the City of Dublin are performed under a -contract with
the Alameda County Sheriff's Department. The County Sheriff under
consultation with the City Council designates the Commanding Officer who
functions and is empowered to act as the City's Police Chief. Patrol,
criminal investigation, crime prevention and business office functions are
performed from the Civic Center location. Dispatch and some data
processing functions are handled at the Alameda County Sheriff's Department
located at the Eden Township Substation.
The proposed funding for Fiscal Year 1991-92 is $2,844, 136. This
represents a 10 .8% increase over the estimated expenditures for Fiscal Year
1990-91 . The following conditions account for the majority of the
increased costs within the Personal Services, Services & Supplies, and
Capital Outlay categories. 1 ) During Fiscal Year 1990-91 the part-time
Criminal Prevention Assistant position was vacant for part of the year and
during Fiscal Year 1991 -92 the City will be funding a Community Safety
Assistant position which receives employee benefits. 2) Telephone services
which are solely supporting police activities are now accounted for in the
Police Services Budget. In the past, this expense appeared in the General
Building Account. 3) The Internal Services Fund charges for vehicles
represents the full year of service for the Captain' s position which was
established as part of the 1990-91 Budget. 4) The machinery and equipment
expense reflects the replacement of a patrol vehicle, which will be paid
for with accumulated Internal Service Fund (ISF) monies.
The portion of the Budget attributable to contract services with the
Alameda County Sheriff' s Department is projected to total $2, 625,951 in
Fiscal Year 1991-92 . The primary increases in the contract services
represent the following elements. 1 ) Inflationary costs attributable to
negotiated salary increases for County Sheriff's Personnel. 2) The
Personnel costs reflect full year funding for the Captain' s position as
approved as part of the 1990-91 Budget. 3) A total of $15, 000 has been
budgeted for the Cal ID Program in anticipation of increased costs imposed
by Alameda County on all cities. 4) The budget includes funds for Jail
Booking Fees imposed by Alameda County.
The following comparison identifies workload indicators which are estimated
for 1991 and compared to the actual data from calendar years 1989 and 1990.
ACTUAL ACTUAL ANTICIPATED
1989 1990 1991
Calls for Service 24, 097 23, 459 25, 000
Reports Written 2,918 2, 938 3, 000
Citations Issued 5, 504 6, 720 6, 500
Arrests 926 974 975
Citizen Inquiry/Person 3, 721 4, 900 5, 400
Citizen Inquiry/Telephone 50, 161 42, 500 35, 000
School Presentations 109 539 540
Group Talks and Service Organizations 21 26 30
Neighborhood Watch Groups 108 113 115
Merchant Alert Members 98 64 70
Narcotic Arrests 23 41 50
Narcotic Seizures $111 ,000 $624, 266 $120, 000
Accident Investigations 413 363 380
Cases Assigned to Investigations 901 856 900
Investigation/Complaints Filed 134 157 16,5
Investigation/Search Warrants Obtained 24 52 60
Total Major Part I Crimes 191 124 140
24 _
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY POLICE SERVICE - 201 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $2,814,141 $2,814, 141 City
Crim Act 13,295 13,295 Community Safety -
Intrnl Svc 16,700 16,700 Assistant (Part-time) .5 .5
Contract
Captain 1 1
Lieutenant 1 1
Patrol Sergeant 5 5
Detective Sergeant 4 4
Patrol Officer 15 15
Secretary 1 1
Traffic Officer 2 2
Specialist Clerk 2 2
Total $2,844, 136 $2,844, 136 Total 31 .5 31 .5
This Budget finances the current staffing level. In addition to the
personnel costs identified above, the City also pay its prorated share of
personnel costs of the Alameda County Eden Township Substation and
Headquarters as shown below:
.08 - FTE - Undersheriff
Prorated Share Dispatch Center
This Budget Increment also finances: 1 ) the cost of operating eight (8)
patrol vehicles, eight (8) unmarked and undercover vehicles ; 2) necessary
services and supplies to support the operations of the Police Department;
3) additional equipment to improve the overall operation of Police programs
and the Police facility; and 4) County contract overhead charges.
With the current staffing level, the Police Department can accomplish the
following goals.
1991 GOALS
1 . Complete alcohol/drug awareness program at Private High Schools.
2 . Implement Police Records Management System.
3 . Develop & implement a program to reduce commercial false alarms by
20%.
4. Develop & implement a facility operation 'program for police facility.
5 . Report to Council on effectiveness of existing Traffic Enforcement
Program.
6. Develop & implement an applicant fingerprint program.
- 25 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Salaries, Full Time ` $ 0 $ 3,360 $ 2,094 $ 19,250
Salaries, Part-Time 15,173 7,368 5,404 0
Retirement 0 430 266 2,585
Group Insurance 0 525 500 3,215
Workers Compensation 256 763 486 830
FICA 0 50 30 280
r
TOTAL PERSONAL SERVICES $ 15,429 $ 12,496 $ 8,780 $ 26, 160
SERVICES & SUPPLIES
Office Supplies $ 3,351 $ 3,800 $ 3,514 $ 3,689
Postage 994 1 ,000 1 ,200 1 ,280
Copier Supplies 1 ,929 2,025 2,600 3,000
Operating Supplies 7,936 12,200 15,500 10,000
Communications 763 3,200 1 ,350 3,930
Advertising 0 0 0 200
Printing & Binding 2,590 3,000 3,000 4,000
Repairs & Maintenance 2,317 1 ,600 1 ,600 1 ,600
Rental & Leases 9,590 12,905 10,090 13, 190
Books & Publications 826 2,200 1 , 175 2,340
Memberships & Dues 1 ,150 1 ,350 1 ,350 1 ,825
Mileage/Auto Allowance 435 500 200 600
Travel, Conferences & Mtgs 3,011 4,115 2,800 4,080
Training 391 1 ,550 665 2,100
Telephone 0 0 0 2,730
Internal Svc Chg - Office 5,187 5,290 5,290 6, 106
Internal Svc Chg - Vehicles 86,760 96,600 92,400 103,950
TOTAL SERVICES & SUPPLIES $ 127,230 $151 ,335 $ 142,734 $ 164,620
CONTRACT SERVICES
Personnel $1 ,736,609 $2,048,702 $1 ,964,898 $2, 178,964
Vehicles 17,418 21 ,200 12,764 14,000
Indirect Costs 101 ,895 130,366 125,261 138, 123
Dispatch 144,050 146,800 155,956 169,550
Admin - Financial Svcs 11 ,276 12,039 13,019 13,950
Services/Supplies 30,740 40,925 40,959 34,064
General 2, 121 9,160 9,160 19,000
Booking Fees 0 0 53,000 58,300
TOTAL CONTRACT SERVICES $2,044,109 $2,409, 192 $2,375,017 $2,625,951
CAPITAL OUTLAY
Improvements $ 1 ,654. $ 0 $ 0 $ 0
Furniture/Fixtures 1 ,450 9,025 8, 175 3,150
Machinery & Equipment 10,492 33,508 31 ,983 24,255
TOTAL CAPITAL OUTLAY $ 13,596 $ 42,533 $ 40, 158 $ 27,405
TOTAL ACTIVITY COST $2,200,364 $2,615,556 $2,566,689 $2,844, 136
26 _
CROSSING GUARDS
The City of Dublin provides 4 adult crossing guards to assist elementary
school age students in crossing heavily traveled streets on their way to
and from school. These services are provided through a contract with the
Alameda County Public Works Department. The County provides the
recruitment, training, supervision, equipment, and substitute personnel
associated with this program.
Crossing Guard locations include: San Ramon Road and Shannon Avenue,
Amador Valley Boulevard and Burton Street, Silvergate and Amarillo Road,
and Amarillo Road at Nielsen School.
The proposed budget for Fiscal Year 1991-92 is $33, 120 . This amount
provides for a total of 3, 332 hours of adult crossing guard service, in
addition to the City' s prorata share of cost associated with overhead
(approximately 24%) .
The cost for crossing guard services for Fiscal Year 1991-92 exceeds the
estimated cost for Fiscal Year 1990-91 by $4, 620 or 16. 2%. This increase
is attributable to an increase in the hourly rate (including supervision
and overhead) from $9 . 65/hour to $9.94/hour (approximately 3% increase and
the full year funding of the Nielsen School Crossing Guard. ) This Crossing
Guard position was approved by the City and did not begin service until
January, 1991 .
27 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY CROSSING GUARDS - 202 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 33,120 $ 33,120 Contract 4 4
Crossing Guards
Total $ 33,120 $ 33, 120 Total 4 4
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
County Public Works $ 21 ,249 $ 32, 125 $ 28,500 $ 33, 120
TOTAL CONTRACT SERVICES $ 21 ,249 $ 32, 125 $ 28,500 $ 33, 120
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 21 ,249 $ 32, 125 $ 28,500 $ 33,120
28 -
ANIMAL CONTROL
Since incorporation, the City has contracted with Alameda County Sheriff's
Department for the provision of Animal Control services within the City.
These services include Animal Control Patrol and Field Services, and
Shelter Services.
Field Services are provided to the City by approximately .38 full-time
equivalent of a Sheriff's Technician. In addition, the contract also
provides funding for . 11 of a Specialist Clerk. This reflects the
administrative support necessary to address administrative details and
record keeping.
The Animal Shelter utilized by Alameda County is located adjacent to the
former Santa Rita Jail site. This facility is used by other public
agencies, and the costs of operation are shared proportionate to the number
of live animals handled by each jurisdiction. This amount has fluctuated
over the past four years as shown in the following breakdown.
City Of Dublin Share Of Shelter Operating Costs
1987-88 1988-89 1989-90 1990-91 Est. 1991-92
14.0% 15.5% 13.5% 11 .7% 13.30
The recommended 1991-92 . budget for this activity is $56, 000. This
represents an increase of $5,520 or 10.9%, over 1990-91 Estimated
Expenditures. This increase is attributable to an estimated increase in
Dublin's proportionate share of the Shelter usage, as described in the
chart above. The proposed increase in the area of Field Services
represents projected inflationary increases in salaries, services, and
supplies.
The Animal Control costs are partially offset by revenues generated from
animal licenses. The following table identifies revenues generated in
prior years:
Dog License Revenue
Actual 1988-89 Actual 1989-90 Est. 1990-91 Proi. 1991-92
$3,786 $5,264 $4,700 $5,000
In , accordance with City Council direction at the annual Goals and
Objectives session, Staff will be investigating with the Sheriff's
Department personnel methods of increasing the revenue derived from the
sale of animal licenses.
The following workload indicators identify statistics calculated on a
fiscal year basis.
Animal Control Workload Indicators
Activity Actual 1988-89 Actual 1989-90 Est. 1990-91
Impounded 421 376 477
Bites 33 16 32
Complaints 54 36 47
Citations 61 52 65
Injured 31 11 18
Total Dead Pick Up 822 594 789
Vet Dead Pick Up 661 492 563
Vicious Dog Hearings 10 4 11
The City Manager' s Office is responsible for the oversight on the Animal
Control contract and services provided. In addition to acting as a liaison
between the Sheriff's Department personnel, the City Manager's Staff have
direct responsibility for conducting Vicious Dog Hearings.
- 29 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY ANIMAL CONTROL - 203 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 56,000 $ 56,000 No City personnel are
included in this
activity. This activity
is administered by the
Total $ 56,000 $ 56,000 City Manager's Office.
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Shelter Service $ 18,239 $ 22,850 $ 19,000 $ 23,500
Field Service 23,606 31 ,480 31 ,480 32,500
TOTAL CONTRACT SERVICES $ 41 ,845 $ 54,330 $ 50,480 $ 56,000
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 41 ,845 $ 54,330 $ 50,480 $ 56,000
- 30 -
TRAFFIC SIGNALS & STREET LIGHTING
This budget finances the maintenance, repair and energy costs associated
with the operation of traffic signals and commercial and residential street
lighting throughout the City. Traffic signal maintenance services are
provided to the City by Alameda County. The City also shares maintenance
costs with CalTrans for the signal at Dublin Boulevard and San Ramon Road.
The street lighting costs proposed for Fiscal Year 1991 -92 total $173, 550 .
These costs will be funded by the Dublin Street Light Assessment District
83-1 . Those lighting costs funded by the District and shown in this Budget
represent the major cost associated with the District. The proposed budget
for Fiscal Year 1991-92 exceeds estimated expenditures for 1990-91 by
approximately 12%. This increase is attributable to the addition of street
lights associated with City capital improvement projects the full-year
funding of street lights associated with new subdivisions, purchase of
poles and luminaires for replacement, as well as an anticipated increase in
the energy fee schedules.
Traffic signal costs proposed for Fiscal Year 1991 -92 total $87, 800 . This
represents an estimated increase of 6. 4% over estimated expenditures for
Fiscal Year 1990-91 . This increase is attributable to anticipated
increased maintenance charges by Alameda County and increased energy costs.
WORKLOAD & PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1989-90 1990-91 1990-91 1991-92
Traffic Signals 20 20 20 20
Street Lights (PG&E owned) 1 , 298 1 , 343 1 , 343 1 , 343
Street Lights (City owned) 347 347 347 370
Street Lights (CalTrans
owned) 3 3 3 3
Total Street Lights 1648 1693 1693 1716
31 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY TRAFFIC SIGNALS & STREET LIGHTING-204 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 72,550 $72,550 No City personnel are
(001 ) included in this
Traffic activity.
Safety 15,250 15,250
(205)
Assessment
District
(710) 173,550 173,550
Total $261 ,350 $261 ,350
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
SERVICES & SUPPLIES
Memberships (Assessment Dist) $ 750 $ 750 $ 750 $ 750
Gas/Electric-Signals 38,051 43,000 43,000 45,000
Gas/Electric-Street
Lighting (Assessment Dist) 138,835 155,000 150,000 167, 100
TOTAL SERVICES & SUPPLIES $177,636 $198,750 $193,750 $212,850
CONTRACT SERVICES
Pole Replacement-Street
Lighting (Assessment District) $ 6,293 $ 3,000 $ 1 ,500 $ 3,000
Other Agencies-Street
Lighting (Assessment District) 233 300 240 300
Other Agencies-Signals 31 ,046 35,000 39,500 42,800
TOTAL CONTRACT SERVICES $ 37,572 $ 38,300 $ 41 ,240 $ 46, 100
CAPITAL OUTLAY
Improvements (Assessment Dist) $ 0 $ 1 ,600 $ 1 ,840 $ 2,400
TOTAL CAPITAL OUTLAY $ 0 $ 1 ,600 $ 1 ,840 $ 2,400
TOTAL ACTIVITY COST $215,208 $238,650 $236,830 $261 ,350
- 32 -
DISASTER PREPAREDNESS
This budget addresses funding for a variety of disaster preparedness
activities, including emergency/hazardous spill clean-up, special training,
and funding of a part-time position to address disaster preparedness
issues.
During Fiscal Year 1990-91 , activities in this Budget focused primarily
upon partial year funding for the new Community Safety Assistant position
($2,988) , purchase of various supplies to outfit the Emergency Operations
Center ($1 , 700) , and contract services for the cleanup of spills on city
streets ($4, 600) . In addition, it is estimated that the City will spend
approximately $7, 048 on the purchase of hand-held radio units which can be
used in the Emergency Operations - Center. Staff has identified that
.adequate communications are imperative in the event of a disaster requiring
the use of the Emergency Operations Center.
During Fiscal Year 1990-91 , the City Council approved a revision to the
City's staffing in order to address unmet issues related to disaster
preparedness. The change created the position of Community Safety
Assistant. The costs associated with this position are shown in two
different departments. The position will work 50% of the time in the area
of Disaster 'Preparedness (2050) , and 50% of the time in the area of Crime
Prevention. The expenses related to the Crime Prevention services are
shown in the Police Services Budget (2010) .
The estimated 1990-91 expenses identify communications expenses of $1 , 000 .
This line item is associated with the costs of operating a cellular
telephone maintained in the Watch Sergeant vehicle. Given that the
majority of this cost is associated with basic Police Services, beginning
in 1991 -92, this expense will be shown under the Police Services activity
(2010) .
The proposed budget for Fiscal Year 1991-92 is $52, 985 . The primary areas
of increase over the prior year are found in two categories. First,
funding is provided for the full year associated with the Community Safety
Assistant Position. In addition, the services and supplies associated with
the Staff member have been included in the Budget. The second area
addressed is funding to publish a multi-page brochure on earthquake
preparedness. The intent would be to distribute this information to
residents in order to obtain greater awareness of the need to assume
personal responsibility for disaster preparation. Staff has provided
funding for contract services to respond to spill clean-ups based upon
average expenditures in prior years. . This work is performed by MCE
Corporation, the City' s Public Works Contractor.
During the upcoming year, Staff anticipates that, with the permanent
staffing on board, adequate assistance will be provided to each of the
Department Directors in preparing for their responsibility within the
disaster organization. The conclusion of this effort will be a disaster
simulation exercise to identify potential areas where additional work is
needed, and to help familiarize City Staff with their role in the event of
a disaster. The City will continue to work with the Dougherty Regional
Fire Authority and other agencies in providing disaster preparedness
information.
33 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY DISASTER PREPAREDNESS - 205 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 42,085 $ 42,085 Community Safety
Asst (Part-Time) .5 .5
Dublin Info 10,900 10,900
Inc
Total $ 52,985 $ 52,985 Total .5 .5
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Salaries, Full Time $ 0 $ 3,360 $ 2,094 $ 19,250
Retirement 0 430 266 2,585
Group Insurance 0 525 500 3,215
Worker's Compensation 0 160 98 830
FICA 0 50 30 280
Total Personal Services $ 0 $ 4,525 $ 2,988 $ 26,160
SERVICES & SUPPLIES
Office Supplies $ 0 $ 50 $ 50 $ 175
Postge 0 0 0 900
Operating Supplies 0 500 500 500
Communications 1 ,035 860 1 ,000 0
Printing & Binding 141 250 50 10,450
Books & Publications 0 100 100 100
Memberships and Dues 0 0 0 100
Mileage & Auto Allownace 0 0 0 150
Travel Conferences & Meetings 0 0 0 300
Training 0 2,000 0 3,300
TOTAL SERVICES & SUPPLIES $ 1 , 176 $ 3,760 $ 1 ,700 $ 15,975
CONTRACT SERVICES $ 7,054 $ 15,300 $ 4,600 $ 10,000
CAPITAL OUTLAY
Furniture & Fixtures $ 1 ,372 $ 320 $ 218 $ 850
Machinery & Equipment 0 6,830 6,830 0
TOTAL CAPITAL OUTLAY $ 1 ,372 $ 7,150 $ 7,048 $ 850
TOTAL ACTIVITY COST $ 9,602 $ 30,735 $ 16,336 $ 52,985
34 -
FIRE SERVICE
Fire Service is provided to the City of Dublin by the Dougherty Regional
Fire Authority (DRFA) . DRFA is a joint powers authority jointly operated
by the Cities of Dublin and San Ramon. The DRFA Board of Directors is
comprised of 3 City Councilmembers from each City. Administrative
oversight of the Authority is accomplished through a Management Committee
consisting of the City Managers of both Cities. The City of Dublin
provides in-kind personnel and labor relations services to the Authority.
The City of San Ramon provides in-kind financial administration and risk
management services to the Authority. All other services are provided by
Authority employees.
In April 1991 , the DRFA Board of Directors adopted the Authority's
Preliminary Budget for Fiscal Year 1991-92. This Preliminary Budget
requires the approval by the Cities of Dublin and San Ramon before the
Authority can adopt the Final Budget. The total Authority Budget
recommended for Fiscal Year 1991-92 totals $6, 494, 506. The Authority also
recommends that an additional $50, 000 be allocated to the Authority's Self-
Insured Workers' Compensation Reserves, and $106,934 allocated to reserve
for replacement of major equipment items.
The Preliminary Budget includes salary and fringe benefits increases
resulting from the 2-year labor agreement which the Authority entered into
with Local 1885, but does not include salary and fringe benefits for
unrepresented personnel beyond 12/31 /91 .
A comparison of the 1991-92 Preliminary Authority Budget to previous years
is shown below.
ACTUAL BUDGET ESTIMATED RECOMMENDED
BUDGET 1989-90 1990-91 1990-91 1991-92
Operating $ 3, 456, 704 $ 3,856, 089 $ 3,883, 597 $ 4, 231 , 856
Capital Replacement 57, 506 46,800 44, 049 24, 700
New Capital 62,972 1 , 799, 300 561 , 698 2, 237, 950
Total Budget $ 3, 577, 182 $ 5, 702, 189 $ 4, 489, 344 $ 6, 494, 506
Worker' s Comp Reserve 50, 000 50, 000 50, 000 50, 000
Equip. Replacement Reserve 0 0 0 106, 934
Total Appropriations $ 3, 627, 182 $ 5, 752, 189 $ 4, 539, 344 $ 6, 651 , 440
As indicated above, the proposed budget for Fiscal Year 1991-92 exceeds
estimated expenditures for Fiscal Year 1990-91 by $2, 005, 162 or 45%.
This increase is attributable to the following major factors:
1 . Increased personnel costs estimated at 9 .3% above Fiscal Year 1990-91
(Does not include increased personnel costs for last half of Fiscal
Year 1991-92 for unrepresented personnel. )
2 . An 11 . 1% increase in Materials & Supplies due to increased fuel and
vehicle maintenance costs, an increase in the Department Uniform
Allowance, . increased utility and phone service costs, and funding to
repaint the Fire Headquarters building.
3. Increased insurance costs.
35 -
4. A total Capital Budget of $2, 262, 650 is recommended for 1991-92. Shown
below is a list of some of the major Capital items included in this
year' s budget:'
a. Remodel Fire Station #2 $ 425, 000
b. Rebuild Fire Station #1 1 , 794, 000
C. Staff Vehicle 15, 000
The remaining capital items (approximately $28, 650) are included on pg. 32
of the Fire Authority Preliminary Budget.
The proposed funding for the 1991-92 recommended budget is as follows:
Member Agency, Contributions $ 4, 326,890
Program Revenues 11 , 900
Fire Impact Fees 120, 000
Interest Revenue 200, 000
TOTAL REVENUES $ 4, 658, 790
Reserves 1 ,835, 716
TOTAL Funding $ 6, 494, 506
Pursuant to the Joint Powers Agreement, each City contributes annually to
the DRFA budget based upon their respective share of the assessed value
served by the Authority. Shown below is a comparision of each agency's
assessed valuation and resulting contribution for 1989-90 and 1990-91 .
Adjustment
1990-91 1988-89 1990-91
1989-90 1990-91 Preliminary Support Adjusted
Assessed Value % Contribution Service Contribution
Dublin $ 1 , 225, 007, 000 59 .35 $ 2, 322, 398 $(14, 643) $ 2, 307, 755
San Ramon 839, 062, 000 40 .65 1 , 590,848 14, 643 1 , 605, 491
TOTAL $ 2, 064, 069, 000 100.00 $ 3,913, 246 $ 0 $ 3,913, 246
Adjustment
1991-92 1989-90 1991 -92
1990-91 1991-92 Preliminary Support Adjusted
Assessed Value % Contribution Service Contribution
Dublin $ 1 , 336, 038, 000 59. 55 $ 2, 576,857 $ 2, 136 $ 2, 578,993
San Ramon 907, 350, 000 40. 45 1 , 750, 033 (2, 136) 1 , 747, 897
TOTAL $ 2, 243, 388, 000 100. 00 $ 4, 326, 890 $ 0 $ 4, 326, 890
The total anticipated increase in the City of Dublin's share of 1991-92
fire costs is $ 271 , 238.
36 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY FIRE SERVICE - 206 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 2,578,993 $ 2,578,993 No City Personnel
are included in
this activity.
Total $ 2,578,993 $ 2,578,993
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Dougherty Regional Fire
Authority $ 2,010,041 $ 2,295,338 $ 2,307,755 $ 2,578,993
TOTAL CONTRACT SERVICES $ 2,0101041 $ 2,295,338 $ 2,307,755 $ 2,578,993
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 2,010,041* $ 2,295,338 $ 2,307,755 $ 2,578,993
*Include $174,690 refund received by the City during Fiscal Year 1990-91 for 1989-90.
37 -
T
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PUBLIC WORKS ADMINISTRATION
This Budget provides for a full-time Public Works Director/City Engineer
who is responsible for the administration of Engineering, Public Works
Inspection, General and Traffic Engineering Services, Capital Project
Design and Implementation, Street Sweeping, Traffic Signal Maintenance,
Public Works Maintenance Services, and Building Management. The Budget
also provides the full-time services of a contract Maintenance Supervisor
who directly supervises Street Maintenance, Landscape Maintenance, Street
Tree Maintenance and Park Maintenance, and Building Maintenance performed
by MCE Corporation and various subcontractors. Support services of an
Administrative Aide and an Office Assistant II are also a part of this
budget.
The recommended Budget for Fiscal Year 1991-92 is $282, 015 . This
represents an increase of $31 , 866 or 12.7% over estimated expenditures for
Fiscal Year 1990-91 . This increase is primarily attributable to funding
for anticipated salary increases for full year funding of the
Administrative Aide position, estimated inflationary increases in the costs
associated with supplies and Contract Services, and the purchase of
conference table to improve the accommodation of small meetings in the
Public Works Department.
The personnel in this budget would have the responsibility for the
following 1991 City goals:
1 . Perform contract review for the following contracts:
Engineering
Street Sweeping
Traffic Engineering
2 . Work with Alameda County to apply for and obtain a Non-Point Source
Drainage Permit.
3 . Develop a Public Works Tri-Valley Mutual Aide Agreement.
4. Implement three new community volunteer projects.
5. Develop a Landscape Water Use Policy to include a Recycled Water
Policy.
6. Report on a Traffic Impact Fee.
7 . Coordinate I-580 Improvements with Caltrans and Pleasanton.
8. Work with Tri-Valley Council to develop a Regional Transportation
Plan.
9 . Work with Alameda County and Cities to develop a Congestion Management
Plan.
10. Work with other agencies to implement Measure B projects.
11 . Report on the County Transportation Plan.
12 . Add an additional season to the banner program.
13 . Implement the Capital Improvement Program.
- 38 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION PUBLIC WORKS ADMINISTRATION - 301 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $282,015 $282,015 City
Public Works Director 1 1
Administrative Aide 1 1
Office Asst II 1 1
Contract
Maintenance Supt 1 1
Total $282,015 $282,015 Total 4 4
This Budget increment finances the current level of service and includes the Public Works
Director, Contract Public Works Maintenance Superintendent, Administrative Aide, and one
Office Assistant II. It also includes the necessary services and supplies and equipment
to support this activity.
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Salaries, Full-Time $103, 134 $125,686 $123,433 $139,650
Salaries, Overtime 1 ,769 2,800 1 ,741 2,000
Retirement 12,825 16,067 15,800 18,700
Group Insurance 9,471 19,295 14,305 19,900
Workers' Compensation 1 , 166 3,846 3,779 3,950
F.I.C.A. 808 11080 1 ,050 1 ,495
TOTAL PERSONAL SERVICES $129,173 $168,774 $160,108 $185,695
SERVICES & SUPPLIES
Office Supplies $ 1 ,462 $ 1 ,693 $ 1 ,471 $ 1 ,545
Postage 2, 163 2,620 2,750 3, 120
Copier Supplies 286 308 370 800
Operating Supplies 184 250 250 250
Printing/Binding 730 1 , 150 1 ,200 1 ,300
Books & Publications 131 300 200 100
Memberships & Dues 65 65 65 70
Mileage/Auto Allowance 2,288 2,280 2,400 2,500
Travel, Conferences & Mtgs 2,278 2,910 2,300 1 ,700
Training 401 1 ,000 1 ,000 1 ,000
Legal Notices 117 120 295 330
Professional Services 3, 160 0 0 0
Internal Service Fund 1 ,018 294 294 11905
TOTAL SERVICES & SUPPLIES $ 14,283 $ 12,990 $ 12,595 $ 14,620
CONTRACT SERVICES
Maintenance Supervision $ 72,856 78,000 $ 76,900 $ 80,400
TOTAL CONTRACT SERVICES $ 72,856 $ 78,000 $ 76,900 $ 80,400
CAPITAL OUTLAY
Furniture & Fixtures $ 399 $ 250 $ 246 $ 1 , 150
Machinery & Equipment 0 480 300 150
TOTAL CAPITAL OUTLAY $ 399 $ 730 $ 546 $ 1 ,300
TOTAL ACTIVITY COST $216,711 $260,494 $250, 149 $282,015
- 39 -
STREET MAINTENANCE
Street Maintenance Services include street repair; drainage maintenance;
storm patrol and clean-up; emergency and temporary curb, gutter and
sidewalk repair; traffic, street and neighborhood watch sign repair and
installation; striping and marking; guardrail repair; weed control; bike
path maintenance; and the City's annual slurry seal program.
The Street Maintenance Services are provided by a variety of Contractors.
MCE Corporation provides a . variety of the services identified above with
the exception of 1 ) major annual street patching project and associated
striping; 2) slurry seal project; and 3) thermoplastic striping project.
The total estimated expenses for Fiscal Year 1990-91 are anticipated to be
approximately 21 . 1% below the budgeted amount. The primary factors which
attribute to this estimated savings are: 1 ) the City obtained more
competitive bids for major street repair work; 2) the City experienced a
significant reduction in the estimated storm related expenses, due to the
lack of normal amounts of rainfall; and 3) Street Repair Striping and
Slurry costs were purposely kept to a minimum so that the size of the
Annual Overlay Project could be increased enabling the City to utilize a
greater amount of SB 140 Grant Funds than anticipated. A budget transfer
from this budget to the Annual Overlay Account will be necessary at year
end.
The recommended budget for Fiscal Year 1991 -92 totals $479, 400. Although
this . budget reflects approximately a 24.7% increase over estimated
expenditures for Fiscal Year 1909-91 , this year's budget is approximately
the same level of service in most areas as years . prior to 1990-91 . The
primary increases are due to anticipated adjustments for costs of living
adjustments in the Agreement with MCE Corporation, funding adequate
contingencies for storm related work in the event of normal rainfall,
increased Drainage Maintenance as required by the City' s NPDES Agreement,
and increased Slurry Seal to catch up on work deferred in 1990-91 .
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1989-90 1990-91 1990-91 1991-92
Emergency Pothole Patching 43 hr 65 hr 102 hr 99 hr
Remove & Replace Asphalt 289, 796 sf 310, 600 sf 230, 800 sf 231 , 500 sf
Slurry Seal-(Bid as Separate
Contract) 108, 044 sy 100, 000 sy 0 133, 300 sy
Catch Basins Cleaned 41 194 47 98
Ditch Cleaning 0 if 1 , 012 if 957 if 229 if
Storm Patrol & Clean Up 131 hr 477 hr 192 hr . 268 hr
Install New Signs 80 92 90 91
Signs Repaired 204 309 222 224
Bike Path Maintenance 181 hr 155 hr 130 hr 159 hr
Roadside Spraying 32 ac 9 ac 9 ac 14 ac
40 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET MAINTENANCE - 302 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $328, 100 $328, 100 Contract
Gas Tax 146,600 146,600 Landscape Laborer II .5 .5
NPDES 4,700 4,700 Landscape Laborer III 1 1
Total $479,400 $479,400 Total 1 .5 1 .5
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Street Repair $288,670 $281 ,200 $251 ,286 $256,600
Drainage Maintenance 6,494 12,000 6,300 13,200
Storm Patrol & Clean-up 4,351 12,500 5,200 8,300
Curb, Gutters & Sidewalks 4,725 6,500 5,600 6,100
Sign Repair & Installation 16,612 22,700 22,500 24,000
Striping & Marking 84,820 100,000 81 ,515 100,000
Guardrail Repair 0 2,800 2,800 1 ,300
Weed Control 6,528 4,500 5,100 6,000
Bike Path Maintenance 2, 113 3,200 3,000 3,900
TOTAL CONTRACT SERVICES $414,313 $445,400 $383,301 $419,400
CAPITAL OUTLAY
Improvements Other Than
Buildings $42,784 $42,000 $ 170 $ 60,000
TOTAL CAPITAL OUTLAY $42,784 $42,000 $ 170 $ 60,000
TOTAL ACTIVITY COST $457,097 $487,400 $384,471 $479,400
- 41 -
STREET SWEEPING
Street Sweeping Services are presently provided to the City under a private
contract with A-1 Enterprises. Fiscal Year 1991 -92 represents an option
year under the .City's existing agreement with A-1 Enterprises.
Street sweeping services are provided to commercial streets once a week and
to residential streets twice a month. During the heavy leaf fall months,
additional sweeping is performed as needed.
During Fiscal Year 1990-91 expenses were less than anticipated by $1 , 500
because the Dublin Boulevard Annexation to Donlon Canyon as well as several
subdivisions, were not completed. This savings was partially offset by the
need for more "special" callouts due to the freeze in February, 1991 .
The total recommended Street Sweeping Budget for Fiscal Year 1991 -92 is
$62, 000. This represents an increase of $1 , 500 over Fiscal Year 1990-91
estimated expenditures. This increase is due to: 1 ) a 10. 0% increase in
rates charged the City by the Contractor for special callouts
(approximately $630) ; and 2) an increase in the total miles of streets
swept due to the addition of new subdivisions and.annexation.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1989-90 1990-91 1990-91 1991-92
Curb Miles Swept 3, 537 3, 837 3, 638 3, 680
Major Intersections Swept 624 624 624 624
Call Out (Hours) 26 30 63 63
-42 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET SWEEPING - 303 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $62,000 $62,000 No City personnel are
included in this
activity.
Total $62,000 $62,000
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Street Sweeping $ 54,933 $ 62,000 $ 60,500 $ 62,000
TOTAL CONTRACT SERVICES $ 54,933 $ 62,000 $ 60,500 $ 62,000
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 54,933 $ 62,000 $ 60,500 $ 62,000
- 43 -
STREET TREE MAINTENANCE
Street Tree Maintenance Services are provided to the City under contract by
MCE Corporation, the City's Public Works Contractor. The services include
comprehensive maintenance of trees planted in the public right-of-way by
the City; trimming of residential street trees which impede street repair
and street sweeping activities; trimming of .trees obstructing traffic signs
and sidewalks; and limited tree spraying and removal.
The estimated expenditures for 1990-91 are approximately 9% less than the
approved budget because tree replacement activities were substantially
curtailed due to the drought.
The recommended budget for Fiscal Year 1991-92 totals $79, 600. Of the
total budget, $13, 100 will be paid for by the City' s two landscape
assessment districts. The recommended budget is approximately 9 percent
more than the estimated expense for Fiscal Year 1990-91 , due to the
addition of trees associated with the completion of San . Ramon Road Phase IV
and inflationary costs associated with the contract. This increase is
partially offset by a reduction in the overhead rate charged the City from
20% to 17%.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1989-90 1990-91 1990-91 1991-92
City Owned Street Trees 2798 2798 2798 2, 874
Residential Street Trees 4991 4991 4991 4,991
Tree Brush Cutting 828 hr 716 hr 958 hr 967 hr
Tree Replacement 87 ea 135 ea 8 ea 22 ea
Tree Staking 1022 ea 772 ea 1438 ea 1527 ea
Tree Pruning (MCE) 925 ea 389 ea 500 ea 672 ea
Tree Fertilizing 0 2332 ea 2332 ea 2434 ea
Tree Trimming (Subcontractor)110 ea 250 ea 272 ea 250 ea
Tree Watering 3821 ea 1290 ea 1472 ea 1290 ea
Tree Removal 0 5 ea 4 ea 5 ea
- 44
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET TREE MAINTENANCE - 304 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $66,500 $66,500 Contract
Assessment Landscape Laborer II .5 .5
Dist #711 5,200 5,200 Landscape Laborer III .75 .75
Assessment
Dist #713 7,900 7,900
Total $79,600 $79,600 Total 1 .25 1 .25
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES $ 53,925 $ 80,500 $ 73,300 $ 79,600
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 53,925 $ 80,500 $ 73,300 $ 79,600
- 45 -
STREET LANDSCAPE MAINTENANCE
This Budget finances the maintenance and irrigation of the City's parkways
and' street medians exclusive of street trees. Maintenance activities are
provided primarily by MCE Corporation and supplemented by the City' s Street
Sweeping Contractor under contract. Maintenance activities include litter
pick-up, spot weed spraying, sign removal, hand sweeping, landscape
maintenance, watering of medians and landscaped slopes, irrigation repairs,
vandalism repairs, and emptying City-owned trash- receptacles.
The proposed Fiscal Year 1991-92 Budget for this activity totals $309, 730 .
Approximately 33% ($100,880) of the total activity is funded by special
assessments to property owners in the vicinity of Stagecoach Road and
Dougherty Road. These Assessment Districts were formed to fund maintenance
activities normally performed by homeowners associations. This activity
also is offset by approximately $4, 000 in reimbursements ($5, 000 in 1990-
91 ) for utility costs from the developer of Alamo Creek. The Fiscal Year
Budget for 1991 -92 exceeds 1990-91 estimated expenses by $27, 490 or 9 .7%.
This increase is attributable to the following factors: 1 ) the assumption
of new landscaping along San Ramon Road Phase IV for seven months; 2)
replacement of ground cover killed by the freeze for those areas where
slope stability is critical; 3) installation and removal of additional
banners in the downtown area; and 4) inflationary costs associated with
utilities and contract services. The services performed in this activity
also include the supervision of the work alternative program. These
increases are partially offset by a reduction in the overhead rate charged
the City from 20% to 17%.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED* ESTIMATED
INDICATOR 1989-90 1990-91 1990-91 1991 -92
Landscaped Areas 16. 17 ac 16.00 ac 16.00 ac 20 . 61 ac
Irrigation Stations 471 ea 492 ea 492 ea 525 ea
Irrigation Heads 7, 506 ea 7, 843 ea 7, 843 ea 8, 929 ea
Trash Receptacles 16 ea 16 ea 17 ea 17 ea
Banner Installation 343 hr 320 hr 336 hr 574 hr
LEVEL OF SERVICE
Litter Pick-up (times/year) na na 10 12
Manual Weed Removal 8 12 11 11
Mowing Turf (times/year) 35 42 39 40
Trash Receptacle Pick-up 52 52 56 56
46 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET LANDSCAPE MAINTENANCE-305 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $208,850 $208,850 Contract
Assessment Landscape
Dist #711 43,380 43,380 Foreman I 1 1
Laborer I 1 1
Assessment Laborer II 1 1
Dist #713 57,500 57,500 Laborer III 2.25 2.25
Total $309,730 $309,730 Total 5.25 5.25
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Gas & Electric
General Fund $ 867 $ 11100 $ 1 ,240 $ 1 ,300
Assessment Dist #711 359 430 460 480
Assessment Dist #713 583 660 850 900
Subtotal $ 1 ,809 $ 2,190 $ 2,550 $ 2,680
Water & Sewer
General Fund $ 14,707 $ 22,000 $ 17,500 $ 21 ,500
Assessment Dist #711 8,889 11 ,000 7,500 9,600
Assessment Dist #713 10,498 18,500 17,000 13,900
Subtotal $ 34,094 $ 51 ,500 $ 42,000 $ 45,000
TOTAL SERVICES & SUPPLIES $ 35,903 $ 53,690 $ 44,550 $ 47,680
CONTRACT SERVICES
General Fund $146,113 $159,400 $166,390 $186,050
Assessment Dist #711 23,996 24,900 26,000 33,300
Assessment Dist #713 32,963 57,500 45,300 42,700
TOTAL CONTRACT SERVICES $203,072 $241 ,800 $237,690 $262,050
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $238,975 $295,490 $282,240 $309,730
47 -
PARATRANSIT SERVICE
On July 1 , 1988, the Livermore-Amador Valley Transit Authority (LAVTA)
assumed responsibility for the provision of Paratransit Services in the
City of Dublin. As a result of this transfer, LAVTA directly receives the
City' s Transportation Development Act annual allocation for paratransit.
During Fiscal Year 1990-91 , the City paid a $1 ,500 General Fund subsidy to
the LAVTA Paratransit Program.
LAVTA has requested a subsidy of $1 , 500 for Fiscal Year 1991-92. Once
again this contribution will subsidize the LAVTA Paratransit Program.
48 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION PARATRANSIT SERVICE - 306 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 1,500 $ 1,500 No City personnel are
included in this activity.
Total $ 1,500 $ 1,500
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
LAVTA $ 0 $ 1,500 $ 1,500 $ 1,500
TOTAL CONTRACT SERVICES $ 0 $ 1,500 $ 1,500 $ 1,500
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 0 $ 1,500 $ 1,500 $ 11500
- 49
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VECTOR CONTROL
Since March 1 , 1988, the City has contracted with Alameda County Service
Area - Vector Control. The City pays for this program with General Fund
monies in lieu of assessing property owners as part of the countywide
Service Area. Payment for services is based on the number of Dublin
"Equivalent Benefit Units" (if the City were included in the County Service
Area) .
Services provided include, but are not limited to, enforcing applicable
health and safety codes and ordinances, conducting various investigations,
responding to public complaints, conducting neighborhood surveys,
collecting rodents for laboratory examination and surveillance of rabies
control.
Table I below represents the actual field work hours performed in Fiscal
Year 1989-90 and the estimated hours for Fiscal Year 1990-91 and Fiscal
Year 1991-92.
TABLE I - SERVICE HOURS
1989-90 1990-91 1991-92
PROGRAM CATEGORY ACTUAL ESTIMATED ESTIMATED
Solid Waste Management (garbage, 179 210 200
rubbish & animal wastes)
Domestic Rodents/Plague Control 165.5 80 90
(rats, mice)
Rabies & Other Animals 47 .9 70 70
General Vector Control 14.3 20 20
Insects (flies, fleas, etc. ) 19 .9 20 20
Total 426. 6 400 400
The total recommended budget for Fiscal Year 1991-92 is $28, 296. This
represents an increase of $1 , 519 or 5 . 7% over estimated expenditures for
Fiscal Year 1990-91 . This increase is attributable to an increase in
benefit units (BU) from an estimated 7, 129 to approximately 7, 200 units;
and an increase in the "benefit assessment rate" from $3 .80/BU to $3 .98/BU.
- 50 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
HEALTH & WELFARE VECTOR CONTROL - 501 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
a
General $28,296 $28,296 No City personnel are
included in this
activity.
Total $28,296 $28,296
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES $ 24,580 $ 27,010 $ 26,777 $ 28,296
, c
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 24,580 $. 27,010 $ 26,777 $ 28,296
51 7
WASTE MANAGEMENT
This budget identifies costs associated with support for the implementation
of state mandated programs involving Waste Management. The budget also
includes estimated costs for independent analysis of the 1992 Garbage
Service Rate Application and related studies. The staffing for this
activity is included in the City Managers Department.
The total recommended budget is $33, 255. Fiscal Year 1991-92 is the first
year that Waste Management costs have been shown as a separate activity.
In 1990, the State of California Integrated Waste Management Act went into
effect. This law imposed increased responsibility on the City to reduce
the amount of materials generated within the City limits and placed in the
landfill. By January 1 , 1995, cities and counties must divert 25% of solid
waste from landfills through source reduction, recycling and composting.
By January 1 , 2000 a 50% diversion is mandated.
It is anticipated that the City Council will adopt a Source Reduction and
Recycling Element (SRR Element) in Fiscal Year 1991-92. This is a planning
document mandated by State legislation, which will describe the estimated
quantity and type of waste generated in the City. The SRR Element also
identifies specific programs to be utilized to meet the established
diversion goals. The initial SRR Element is being prepared for the City by
the Alameda County Waste Management Authority. The Authority is funding
the study through fees levied at the landfill. In Fiscal Year 1990-91 , the
Authority provided a $25, 000 grant to member agencies to reimburse a
portion of staff costs in working with the Authority to develop the SRR
Element. These funds were accounted for as a miscellaneous revenue and
they reimbursed the City for a portion of the Assistant City Manager
position and clerical support. In Fiscal Year 1991-92, the Authority has
proposed a grant based on the volume of garbage generated within the City.
It is estimated that the City of Dublin will receive approximately $35, 000.
The use of these funds are restricted to recycling and waste diversion
activities.
The recommended budget includes services and supplies necessary to conduct
public information activities related to the SRR Element. In addition,
$20,000 is budgeted for special technical assistance in the following
areas: waste audits of selected large generators; surveys to more
accurately account for waste generated in the City of Dublin and disposed
of at solid waste facilities in Alameda County; and technical assistance
with the monitoring of progress towards meeting the diversion goals.
The professional services account also includes $9,800 for professional
services provided under the direction of the Joint Refuse Rate Review
Committee (JRRRC) . The Committee operates pursuant to a Joint Powers
Agreement between various agencies receiving garbage collection and
disposal services from Oakland Scavenger Company. The JRRRC utilizes
independent consultants to review rate applications and garbage company
operations. In Fiscal Year 1990-91 , this expense is estimated to be $1 , 700
and the cost is shown as part of the Finance Department activity. The
proposed increase for Fiscal Year 1991-92 reflects an expanded scope of
studies to be undertaken by the JRRRC including a Management Audit and a
Cost of Service study. Also, three member agencies of the JRRRC have
announced that they may not participate in the 1992 activities, this
increases the proportionate share for the remaining participants.
52 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
HEALTH & WELFARE WASTE MANAGEMENT - 502 NEW
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $33,255 $33,255 Personnel are
included in the
City Manager's
Department.
Total $33,255 $33,255
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 0 $ 0 $ 0 $ 250
Postage 0 0 0 580
Operating Supplies 0 0 0 300
Advertising 0 0 0 250
Printing & Binding 0 0 0 700
Mileage/Auto Allowance 0 0 0 150
Travel, Conferences & Mtgs 0 0 0 275
Training 0 0 0 500
Legal Notices 0 0 0 150
Professional Svcs 0 0 0 29,800
Comm Promotion 0 0 0 300
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $33,255
CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 0 $ 0 $ 0 $33,255
53 -
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LIBRARY SERVICES
The City of Dublin contracts with Alameda County Library to provide an
additional 19 hours of library service each week at the Dublin Branch of
the Alameda County Library System. The Dublin Branch Library is open seven
days a week. The additional City funding allows the library to be open as
follows:
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
fpm-5pm 10am-9pm fpm-9pm 10am-9pm 10am-9pm 10am-5pm 10am-5pm
The special funding provided by the City extends library hours from 40
hours per week to 59 hours per week. Consequently, between 1982 and 1988
circulation and references activities increased 40% and 48% respectively.
These activities have now stabilized as a result of the opening of two new
libraries in neighboring cities.
For Fiscal Year 1991-92, the proposed cost to the City for funding library
services is $156, 007 . This represents a 4. 2% increase over Fiscal Year
1990-91 . This increase is attributable to cost of living and pay equity
increases for County employees and a slight increase in janitorial services
and utilities. These increases are partially offset by a decrease in
communication costs.
The proposed budget for Fiscal Year 1991-92 provides funding to maintain
the same level of service as was provided in Fiscal Year 1990-91 .
54 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES LIBRARY SERVICES - 801 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $156,007 $156,007 No City personnel
are included in
this activity.
Total $156,007 $156,007
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
County Library $ 146,560 $ 149,650 $ 149,650 $ 156,007
TOTAL CONTRACT SERVICES $ 146,560 $ 149,650 $ 149,650 $ 156,007
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 146,560 $ 149,650 $ 149,650 $ 156,007
55 -
0
CULTURAL ACTIVITIES
This Budget funds the City's contribution to the Tri-Valley Performing Arts Study. The
Tri-Valley Performing Arts Task Force has recently completed the development of a Request
for Proposal to conduct the study. It is presently anticipated that the consultant for
the project will be incurred during Fiscal Year 1991-92. The 1991-92 Recommended Budget
is $20,000.
Also included in this Budget for Fiscal Year 1990-91 was a contribution to the Dublin
Historical Preservation Association for the following items:
1 . Rent Appropriation $ 500
2. Repair of Broken Windows 1 ,200
3. Roof Repair 5,000
4. Exterior Painting 3,500
5. Reprinting of "Dublin Reflections" 2,585
TOTAL $12,785
Prior to contributing funds for items 1-4, the City was to be provided with a copy of an
executed lease agreement with the Cemetery Association. With respect to items 1 - 4, the
City was to be provided with invoices clearly identifying the exact cost of the work
performed for- each item. Staff does not anticipate that these conditions will be met
during Fiscal Year 1990-91 , and has not received a firm indication that they will be met
during Fiscal Year 1991-92. Therefore, funds for the Dublin Historical Preservation
Association have not been included in the 1991-92 Recommended Budget.
56 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES CULTURAL ACTIVITIES - 8011 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $20,000 $20,000 No City personnel are
included in this
activity.
Total $20,000 $20,000
ACTUAL BUDGET ESTIMATED APPROVED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Tri-Valley Performing Arts
Study $ 0 $20,000 $ 0 $20,000
Contribution to Dublin
Historical Association 0 12,785 0 0
TOTAL CONTRACT SERVICES $ 0 $32,785 $ 0 $20,000
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 0 $32,785 $ 0 $20,000
57 -
PARK MAINTENANCE
Park Maintenance Services are presently provided to the City under contract
with MCE Corporation. Services provided by MCE include: turf care,
irrigation and drainage maintenance, weed control, tree and shrub
maintenance, litter pick-up, and park equipment and facility maintenance.
Parking lot sweeping is performed by the Street Sweeping Contractor.
This Budget provides funding to maintain the following facilities:
Alamo Creek Park
Shannon Park
Dublin High School Football Field
Dolan Park Stagecoach Park
Dublin Sports Grounds Dublin Swim Center Grounds
Kolb Park Civic Center Grounds
Mape Park Senior Center Building
Dougherty Hill Open Space
Maintenance costs and associated gas and electric costs for the Civic
Center buildings are included in the Building Management Budget - 105 .
Maintenance, gas, electric, and water costs associated with Shannon Center
and the Dublin Swim Center Pool are included in the Recreation Budgets -
805 and 810, respectively.
The proposed Budget for 1991 -92 totals $545, 270 . This represents an
increase of $55, 155 over 1990-91 estimated costs and is attributable to: 1 )
full year maintenance of the Dublin High School Football Field, renovated
Shannon Park, and Alamo Creek Park Phase II; 2) inflationary increases in
labor rates; 3) an increase in the Park Maintenance overhead rate by 2%;
and 4) increased utility rates.
The 1991-92 Park Maintenance Budget assumes drought conditions which are
reflected in the Workload Indicators below.
P
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1989-90 1990-91 1990-91 1991-92
Turf (Acres) 37 . 46 42 .60 39 . 13 42 .60
Bedding (Acres) 4.37 5 .58 5 . 69 6. 17
Shrubs 1 ,946 6, 321 5, 183 6, 321
Trees 1 , 049 1 , 761 1 , 490 1 , 725
Irrigation Stations 234 351 312 351
Irrigation Heads 2, 468 5, 158 4, 468 5, 158
Open Space (Acres) 107.45 107 . 45 107 . 45 107 .45
LEVEL OF SERVICE
ACTIVITY/FREQUENCY
Mowing/Times/year 46 40 40
Edging/Trimming/Times/year 16 12 12
Fertilize/Times/year 3 3 4
Manual Weeding/Times/year 12 6 6
58 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES PARK & RECREATION CURRENT
FACILITY MAINTENANCE-802
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $545,270 $545,270 Contract
Landscape Foreman 1 1
Laborer I 1 1
Laborer II 2 2
Laborer III 3 3
Total $545,270 $545,270 Total 7 7
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 231 $ 750 $ 725 $ 850
Gas & Electric 13,526 16,020 16, 190 16,820
Water & Sewer 71 ,721 75,700 73,600 85,000
TOTAL SERVICES & SUPPLIES $ 85,478 $ 92,470 $ 90,515 $102,670
CONTRACT SERVICES
MCE $319,944 $421 ,900 $388,500 $437,200
Sweeping 0 4,200 3,300 4,200
Other 3,136 0 2,800 0
TOTAL CONTRACT SERVICES $323,080 $426,100 $394,600 $441 ,400
CAPITAL OUTLAY
Improvements $ 0 $ 0 $ 5,000 $ 0
Furniture & Fixtures $ 0 $ 0 0 1 ,200
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 5,000 $ 1 ,200
TOTAL ACTIVITY COST $408,558 $518,570 $490, 115 $545,270
59 -
COMMUNITY CABLE TELEVISION
The Tri-Valley Community Television Corporation is a non-profit entity with
representatives from the Cities of Dublin, Livermore, Pleasanton, and San
Ramon. The primary mission of the organization is to provide and enhance
public, educational, and government cable television access.
The primary funding for the Corporation comes from contributions from the
four member agencies. For Fiscal Year 1991-92, the Tri-Valley Community
Television Board is recommending an operating budget which would maintain
the current level of programming, including a minimum of 44 editions of the
"580/680 News" . The Board is recommending that each member agency
contribute $48, 000 to the Corporation for Fiscal Year 1991-92. This amount
represents an increase of $3, 000 or 6. 7% over Fiscal Year 1990-91 . This
increase is necessary to cover inflationary costs.
In addition, to the $48, 000 contribution toward the Corporation' s Operating
Budget, it is recommended that the City forward its $1 , 000 Grant from
Viacom to the Corporation. This Grant is restricted by the City's
franchise agreement for repair and maintenance of public access television
equipment.
60 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES COMMUNITY CABLE TV-803 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $49,000 $49,000 No City personnel are
included in this
activity.
Total $49,000 $49,000
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES $ 43,500 $ 46,000 $ 46,000 $ 49,000
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
.TOTAL ACTIVITY COST $ 43,500 $ 46,000 $ 46,000 $ 49,000
61 -
RECREATION
The Recreation Department is responsible for planning and implementing a comprehensive
program of recreational opportunities for all ages including: leisure enrichment
classes, special events, preschool classes, afterschool and summer playground
programs, sports leagues and aquatics programs. The Department also has
responsibility for the Shannon Community Center, Dublin Senior Center, Dublin Swim
Center and Dublin Sports Grounds.
During Fiscal Year 1990-91 , the City assumed the responsibility for scheduling Dublin
Unified School District athletic fields, gymnasiums and cafeterias for use by the
community after regular school hours. This resulted in increased use by the
community, however, the staff time associated with this task is sizable. The adult
sports program was expanded to include basketball leagues and an open gym program
utilizing both Wells Middle School and Dublin High School. An open gym program for
teens was also introduced at the middle school.
A number of new Capital Improvement Projects were undertaken in Fiscal Year 1990-91
including the Parks and Recreation Facilities Master Plan, the Frederiksen School
Kindergarten Tot Lot, the Dublin High School Football Field Renovation, Alamo Creek
Park (Phase II), and the Shannon Park Renovation Project.
During Fiscal Year 1991-92, it is anticipated that the following goals can be
accomplished by funding the Current Service Level:
1 . Complete Parks & Recreation Facilities Master Plan.
2. Complete facility development agreements with School District for those projects
identified for funding in Fiscal Year 1991-92.
3. Establish Afterschool Teen Program at Wells Middle School.
4. Coordinate expanded St. Patrick's Day Celebration with Dublin Chamber of
Commerce.
5. Complete Dublin High School Football Field & Track Renovation.
6. Complete renovation of Dublin High School Athletic Fields (pending availability
of water) .
7. Coordinate installation of handicapped play area by Lions Club at Kolb Park.
8. Undertake revision to Use Policies for City Facilities.
9. Complete Dougherty Hills Park Plan (pending availability of funds) .
10. Report to Council on appropriate role for City regarding human services.
11 . Develop a Vandalism Awareness Program in cooperation with Public Works and
Police.
12. Investigate feasibility of skate board park.
The Budget necessary to fund the current level for Fiscal Year 1991-92 is $971 ,460.
It is anticipated that approximately $372,355. in revenue will be generated resulting
in a net cost to the City of $599, 105. This represents an approximate 19.5% increase
in net departmental costs over Fiscal Year 1990-91 which can be attributed to the
following factors: 1 ) increased personnel costs, including mandatory social security
coverage for part time staff; 2) increased maintenance and utility costs for
facilities; 3) expansion of teen program; and 4) increased hours at the Senior Center.
Additionally, in response to the City Council goal to establish a Youth Sports
Program, a Higher Service Level has been developed. The cost associated with this
increment is $31 ,739 which would be offset with revenue in the amount of $21 , 100.
Thus, the net program cost to the City for both the Current and Higher Service Levels
is $609,744. This total represents an approximate $21 .5% increase over the estimated
budget for Fiscal Year 1990-91 .
62 -
The recommended Budget, by program, is shown below:
Recommended Estimated Net Program
1991-92 Budget Revenue Cost
Recreation Administration $ 184,705 $ 0 $184,705
Playgrounds 66,924 8,040 58,884
Shannon Center 105,377 40,000 65,377
Preschool Classes 32,057 32, 100 (43)
Teen Program 47,595 7,500 40,095
Adult Sports Program 133,395 153,925 (20,530)
Special Events 27,791 11 ,400 16,391
Senior Center 104,470 18,240 86,230
Recreation Classes 76,921 49,000 27,921
Aquatics 192,225 52,150 140,075
SUBTOTAL $ 971 ,460 $372,355 $599, 105
Youth Sports 31 ,739 21 ,100 10,639
TOTAL $1 ,003,199 $393,455 $609,744
As shown above, only two recreation programs currently generate sufficient revenue to
cover direct program costs. The Playground Program and the Teen Program are the most
costly programs for the City to operate in terms of the ratio between expenditures and
revenue.
63 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES RECREATION 804-810 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $957,880 $957,880 Recreation Director 1 1
Dublin Recreation
Info. Inc. 13,580 13,580 Supervisor 1 1
Recreation
Coordinator (3/4) 1 1
Rec Coordinator 2 2
Admin. Secretary 1 1
Office Asst II 1 1
Total $971 ,460 $971 ,460 Total 7 7
Part Time 26,927 hrs 26,927 hrs
This increment finances the following programs: 1 ) Aquatics; 2) Dublin Sports Grounds
Field Scheduling; 3) Leisure Enrichment Classes; 4) Playgrounds; 5) Preschool; 6) Senior
Center; 7) Shannon Center; 8) Special Events; 9) Teen Programs; and '10) Adult Sports
Programs.
In addition to the part-time and the full time staff shown above, this Budget includes the
following part time Staff: Aquatics Staff (7,830 hours); Building Attendant (2, 119 hours);
Preschool Instructors (2,325 hours); Sports Staff (4,750 hours) ; Playground Leaders (5,723
hours) ; Senior Center Leader (952 hours) ; Teen Leaders (3,060 hours) ; and Recreation Class
Instructors (168 hours) .
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED RECOMMENDED
INDICATOR 1989-90 1990-91 1990-91 1991-92
Program Participants
Leisure Enrichment Classes 2,240 2,790 2,528 2,800
Playgrounds
Summer 81/day 80/day 73/day 77/day
Afterschool 64/day 60/day 62/day 62/day
Preschool Classes 190 220 216 230
Public Swimming 16,005 17,605 19,300 19,500
Senior Center 54/day 60/day 78/day 80/day
Senior Meals 2,714 3,900 3,306 2,808
Senior Trips 235 360 200 210
Senior Classes 7,060 6,200 8,980 9,000
Special Events 2,205 3,200 3,378 5,475
Swim Lessons 1 , 192 1 ,750 1 , 118 1 ,600
Teen Dances/Special Events 0 600 0 300
Teen Trips 77 80 16 215 .
Middle School(Lunch Program) 77/day 75/day 96/day 86/day
Middle School (Afterschool) 0 0 0 40/day
Open Gym
Teen 0 0 150 566
Adult 0 0 124 600
Adult Softball 1 ,948 3,000 3, 170 3,375
Adult Basketball 0 0 150 566
Adult Volleyball 0 0 0 210
64 -
WORKLOAD/PERFORMANCE MEASURES (Continued)
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1989-90 1990-91 1990-91 1991-92
Field Use Permits Issued 60 60 60 60
Shannon Center Rentals 60 92 52 75
Civic Center Use
Paid 10 0 24 30
Unpaid 50 0 120 150
Volunteer Hours
Recreation Programs
Senior Center 1 ,606 1 ,740 2,128 2,300
Swim Center 172 1 ,272 725 1 ,000
Special Events 320 400 315 320
Preschool 1 ,800 2,160 1 ,850 1 ,900
- 65 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Salaries, Full-Time $209,373 $177,830 $173,086 $252,809
Salaries, Part-Time 120,200 245,912 217,437 223,745
Salaries, Overtime 2,137 2,313 3,243 3,361
Retirement 26,620 29,473 28, 144 33,823
Group Insurance 25,610 41 ,239 30,805 45,749
Workers' Compensation 6,467 24,952 23,904 28,037
F.I.C.A. 3,058 ; 4,679 4,401 19,400
S.U.I. 543 0 0 0
TOTAL PERSONAL SERVICES $394,008 $526,398 $481 ,020 $606,924
SERVICES & SUPPLIES
Office Supplies $ 2,470 $ 2,836 $ 2,961 $ 3,258
Postage 4,058 5,020 6,180 7,241
Copier Supplies 2,286 2,784 2,685 2,598
Operating Supplies 28,393 42,717 39,030 46,632
Advertising 1 ,180 1 ,470 1 ,268 1 ,500
Printing & Binding 13,256 11 ,025 11 ,708 13,975
Insurance 0 0 0 1 ,650
Repairs & Maintenance 15,679 1,600 1 ,443 1 ,200
Rentals/Leases 6,267 7,600 6,930 9,083
Books & Publications 1 333 500 463 675
Memberships & Dues 1 ,255 930 770 735
Mileage/Auto Allowance 3,263 3,675 2,847 3,489
Travel, Conferences & Mtgs 4,757 5,000 3,570 5,600
Training 111 1 ,065 651 780
Gas/Electric 46,053 46,465 53,459 58,632
Water/Sewer 11 ,384 6,780 17,223 20,650
Telephone 4,711 6,960 5,661 5,630
Internal Service Fund 12,621 9,023 8,223 . 8,855
TOTAL SERVICES & SUPPLIES $158,077 $155,450 $165,072 $192,183
CONTRACT SERVICES
Rec Admin $ 2,083 $ 0 $ 0 $ 800
Playgrounds 841 1 ,700 1 ,656 1 ,718
Shannon 15,082 21 , 146 26,359 22,821
Preschool 0 0 0 840
Teens 968 12,700 435 5,330
Sports 8,904 44,970 42,483 50,819
Special Events 1 ,745 2,215 2,389 2,330
Seniors 18,663 23,675 16,779 19,186
Rec Instruction 26,076 30,560 26,588 32,736
Aquatics 24,474 28,760 26,500 25, 188
TOTAL CONTRACT SERVICES' $ 98,836 $165,726 $143, 189 $161 ,768
CAPITAL OUTLAY
Furniture/Fixtures $ 5,949 $ 8, 123 $ 7,029 $ 5,895
Machinery & Equipment 7,419 4,490 5, 167 4,690
TOTAL CAPITAL OUTLAY $ 13,368 $ 12,613 $ 12, 196 $ 10,585
TOTAL ACTIVITY COST $664,289 $860,187 $801 ,477 $971 ,460
- 66 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES RECREATION 804-810 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT
CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL
TOTAL
General $31 ,739 $ 989,619 Recreation Director 1
Dublin Recreation
Info. Inc. 0 13,580 Supervisor 1
Recreation
Coordinator (3/4) (1 ) 1
Rec Coordinator 1 3
Admin. Secretary 1
Office Asst II _ 1
Total $31 ,739 $1 ,003,199 Total 8
Part Time 1265 hrs 28,192 hrs
This increment finances a Youth Sports Program which includes summer sports camps, and
youth basketball, softball, and volleyball leagues. This program would be implemented
through the expansion of the permanent Recreation Coordinator from 30 hours per week
to 40 hours per week. The following high priority goal would be accomplished as a
result of this Higher Service Level.
1 . Develop a Youth Sports Program
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED RECOMMENDED
INDICATOR 1989-90 1990-91 1990-91 1991-92
Program Participants
Softball 0 0 0 165
Basketball 0 0 0 204
Volleyball 0 0 0 120
Sports Camp 0 0 0 50
67 -
Higher Service Cumulative
Level I Total
DESCRIPTION 1991-92 1991-92
PERSONAL SERVICES
Salaries, Full-Time $ 7,581 $260,390
Salaries, Part-Time 15,903 239,648
Salaries, Overtime 140 3,501
Retirement 1 ,012 34,835
Group Insurance 493 46,242
Workers' Compensation 2,277 30,314
F.I.C.A. 1 ,328 20,728
S.U.I. 0 0
TOTAL PERSONAL SERVICES $28,734 $635,658
SERVICES & SUPPLIES
Office Supplies $ 0 $ 3,258
Postage 0 7,241
Copier Supplies 0 2,598
Operating Supplies 2,510 49,142
Advertising 200 1 ,700
Printing & Binding 295 14,270
Insurance 0 1 ,650
Repairs & Maintenance 0 1 ,200
Rentals/Leases 0 9,083
Books & Publications 0 675
Memberships & Dues 0 735
Mileage/Auto Allowance 0 3,489
Travel, Conferences & Mtgs 0 5,600
Training 0 780
Gas/Electric 0 58,632
Water/Sewer 0 20,650
Telephone 0 5,630
Internal Service Fund 0 8,855
TOTAL SERVICES & SUPPLIES $ 3,005 $195, 188
CONTRACT SERVICES
Rec Admin $ 0 $ 800
Playgrounds 0 1 ,718
Shannon 0 22,821
Preschool 0 840
Teens 0 5,330
Sports 0 50,819
Special Events 0 2,330
Seniors 0 19,186
Rec Instruction 0 32,736
Aquatics 0 25, 188
TOTAL CONTRACT SERVICES $ 0 $161 ,768
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 5,895
Machinery & Equipment 0 4,690
TOTAL CAPITAL OUTLAY $ 0 $ 10,585
TOTAL ACTIVITY COST $31 ,739 $1 ,003, 199
- 68 -
C
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PLANNING
The City's Planning Department provides oversight, enforcement, and
development of policies and regulations related to development within the
community. This includes the updating and amending of the General Plan;
development of Ordinances for consideration by the Planning Commission and
the City Council; administration of the California Environment Quality Act
(CEQA) ; processing and review of planning development applications; the
provision of planning data and related information to members of the
public; and coordinating the investigation and enforcement of the City' s
Zoning Ordinance.
The Planning Director also serves as staff to the five member Planning
Commission, which is appointed by the City Council. The Planning
Commission' s responsibilities include the review and recommendation on
Planning policies prior to final approval by the City Council.
The estimated Fiscal Year 1990-91 expenses are approximately $99, 695 or
7 .9% less than the approved Budget. This is primarily attributable to the
expenditure for special General Plan Amendment Studies at a slower rate
than was anticipated. The City is reimbursed for the majority of these
study costs by the Applicants.
The recommended 1991 -92 Current Service Level Budget totals $1 , 036, 275 and
represents a 10 . 8% decrease from the estimated expenditures for Fiscal Year
1990-91 . However, the 1990-91 estimated Planning expenditures are offset
by an estimated $714, 500 in Zoning and Subdivision Fees resulting in a net
cost of $447, 742 . The recommended budget for 1991-92 is offset by $479, 000
in Zoning and Subdivision Fees for a net cost of $557, 275 resulting in a
net increase over 1990-91 estimated costs by $109, 533 or 24.5%. This
increase is primarily attributable to 1 ) the increased salary and fringe
benefit costs; 2) funding a land use plan for the BART/Army property; 3)
economic consulting services associated with the Santa Rita property; 4)
contract secretarial help for an anticipated employee leave of absence; and
5) mandatory Social Security coverage for part-time employees. The
recommended 199,1-92 budget does not include funding for incorporating any
revised land plan for the Santa Rita property with the East Dublin General
Plan Amendment. The Budget also reflects cost of living adjustments in
various accounts and the full year funding of all approved positions. The
Contract Planning Services provide for the services of a Contract Planner
working on General Plan Amendments, the Housing Element, and Site
Development Review Guidelines .
69 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT PLANNING - 901 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $1,036,275 $1,036,275 City
Planning Director 1 1
Senior Planner 2 2
Associate Planner 2 2
Assistant Planner/
Zoning Investigator 1 1
Admin. Secretary 1 1
Office Asst II 2 2
Interns (Part-Time)
(2 Positions 988 hrs ea) 1 1
Contract
Planner .02 FTE .02 FTE
Planner 1 1
Total $1,036,275 $1,036,275 Total 11 .02 FTE 11.02 FTE
This Budget increment finances the current level of service and enables the City to
maintain the same level of service approved in the Fiscal Year 1990-91 Budget. The Budget
complements in-house Staff with professional contract planners for specific one-time
projects.
The Budget should enable the Planning Department to accomplish or make substantial
progress toward the following goals:
1. East Dublin General Plan Amendment/Specific Plan Studies
2. West Dublin General Plan Amendment/Specific Plan Studies
3. Minor General Plan Update
4. Housing In Lieu Fee General Plan Amendment
5. Annual General Plan Report including regional housing needs
6. Implement remaining Management Audit recommendations
7. Revise Zoning Ordinance in accordance with the Management Audit recommendations
8. Density Bonus Ordinance
9. Inclusionary Zoning Ordinance
10. Rental Availability Ordinance
11. Participate in the investigation and selection of a community development data
processing system -
12. Work with Task Force on Implementation Strategies for Downtown Improvement Plan
13. Conduct Land Use Study for southern portion of Camp Parks property
70 -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Salaries, Full-Time $280,714 $ 364,271 $ 356,000 $ 381 ,070
Salaries, Part-Time 9,195 24,260 19,000 21 ,565
Salaries, Overtime 2,223 3,100 2,950 2,500
Retirement 34,871 46,641 45,550 51,147
Group Insurance 28,164 55,996 42,500 59,581
Workers, Compensation 2,449 12,330 11 ,977 12,130
F.I.C.A. 2,570 3,898 3,771 5,292
TOTAL PERSONAL SERVICES $360,186 $ 510,496 $ 481 ,748 $ 533,285
SERVICES & SUPPLIES
Office Supplies $ 5,439 $ 5,715 $ 5,537 $ 5,810
Postage 6,052 6,279 4,000 4,600
Copier Supplies 1 ,355 1 ,666 1 ,700 2,260
Operating Supplies 187 300 300 325
Printing & Binding 2,631 6,400 6,400 4,000
Repairs & Maintenance 640 750 750 750
Books & Publications 833 1 ,150 1 ,150 1 , 150
Memberships & Dues 383 600 450 500
Mileage/Auto Allowance 2,903 3,150 2,850 2,880
Travel, Conferences & Mtgs 4,511 6,900 6,500 6,500
Training 687 1 ,500 1 ,500 1 ,500
Legal Notices 2,170 2,000 2,690 2,770
Professional Services 280,703 606,504 530,000 345,000
Filing Fees 18 0 0 6,000
Internal Service Fund 7,460 8,517 8,517 8,000
TOTAL SERVICES & SUPPLIES $315,972 $ 651 ,431 $ 572,344 $ 392,045
CONTRACT SERVICES
Zoning Enforcement $ 16,694 $ 0 $ 0 $ 0
Contract Planning 129,016 93,560 101 ,700 94,365
Other 7,667 4,500 4,500 15,300
TOTAL CONTRACT SERVICES $153,377 $ 98,060 $ 106,200 $ 109,665
CAPITAL OUTLAY
Furniture & Fixtures $ 5,602 $ 0 $ 200 $ 1 ,280
Machinery & Equipment 106 1 ,950 1 ,750 0
TOTAL CAPITAL OUTLAY $ 5,708 $ 1 ,950 $ 1 ,950 $ 1 ,280
TOTAL ACTIVITY COST $835,243 $1 ,261 ,937 $1 , 162,242 $1 ,036,275
71 _
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT PLANNING - 901 HIGHER
NOT RECOMMENDED
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $89,224 $1,125,499 Citv
Planning Director 1
Senior Planner 2
Associate Planner 1 3
Assistant Planner/
Zoning Investigator 1
Admin. Secretary 1
Office Asst II 2
Intern (Part-Time)
(2 Positions 988 hrs ea) 1
Contract
Planner (Part Time) .02 FTE
Planner (Full Time) _ 1
Total $89,224 $1,125,499 1 12 .02 FTE
This Budget increment would finance one Associate Planner and additional professional
planning services. With this increment, the Planning Department would be able to complete
the following goals:
1. Major General Plan Update including historic element
2. Work with cemetery/historical associations regarding technical and financial aid
3. Update Dublin's CEQA (California Environmental Quality Act) Guidelines
4. Prepare water efficient landscape ordinance
5. More pro actively monitor agencies and projects such as:
- North Livermore General Plan Amendment
- Livermore Airport
- Dougherty Valley Specific Plan (San Ramon)
- Dougherty Valley (Co. Co. Co. )
- Alcosta Boulevard/San Ramon Valley Boulevard development
- Bishop Ranch additions
- Hacienda Business Park additions
- North Pleasanton Improvement District Projects
- West Pleasanton Extended Planning Area
- Alameda County Open Space Element
- Livermore Amador Valley Planning Unit (LAVPU) Plan
- Santa Rita Property (old and new)
- Federal Land Swap
- Southern Portion of Camp Parks (Alameda County proposals)
- LAFCO
- Tassajara Valley
- Tri-Valley Wastewater Authority projects
- DSRSD planning projects
- LAVWMA
- Zone 7 ACFCWCD
72 -
Zone 7 ACFCWCD
- EBMUD
Dublin Unified School District
Castro Valley Unified School District
Livermore Area Recreation and Park District
- LAVTA
Alameda County Airport Land Use Commission
- Alameda County Housing & Community Development Division
Alameda County Solid Waste Management Authority
- Alameda County Transportation Plan Commission
- Alameda County Transportation Advisory Committee (ACTAC)
- Tri-Valley Council and Tri-Valley Transportation Council
- BART
MTC
ABAG
Bay Area Air Quality Management District
CALTRANS
- California Department of Fish & Game
California Department of Housing & Community Development
- California Department of Finance
- U. S. Army
- U. S. Fish & Wildlife Service
- Greenbelt Alliance
Sierra Club
Preserve Area Ridgelands Committee
Bay Area Council
Bay Vision 2020
- Tassajara Valley Property Owners Association
73 -
HIGHER SERVICE NOT
LEVEL RECOMMENDED
DESCRIPTION 1991-92 1991-92
PERSONAL SERVICES
Salaries, Full-Time $31 ,775 $ 412,845
a
Salaries, Part-Time 0 21 ,565
Salaries, Overtime 0 2,500
Retirement 4,272 55,419
Group Insurance 5,575 65,156
Workers' Compensation 1,366 13,496
FICA 461 5,753
TOTAL PERSONAL SERVICES $43,449 $ 576,734
SERVICES & SUPPLIES
Office Supplies $ 100 $ 5,910
Postage 0 4,600
Copier Services 0 2,260
Operating Supplies 0 325
Printing & Binding 0 4,000
Repairs & Maintenance 0 750
Books & Publications 0 1 ,150
Memberships & Dues 0 500
Mileage & Auto Allowance 275 3, 155
Travel, Conferences & Meetings 150 6,650
Training 250 1 ,750
Legal Notices 0 2,770
Professional Services 45,000 390,000
Filing Fees 0 6,000
Internal Service Fund 0 81000
TOTAL .SERVICES & SUPPLIES $45,775 $ 437,820
CONTRACT SERVICES
Zoning Enforcement $ 0 $ 0
Contract Planning 0 94,365
Other 0 15,300
TOTAL CONTRACT SERVICES $ 0 $ 109,665
CAPITAL OUTLAY
Furniture & Fixtures $ 0 $ 1 ,280
Machinery & Equipment 0 0
TOTAL CAPITAL OUTLAY $ 0 $ 1 ,280
TOTAL ACTIVITY COST $89,224 $1 , 125,499
74 -
BUILDING & SAFETY
Building and Safety services are presently provided to the City under a contract with
Taugher & Associates, Inc. The services provided include: building inspection,
construction plan checking, and housing code enforcement activities.
The recommended budget necessary to fund the current service level for Fiscal Year 1991-92
is $326,796. This represents a decrease of approximately 8.7.% compared to Fiscal Year
1990-91 estimated expenditures. This decrease is primarily attributable to 1 ) economic
trends which have slowed the level of construction 2) the completion of projects on large
developable sites within the existing City boundaries, and 3) the deletion of a part-time
intern position. The cost associated with the part-time position was approximately
$5,600. This decrease in the 1991-92 Budget is partially offset by a proposed increase in
contract labor rates.
The Fiscal Year 1991-92 Budget will allow the Building & Safety Department to respond to
projected requests for Building & Safety services, as well as implement a public education
program. The program will be designed to assist homeowners who undertake projects without
the assistance of a building contractor. The total cost of this program is approximately
$7,525. In addition, it is estimated that approximately $18,600 of costs included in the
Fiscal Year 1991-92 Budget are associated with inspections and follow-up resulting from
the City's implementation of the Business License Program.
It is anticipated that the following projects will be completed during Fiscal Year 1991-
92.
Dublin Meadows - Final Phase, 32 units (Amador Valley Boulevard)
Village IV, Torrey Pines, 69 units (West of Dougherty Road)
Enea Plaza/Tenant Improvements (Amador Plaza)
Public Storage/Tenant Improvements (San Ramon Rd at Amador Valley)
Dubney Office Building (corner Dublin Blvd & Hansen Drive)
Construction on the following projects are anticipated to be started during the Fiscal
Year 1991-92:
Ahmanson/Images, 41 dwellings (Western Hills)
Brighton Meadows, 17 dwellings (Brighton Drive at Kolb Park)
Bordeaux Custom Lots, 9 dwellings (Western Hills)
Hansen Ranch, Phase I, 75 dwellings (Western Hills)
Dublin San Ramon Services District Offices (Dublin Blvd)
Dublin Honda Service/Garage Expansion (Amador Plaza)
Chevron Gas Station (Dublin Blvd at Dougherty Rd)
Office Club (Dublin Court)
Dougherty Regional Fire Authority Station No. 1 (Donohue Drive)
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1989-90 1990-91 1990-91 1991-92
Building Valuation $36, 904, 402 $37, 000, 000 $15, 200, 000 $24, 000, 000
Permits Issued 910 900 850 900
Building Permit Fees 302, 818 351 , 500 188, 000 400, 000
Inspections 5, 500 8, 200 6, 000 5, 500
Dwelling Units Issued 498 361 60 133
Dwelling Units Finaled 280 630 631 101
Contract Cost 281 , 337 305, 100 303, 000 273, 800
Contract Cost Per Inspection $51 . 15 $37 . 21 $50. 50 $49 .78
- 75 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT BUILDING & SAFETY - 902 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $326,796 $326,796 City
Admin. Secretary 1 1
Contract
Building Official 1 1
Building Inspector 1_5 1_5
(3,000 hrs)
Total $326,796 $326,796 Total 3.5 3.5
This budget increment finances the current level of service and enables the City to
maintain the same level of service as was provided during Fiscal Year 1991-92. The
increment includes one full-time Administrative Secretary (City employee), the services of
one contract Building Official (1 , 185 hours) and one and a half contract Building
Inspectors (3,000 hours) . The Building Official provides plan checking and overall
supervision of the Building and Safety Department. Also included in this budget are the
necessary services and supplies to support the Building and Safety Department.
GOALS
In addition to maintaining pace with the construction activity in the City for Fiscal Year
1991-92, this Department will undertake the following goals adopted by the City Council:
1 ) Continue follow-up of enforcement of non-conforming signs
2) Review Building Permit Fee Schedule
3) Develop and implement a Homeowner Building Education Program
4) Apply for an amendment to the Flood Plain Map, which will exclude certain areas from
being required to carry flood insurance. The revision is possible due to flood
control improvements constructed since the map was originally developed by the
Federal Government.
76 -
SERVICE
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Salaries, Full-Time $ 31 ,688 $ 34,716 $ 34,710 $ 35, 140
Salaries, Part-Time 0 6,500 5,500 0
Salaries, Overtime 193 1 , 140 250 250
Retirement 4,025 4,418 4,416 4,692
Group Insurance 3,256 6,185 3,710 6,572
Workers' Compensation 99 376 333 335
F.I.C.A. 0 95 80 0
TOTAL PERSONAL SERVICES $ 39,261 $ 53,430 $ 48,999 $ 46,989
SERVICES & SUPPLIES
Office Supplies $ 431 $ 700 $ 520 $ 550
Postage 273 325 280 310
Copier Supplies 63 100 180 195
Operating Supply 139 50 50 50
Printing & Binding 1 ,550 3,000 2,450 1 ,800
Books & Publications 421 800 800 800
Memberships & Dues 380 500 420 500
Mileage/Auto Allowance 0 0 50 50
Training 255 500 345 500
Legal Notices 42 50 50 50
Internal Service Fund 1 ,662 29 29 1 ,202
TOTAL SERVICES & SUPPLIES $ 5,216 $ 6,054 $ 5, 174 $ 6,007
CONTRACT SERVICES $281 ,337 $305,100 $303,000 $273,800
CAPITAL OUTLAY
Furniture/Fixtures $ 43 $ 1 ,000 $ 655 $ 0
TOTAL CAPITAL OUTLAY $ 43 $ 1 ,000 $ 655 $ 0
TOTAL ACTIVITY COST $325,857 $365,584 $357,828 $326,796
77 -
ENGINEERING
Engineering Services are provided to the City through a combination of City
Employees and Contract Services. The City Staff includes a Senior Civil
Engineer who assists the Public Works Director and provides staffing on
traffic related programs such as the Tri-Valley Transportation Council and
the County Congestion Management Plan. The City' s primary Public Works
inspection is provided by City Staff. Other engineering services including
general engineering, traffic engineering, subdivision and private
development plan checking, assessment district engineering, permit
issuance, capital project design services and back-up public work
inspection services are provided by contract engineering firms.
For Fiscal Year 1991-92, the total recommended Engineering Budget including
the higher service level is $573, 156. The current service level includes
funding to replace a contract Public Works Inspector with City Personnel.
This proposed change is cost effective and is estimated to result in annual
savings of $68, 525 . The anticipated work load will fully support two
inspector positions. The increases in the current service level are
attributable to the full year funding of the Senior Civil Engineer and the
inclusion of $36, 400 associated with Contract Services for the Tri-Valley
Transportation Plan Study and the Alameda County Congestion Management
Plan. The City may receive $23, 500 in Proposition 111 funds as a
reimbursement for these activities.
This Budget includes the recommended higher service level, which provides
for the replacement of the part-time Engineering Intern with a full time
City-employed Engineering Technician. The funding of this Budget will add
time for implementing the National Pollution Discharge Elimination System
(NPDES) and improve the overall administration of Public Works Department
activities. It is proposed that the City consider the establishment of a
utility fee to recover the costs associated with this program. The NPDES
Program is mandated by Federal law and will monitor the discharge of
material from City storm drains into public waterways. The program also
includes a public education effort to discourage the introduction of
pollutants into the storm drainage system.
The cost of this Budget will be offset by a total of $336, 000 comprised of
plan check and inspection fees ($317, 500) , encroachment permit fees
($7, 500) , and special assessments ($11 , 000) . The total net cost of this
Budget is $237, 156.
The following chart identifies the changes in the net cost of Engineering
Services between Fiscal Year 1990-91 and Fiscal Year 1991 -92 . A comparison
is also shown to identify the impact of implementing a fee to recover costs
associated with NPDES.
NET COST
Fiscal Year Fiscal Year
1990-91 1991 -92 % Chancre
Estimated Costs $479, 003 $573, 156
Estimated Revenues Excluding NPDES Fee (210, 850) (336, 000)
NET COST $268, 153 $237, 156 -11 . 6%
Estimated Costs $479, 003 $573, 156
Estimated Revenues Including NPDES Fee (210, 850) (463, 365)
$268, 153 $109, 791. -59 . 1 %
- 78 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT ENGINEERING - 903 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $421 ,992 $421 ,992 City*
Sr. Civil Engineer 1 1
Gas Tax Public Works
(2107.5) 5,000 5,000 Inspector 2 2
Engineering Intern .5 FTE .5 FTE
Assessment (Part Time)
Dist #710 6,000 6,000
Contract**
Assessment Public Works
Dist #711 2,000 2,000 Inspector .8 FTE .8 FTE
Assessment
Dist #712 1 ,000 1 ,000
Assessment
Dist #713 2,000 2,000
NPDES 0 0
Total $437,992 $437,992 Total 4.3 FTE 4.3 FTE
This Budget provides funding for the current level of service. It is anticipated that the
hiring of a second City Public Works Inspector would not occur until three months after
the beginning of the Fiscal Year. Prior to completion of the recruitment process, these
services would be provided by contract personnel. This Budget funds the necessary
services, supplies, and improvements necessary to support the Engineering Division.
* Although 1000 of the costs for the City Personnel involved with this activity are
reflected on the following page for information only, it is anticipated that a
portion of the time will be charged to this account and the remainder will be
charged to various capital projects.
** All other contract personnel are located off-site.
79 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES
Salaries, Full-Time $ 41,693 $ 69,850 $ 69,235 $ 137,745
Salaries, Part-Time 2,974 10,000 5,904 10,400
Salaries, Overtime 2,389 3,000 7,213 5,480
Retirement 4,768 10,353 8,810 18,480
Group Insurance 3,398 10,643 7,219 18,470
Workers' Compensation 1 ,653 4,269 3,749 6,340
F.I.C.A. 656 1 ,331 1 ,194 2,830
TOTAL PERSONAL SERVICES $ 57,531 $ 109,446 $ 103,324 $ 199,745
SERVICES & SUPPLIES
Office Supplies $ 504 $ 650 $ 850 $ 900
Postage 0 0 287 300
Operating Supplies 354 400 400 420
Printing & Binding 474 400 983 420
Rental & Leases 370 0 0 0
Books & Publications 183 250 150 150
Memberships 0 0 140 200
Mileage/Auto Allowance 3,333 2,650 2,650 4,500
Conferences/Meetings 4 150 530 1 ,250
Training 20 1 ,060 600 1 ,500
Small Tools 0 300 300 400
Professional Services 10 0 1 ,500 0
Internal Service Fund 750 29 29 1 ,400
TOTAL SERVICES & SUPPLIES $ 5,992 $ 5,889 $ 8,419 $ 11 ,440
CONTRACT SERVICES
General Engr/Inspectn $ 109,226 $ 60,760 $ 60,760 $ 52,000
General Traffic Engr 45,761 69,000 69,000 50,000
Private Development
Engr/Inspection • 201 ,255 147,500 147,500 159,800
Traffic Engr 7,305 33,200 25,000 7,500
Other Contract Services 14,201 39,228 39,042 36,700
Assessment District Engr 12,197 12,000 13,450 11 ,000
TOTAL CONTRACT SERVICES $ 389,945 $ 361 ,688 $ 354,752 $ 317,000
CAPITAL OUTLAY
Furniture & Fixtures $ 620 $ 1 ,930 $ 1 ,281 $ 0
Machinery & Equipment 0 50 0 1 ,675
TOTAL CAPITAL OUTLAY $ 620 $ 1 ,980 $ 1 ,281 $ 1 ,675
TOTAL ACTIVITY COST $454,088(1) $479,003(2) $467,77 6(3) $529,860(4)
(1) The total 1989-90 expenses were actually $425,106. Costs associated with the City Public Works Inspector ($28,982)
were actually incurred as part of various CIP projects.
(2) The adopted 1990-91 Budget was actually $446,992. Costs associated with the City Public Works Inspector ($32,011)
are shown above for information only. These costs will actually be recorded as a part of various CIP projects.
(3) The estimated costs for 1990/91 for this activity is actually $425,033. Approximately $42,743 is shown above for
information only, and is disbursed to various capital projects.
(4) The current service level cost for 1991-92 is actually $437,992. Approximately $91,868 related to City personnel is
shown for information only and will be disbursed to various capital projects.
- 80 -
CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT ENGINEERING - 903 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 7,799 $429,791 City*
Sr. Civil Engineer 1
Gas Tax Public Works
(2107.5) 0 5,000 Inspector 2
Engineering Tech 1 1
Assessment 6,000 Engineering Intern ( .5 FTE) 0
Dist #710 0
Contract**
Assessment Public Works
Dist #711 0 2,000 Inspector .8
Assessment
Dist #712 0 1 ,000
Assessment
Dist #713 0 2,000
NPDES 127,365 127,365
Total 135, 164 $573, 156 Total .5 FTE 4.8 FTE
The total cost of this higher service level is $138, 168. This Budget increment will fund
the implementation of the National Pollutant Discharge Elimination System (NPDES) . This
is a program mandated by Federal legislation regulating the urban runoff through storm
drains and other facilities.
The proposed staffing provides for the elimination of the part-time Engineering Intern and
the hiring of a full-time Engineering Technician. It is estimated that approximately 50%
of the time for this position will be expended on NPDES activities. The remainder of the
time allocated for this new position will be divided between General Engineering and
Capital Improvement Program (CIP) activities. The Budget also includes funding for
contractual services associated with the NPDES program including $77,000 to Alameda County
to participate in a multi-agency implementation program.
* Although 100% of the costs for the City Personnel involved with this activity are
reflected on the following page for information only, it is anticipated that a
portion of the time will be charged to this account and the remainder will be
charged to various capital projects.
** All other contract personnel are located off-site.
81 -
HIGHER SERVICE CUMULATIVE
LEVEL I TOTAL
DESCRIPTION 1991-92 1991-92
PERSONAL SERVICES
Salaries, Full-Time $ 27,700 $ 165,445
Salaries, Part Time (7,800) 2,600
Salaries, Overtime 1 ,000 6,480
Retirement 3,720 22,200
Group Insurance 5,090 23,560
Workers' Compensation 885 7,225
FICA (177) 2,653
TOTAL PERSONAL SERVICES $ 30,418 $ 230,163
SERVICES & SUPPLIES
Office Supplies $ 900
Postage 300
Operating Supplies $ 500 920
Printing & Binding 5,000 5,420
Rentals/Leases 0
Books & Publications 150
Memberships 200
Auto Mileage & Allowance 250 4,750
Travel, Conferences & Meetings 1 ,250
Training 1 ,500
Small Tools 400
Professional Services 0
Internal Service Fund Charges 1 ,400
TOTAL SERVICES & SUPPLIES $ 5,750 $ 17, 190
CONTRACT SERVICES
General Engr/inspection $ 52,000
General Traffic Engineer 50,000
Private Development
Engr/Inspection 159,800
Traffic Engineer 7,500
Other Contract Services $102,000 138,700
Assessment Dist Engr 11 ,000
TOTAL CONTRACT SERVICES $102,000 $ 419,000
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 0
Machinery & Equipment 0 1 ,675
TOTAL CAPITAL OUTLAY $ 0 $ 1 ,675
TOTAL ACTIVITY COST $138, 168 $668,028(1)
(1) The cumulative cost for 1991-92 is actually $573,156. Approximately $94,872 related to City Personnel is shown for
information only and is projected to be disbursed to various capital projects.
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ECONOMIC DEVELOPMENT
The purpose of this activity is to enhance the City' s economic base through
various promotional activities and programs which will revitalize certain
segments of the City' s economy.
For Fiscal Year 1991 -92, a total recommended Budget of $57, 250 would
finance the following activities:
1 . Provide miscellaneous consulting services to assist the Downtown Task
Force where appropriate.
2 . Participation in the Alameda County Economic Development Program.
3 . Update the City's Community Profile Brochure.
4. Downtown Promotional and Business Outreach Activities .
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CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT ECONOMIC DEVELOPMENT - 904 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $57,250 $57,250 This activity is supported
by Staff shown in the
City Manager's Budget.
Total $57,250 $57,250
This Budget finances contract services to assist in determining the viability of a
Downtown Promotional Program/Business Association and necessary services and supplies to
support that effort. This Budget also finances the costs associated with 1 ) updating the
City's Community Profile Brochure, 2) Central Block Improvement Brochure, 3) Signing
Improvement Program, 4) Parking Lot Landscaping Improvement Program, and 5) the City's
participation in the Alameda Countywide Economic Development Program.
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 0 $ 500 $ 100 $ 500
Postage 0 500 0 1 ,250
Copier Supplies 0 200 0 200
Operating Supplies 0 1 ,200 0 1 ,200
Advertising 0 500 0 300
Printing & Binding 0 46,600 5,020 15,000
Books & Publications 0 50 60 200
Memberships & Dues 0 200 200 500
Mileage/Auto Allowance 0 200 0 0
Travel, Conferences & Mtgs 0 500 820 2,500
Internal Service Fund 0 1 ,056 0 0
TOTAL SERVICES & SUPPLIES $ 0 $51 ,506 $ 6,200 $21 ,650
CONTRACT SERVICES
Downtown Consulting Services $ 0 $20,000 $ 0 $30,000
Alameda Co Econ Dev Program 0 11 ,500 4,942 5,000
TOTAL CONTRACT SERVICES $ 0 $31 ,500 $ 4,942 $35,000
CAPITAL OUTLAY
Furniture & Fixtures $ 0 $ 300 $ 0 $ 300
Machinery & Equipment 0 300 0 300
TOTAL CAPITAL OUTLAY $ 0 $ 600 $ 0 $ 600
TOTAL ACTIVITY COST $ 0 $83,606 $11 , 142 $57,250
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DEBT SERVICE - SAN RAMON ROAD SPECIFIC PLAN ASSESSMENT DISTRICT
During Fiscal Year 1985-86, at the request of property owners, the City
formed the San Ramon Road Specific Plan Assessment District. This
Assessment District financed:
1 . The westerly extension of Amador Valley Boulevard
2. Modification of the traffic signal at the intersection of Amador
Valley Boulevard and San Ramon Road
3 . Frontage improvements along San Ramon Road
4. Engineering costs
5 . Financing costs
Most of the improvements were completed by Fiscal Year 1987-88.
A total of. $857,869 in Assessment District Bonds have been issued. These
bonds will be paid off annually until the year 2000, from the assessments
collected from property owners within the Assessment District.
The total principal and interest payment required for Fiscal Year 1991-92
is $103, 813 .
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CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
DEBT SERVICE SAN RAMON ROAD SPECIFIC PLAN CURRENT
ASSESSMENT DISTRICT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Assessment No City personnel are
Dist #712 $103,813 $103,813 included in this
activity.
Total $103,813 $103,813
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 1 ,087 $ 0 $ 0 $ 0
CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
DEBT SERVICE
Principal $ 55,000 $ 53,419 $ 53,419 $ 48,813
Interest 57,888 55,000 55,000 55,000
TOTAL DEBT SERVICE $112,888 $108,419 $108,419 $103,813
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $113,975 $108,419 $108,419 $103,813
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DEBT SERVICE - CIVIC CENTER
During Fiscal Year 1985-86, the City issued $11 ,968, 000 in Certificates of
Participation to finance the acquisition of 10 acres of land, as well as,
the construction of the Civic Center. The City' s lease agreement with
Dublin Information, Inc. , provided that the City would make lease payments
to Dublin Information, Inc. , which in turn, would make payments to the
Certificate holders.
During Fiscal Year 1987-88, the City issued $17, 230, 000 in new Certificates
of Participation in order to refinance the 1985 Certificates of
Participation and take advantage of favorable interest rates to reduce the
size of the 1985 debt, as well asp generate new funds needed for the Civic
Center. The City is legally required to budget the gross debt service for
Fiscal Year 1991-92, which totals $1 , 720, 670. However, this amount will
actually be reduced by payments from interest earnings from the 1988
Reserve Fund, resulting in a net debt service payment of approximately
$1 , 578, 641 .
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CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
DEBT SERVICE CIVIC CENTER CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Dublin $1 ,720,670 $1 ,720,670 No City personnel are
Info. Inc. included in this
activity.
Total $1 ,720,670 $1 ,720,670
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $, 0 $ 0
CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
DEBT SERVICE $706,910 $1 ,719,820 $1 ,579,379 $1 ,720,670
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $706,910 $1 ,719,820 $1 ,579,379 $1 ,720,670
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1991-92 CAPITAL BUDGET
GENERAL
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1989-90 1990-91 1990-91 1991-92
Data Processing System $ 62,408 $155,000 $24,000 $85,500
Civic Center 1 ,696,691 0 0 0
Civic Center Courtyard Fountain 109,960 7,877 7,877 0
Civic Center Driveway 15,681 0 0 0
Records Management Study 25,229 2, 141 2, 141 0
Council Chamber Audio Impr 0 3,674 3,674 0
Civic Center Holiday Decorations 0 0 0 3,350
TOTAL COST $1 ,909,969 $168,692 $37,692 $88,850
FINANCING
General Fund $88,850
Total $88,850
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1991-92 CAPITAL BUDGET
COMMUNITY IMPROVEMENTS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1989-90 1990-91 1990-91 1991-92
Sidewalk Safety Repair/
Handicap Ramps $107,394 $ 50,000 $ 48,216 $ 85,024
Major Arterial - Soundwalls 114,083 0 0 0
Downtown Promotional Banners 354 5,520 3,000 16,300
Dublin Blvd. Sidewalk East of
Clark Avenue 9,968 0 0 0
City Entrance Signs 7,678 55,791 54,998 0
Catch Basin Grate Replacement 72,280 72,254 45, 154 0
Underground Utilities - Dougherty
Road to SPRR 206,211 0 0 0
Bus Stop Benches 4,933 0 0 0
Pedestrian Signal Handicap
Modifications 0 23,370 23,370 0
TOTAL COST $522,901 $206,935 $174,738 $101 ,324
FINANCING
General Fund $ 66,300
Transportation Development Act (Article 3) Grant 35,024
Total $101 ,324
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1991-92 CAPITAL BUDGET
PARKS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1989-90 1990-91 1990-91 1991-92
Senior Citizen Center Project $ 17,750 $ 0 $ 0 $ 0
Shannon Center Renovation 279,261 8, 151 8, 151 0
Park & Pool Signs 8,734 26,595 24,511 0
Swim Center Renovation 226,546 0 0 0
Shannon Park Renovation 465,465 200,751 589,273 0
Alamo Creek Park 209,752 122,570 122,570 0
Dublin Sports Ground Renovation 29,623 0 0 0
High School Football Field Renovtn 363,353 642,648 485,348 95,306
Frederiksen Kindergarten Tot Lot 0 57,833 57,833 0
Senior Center Upgrade 0 19,800 9,400 19,725
Park & Recreation Facilities
Masterplan 0 75,000 59,625 24,875
Dublin High School Baseball & Girls
Athletic Field Renovation 0 244,465 37,000 224,600
Nielsen School Play Area 0 0 0 58,800
Cronin School Play Area 0 0 0 58,800
90' Baseball Diamond 0 0 0 19, 100
Shannon Park Well 0 0 0 62,500
Shannon Center Exterior Painting 0 0 0 20,000
Bleachers - Dublin Sports Grounds 0 0 0 6,800
Bathhouse Renovation - Dublin Swim Cntr 0 0 0 64,750
Kolb Park Handicapped Playground 0 0 0 10,000
Shannon Center Kitchen Floor 0 0 0 6,000
TOTAL COST $1 ,600,484 $1 ,397,813 $1 ,393,711 $671 ,256
FINANCING
General Fund $209, 189
Community Development Block Grant 19,725
Park Dedication In-Lieu Fund 392,750
Reimbursements 49,592
TOTAL $671 ,256
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1991-92 CAPITAL BUDGET
STREETS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1989-90 1990-91 1990-91 1991-92
Annual Street Overlay Program $147,914 $ 200,000 $ 289,399 $ 200,000
San Ramon Road Improvement
(Phase III) 104,498 0 0 0
Dougherty Road Bike Path 0 72,254 61 ,931 75,000
Traffic Signal Pre-Exempt Devices 107,618 0 0 0
San Ramon Road (Phase IV) 43,000 2,325,479 1 ,201 ,020 1 ,042,510
I-580/2-680 Ramp Widening 27,917 65,834 55,834 0
Downtown Infrastructure
Impact Fee Study 2,616 3,384 3,864 3,000
Dublin Blvd Improvements
Donlon Way to Village Pkwy 39, 158 372,629 59,793 365,000
Dougherty Road Improvements
South of SPRR 22,042 0 0 114,958
Traffic Signals - Village Pkwy
at Brighton and Tamarack 9,083 0 0 10,000
Dublin Blvd Extension
Dougherty Road east to SPRR 0 2,218,000 71 ,000 4,271 ,400
Dublin Blvd/Silvergate Dr
Intersection Improvements 0 24,600 0 292,000
Street Subdrains 0 0 0 274,000
Dublin Blvd Bridge over
Alamo Creek repair 0 0 0 40,500
TOTAL COST $503,846 $5,282, 180 $ 1 ,742,841 $6,688,368
FINANCING
General Fund $ 266,458
Federal Aid Urban Fund 744,956
Transportation Development Act Fund 75,000
Measure B Fund 120,000
Reimbursements 695,000
SB 140 273,155
Dublin Blvd Extension Fund 2,513,345
Dublin Blvd Assessment District 1 ,534,400
Gas Tax 297,004
Gas Tax (Prop 111 ) 169,050
TOTAL $6,688,368
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INTERNAL SERVICES
The Internal Services Fund was established to provide for a reserve to
replace equipment when the current inventory is used and no longer
functional. Each department budgets within its own operating budget for
the amount of equipment usage based upon a predetermined rate. That charge
to the General Fund becomes income to the Internal Services Fund,
offsetting its cost and reserving funds for the future replacement of
equipment.
This Budget activity is shown for informational purposes only.
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CITY OF DUBLIN
1991-92 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
INTERNAL SERVICES INTERNAL SERVICES N/A
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Internal $161 ,069 $161 ,069 No City personnel are
Svcs included in this
activity.
Total $161 ,069 $161 ,069
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1989-90 1990-91 1990-91 1991-92
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 1 ,185 $ 1 ,700 $ 1 ,100 $ 2,000
Operating Supplies 27,803 31 ,400 34,500 36,800
Repairs & Maintenance 26,503 24,000 21 ,000 24,500
TOTAL SERVICES & SUPPLIES $ 55,491 $ 57, 100 $ 56,600 $ 63,300
CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
MACHINERY & EQUIPMENT $103,669 $ 59,800 $ 59,800 $ 21 ,600
DEPRECIATION & REPLACEMENT $ 88,311 $ 92,700 $92,700 $76, 169
TOTAL ACTIVITY COST $247,471 $209,600 $209,100 $161 ,069
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